HomeMy WebLinkAboutAccess Agreement - WWTP Solar Utility Pipe Access Proj No Proj 124-015 - Veregy LLC1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAx 574/235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 12, 2025
Mr. John Emmet
Veregy, LLC
6406 Castleway Ct., Suite 100
Indianapolis, IN 46250
Jemmetkveregy com
RE: Access Agreement
Dear Mr. Emmet:
At its August 12, 2025 meeting, the Board of Public Works approved the above
referenced agreement for removal of electrical and solar equipment that encroaches within the
designed 30' pipe setback area for the WWTP Solar Guaranteed Energy Saving Contract,
Project No. 124-015.
Enclosed please find a copy of the agreement for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
Is/Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou
VEREGY
,0`04VER EGY7
> Ui4�1t1i_Y JUH`:SUY MLLL�H 90 VJ71:iF5
Date: 4/15/25
To:
City of South Bend
South Bend, IN 46628
Subject: Letter of Agreement — Stormwater Utility Pipe Setback Access
Dear Gemma,
6406 Castleway Ct. #100
Indianapolis, IN 46250
This letter serves as a formal agreement between Veregy and the City of South Bend regarding our project located
at the South Bend Wastewater Treatment plant at 3113 Riverside Drive.
We acknowledge the presence of a city -owned stormwater utility pipe within the project area, and we understand
that a setback has been established to ensure access for future maintenance and repairs.
Per this agreement, we hereby commit to the following:
• In the event that the City of South Bend requires access to the stormwater utility pipe for maintenance,
repairs, or any other operational purpose, we will promptly remove any electrical or solar equipment
that encroaches within the designated pipe setback area.
• We agree to complete such removal within 48 hours of receiving written notice (email is acceptable)
from an authorized representative of the city.
• This removal will be conducted at our own expense, during the guarantee period or service contract
period, and in coordination with the City's schedule to avoid unnecessary delays or disruptions.
• We further acknowledge that we are solely responsible for reinstalling or relocating the equipment, and
we waive any claims against the City for damages, costs, or losses resulting from the removal or
temporary disconnection of said equipment.
Please acknowledge acceptance of this agreement by signing below.
Sincerely,
John Emmet
Project Manager I1
Veregy
Signatur.��7,z_ P,9�_
Date:
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
dulf411
Murray L. Miller, Member
Attest: Hillary R. Horvath, Clerk
Date: August 12, 2025
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 8/l/2025
Name: Gemma Stanton Department of Public Works — Engineering Division
BPW Date: 8/12/2025 Phone Extension: 9083
Required Prior to Submittal to Board
BPW Attorney Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing
❑�
Check the Appropriate Item Type — Required. for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
M Other: Access Agreement n Ease./Encroach
uired Information
Company or Vendor Name Veregy, LLC
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
U Yes U If Yes, Approved by Purchasing
❑ No
E] MBE Yes
❑ WBE Completed E-Verify Form Attached ❑❑ No
WWTP Solar Guaranteed Energy Savings Contract (GESC)
124-015
PO-35380
Veregy agrees to remove any electrical or solar equipment that
encroaches within designed 30' pipe setback area
For Change Orders Onl
Amount of Increase $
❑ Decrease ($ )
Previous Amount $
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase %
Decrease ( %)
Increase %
Decrease ( %1