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Home My WebLink About08122025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review and Regular Meeting Minutes of July 17, 2025, and July 22, 2025 2.PUBLIC HEARINGS A.Award of the South Bend City Hall Security Services Agreement 1. Company: Trinity Protection Group, LLC B.New Massage Establishment License 1.Applicant: A Healing Oasis a)Location: 714 E. Jefferson Blvd. b)Favorable Recommendations 3.OPENING OF BIDS A.2025 Neighborhood Services and Enforcement Demolitions - Project No. 125-043 1. Funding: PR- 00041906 B.Cleanup of South Bend Range, Phase I – Building Demolition – Project No. 125- 020A 1. Funding: PR-00041901 C.Mayflower Rd. to State Line Reconstruction – Project No. 125-037 1. Funding: PR- 00041400 D.Spec C – Seven (7) More or Less or 2025 Newer ¾ Ton Four Wheel Drive Pick Up Trucks 1. Funding: PR-00042013, PR-00042010. PR-00042011, PR-00042012, PR- 00042014 4.OPENING OF QUOTATIONS A.Potawatomi Conservatory Roof Replacement – Project No. 125-049 1. Funding: PR-00042350 B.WWTP Administration Building 15 Office Remodel – Project No. 124-037 1. Funding: Wastewater Fund 641-06-605-514-439001 C.WWTP Headworks Office Improvements – Project No. 125-023 1. Funding: PR-00042481 D.The Pointe at Riverwalk Building Concrete – Project No. 124-069 1. Funding: PR-00042529 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 5. AWARD BIDS AND APPROVE CONTRACTS A. Riverfront West Urban Neighborhood Development – Project No. 121-067 1. Company: C&E Excavating Inc. 2. Amount: $5,979,535 Base Bid and Alternate A 3. Funding: PR-00040996 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2025 Microsurfacing – Project No. 125-042 1. Company: National Pavement Maintenance 2. Amount: $94,870 3. Funding: PR-00042067 B. 2025 Brick Spot Repair – Project No. 125-015 1. Company: Acorn Landscaping, LLC 2. Amount: $178,397; Base Quote plus Alternate 1 & 2 3. Funding: PR-00042528 C. Wastewater Treatment Plant Digital Twin Sensors Installation – Project No. 124- 036 1. Company: Sweney Electric Co., Inc. 2. Amount: $109,150 3. Funding: Wastewater Fund 642-06-605-514-431002 7. REJECTION OF BIDS/QUOTATIONS A. Milkweed Commons Roof Replacement – Project No. 125-021B 1. Description: Lone Bid Received as Non-Responsive 2. Funding: PR-00041683 B. Monroe Street Arts Building Roof Replacement – Project No. 125-021A 1. Description: Bids Exceeded Available Budget 2. Funding: PR-00041667 8. CHANGE ORDERS A. 2025 Guardrail Improvements – Project No. 124-026 1. Company: C-Tech Corporation 2. Change Order No.: 1 3. Increase Amount: $31,935 4. Percent of Increase: 16.07% 5. Revised Contract Amount: $230,591 6. Funding: PR-00040530 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 B. MLK Dream Center – Project No. 121-066 1. Company: C.H. Garmong & Son, Inc. 2. Change Order No.: 6 3. Increase Amount: $358,994.35 4. Percent of Increase: 1.44% 5. Total Percent of Change: 2.95% 6. Revised Contract Amount: $25,221,303.74 7. Funding: PO-0027136 9. PROJECT COMPLETION AFFIDAVITS A. Potawatomi Pool Demolition – Project No. 124-023A 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $195,900.00 3. Funding: PO-0037119 B. South Bend Medical Foundation Demolition – Project No. 123-076 1. Company: The MRD Group, Inc. 2. Final Contract Amount: $1,638,562.50 3. Funding: PO-0031911 C. Demolition of the Former YMCA Building – Project No. 124-055 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $1,680,800.00 3. Funding: PO-0034095 10. SUBSTANTIAL COMPLETION AFFIDAVIT A. WWTP Solar Guaranteed Energy Savings Contract – Project No. 124- 015 1. Company: Veregy, LLC 2. Substantial Completion Date: March 1, 2025 3. Funding: PO-0035380 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of Rabbi Shulman Apartments – Project No. 123-048 1. Title Sheet 2. Funding: PR-00042469 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Ratify Emergency Sewer Repair – Selge Construction Co., Inc. Description: Emergency Repair Work to Excavate, Replace Pipe, and Restore the Road at the Ewing Ave. and High St. Intersection 1. Amount: $48,980.41 2. Funding: PO-0038480 B. Real Property Transfer – Near Northwest Neighborhood Inc. 1. Description: Transfer City Property at 915 Harrison St. for Development of Affordable Housing C. Access Agreement – Veregy, LLC 1. Description: Agreement to Remove any Electrical or Solar Equipment that Encroaches within the Designed 30’ Pipe Setback Area for the WWTP Solar Guaranteed Energy Saving Contract, Project No. 124-015 2. Funding: PO-0035380 D. Dedicated Improvements Agreement – Green Development Ventures, LLC 1. Description: Acceptance of New Public Water Mains and Sanitary Sewers for the Willowgate Trails Section 3 Subdivision in St. Joseph County, Project No. DP24-014 E. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Prepare Design and Bid Package for Water Main Loop Completion, Roadway Resurfacing, and Sidewalk Installation from Bendix Dr. to Portage Ave., for the Lathrop Street Water Main Loop, Project No. 125- 035 2. Amount: $370,370 3. Funding: PR-000431000 F. Amendment No.5 to Professional Services Agreement – WBK Engineering, LLC 1. Description: Additional Design Services related to Bid Alternates, Coordination with USTA regarding Reviews of Plans and Specs, and Preparations for the VPA Leeper Courts Reconstruction, Project No. 124-022 2. Amount: $12,946.15 3. Funding: Parks & Recreation G. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Agreement for R/W Acquisition Services for the Bendix Drive Improvements (Lathrop to Voorde) Project No. 121-047 2. Amount: $9,650 3. Funding: PO-0015848 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 H. Amendment No. 1 to Professional Services Agreement – A&Z Engineering, LLC 1. Description: Prepare and Record LCRS for R/W Services for Lincoln Way E. & Miami Intersection Improvements, Project No. 123-078 2. Amount: $10,920 3. Funding: PO-0034605 I. Deed of Dedication of Right of Way 1. Description: Dedication for Wall St. from Greenlawn to Ironwood for Public Right of Way for the Wall St. & Greenlawn Ave. Improvements, Project No. 124-023B J. Amendment No. 7 to Professional Services Agreement – American Structurepoint 1. Description: Additional Coordination and Analysis for the Main/Marion Intersection Traffic Impact Study for Madison Lifestyle District, Project No. 123-074 2. Amount: $9,800; New Revised Total: $1,083,610 3. Funding: PR-00029313 13. LICENSES AND PERMITS A. Ratify Street Closures for Special Events 1. Event: Back 2 School Parade/Boogie a) Date/Times: August 9, 2025; 10:00 a.m. to 12:00 p.m. b) Location: Washington High School, East on Washington St. to Charles Black Community Center c) Favorable Recommendations 2. Event: Back to School Rally a) Date/Times: August 9, 2025; 9:00 a.m. to 2:00 p.m. b) Location: Colfax Ave. between College St. & Birdsell St. c) Favorable Recommendations B. Street Closures for Special Events 1. Event: Tim’s Birthday a) Date/Times: August 16, 2025; 12:00 p.m. to 8:00 p.m. b) Location: Golden Ave. between Riverside Dr. & Woodward Ave. c) Favorable Recommendations 2. Event: Touch-A-Truck a) Date/Times: August 16, 2025; 6:00 a.m. to 3:00 p.m. b) Location: Thomas St. between Chapin St. & Laurel St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 3. Event: SBC 5K Peace Run a) Date/Times: August 23, 2025; 9:00 a.m. to 12:00 p.m. b) Location: Brief Interruptions along Route Traveling along Michigan St., Niles Ave., Madison St., St Louis Blvd., Cedar St., Notre Dame Ave., and Sorin St. c) Favorable Recommendations 4. Event: Parkovash Band and Friends at Parkovash Park a) Date/Times: August 23, 2025; 4:00 p.m. to 8:00 p.m. b) Location: Parkovash Ave. & Lafayette Blvd Intersection, Lafayette Blvd & Ostemo St., & Hillcrest Ave. & Parkovash St. Intersections c) Favorable Recommendations 5. Event: Porchapalooza a) Date/Times: August 27, 2025; 3:00 p.m. to 9:00 p.m. b) Location: Hill St. between Colfax Ave. & N. Side of Northern Electric Parking Lot c) Favorable Recommendations 6. Event: SB Farmer’s Market Car Show a) Date/Times: September 6, 2025; 6:00 a.m. to 3:00 p.m. b) Location: North Side of Market, Eddy St. between Mishawaka Ave. & Beyer Ave. c) Favorable Recommendations 7. Event: Near Northwest Neighborhood Arts Cafe a) Date/Times: September 21, 2025; 9:00 a.m. to 8:00 p.m. b) Location: California St. between Sherman Ave. & Portage/Cottage Grove Intersection c) Favorable Recommendations 8. Event: South Bend Riley Homecoming Parade a) Date/Times: September 26, 2025; 6:00 p.m. to 6:45 p.m. b) Location: Fellows St. to Ireland Rd, Miami St. to Jackson Rd. back to High School c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 C. Sidewalk Café Permits 1. Applicant: Fiddler’s Hearth a) Location: 127 N. Main St. b) Date/Time: Friday-Saturday; 11:00 a.m. to 11:00 p.m., Sunday 11:00 a.m. to 5:00p.m., Monday-Thursday 11:00 a.m. to 10:00 p.m. c) Favorable Recommendations Subject to Meeting Minimum ADA Clearance and not interfering with Protected Bike Lane and Includes Shared Zone Signage 2. Applicant: Purple Porch Co-op a) Location: 123 N. Hill St. b) Date/Time: Sunday 11:00 p.m. to 6:00 p.m., Monday-Saturday 8:00 a.m. to 8:00 p.m. c) Favorable Recommendations Subject to Meeting Minimum ADA Clearance 14. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) No Parking Signs 1. Location: East Side of Turnock St. from South Bend Ave. to Corby Blvd. a) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 817 S. 30th St. b) 1034 N. Adams St. c) 1234 Haney Ave. d) 743 S. Meade St. e) 1624 S. Scott St. f) All Criteria Met C. Removals - Handicapped Accessible Parking Space Sign 1. Location(s): a) 737 S. 29th b) 745 W. Kaley St. c) 1637 Brookfield St. d) 1645 Brookfield St. e) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 15. RATIFY BONDS A. Contractor Bonds 1. Jesse Denlinger DBA J L Denlinger Concrete, Approved effective July 21, 2025 2. Reliable Roofing & Construction Inc., Approved effective July 28, 2025 3. Vincent Concrete LLC, Approved effective July 14, 2025 B. Excavation Bonds 1. C-Tech Corporation Inc., Approved effective July 17, 2025 2. Square 1 Excavation, Inc., Approved effective July 18, 2025 C. Occupancy Bonds 1. C-Tech Corporation Inc., Approved effective July 17, 2025 2. Jesse Denlinger DBA J L Denlinger Concrete, Approved effective July 21, 2025 3. Square 1 Excavation, Inc., Approved effective July 21, 2025 4. Reliable Roofing & Construction, Approved effective July 28, 2025 5. Vincent Concrete LLC, Approved effective July 16, 2025 6. Walt’s Septic Inspection LLC, Approved effective July 18, 2025 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0112090; GBLN-0112292; GBLN-0112698 a) Date: 07/15/2025 b) Amount: $3,039,155.54 2. Claim No.: GBLN-0112972; GBLN-0113400 a) Date: 07/22/2025 b) Amount: $7,335,375.40 3. Claim No.: GBLN-0114076 c) Date: 07/29/2025 d) Amount: $1,496,413.06 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.