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HomeMy WebLinkAboutSpecial Event - Parkovash Band Presents NST Roots Concert-August 23 2025• «'ATh a City of South Bend Special Event Application J Neighborhood Event S25 application fee if filed 30days or greater (up to 180 days) In advance of event. Please Bring Completed Application and Payment to: Public Works Service Center, 731 S. Lafayette Blvd., South Bend IN Review the Instructions on the Special Events page before completing the application. Neighborhood Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Applicant Information Date of Application: 7/7/25 Applicant (Contact) Name: JO M. Broden Organization Name: North Shore Triangle Neighborhood Assoc Applicant (Contact) Phone- 574-855-8654 Contact Email brodenict7Barnail cnm Address: 201 W North Shore Dr City/state/ZIP: South Bend IN 46617 Secondary Contact Name: Contact Phone: Address: Email: NorthShoreTriangle@gmail.com l;T'—q?rML=-r a r7la •1 Event Name Parkovash Band Presents:NST Roots Concert Expected Attendance: 200-300 Requested Street r 1-Parkovash Dr 2-N Lafayette Blvd 3-Hillcr st R From (Cross rtreatl 1-N I afAyPttn Rlvd 9-Ostemn PI 3-W Pnkannn-$t To (Cross Street): 1-Hillcre t Rd 2-Parkovash Ave 3-Parkovash A Provide a brief description of the event. Local cover band "Parkovash" to perform a free family friendly concert in Parkovash Park. located in the North Shore Triangle. Food trucks will provide tacos. Date of Event Setup Imm/dd/yyl: 8/2.3/2.5 Time.11:00 am-4:00 Begin Date of Event(mm/dd/yyl: 8/23/25 Time: 4.00 Don End Dateof Event Imm/dd/WI: 8123/25 Event Cleanup Completion lmm/dd/yyl: 8/23125 Time: o nn pm Have all residents an the affected block have been notified and invited? ® yes ❑ No Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment. Number of households fronting the proposed street closure: 23 Number of households represented by signatures on attached sheet: Will this event have music (live cr other)? © yes 0 No • Section C - Alcohol Will alcohol be served or sold? ❑ Yes ® No If Yes: The applicant must apply for and receive a temporary liquor license from the Alcohol 6 Tobacco Commission. - Application cannot be processed without a copy of this license. A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. The applicant must submit a map or drawing of: Fencing around serving area Trash receptacles Events that will have alcohol sales must provide security. If your event will be hiring a security company. please provide its contact information in sub -section (a) below. Otherwise, please list the names. phone numbers. and qualifications (e.g. Off -duty police officer. professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Security Company Information Company Name: Contact Phone: Address: • (b) Independent Security Information Name: Qualifications: Name: Qualifications: Name: Qualifications: 0 Contact Name: Email: City/State/ZIP: Contact Phone: Contact Phone: Contact Phone: • Section D - Food Will your event have food sales (food vendors, caterers. food trucks. etc)? ® Yes ❑ No If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit- Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on -site and display these permits at the event. All applications and guidelines can be found on the St Joseph County Health Department Food Service website at sichd.org'food service. Please select food types: ❑ Food Vendor ❑ Caterer ® Food Truck ❑ Other: If a Food Truck, please list company name(s): TBD Please describe how food will be cooked and served: 0 0 Section E - Indemni�t L& Hold Harmtess�oS City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date:7/7/25 Event Date: 8123125 Event Name Parkovash Band Presents. NST Roots Concert Organization: North Shore Triangle Neighborhood Assoc Applicant (Contact) Name: Jo M Broden Applicant (Contact) Phone: 574-855-8654 Alt. Phone: Email: brodenjo7(ftmail com Address: 201 W North Shore Dr City/state/ZIP: South Bend IN 46617 Event Location (Please describe): Parkovash Park Length of Event (Dates/Times): 11.00 am to 900 Pm isAPPLICANT agrees to indemnity, defend and hold harmless the Civil City of South Bend. Indiana, from any liability, loss. costs, damages or expenses. including attorney fees. which the Civil City of South Bend. may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity. arising out of the approval of this request by the Civil City of South Bend. Indiana, through the Board of Public Works, to close a portion of the public right -of - way for the event described above. or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: 7/8/25 /yylti,sti `Vvtct-tlt-*�w.G.�' � �/ orgarizer Signatcre Jo M. Broden Printed Name and Title 0 • Section F - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18. there is a $25.00 non-refundable fee for applications filed 30 days or greater in advance of the event date. Applications filed less than 30 days in advance of the event date will not be accepted. 2. All residents within the affected area must be notified of this event. The APPLICANT must obtain signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation distributed to all affected neighbors describing the event purpose, date, and time. 3. The APPLICANT is responsible. prior to the event, for determining if there are any affected residents that need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s) access or transportation to their property. 4. The cones will be delivered to the APPLICANTSs address. The APPLICANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. 5. Block parties must end by 8:00 p.m. 6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked off. 7. The Special Events Committee reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 8. The Special Events Committee reserves the right to deny any block party application based on information gathered from the South Bend Police Department or other sources. 9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the restricted area as needed. • 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board of Public Works' policy adopted in Resolution No. 10628-18 on December, 11, 2018. 11. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 0 . I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: 7/8/25 Applicant Signature:,tC..G��cs�.� Printed Name: JO M-. Qroden 10 0 SPECIAL EVENTS COMMITTEE APPROVAL ZI Pr 'de Me Mem er ember Mem Date CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member P/2'� .4 7'' Joseph R. Molnar, Vice President Breana Micou, Member $A� f 4V4'&' Murray L. Miller, Member Attest: Hillary R. Horvath, Clerk Date: August 12, 2025 • JOHN E BRODEN JOSEPHM M BRODEN 574286.3252 Wl W. NORTH SHORE DR. SOUTH BEND, IN 46617 OF 71-1212/712 DATE ( Awq -_ M. 5317 $ a S- o0 DOLLARS 4M4 Fasank SOUTH BEN(o/ [{ADIAM MEMO (,/ M 0 0 • SPECIAL REQUEST OF NEIGHBORS NEAR PARKOVASH PARK What: Special Event "Parkovash Band and Friends at Parkovash Park" When: Saturday, August 23, 2025 4-8pm Where: Parkovash Park Who: a North Shore Triangle Neighborhood Association event Background Information/The Vision The North Shore Triangle Neighborhood Association was approached bya local70-80's cover band, Parkovash, that originated in the North Shore Triangteto reunite and perform a free, early - evening, family -friendly (no -alcohol) concert forthe neighborhood in Parkovash Park. The NSTNA Board of Directors voted favorablyto pursue permission from South Bend Venues Parks and Arts (SBVPA) to host a special event. And it seems based on the input of NST neighbors that there is support for such an event. However, we would like to have your feedback specifically as a near- neighborto the park. Schedule • 12-4 pm Set-up (picnic tables and chairs, stage area/Boomer, trash receptacles, etc.) 4-6 pm Food Truck(s) available for pick-up of pre -orders & walk-up orders Begin street/intersection closures —full or partial. 4-5 pm Warm-up featuring musical talent f rom NST neighborhood. 5-8 pm Featured band "Parkovash" performs 8-9 pm Clean-up & event tear -down Bathroom facilities will be available at the Unity Garden sight (Angela Hit[), neighbors' own homes, and anypark-adjacent neighbor wishing to provide access (please notify North ShoreTnan tg e(agmail.com if you are interested in this). Special Considerations We are requesting permission from the Board of Public Works to have some partial and some full closures of intersections —intersections that are either adjacent or in close proximity to the park. We need to take precautions against anyone attempting to drive into (or near) the park during the event. We expect property owners and their vehicles will maintain access to their property throughout the duration of the event. Inconvenience will be minimized as we maximize the safety of those attending the event. Here is what we are requesting: Rationale: Parkovash Park has unique vulnerabilities for Jar er special public events (100-300 • people) such as... Hillcrest Hill as it descends alongthe east side of the park and hillsidetheatre seating Adjacency to a main neighborhood thoroughfare (Lafayette Blvd) Adjacency to un-improved intersection at Lafayette Blvd & Parkovash (main pedestrian feeder route to the park) 1. [Full Closure] SW corner immediately adjacent to Parkovash Park... - Parkovash Ave @ Lafayette Blvd - Lafayette Blvd @ Parkovash Ave Note: This would require 2 blockades. 2. [Partia[Closure] NW intersection nearest to Parkovash Park... - Lafayette Blvd @ Ostemo St Note: Allow no vehicles to proceed south on Lafayette toward Parkovash Park. Vehicles retain egress/ingress to Ostemo Place. 3. [Effectively a Full Closure] SE 3-way intersection adjacent to Parkovash Park... • Hillcrest Avenue @ Parkovash St Note: Allow no vehicles to proceed left to Parkovash St nor northbound up Hillcrest Ave (hill). 4. [Partial Closure] NE 3-way intersection nearest to Parkovash Park... - Hillcrest Avenue @ Pokagon St Note: Allow no vehicles to proceed south along Hillcrest Avenue (hill). However, retain ingress/egress at intersection of Pokagon St and Hillcrest Ave. Please let us know as an adjacent neighbor to the park if you are supportive of this event as described above or if you have any concerns or questions. You can send an email to NorthShoreTriangle@email.com or call Jo M. Broden at 574-855-8654. Thank you for your consideration of this request. Your feedback is kindly appreciated **as soon as possible" but especially before JUIy20 (the Board of Public Works meetin¢ is on July 21).. Regards, Jo M. Broden President NSTNA 0 satellite - Search X Google Earth x + earth.google.com/web/search/Parkovash+Park+South+Bend,+IN/@41.6... .b IF G lN Park, South Bend, IN x 0 Q r.� is U II 4 • 0 Layers Google I 49 v M 41'41'35'N 8