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Home My WebLink About05/23/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. Processions A. Applicant: West Side Memorial Day Parade Committee 1. Event: West Side Memorial Day Parade 2. Date /Time: May 27, 2013; 8:15 a.m. to 11:00 a.m. 3. Favorable Recommendations B. Applicant: South Bend Career Academy 1. Event: Memorial Day March 2. Date /Time: May 24, 2013; 9:30 a.m. to 11:00 a.m. 3. Police Department will not have resources available. REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: May 9, 2013; Regular Meeting: May 14, 2013 B. Claims Review: May 21, 2013 2. OPENING OF BIDS A. One (1), or More, 2012 or Newer Track Drive Stump Grinder 1. Funding: 2013 Park Department Capital (201.1 101.452.43.10) (13K029) 3. OPENING OF QUOTATIONS A. Demolition of Rum Village Well House No. 1 — Project No. 113 -017 1. Funding: Water Works O &M (620.0640.602.31.06) 4. AWARD BIDS AND APPROVE CONTRACT A. Two (2), 2013 or Newer, Tandem Axle Multi -Use Dump Trucks 1. Company: Hill Truck Sales, Inc. 2. Amount: $323,802 ($161,901 each) 3. Funding: 2013 Sewer Department Capital Budget (642.0621.415.43.02) B. Two (2), 2013 or Newer, Tandem Axle Multi -Use Dump Trucks 1. Company: Selking International 2. Amount: $328,632.86 ($164,316.43 each) 3. Funding: 2013 Street Department Capital Lease Principal and Interest ( 202. 0607 .431.37.11/202.0607.431.37.12) C. One (1), 2013 or Newer, One -Ton Four - Wheel -Drive Extended Cab Pick- Up Truck 1. Company: Jordan Motors, Inc. 2. Amount: $39,947 3. Funding: 2013 Traffic Capital Lease Principal and Interest ( 202. 0607 .431.37.11/202.0607.431.37.12) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 5. REJECT BIDS AND RE- ADVERTISE A. Infrared Pavement Patching — Project No. 113 -014 6. BID AWARD EXTENSION A. Eight (8) Trailer Mounted Leaf Vacs 1. Company: Best Equipment Company, Inc. 2. Amount: $234,624 ($29,328 each) 3. Funding: 2013 Street Capital Lease Principal and Interest ( 655. 0609 .435.37.11/655.0609.435.37.12) 7. PROJECT COMPLETION AFFIDAVIT A. Main Street, Colfax Street, and Wayne Street Parking Garage Relighting — Project No. 112 -058 1. Company: Herrman & Goetz, Inc. 2. Final Contract Amount: $146,927 3. Funding: CED Capital (601. 0460 .645.43.10/601.0464.645.43.10) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Preventative Maintenance on Thirty -One (3 1) Generators for Water Works, Fire Department and Environmental Services 1. Funding: User Operating Budgets (620.0640.602.36.05 / 101. 0901 .422.36301/641.0630.793.63.35) B. One (1) or More, 2013 or Newer Mid -Size Four -Door Sedan Automobiles 1. Funding: 2013 Fire Department Capital EMS Budget (288.0902.422.43.02) 9. RESOLUTIONS A. No. 33 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Appointing a Negotiator for the 2013 Teamster Negotiations B. No. 34 -2013 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Sewer Department 1998 Ford Jet Rodder Vacuum C. No. 35 -2013 — Regarding the Sale of Certain Property to the City of South Bend Building Corporation 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Professional Services Agreement — DLZ Indiana, LLC 1. Description: Additional Work in Two -Way Traffic Feasibility Study for Michigan Street and Main Street Corridors — Project No. 112 -065 2. Amount: $24,500 3. Funding: Major Moves (412.060.431.42.03) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 B. Professional Services Agreement — Greeley & Hansen, LLC 1. Description: 2013 Long Term Control Plan Flow Monitoring and Assistance 2. Amount: $164,000 3. Funding: WWTP O &M Engineering (641.0630.793.31.02) C. Professional Services Proposal — McCormick Engineering, LLC 1. Description: Bowman Creek Implementation Project— Implement Projects Identified in Supplemental Environmental Project Report per Consent Decree 2. Amount; $29,910 3. Funding: WWTP Other Contractuals (641.0630.793.63.35) D. Professional Services Proposal — Envirosolutions, Inc. 1. Description: Wastewater Treatment Plant Air Regulatory Compliance Services 2. Amount: $5,700 3. Funding; WWTP O &M Other Contractuals (641.0630.793.63.35) E. Second Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Memorial Hospital Streetscape Improvements — Bid Packages Nos. 3 and 4 — Project No. 113 -015B 2. Funding: Medical TIF (426.1050.460.42.01) (10J070) F. Quotation — Kaseya 1. Description: Desktop Management Software 2. Amount: $25,215 3. Funding: IT Operational (404.0672.415.36.04) G. Agreement Renewal — OJS Building Services, Inc. 1. Description: Building Environmental Maintenance Services for Palais Royale 2. Amount: $22,924 ($5,753 per Quarter) 3. Funding: Palais Royale Dept. Budget (101.0405.453.36.01) H. Agreement Renewal — OJS Building Services, Inc. 1. Description: Building Environmental Maintenance Services for Morris Performing Arts Center 2. Amount: $24,874 ($6,218.50 per Quarter) 3. Funding: MPAC Dept. Budget (101.0404.453.36.01) I. Technical Service Support Agreement — Physio- Control, Inc. 1. Description: Inspection and Maintenance of Ten (10) Automatic External Defibrillators for Fire Department 2. Amount: $2,965 3. Funding: Fire Repairs and Maintenance (101.0901.422.36.05) J. Amendment to Contract — Near Northwest Neighborhood, Inc. 1. Description: Neighborhood Revitalization — Expand Target Area to Include the Property at 1022 Portage Avenue — No Monetary Change GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 2. Funding: CDBG (212.1001.460.39.30) (12JC23) K. Addendum to Agreement — Northeast Neighborhood Revitalization Organization 1. Description: Redevelopment of Vacant or Demolished Properties — Increase for Unanticipated Cost of Sewer Lateral Repair to Five (5) New Construction Homes 2. Amount: $23,500 3. Funding: NSP3 (212.1013.460.81.21) (11 -8121) L. Addendum to Agreement — Northeast Neighborhood Revitalization Organization 1. Description: Permanent Supportive Housing Construction — Decrease Due to Bids Coming in Lower than Architect's Estimate 2. Amount: ($23,500) 3. Funding: NSP3 (212.1013.460.81.20) (11 -8120) M. Professional Services Agreement — McCormick Engineering, LLC 1. Description: Assist with Obtaining DNR Floodway Permit for East Race Boat Dock Extension — Project No. 113 -019 2. Amount: $2,600 3. Funding: N. Special Purchase — WHP Training Towers 1. Description: Sole Source and Significant Savings Purchase of Pre - Engineered Training Tower and Burn Building for the Fire Department Training Center — Project No. 109 -011 2. Amount: $1,656,611 3. Funding: EMS Capital (288- 0902 - 422.41 -02) O. Contract — South Bend Police Department 1. Description: Neighborhood Foot Patrols 2. Amount: $90,000 3. Funding: CDBG (212.1001.460.39.30) (13- JC -71) 11. LICENSES AND PERMITS A. Non Residential Block Parties 1. Applicant: Madison Primary Center a) Event: Ice Cream Social b) Location: Park Lane from Lafayette Boulevard to Main Street c) Date /Time: May 30, 2013; 2:30 p.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: Lots of Hope, Inc. a) Event: Block Party b) Location: Cottage Grove Avenue from Lindsey Street to Van Buren Street c) Date /Time: June 8, 2013 from 11:00 a.m. to 5:00 p.m. d) See Comment: Police Department GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 3. Applicant: WNIT Public Television a) Event: Michiana's Rising Star b) Location: Jefferson Boulevard from Lafayette Boulevard to Franklin Street c) Date /Time: August 2, 2013; 6:00 p.m. to 11:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Fraternal Order of Police No. 36 a) Event: Fallen Officer Scholarship Motorcycle Ride b) Date /Time: August 3, 2013; 11:00 a.m. to 5:00 p.m. c) Favorable Recommendations C. Vacations 1. Applicant: John Bogdafarcan a) Location: East /West Alley between Cedar Street and Madison Street West from Eddy Street to the First North/South Alley b) Purpose: Redevelopment of Site /Change Entrance to Cedar Street c) See Comments: Community Investment 2. Applicant: St. Joseph County Library a) Location: First North/South Alley (Ostego Street) East of Main Street between Wayne Street and Western Avenue b) Purpose: Eliminate Vehicular Traffic for Pedestrian Safety c) See Comments: Community Investment Recommends Against the Vacation 3. Applicant: Kayla Patel a) Location: The East /West Alley between Locke Street and Lincoln Way West going West from Iowa Street to the First North/South Alley b) Purpose: Expand Business c) Favorable Recommendations 4. Applicant: Fire Department a) Location: All Alleys bordered by Sample Street, High Street and the Penn Central Rail Road Tracks b) Purpose: Development of Fire Department Training Facility c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation — Handicapped Accessible Parking Space Signs 1. Locations: a) 2709 Westmoor Street b) 1638 North Huey Street c) 526 South Sheridan Street GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. All criteria has been met B. New Installation — No Turn on Red 7:00 a.m. to 4:00 p.m. 1. Location: Intersection of Mishawka Avenue and Twyckenham Drive 2. All criteria has been met C. Revision — Change First Four Parking Spaces from Three Regular and One Handicapped, to Four Handicapped Parking Spaces 1. Location: 300 West Jefferson Boulevard (In Front of "IT Building) 2. All criteria has been met D. New Installation — No Parking Here to Corner 1. Location: West Side of North Sunnyside Avenue 50' South of McKinley Avenue 2. All criteria has been met 13. CERTIFICATES OF INSURANCE A. Phil Constable d /b /a Phil Constable Concrete & Remodeling B. Windmuller Electric, Inc. 14. RATIFY BONDS A. Contractor Bonds 1. Phil Constable — Approved May 9, 2013 2. Jose Luis Quijada d /b /a TX Concrete — Approved May 14, 2013 3. Wasielewski & Son — For Release Effective June 8, 2013 4. Kristin Ewing — Approved May 20, 2013 B. Excavation Bonds 1. Maynard Miller Excavating, Inc. — Approved May 3, 2013 2. Marcus Northern d /b /a Kennedy Expressline — For Release Effective June 17, 2013 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6