HomeMy WebLinkAboutRejection of Bids - Milkweed Commons Roof Replacements Proj No 125-021B1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAx 574/235-9171
CITY OF SOUTH BEND TAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 12, 2025
Mr. Abraham Gordillo
Reliable Roofing & Construction
2048 E. Ireland Rd., Suite A
South Bend, IN 46614
Abraham&reliableroofingonline. com
RE: Rejection of Bids — Milkweed Commons Roof Replacement — Project No. 125-021B
Dear Mr. Gordillo:
At its August 12, 2025 meeting, the Board of Public Works approved the rejection of all
bids for the above referenced project due to being non -responsive.
This project will be advertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/HiIlary Horvath
Hillary Horvath, Clerk
Enclosures
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ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou
��4ouTH INTER -OFFICE MEMORANDUM
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DEPARTMENT OF PUBLIC WORKS
x k DIVISION OF ENGINEERING
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TO: Hillary Horvath, Clerk
Board of Public Works
FROM: Zach Hurst, PE, Sr. Project Engineer
SUBJECT: Reject Bids -Project No. 125-021B
Milkweed Commons Roof Replacements
DATE: 07/30/2025
On July 22, 2025, the Board of Public Works opened and read bids for the above project.
This is a divisible bid with two divisions. The scope of work for Division A is roof replacement at
the Monarch Building (516 S. Main St.) and Division B is roof replacement at the Hope Building
(530 S. Michigan St.). Alternate #1 for Division A includes full replacement of existing roof
decking.
One bid was received:
Contractor:
Base Bid Div. A
Base Bid Div. B
Alt. 1 Div. A
TOTAL
Reliable Roofing and
$77,610
$302,415
$47,900
$427,925
Construction
Upon review of the Reliable Roofing bid, several deficiencies were noted:
• The bid included the Bid/Proposal form but not the Contractor's Bid for Public Work
• The bid did not include any supporting documentation for the Responsible Bidder pre -
qualification
• The bid did not meet either the MBE or WBE goals, nor did they include any Good Faith
Effort paperwork
• The bid did not include the required non -collusion affidavit
I recommend rejecting the bid as non -responsive. The project will be re-scoped to include only
roof replacement at the Hope Building and will be re -quoted with the intent of executing a
contract less than $300,000.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
tjl�a �2-7Tt
Elizabeth A. Maradik, President
--
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
Attest: Hillary R. Horvath, Clerk
Date: August 12, 2025
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 07/30/2025
Name Zach Hurst Department DPW
BPW Date 08/12/2025 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board
Diversity Compliance ❑
Officer Name
and Inclusion Officer
BPW Attorney
❑ Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item I
Professional Services Agreement ❑ Contract
❑ Open Market Contract
❑ Bid Opening
❑ Quote Opening
❑ Proposal Opening
❑ Chg. Order, No.
I-1 Other:
❑ Amendment/Addendum
❑ Bid Award
❑ Quote Award
❑ C/O & PCA No.
❑ Traffic Control
Information
All Submissions
U Proposal
❑ Special Purchase, QPA
❑ Req. to Advertise ❑ Title Sheet
® Reject Bids/Quotes
❑ PCA
❑ Resolution
Ease./Encroach
Company or Vendor Name
❑ Yes[:] If Yes, Approved by Purchasing
New Vendor
❑ No
Yes
MBE
MBE/WBE Contractor
Completed E-Verify Form Attached ❑
❑ No
Project Name
Milkweed Commons Roof Replacements
Project Number
125-021B
Funding Source
River West DA TIF
Account No.
PR-00041683
Amount
Terms of Contract
Lump Sum, per Division (Two Divisions)
Purpose/Description
Request to reject the lone bid received as non -responsive. See memo.
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Current Percent of Change
New Amount
Increase %
Decrease ( %
Increase %
Total Percent of Change: Decrease %
Time Extension Amount:
New Completion Date: