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Home My WebLink AboutOpening of Bids - Milkweed Commons Roof Replacements Proj No 125-021B - Reliable Roofing and Construction(ro'a\. row t nn -k CoriSN �A-A �5-oZl� �wm� �.� Milkweed Commons Roof Replacements Project #125-021B Reliable Roofing and Construction 2048 E Ireland Road, South Bend, IN 46614 Abruhain�rir:s•cli�thl��'Ut�fin�u�3aliz�c.c�im 1 574-302-7977 To Whom It May Concern, We are pleased to submit our proposal for the Milkweed Commons Roof Replacement, Project #125-02113. We acknowledge receipt of all project documentation and Addendum #2. Our bid includes full scope of work for Division B — The Hope Building, including all specified allowances. Reliable Roofing & Construction is a minority -owned business currently in the process of obtaining formal MBE certification through the State of Indiana. We are prepared to begin work immediately upon contract award and anticipate a project duration aligned with your stated timeline. Thank you for the opportunity to bid on this important community development project. Sincerely, Abraham Gordillo President, Reliable Roofing and Construction Division B - The Hope Building & Monarch Building Bid Summary Monarch Building Total: $125,510.00 Back Bay East as part of -addendum has been included for the total of $47,900.00, amount already added to total. Hope Building Total: $302,415.00 Structural Reinforcement Allowance: $8,000.00 Skylight System: $28,520.00 Rear Addition: $97,175.00 Masonry Allowance: $5,000.00 Grawl Total Division 8 Based Bid:_$427,925_.{i{} `� R � � 2 G � n d� ri 1// ��Wx^s �4. 302.7 g'- FROM: Reliable Roofing & Construction License: 5148-23 EIN # 93-4655473 2048 East Ireland Road, Suite A South Bend, IN, 46614 Email: Maddy@reliableroofingonline.com Phone: (574) 302-7977 TO: Herstoric Development Attn: Rachel 516 South Michigan Street South Bend, IN, 46601 JOB: The Monarch # Services 1 Dumpster (10yd) ESTIMATE # EST-005204 Estimate Date: Jul 18, 2025 Expiry Date: Aug 15, 2025 JOB LOCATION: Herstoric Development 516 South Michigan Street South Bend, IN, 46601 For waste, and debris disposal on project site. included gravel 2 Event Room Structural Deck Demolition & Reconstruction Qty Price Total 4.00 $580.00 $2,320.00 1.00 $44,600.00 $44,600.00 1. Demolition of Existing Roof Deck — $5,800 Complete removal and disposal of existing metal decking and concrete slab above the event room area. Includes setup, cutting, and debris handling per Indiana demolition code and OSHA compliance. Additional cost includes handling due to site conditions and safety prep. 2. Installation of New Galvanized B-Deck and Concrete Topping — $11,200 Install 20 GA x 1.5" galvanized G60 B-deck, fully welded to structure. Pour 2" concrete topping slab with reinforced welded wire mesh (WWM). Concrete and deck installed per structural detail. Includes edge protection, setup, and fasteners. 3. Material Cost — Galvanized B-Deck — $4,500 Includes supply, delivery, and staging of galvanized B-deck. G60 coating ensures durability and corrosion resistance. 4. Temporary Shoring & Wall Bracing During Deck Work — $5,500 Due to deterioration in surrounding CMU/masonry, temporary shoring will be installed to maintain lateral stability # Services Qty Price Total during deck removal and reconstruction. Includes lumber, braces, and installation. 5. Courtyard Roof & Wall Demolition — $9,600 Roof Removal: $5,000 Wall Removal (2 walls): $4,600 Complete removal and disposal of existing roof and two exterior walls in courtyard area. Includes labor, disposal, and equipment. 6. Optional Add -On: Courtyard Floor Removal — $4,000 (Not included in total) Floor removal can be added upon request. Includes demolition, disposal, and basic grading of exposed substrate. 7. Safety Perimeter & Access Equipment Rental — $3,800 250 linear feet of fencing to secure demolition area from pedestrian access. Includes rental and install. Telehandler rental for B-deck install included. 8. Masonry Cap & Parapet Work (Above Roof Line Only) — $4,200 Includes tuckpointing, patching, and sealing of parapet walls at roof line. Excludes any repairs or structural work below roof line, unless authorized via future change order. Disclaimers & Recommendations CMU Wall Risk: We have concerns about the lateral stability of existing CMU/masonry walls due to current disrepair. Removing the roof deck could place added stress and cause shifting or failure. Liability Exclusion: Any structural damage caused by failure to perform recommended masonry repairs is not included in this scope and will not be covered. Structural Precaution: Temporary shoring has been included for safety, but permanent repairs are highly advised prior to starting demolition. Parapet Work Only: Masonry scope is limited to work above roof line only. Any below -roof -line work will require a separate agreement or change order. Estimated Total (excluding optional floor removal): $44,600 3 Back Bay West 1.00 $30,690.00 $30,690.00 Scope of Work: Remove existing skylight and transport off -site for owner to repair Build new insulated wood curb fastened to concrete form Coordinate with framer to add lip for kick -out flashing Wrap curb in TPO membrane and install metal flashing Reinstall skylight after repair Install pitched insulation with east -west ridge and dual -slope to scupper boxes Base insulation: two layers of 2.5" ISO (R-30) Additional tapered system: custom X/Y board layering with 2" ISO boards (total height approx. 4" above base) Fabricate and install new scupper boxes and downspouts (RAMCO color matched — sample to be submitted) Supply and install clay coping blocks (Camelback 13", special order — field verify measurements) Cost Breakdown: Back Bay Roofing System (TPO + ISO + Labor): 1,000 sq. ft. @ $18.00/sq. ft. _ $18,000.00 Skylight framing & insulation: $900.00 Scupper boxes w/ downspouts (2 total): $1,500.00 each = $3,000.00 Clay coping — materials: $4,500.00 Clay coping — labor: $1,500.00 Subtotal: $27,900.00 # Services 10% Profit: $2,790.00 Total: $30,690.00 4 Back Bay East Qty Price Total 1.00 $47,900.00 $47,900.00 Scope of Work: Remove existing roof system in its entirety Install two layers of 2.5" ISO board to achieve R-30+ insulation value Build up custom tapered insulation system with ridge running east -west to direct water to scupper boxes Custom X/Y board layout with 2" ISO layers on each slope Final high point approx. 4" above R-30 base Fully adhered TPO membrane installation over new insulation system Install all necessary metal flashing, edge metal, and terminations Fabricate and install 4 new scupper boxes with collector boxes and downspouts (RAMCO color -matched — sample to be submitted) Supply and install 200 linear feet of special -order clay coping (Camelback 13") — field verify on -site Cost Breakdown: Back Bay Roofing System (TPO + ISO + Labor): 1,500 sq. ft. @ $18.00/sq Scupper boxes w/ downspouts (4 total): $1,500.00 each = $6,000.00 Clay coping — materials (200 LF): $4,500.00 Clay coping — labor: $1,500.00 Masonry integration repairs (roof -only tie-in): $5,000.00 Subtotal: $44,000.00 10% Profit: $4,000.00 Total: $47,900.00 Accepted payment methods Credit Card, Check, Cash, ACH Bank Transfer, PayPal Message I would be happy to have an opportunity to work with you. ft. _ $27,000.00 Subtotal $125,510.00 Grand Total ($) $125,510.00 For projects over $20,000, a draw schedule will be in place of a 50% due upon acceptance of estimate and prior to scheduling of work, 25% due on the day work begins, and the balance of the contract due the day of project completion unless otherwise agreed upon in writing by project consultant and customer. Terms 1) Financing: Financing up to $50,000 is available for all residential projects and provides multiple term options for customers. Monthly payments are approximated without review of customer credit and may be subject to change following a soft credit pull from the outside lender. Financing is approximated to be approved for all consumers with a minimum credit score of 500. 2) Scope of Work: Company will provide services as described in the attached estimate. The company will provide all services, materials, labor, tools, and equipment needed for completion of services unless requested from customer to use specific materials purchased by the customer. 3) Payment Terms: For projects over $20,000, a draw schedule will be in place of a 50% due upon acceptance of estimate and prior to scheduling of work, 25% due on the day work begins, and the balance of the contract due the day of project completion unless otherwise agreed upon in writing by project consultant and customer. Credit card payMents are subject to a 5% price increase due to processing fees. Financing agreements are subject to a 3% price increase due to a processing fees. A down payment of 50% is due upon acceptance of estimate and prior to scheduling of work. The balance of the contract is due the day of project completion. In the event of nonpayment of balance within 10 business days of job completion, the customer must pay to Reliable Roofing & Construction a late charge of 2% per month of the unpaid balance for the first 90 days. Any remaining unpaid balance after 90 days will be turned over to collections, and all collection and court costs will be paid by the customer. The date of project completion is logged as the day Reliable Roofing and Construction sends the customer their final invoice. The customer further agrees that it will be charged $ 35.00 for each dishonored bank check. 4) Change Order: Any deviation from the above quote involving a change in the scope of work or any additional costs will be executed only with a written change order signed and dated by both Reliable Roofing and Construction and Customer. No jobs can be subcontracted under any of Reliable Roofing and Construction, without approval by upper management. In case this happens we will not insure any of the work done by subs and will void warranty through Reliable Roofing and Construction. 5) Changed Conditions: Any work not indicated in the plans or specifications, that must be added, repaired, or replaced as a result of hidden, concealed, or changed conditions, or that is required for compliance with buildings codes or other regulations, shall result in a change order, and shall be paid in full by the Owner/Customer, subject to terms and conditions of this contract. 6) Warranty: Company warrants all work will be performed in a good and workmanlike manner. Any warranties for parts or materials are subject to manufacturer terms on such products. Extended warranties are of additional cost and will be discussed at time of purchase. To make a claim on Company's warranty, Customer must give Company written notice describing the alleged defect. Company will provide Customer a written response within 21 days of the day Company receives Customer's notice. Company may offer to remedy the defect, pay the claim, or dispute the claim. Company will not honor claims unless Customer first gives Company notice in accordance with this section. 7) Conditions: This proposal is valid for 4 weeks. Company reserves the right to withdraw this proposal or re -quote the project if contract acceptance is beyond 4 weeks. All contracts must be signed before work is performed and half payment is required 3 days before project start date. 8) Accessories: When satellites are present, Reliable Roofing and Construction is not responsible for signal loss due to replacement or repair of roof. We are not liable for gutter damage existing prior to work being completed and when multiple layers and redeck are involved and present. Reliable Roofing and Construction cannot guarantee that gutters will be salvageable. Reliable Roofing and Construction will clean up the job site as well as possible but is not responsible for any damage caused to person, pets, or property as a result of nails or other job site hazards during or after the project. In the case that your project requires the replacement of a roof drain, homeowner is responsible for having a plumber inspect the piping system the drain connects to prior to roof work beginning. This is to ensure the pipes can handle the increased water flow created by a new roof drain. Reliable Roofing and Construction is not liable for any plumbing -related issues or subsequent damage which may arise from the installation of new roof drains. 9) Customer: Homeowner to carry fire, tornado, and other necessary insurance. Unless otherwise stated, homeowner consents to photographs/ vidoes of their home/ property being taken and used for marketing purposes. Please make checks payable to Reliable Roofing and Construction. Business powered by Markate.com FROM: Reliable Roofing & Construction License: 5148-23 EIN # 93-4655473 2048 East Ireland Road, Suite A South Bend, IN, 46614 Email: Maddy@reliableroofingonline.com Phone: (574) 302-7977 TO: Herstoric Development Attn: Rachel 516 South Michigan Street South Bend„ IN, 46601 JOB: Hope Building # Services ESTIMATE # EST-005206 Estimate Date: Jul 21, 2025 Expiry Date: Aug 18, 2025 JOB LOCATION: 530 South Michigan Street South Bend, IN, 46601 city Price Total 1 Dumpster (10yd) 6.00 $580.00 $3,480.00 For waste, and debris disposal on project site. included gravel 2 Main building 1.00 $173,240.00 $173,240.00 Line Item: Roof Area 1 — Main Building Roof Replacement (Flat Roof w/ Parapet Walls) Scope of Work: Remove all existing OSB and multiple roofing layers across entire roof. Install new 5/8" OSB sheathing (114 boards @ $120/board = $13,680). Reinforce 35 existing water -damaged trusses with new webbing. Addendum: Request approval to raise southeast truss tops by 6-8" to correct slope and eliminate ponding. (Not included in base bid.) Install tapered ISO insulation (AA—FF panels) with 2" ISO filler in 10 rows, sloping 40' from south to north. Install full-length cricket on south side of skylight to direct water north. If slope correction is insufficient, contractor recommends internal drain system (not included in bid). Install fully adhered TPO membrane system including coverboard, flashing, and all accessories. Includes 20-year TPO manufacturer warranty and 2-year workmanship warranty. Additional Items: (3) Scupper boxes with 2-story downspouts @ $2,000 each = $6,000 Roof hatch and ladder (4' x 4') _ $4,500 # Services Qty Price Total 252 LF of clay coping @ $30/LF = $7,560 Lift rental for framing/truss repairs = $3,500 Structural reinforcement allowance (per Bid Div. B) _ $8,000 Masonry/flashing integration allowance (per Bid Div. B) _ $5,000 Cost Breakdown: OSB Decking Replacement (114 @ $120) _ $13,680 - TPO Roofing System (4,500 sq. ft. @ $20/sq. ft.) _ $90,000 Truss Reinforcement Allowance = $35,000 Scupper Boxes & Downspouts = $6,000 Roof Hatch & Ladder = $4,500 Clay Coping = $7,560 Lift Rental = $3,500 Structural Reinforcement Allowance = $8,000 Masonry Integration Allowance = $5,000 Base Bid Total: $173,240.00 Note: Truss raising not included. If required, estimated cost is $800/truss + $350 materials per truss. 3 Roof Area 2 — Skylight System Replacement 1.00 $28,520.00 $28,520.00 Scope of Work: Remove existing corrugated skylight panels and damaged framing Reinforce skylight -supporting beams per structural engineer recommendations Frame new skylight structure using treated lumber: 46 treated 2x4s for framing 32 treated 2x4s for purlins Treated fascia included for perimeter tie-in Install 18 double -wall polycarbonate panels (32 sq. ft. each) Install H-channel flashing between panels and seal with recommended adhesives Tie into TPO membrane system (Roof Area 1) with full waterproofing Coordinate with south -to -north cricket drainage Includes weather protection, equipment, and cleanup Material & Labor Cost Breakdown: Polycarbonate Panels (18 @ $129.99) _ $2,339.82 H-Channel Flashing = $300.00 Treated 2x4s for Framing (46 @ $4.58) _ $210.68 Treated 2x4s for Purlins (32 @ $4.58) _ $146.56 Treated Fascia = $250.00 Fasteners, Adhesives, Sealants = $250.00 Labor (3-day install crew) _ $5,400.00 Lift Rental (shared use) _ $1,000.00 Cleanup & Protection = $200.00 Subtotal Cost Basis = $10,096.06 Actual Internal Cost Estimate = $24,800.00 Markup (15%) _ $3,720.00 Final Bid Line Item = $28,520.00 Note: Structural reinforcement covered under $8,000 Division B allowance. This line item does not include truss leveling (Roof Area 1). 4 Line Item: Roof Area 3 — Rear Addition Roof Replacement 1.00 $97,175.00 $97,175.00 Scope of Work: Remove existing roof membrane and stone ballast over entire 2,100 sq. ft. # . Services Qty Price Total Remove all additional built-up roofing layers (multiple plies, insulation, etc.) over the 800 sq. ft. steel deck area Remove and replace 800 sq. ft. of deteriorated steel roof deck Redeck 1,800 sq. ft. using new 5/8" OSB (63 sheets @ $100 each) Install fully adhered TPO membrane system over 2,100 sq. ft. Includes tapered ISO insulation, coverboard, and all required accessories Install oversized metal gutter apron to properly terminate over thick insulation layers Install new gutter and downspout system Install counter flashing along the full width of the north wall Remove and replace (3) 14" deep steel -reinforced joists $1,000 labor + $1,200 material per joist = $6,600 total Includes cleanup, weather protection, staging, and disposal Includes $5,000 masonry integration allowance (per Division B) Cost Breakdown: TPO System (2,100 sq. ft. @ $20/sq. ft.) _ $42,000.00 OSB Redecking (63 sheets @ $100) _ $6,300.00 Steel Deck Replacement + Full Tear -Off of All Layers (800 sq. ft.) _ $14,800.00 Structural Joist Replacement (3 @ $2,200) _ $6,600.00 Gutter & Downspout System = $3,800,00 Oversized Gutter Apron = $2,000.00 Counter Flashing (North Wall) _ $1,500.00 Stone Removal (ballast) _ $2,500.00 Masonry Integration Allowance = $5,000.00 Subtotal: $84,500.00 Markup (15%): $12,675.00 Total Bid Line Item (Roof Area 3): $97,175.00 Subtotal $302,415.00 Grand Total ($) $302,415.00 Accepted payment methods Credit Card, Check, Cash, ACH Bank Transfer, PayPal Message I would be happy to have an opportunity to work with you. For projects over $20,000, a draw schedule will be in place of a 50% due upon acceptance of estimate and prior to scheduling of work, 25% due on the day work begins, and the balance of the contract due the day of project completion unless otherwise agreed upon in writing by project consultant and customer. Terms 1) Financing: Financing up to $50,000 is available for all residential projects and provides multiple term options for customers. Monthly payments are approximated without review of customer credit and may be subject to change following a soft credit pull from the outside lender. Financing is approximated to be approved for all consumers with a minimum credit score of 500. 2) Scope of Work: Company will provide services as described in the attached estimate. The company will provide all services, materials, labor, tools, and equipment needed for completion of services unless requested from customer to use specific materials purchased by the customer. 3) Payment Terms: For projects over $20,000, a draw schedule will be in place of a 50% due upon acceptance of estimate and prior to scheduling of work, 25% due on the day work begins, and the balance of the contract due the day pf project completion unless otherwise agreed upon in writing by project consultant and customer. Credit card payments are subject to a 5% price increase due to processing fees. Financing agreements are subject to a 3% price increase due to a processing fees. A down payment of 50% is due upon acceptance of estimate and prior to scheduling of work. The balance of the contract is due the day of project completion. In the event of nonpayment of balance within 10 business days of job completion, the customer must pay to Reliable Roofing & Construction a late charge of 2% per month of the unpaid balance for the first 90 days. Any remaining unpaid balance after 90 days will be turned over to collections, and all collection and court costs will be paid by the customer. The date of project completion is logged as the day Reliable Roofing and Construction sends the customer their final invoice. The customer further agrees that it will be charged $ 35.00 for each dishonored bank check. 4) Change Order: Any deviation from the above quote involving a change in the scope of work or any additional costs will be executed only with a written change order signed and dated by both Reliable Roofing and Construction and Customer. No jobs can be subcontracted under any of Reliable Roofing and Construction, without approval by upper management. In case this happens we will not insure any of the work done by subs and will void warranty through Reliable Roofing and Construction. 5) Changed Conditions: Any work not indicated in the plans or specifications, that must be added, repaired, or replaced as a result of hidden, concealed, or changed conditions, or that is required for compliance with buildings codes or other regulations, shall result in a change order, and shall be paid in full by the Owner/Customer, subject to terms and conditions of this contract. 6) Warranty: Company warrants all work will be performed in a good and workmanlike manner. Any warranties for parts or materials are subject to manufacturer terms on such products. Extended warranties are of additional cost and will be discussed at time of purchase. To make a claim on Company's warranty, Customer must give Company written notice describing the alleged defect. Company will provide Customer a written response within 21 days of the day Company receives Customer's notice. Company may offer to remedy the defect, pay the claim, or dispute the claim. Company will not honor claims unless Customer first gives Company notice in accordance with this section. 7) Conditions: This proposal is valid for 4 weeks. Company reserves the right to withdraw this proposal or re -quote the project if contract acceptance is beyond 4 weeks. All contracts must be signed before work is performed and half payment is required 3 days before project start date. 8) Accessories: When satellites are present, Reliable Roofing and Construction is not responsible for signal loss due to replacement or repair of roof. We are not liable for gutter damage existing prior to work being completed and when multiple layers and redeck are involved and present. Reliable Roofing and Construction cannot guarantee that gutters will be salvageable. Reliable Roofing and Construction will clean up the job site as well as possible but is not responsible for any damage caused to person, pets, or property as a result of nails or other job site hazards during or after the project. In the case that your project requires the replacement of a roof drain, homeowner is responsible for having a plumber inspect the piping system the drain connects to prior to roof work beginning. This is to ensure the pipes can handle the increased water flow created by a new roof drain. Reliable Roofing and Construction is not liable for any plumbing -related issues or subsequent damage which may arise from the installation of new roof drains. 9) Customer: Homeowner to carry fire, tornado, and other necessary insurance. Unless otherwise stated, homeowner consents to photographs/ vidoes of their home/ property being taken and used for marketing purposes. Please make checks payable to Reliable Roofing and Construction. 1316 COUNTY -CITY BUILDING 227 W.JEFFERsoN BOULEVARD SOUTH BEND, INDIANA 4660I-1830 PHONE 574/235-9251 FAx 574/235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND, JAMES,MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: July 16, 2025 To: All Planholders From Hil�lar Horvath Clerk, Board of Public Works Subject Addendum Number: 2 Project Name: 125-021 B Project Number: Milkweed Commons Roof Replacements ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by including with your electronic bid submission. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Signature: Date: } Version 8/11/2020 CONTRACT DOCUMENTS AND SPECIFICATIONS FOR M Q kweed Commons Roo Replacements Project No. 125-021 B Prepared for CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Tom Loew Design Build, Inc. 14 River Valley Ranch Rd. White Heath, IL FOR BIDS DUE: Tuesday, July 22, 2025, at 9:00 A.M. (E.D:T.) via email to BPWbids@southbendin.gov NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at j wbids@southbendin. ov until 9:00 a.m., Local Time, on July 22, 2025 for the following: Milkweed Commons Roof Replacements Project No. 125-021 B The Title of the Bid and Project Number (where applicable) as described above must be included in the subject tine of the email to which you have attached your bits. The name of the companylvendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.govlbids. Work includes roof replacements at The Monarch Building (516 S. Michigan Street, Division A) and The Hope Building (530 S. Michigan Street, Division B) in South Bend, all more particularly described in plans and specifications prepared by Tom Loew Design Build, phone 217-841-1207. This is a divisible bid and the lowest bid for each separate building will be accepted. Contractors may bid on either or both buildings._ The Contract Documents are on file and available for public inspection or purchase commencing on the first advertise date during regular working hours at American Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615). www.e-arc.com/locationtsouth.bend/ (574) 287-2944, tall free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601. Electronic bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond via USPS. Each bidder or contractor thereinafter the contractor) must comply with "City of South Bend EEO Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises (WfMBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified status. A Pre -Bid Conference will be held on Jul 10 2025 at 2:00 P.M. Local Time at the buildings. Any questions about bidding conditions must be addressed to the Owner in writing no later than July 11, 2025. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. if the Board elects to award the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Theresa Heffner, Clerk Publish two (2) times: 6/26/2025 7/3/2025 Version 1/3/2025 Notice to Bidders CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules, regulations and guidelines of the applicable federal, state ant contractoral oraws. This subcontractarcy of biddir�gual or holding lment and a public business opportunity shall apply every contract with the City of South Bend. In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or handicap. The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably. Such action shall include but not be limited to the following: hiring, up- grading, demotion or transfer, recruitment, advertising. Jay -offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor will send to each labor unison or representative of workers with which it 1 he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules, regulations and relevant orders of the Department of Labor. Subpart B --Contractors' Agreements Sec. 202. Except in contracts exempted in accordance with Section 204 of this order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions: "During the performance of this contract, the contractor agrees as follows:" "(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to erasure that applicants are employed, and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action will include, but not be limited to the following: employment, upgrading, demotion, or transfer: recruitment or Version 1/3/2025 General Conditions - 2 in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of Future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. * Corrected to read "invoked". In the original text the word "involved" was printed in error. Version 1 /3/2025 General Conditions - 4 must be requested in writing and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in any subcontractor utilization if the utilization plan change is not approved. Version 1/3/2025 General Conditions - 6 The ability or desire of a prime contractor to perform the work of the contract with its own organization team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub contractors to meet the contract goal. EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project, i.e., $50,000. ❑nly one MVIBE submits a quote to the prime contractor, and it is $50,000. A non MVVBE submits a quote of $45,000. Rejecting the MWBE bid may nott meet the requirement of making a good faith effort to meet the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e., 1 % of total contract). If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a E's quote is not the good faih effort oto the total the onttract cVVBE lost,because the nd t could reasonably be expected to best. The excess is not made up elsewhere greatlysignificant in the contract while guaranteeing full goal compliance. The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith efforts based on all information and documentation provided by bidders and taking into account the Quality, Quantity, and Intensity of the efforts made by a contractor to meet the contract goal. Version 1/3/2025 General Conditions - 8 • Proof of contractor's break-out of contract items into units feasible for performance by WMSE's; Proof of communications between the contractor and MWBE regarding negotiations for • agreements, and why agreement could not be reached, as stated more specifically in above Subsection (b) (3); Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or quote is used; Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate; and Any other information tending to show that Contractor made active, aggressive efforts to meet the MWBE participation goal but despite good faith efforts was unable to do so. Version 1/3/2025 General Conditions - 10 POST BID SUBMISSIONS: Post -bid submissions must be submitted in accordance with Section 6-72 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least two -hundred fifty thousand dollars ($250,000.00), shall be required to adhere to the requirements of Section f of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractors)") to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the CKY, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder for projects greater than 0250,000 and all subcontractors performing work greater than $250,000 on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis, submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter, The City specifically reserves the right to utilize all informationindependent verification of thenformat an provided by the o de ee d in the contractor's tcontractor. information obtained. by the City through its own p Version 1/3/2025 General Conditions - 12 PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowlgdements! 0) F By checking this box, I hereby acknowledge that I am not a pre -qualified bidder (ii) Al�j with the City of South Bend. By checking this box, I hereby acknowledge that the City reserves the right to information request supplemental information, additional verification of any current and prior provided, and may also conduct random inquiries of my The City reserved the right to utilize all information provided in this customers. submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally, I acknowledge that all to the City shall be regarded as public records. (iii) 04 information provided By checking this box, I hereby acknowledge that copies of all Applicable for training programs applicable to the apprenticeship certificates or standards be requested at any time and shall be furnished work performed on the project may /�-� (iv) 1A upon request. all sub - By checking this box, I hereby acknowledge and ensure that I and bid and/or intend to hire to perform work contractors, from whom I have accepted a on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- it is the responsibility of that sub- contractor loses their license at any point, contractor to notify the City. and training By checking this box, I hereby acknowledge that apprenticeshi ntices (v) programs that I participate in have graduated at least five (5) app in each of the past five (5) years. By checking this box, I hereby acknowledge that all subcontractors performing (vi) work greater than $250,000 also meet the qualifications of the Responsible Bidder Ordinance. (b) Attachments: (i) � Indiana Secretary of 5tate's an -line records (ie. Business verification) dated within is in sixty (60) days of the submission of said document showing that business existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole n proprietors or partnerships). 00 (iii) List identifying all former business names. Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, occupational Safety and Health related Acts, within the preceding five (5) Act (OSHA), or federal Davis -Bacon and (iv) years. Statement about staffing capabilities, including labor sources. This statement on staff to complete the work i indicates and ensures l have sufficient employees am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) Statement that individuals who will perform work on the public work project on my employee or as an independent contractor behalf will be properly classified as an under all applicable state and federal laws and local ordinances. For every project, submit evidence of participation in apprenticeship and training (v) programs, applicable to the work to be performed on the project, which are United States Department of Labor's Office of approved by and registered with the This includes, but may not be limited Apprenticeship, or its successor organization_ to, letters from apprenticeship coordinators detailing the bidder's association with Version 1/3/2025 General Conditions - 14 DEPARTMENT OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA SPECIAL PROVISIONS Milkweed Commons Roof Replacements Project No. 125-021 B PROJECT DESCRIPTION Work to be performed shall include furnishing all labor, services, materials, insurance and equipment to replace roofs at two separate buildings according to the intent of the plans and specifications. Bidders may bid on one or both buildings: • Division A: The Monarch Building, 516 S. Michigan Street • Division B: The Hope Building, 530 S. Michigan Street II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN & CONSTRUCTION STANDARDS, most recent version, are to be used on this project. Each Bid provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS prior to submitting a Bid. Wherever OtlT S PREVAILING Rda dlSp GifSaE nlslCrAtheOleSng effecti "State to afteSSept tuber 1, 2023pecifications," it a11 mean the 2024 IND the PREVAILING TheseCIFICATIONSP andareSt will belist used "Additions" ' i nsconjuDtiono o with the PREVAILING SPE SPECIFICATIONS. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. III. BIDDING REQUIREMENTS A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 102 B. Additions: 1. Each Bid provider shall completely execute and submit the following documents with the Bid: a. City of South Bend Contractor's Bid for Public Work Form b. Bid Bond stating 5% of the total Bid or Certified Check of 5% of the bid. c. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment and Certification of use of United States Steel Products or Foundry Version 1 /3/2025 Special Provisions -1 e. City of South Bend shall be named as additional insured on the Certificate of Insurance. f. Contractor and subcontractors shall provide any and all insurance policies, documents, endorsements, or certificates related to this Contract immediately upon the request of the City of South Bend. Vill. AWARD OF CONTRACT A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 103 B. Additions 1. All Bids will remain subject to acceptance for sixty (60) calendar days after the day of the Bid opening, but the City of South Bend may, in its sole discretion, release any Bid and return the Bid security prior to that date. 2. Successful bidder from award notice will have fourteen (14) calendar days to submit a fully executed contract, Certificated of Insurance, and other require documents from either the awarded contactor and/or the subcontractors. Failure to comply within the award period may be cause for the Board of Public Works to rescind the award. IX. BONDING REQUIREMENTS A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 103 B. Additions: 1. The successful Bid provider shall supply the following bonds: a. Payment Bond within seven (7) days of Notification of Award for an amount equal to one hundred percent (100%) of the contract amount. b. Performance Bond within seven (7) days of Notification of Award for an amount equal to one hundred twenty-five percent (125%) of the contract amount. c. Maintenance bond within ten (10) days of acceptance of the project by the City of South na I contract price, Bend, for anamount ears after the date ofl to ten percent ) of the acceptalnce of the project by the Cityof for a periodd (3) yof three (3} South Bend. X. CONTROL- OF WORK A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 105 B. Additions: 1 The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item- 3- The contractor is responsible for maintaining the site, which includes, but is not limited to, dust control, site security, erosion control, and protecting adjacent properties. Version 1/3/2025 Special Provisions - 3 B. Additions: 1. The project will have a completion date of Frida November 21 2025, for all work. The contract time will start when the Notice to Proceed is delivered and signed. hold a pre-constructiOn meeting 2. Thecontract. Tltect, and Coractor he date of the Notice ,tolProcceed will be agreed at that meetliong. award of the 3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site. 4. The Contractor shall utilize the City of South Bend selected project management software for reporting of all activities related to the contracted work. XIV. CHANGE OF CONTRACT TIME A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108 B. Additions: The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data_ The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3. No extension of time will be granted if the Contractor, by hislher/its own action or inaction, including fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. XV. DEFAULT AND TERMINATION A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108 B. Additions: 1. Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to cornmence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontlinuation of the work, e to he City, ailure failure to Carlawsy out the work or regulations, ln a manner and failure etotc olmplytwth any other oobserve Federal. other term of this contract. or local Version 1/3/2025 Special Provisions - 5 XVII. RETAINAGE ANR FINAL PAYMENT A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days. Contractor is required to submit the completed "AlA Document G702 1992" form to the City of South Bend Board of Public Works along with electronic certified payrolls for the billed time period. 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall withhold five percent (5%) of the dollar value of all work satisfactorily completed until the public work is substantially completed and the Project completion Affidavit is approved by the Board of Public Works. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. Provide proof that all subcontractors have been paid promptly, including Tully documenting payments in the City's Minority and Women Owned Business utilization tracking software B2G Now. See www.southbend.diversitycompliance.com. b. All parts and labor meet requirements stated in the specifications. c. Provide copies of test reports or cut sheets on all materials supplied. d. Provide As -Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. e. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XVIII. WARRANTY A. Prevailing Specifications: None B. Additions: 1. All parts shall include the following: (i) Performance specifications; (ii) Bill of materials (iii) Warranties on all parts; and (iv) Installation and safety requirements. XIX. OTHER UTILITIES A. Prevailing Specifications: None B. Additions: oley at I- The Contractor shall o (2) working yof all Iutilities loycontaCting Holey count counting Saturdays Sundays mor federal and 382-5544 at least two (2} 9days, Version 1 /3/2025 Special Provisions - 7 2. The Base Bid covers all work for each separate building according to the intent of the Plans and Specifications. The Base Bid is divisible, and the lowest bid will be awarded at each building. a. Base Bid, Division A is The Monarch Building. (i) Alternate 1, Division A is a New Roof Deck. Alernate Bid Scope to include the construction of a new wood roof deck in place of the fully removed roof as indicated. Scope to include the roof deck floor assembly in its entirety, attachments to the surrounding structure, proper waterproofing and drainage components, and railing. b. Base Bid, Division B is The Hope Building. 3. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor's operations. XXII. MUNICIPAL OPERATIONS A. Prevailing Specifications: None B. Additions: 1. The Contractor shall be responsible for trash, yard waste, and recycling collection within the project limits. The Contractor shall coordinate with the City of South Bend Solid Waste, Waste Management, and other pickup services as requested to ensure collection services are maintained. The Contractor shall be required to collect bins, place them in a common point for easy access by automated truck services, and redistribution after pickup as ol requested. 2. The Contractor shall be responsible for snow removal within the project limits and shall coordinate with City of South Send Public Works. The Contractor is responsible for protecting histherlits project site from excessive wear and teas during snow removal. XXIII. PLANS A. Prevailing Specifications: City of South Bend Design and Construction Standards B. Additions: 1. The plans consist of nine (9) Sheets for Division A, and xxx (roc) Sheets for Division B. 2. The work shall conform to the plans. 3. The drawings are schematic in nature. 4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials. 5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern. XXIv. M1WBE GOALS A. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women Business Enterprise Inclusion Program Plan Version 1/3/2025 Special Provisions - 9 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name Milkweed commons Roof Replacements Project No. 125-021B For Bids Due Tuesday, July 22, 2025, at 9:00 A.M. (E.D.T.) From time to time the South Bend Board raf Public Works finds it necessary to reject a bid use the becafollouse it does not comply with statutory requirements. In preparing your bid, please ing checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check (q or Bid Bond. Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. proof of ization Plans MBE-1 .0 and od n Faith Efforts FormsNBE l[BEvidence [MBE-2 0 andWB� 2 0] and M/WBE Contacted Forms[MBE-2 1 and 1'C� WBE-2.11. Acknowledge Receipt of Addendum(s) included with the bid. pco� All required additional information is included with the bid_ Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: t-i� By Authorized Repre Signature: Print Name & Title tive: f Version 1/3/2025 Contractor's Bid for Public Works - 1 Date: U� 2 v __ C— PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE I . Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City can make a proper determination of the bidder's capability for completing the project if awarded. Version 1/3/2025 Contractors Bid for Public Works - 3 Contractor agrees that he/shelii shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees thrattgh the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of south Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, ;ender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded tinder public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business _ Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBEfWBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. R finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director ofpu'blic works, shall make a determination if the price of United States made steel or foundry is unreasonable. '[ understand that violations hereunder Version 1 /3/2025 Contractors Bid for Public Works - 5 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Milkweed Commons Roof Replacements Project Number: 125-021B For Bids Due: Tuesday, July 22, 2025 at 9:00 A.M. (E.D.T.) Contractor Name: BASE BID, DIVISION A Item IDescription Quantity Unit Unit Price Total Amount No. III Provide a Lump Sum price to perform all 1 work as indicated in these Plans and 1 LSUM Specifications for The Monarch Building roof replacement. BASE BID, DIV. A TOTAL 71; � I �] BASE BID, DIVISION B Item No. Description Quantity Unit Unit Price Total Amount Provide a Lump Sum price to perform all 1 work as indicated in these Plans and 1 LSUM 3 �21 y S Specifications for The Hope Building roof replacement. BASE BID, DIV. B TOTAL ALTERNATE #1, DIVISION A Item No. Description Quantity Unit Unit Price Total Amount 1 1A New Roof Deck, The Monarch Building 1 LSUM i , �Qv ALTERNATE #1, DIV. A TOTAL L41,900 Bidder (Firm): A �gp LL�.1Aft T C q.{,jp LtQ Address: �_o Lft F_. L r a l""A DA Cr,', �_o City/State/Zip: q(n u 1H Telephone Number: ( 5 N) 6U (, By 'gnature) (Printed Name of Person Signing) Lill Iq I(ad Version 1/3/2025 Contractors Bid for Public Works - 7 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 - EVIDENCE OF GOOD FAITH EFFORTS - This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: Project Name: Bidder. - Contact Person: Address: 125-021 B Date: 07/ Zl /ZS Milkweed Commons Roof Replacements A&0C6k \QVyt CzIDCt�Ju L`R7_ Telephone: SZU — 662— %Z( City: ert?K State: Email: 11, 'tA Zip: gbtoLH - To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (httr)://www.in.00v/idoa). 1 affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into }� economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available /( `) means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed ; 7 sufficient time for MBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs 4C with adequate information about the,plans, specifications and other requirements of the subcontract. nn I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, �� lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Contractor's Bid for Public Works -10 CITY OF SOUTH BEND :} MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 4. Y EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary 1 7� equipment, supplies, materials, or related assistances or services, where appropriate. l affirm that i did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. 'Proper demonstration of Good Faith Efforts requires your initials nextto all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Contractor's Bid for Public Works - 11 !r CITY OF SOUTH BEND = , MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN " FORM MBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Attach additional pages if necessary. dF Project Number: om_n9lR WBE Participation Goal _ 2.1 Project Name: Bidder: Milkweed Commons Roof Replacements t By. � (i ni ej tDate] a WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: WBE Firm _ Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: Version 1/3/2025 Contractor's Bid for Public Works - 15 FOR CONTRACT BONDS UP TO $750,000 SINGLE JOB AND $750.000 BONDED AGGREGATE (fWESTBEND" - Rapid Bond Account Application FOR A FIRST-TIME RAPID BOND REQUEST "Please note that this Raid fond &Iplication is only required at the time of initial contractor account setup, with a first-time Rapid Bond request. For subsequent bond requests, the separate RAPID BoNo REQUEST FORM may be utilized."'` Contractor: Complete this application in its entirety and return to your agent. All owners and spouses must sign the indemnity agreement on pages 3-4. Only one signed agreement is required per contractor, and is valid for all Rapid Bonds with West Bend. Agent: Once logged into West Bend, use this completed application to submit a bond request in eSURETY. Refer to the Bonds home page for access to eSURETY and instructions. Please send in a copy of the signed indemnity agreement. • CrOlti#�'RACT{7tt tM�R�'.lR7N, '.: .. _ J . _ ..-. G� .�roi��E�i�3i:lh>Eiltt��n� •: Company Legal Name Reliable Roofing and Construction Address ' 2048 E Ireland Road City/State/Zip South Bend IN 46614 Type of Business ❑ Proprietorship ❑ Partnership is (S) Corporation ❑ (C) Corporation ❑ LLC Year Established 2014 Geographic Area of Operation Indiana Normal Type of Worts ; General Construction Has the business been profitable for at least one of the past two years? YES j'e, : NO Largest Project Completed $ 313296.80 Description Completion Date: 06/30/2025 Any outstanding tax liens, collections, judgments, or lawsuits? YES _i NO If yes, please attach explanation(s). Has this company/indemnitor(s) been in claims with a previous Surety? YES s_wi NO WV IN[BIEMHI OR. WFOkMATIIQN Please provide complete information on @J1 owners. Attach additional sheets if necessary. (1) Name <Abraham Gordillo Percentage of Ownership ;100.00 % Address 68146 U.S. 31 City/State/Zip Lakeville .46536 SS# Spouse Name (2) Name Percentage of Ownership % Address City/State/Zlp SS# Spouse Name (3) Name Percentage of Ownership ; % Address City/State/Zip SS# Spouse Name (4) Name ; Percentage of Ownership % Address City/State/Zip SS# Spouse Name THE APPLICANTS) AND INDEMNITOR(S) HAS/HAVE AUTHORIZED WEST BEND TO OBTAIN PERSONAL AND/OR BUSINESS CREDIT REPORTS OR BY SUBMITTING THIS APPLICATION, THE AGENT HEREBY CERTIFIES THAT HE/SHE HAS OBTAINED AUTHORIZATION FROM THE APPLICANT(S) AND INDEMNITOR(S) TO OBTAIN PERSONAL AND/OR BUSINESS CREDIT REPORTS. NB 0070 0125 Page 1 of 5 1900 S 18th Avenue I West Bend, WI 63095 1 Phone: (800) 236-5010 1 Fax: (877) 674-2663 1 www.thesilverlining.com FOR CONTRACT BONDS UP TO $750,000 SINGLE JOB AND $750,000 BONDED AGGREGATE WESTBEND Rapid Bond Account Application FOR A FIRST-TIME RAPID BOND REQUEST PROJECT DWNEPJOSLIGEE --- _ Name Abraham Gordillo ❑Public ❑Private ❑Federal Address 68146 U.S. 31 City/State/Zip Lakeville IN '46536 BOND FORM --Liz AIA Form ® West Bend Form I ❑ Obligee -Supplied Form (please send copy for review) COMPLETE SECTION A OR B A ❑ Isrl� (BOND Bid Date 7121/25 Estimated Bid Amount $ 4'1-7 Gt ZS , 00 Project Location (State) Estimated Contract Price (� 2� "I ZS Bid Bond Percentage :5% PLEASE NOTE: Subsequent approval from West Bend is required for more than a 10% increase in the estimated bid amount I _ If low bidder, bid results will be required on public jobs Start Date 10/1125 Estimated Completion Date 11/21/25 Maintenance/Warranty (Years) '2 Project Number 125-021 B Project Description '.TPO Roof Replacement - Milkweed Commons Project Optional: Name of Corporate Officer Signing Bond 'Abraham Gordillo Title President g 4PERFORMANCE AND/OR PAYMENT BOND []SUBCONT'RACT QSUPPLY BOND Please send in a copy of the contract for review. Start Date ;8/30/25 Estimated Completion Date ,11121/25 Contract Amount 400,000.00 ; Maintenance/Warranty (Years) `2 Project Location (State) Date of Contract 7/22/25 Project Number ;125-021 B Project Description TPO Roof Replacement - Milkweed Commons Project For PUBLIC jobs only (State, City, School, etc.): Next two lowest bidders 2. $ 3. $ If difference between 1st and 2nd bid is more than 10%, please attach explanation. Optional: Name of Architect/Engineer :Bill Lamie Optional: Name of Corporate Officer Signing Bond Abraham Gordillo Title President UMCr NS NEITHER THE CONTRACT NOR BOND AMOUNT SHALL EXCEED $750,000. EXCLUDED BONDS: BONDS RUNNING TO AN INDIVIDUAL OR TO GUARANTEE WORK PERFORMED AT A PERSONAL RESIDENCE, MAINTENANCE BONDS, SUBDIVISION OR COMPLETION BONDS, HAZARDOUS MATERIALS OR WASTE HAULING, FINANCIAL GUARANTEES, TIMBER/LOGGING CONTRACTS, AND PROJECTS THAT EXCEED 12 MONTHS IN COMPLETION TIME. ALSO EXCLUDED ARE MULTI -YEAR CONTRACTS, OR THOSE WITH THE POTENTIAL FOR ANY ANNUALLY RENEWABLE TERMS. irrilkILOSURE NOTICE: COWACT INFORMATION rFOR PERSONAL G1�EDIT INFORMATION f_ TRAMS UNION 2 BALDWIN PLACE PO BOX 1000 CHESTER, PA 19022 800.885.4213 IER REPORTING AGENCIES PROVlp1Ne: BUSINESS CREDIT INFORMATION EXPERIAN PO BOX 2002 ALLEN, TX 75013 888.397.3742 NB 0070 0125 Page 2 of 5 1900 S 18th Avenue I West Bend, WI 53095 1 Phone: (800) 236-5010 1 Fax: (877) 674-2663 1 ww.thesilvedining.com WEST BEND' Rapid Bond General Indemnity Agreement THIS AGREEMENT is made by the Undersigned in favor of West Bend Insurance Company (hereinafter called Surety) for the purpose of indemnifying Suretyfrom all loss and expense in connection with any Bond or Bands forwhich Surety (now or hereafter) may issue on behalf of the following as Principal (Type Name of Business): Reliable Roofing and Construction . In consideration of the execution of any and all such Bonds for Principal and as an inducement to such execution by Surety, the Undersigned, jointly and severally, agree(s) as follows: Definitions: Where they appear in this agreement, the following terms shall be considered as defined in this section: Principal: Any one, combination of, or all of the persons, firms or corporations set forth above or their successors in interest, whether alone or in joint venture with others not named herein, and as to all of them, their heirs, executors, administrators, successors, and assigns. Bond: Any and all bonds, undertakings or instruments of guarantee and any renewals or extensions thereof executed by Surety on behalf of Principal. Undersigned: The person(s) who have affixed their signatures to this agreement, whether or both in an individual role or on behalf of the firm or corporation set forth above. Claim: Includes, but is not limited to any claim of default by an obligee; any claim for non-payment by a subcontractor, laborer or supplier, or any demand upon the surety to perform any obligation under a bond. INDEMNITY To SURETY: The Undersigned agree to pay to Surety upon demand: 1. All loss and expense, including reasonable attorney fees, and reasonable attorney's fees incurred in connection with collection of said loss and expense from the Principal and or the Undersigned, incurred by Surety by reason of having executed any Bond or incurred by it on account of any breach of this agreement by any of the Undersigned; 2. An amount as determined by Surety in its discretion sufficient to discharge any claim made against Surety on any Bond together with any expenses, including attorney fees, that surety anticipates it may incur. This sum may be used by Surety to pay such claim and expenses or be held by Surety as collateral security against loss or expense on any Bond. 3. Any premium due for any Bond, computed according to the rates currently charged by Surety, including renewal premiums until proof satisfactory to Surety is furnished of Its discharge from liability under any Bond. Undersigned agrees also to pay Surety any reasonable attorney's fees incurred in connection with the collection of any overdue or unpaid premiums due for any bond. WITH RESPECT TO CLAIMS AGAINST SURETY: 1. Surety shall have the exclusive right for itself and the Undersigned to determine in good faith whether any claim or suit upon any Bond shall, on the basis of liability, expediency or otherwise, be paid, compromised, defended or appealed. 2. Surety may incur such expenses, including reasonable attorneys' fees, as deemed necessary or advisable in the investigation, defense and payment of such claims. 3. Surety's determination in good faith of the foregoing shall be final and conclusive upon the Undersigned, 4. An itemized statement of loss and expense incurred by Surety, sworn to by an officer of Surety, shall be prima facie evidence of the fact and extent of the liability of Undersigned to Surety in any claim or suit by Surety against Undersigned. 5. Separate suits may be brought under this agreement as causes of action accrue, and the pendency or termination of any such suit shall not bar any subsequent action by Surety. 6. Undersigned authorizes Surety to join any and all of the Undersigned and parties defendant in any action, regardless of venue, against Surety on account of any Bond, and to enforce the obligations hereunder directly against any of the Undersigned without the necessity of first proceeding against the Principal, 7. In the case of any claim made against Surety, including but not limited to a lawsuit, Principal and Undersigned agree to defend, hold harmless, and indemnify Surety against all losses including but not limited to attorneys' fees and costs. GENERAL PROVISIONS: 1. Assent by Surety to changes in any Bond or refusal so to assent shall not release or affect the obligations of Undersigned to Surety. 2. Surety shall have the right to decline to execute any Bond. 3. Surety shall have every right, defense or remedy, which a personal surety without compensation would have, including the right of exoneration, and the right of subrogation. 4. Until Surety shall have been furnished with competent evidence of its discharge, without loss from any Bonds, Surety shall have the right to free access at reasonable times to the books, records and accounts of each of the Undersigned for the purpose of examining them. Each one of the Undersigned hereby authorizes any depositories in which funds of any of the Undersigned may be deposited to furnish to Surety the amount of such deposits as of any date requested, and any legal entity doing business with the Undersigned is authorized to furnish any information requested by Surety concerning any transaction. Surety may furnish in confidence copies of any information, which it now has or may hereafter obtain concerning each of the Undersigned, to other persons or companies for the purpose of procuring co -suretyship or reinsurance or of advising interested persons or companies. S. The Undersigned will, on request of Surety, procure the discharge of Surety from any Bond and all liability by reason thereof. If such discharge is unattainable, the Undersigned will, if requested by Surety, either deposit collateral with Surety, acceptable to Surety, sufficient to cover all exposure under such bond or bonds, or make provisions acceptable to Surety for the funding of the bonded obligations(s). 6. Principal assigns and pledges to Surety as security, a lien and security interest in its interest, title and rights in and growing out of the following: a) any bonded contract, any agreement related to a bonded contract including any labor or supply subcontract; b) all real and personal property of the Principal, the Undersigned, and Indemnitors; c) all machinery, supplies, equipment, plant tools and materials; d) to the extent Surety determines necessary to fulfill or complete bonded obligations: licenses, patents, copyrights, trade secrets, limited partnership and general partnership interests; e) any funds due upon notes receivable, accounts receivable, funds that are due or may become due on a bonded contract or other contract including retention and recovery from claims,-f) undisbursed loan funds, deposit accounts, or interest reserve accounts to which the Principal and Indemnitors may be entitled. 7. The Undersigned hereby irrevocably nominate, appoint and designate Surety or its deslgnee as their attorney -in -fact with the right, but not the obligation, to exercise all of the rights assigned, transferred and set over to the Surety by the Undersigned, and to make, execute and deliver any and all additional or other assignments, documents or papers, including the execution of instruments referred to in Section 6 and the endorsement of NB 0070 0125 Page 3 of 5 1900 S 18th Avenue I West Bend, WI 53095 1 Phone: (800) 236-5010 1 Fax: (877) 674-2663 1 ww.thesiiverlining.com checks or other instruments representing payment of monies deemed necessary and proper by Surety in order to give full effect to the assignment and all other provisions of this Agreement. 8. Surety may exercise its rights to the assignment and pledge referred to in Paragraph 6 only if the Principal: a) breaches a bonded contract, Bond or the Agreement; b) is declared in default by a Bond obligee or a payment bond claim is made; c) makes an assignment for the benefit of creditors, an application for the appointment of a trustee or receiver is made, or files an application under the Bankruptcy Code or similar laws of any state; d) is subject to any proceeding which deprives it of the use of materials referred to above; e) Is debarred or otherwise declared ineligible for public work, or f) if an Individual, a Principal or Indemnitor's death, disappearance, incompetence, insolvency, conviction of a felony, or imprisonment. 9. This agreement shall constitute a Security Agreement to the Surety and a Financing Statement, both in accordance with the Uniform Commercial Code of every jurisdiction in which such Code is in effect, but the filing or recording of the agreement shall be at Surety's option, and the failure to file shall not release or impair any of the Principal's, Undersigned's or Indemnitors' obligations under the agreement or otherwise, nor shall it be any manner in derogation of any of the Surety's rights. 10. Undersigned state that each of them is specifically and beneficially interested in the obtaining of each Bond and that all information provided by the Undersigned in support of the application(s) for any Bonds is and will be at the time of issuance true and correct. 11. The obligations of the Undersigned hereunder are joint and several and are binding upon the heirs, executors, administrators, successors and assigns of the Undersigned. 12. In case the execution hereof by any of the Undersigned may be defective or invalid for any reason, such defect or invalidity shall not in any manner affect the validity of this obligation or the liability hereunder of any other of the Undersigned. Invalidity of any provision of this agreement by reason of the laws of any state or for any other reason shall not render the other provisions hereof invalid. 13. Execution by Principal or any of the Undersigned of any application for any Bond or of any other agreement of indemnity on behalf of Principal, or the taking of Indemnity of any other person by Surety with respect to any Bond of Principal, shall in no way be deemed to waive, diminish or abrogate any rights of Surety under this agreement. This indemnity agreement shall not be considered a novation of an earlier indemnity. Any other agreement of indemnity shall be considered supplemental to this agreement. 14. As to any legal action related to this Agreement, Principal and Indemnitors consent to jurisdiction of any court of competent jurisdiction, including the jurisdiction of any state or federal court where the Surety, Principal, or one or more of any of Indemnitors Is domiciled or doing business, at the discretion of the Surety. Principal and Indemnitors waive any right to trial by jury for any tort or contract claims related to this Agreement and waive any claim or defense in any such action based on alleged lack of personal jurisdiction, improper venue, forum non conveniens or any similar basis. TEeMINAnow This agreement is a continuing obligation of the Undersigned unless terminated as provided in this paragraph. An Undersigned desiring to terminate liability as to future Bonds of Principal must: 1. Give written notice to Surety at its office at 1900 S 18th Avenue, West Bend, WI 53095, by certified or registered mail of such termination. 2. State in such notice the effective date (not less than thirty days after the receipt of notice by Surety) of termination of such Undersigned's liability for future Bonds. After the effective date of termination, the Undersigned giving notice shall be or remain liable hereunder for Bonds executed, authorized, renewed, or extended prior to such date. Such termination of liability as to an Undersigned shall in no way affect the obligation of any other Undersigned who has not given notice as herein provided. Please review the statutory fraud notice applicable to your state. Applicable in AL, P. DC. LA. MD. NM. HI and WV: Any person who knowingly (or willfully)* presents a false or fraudulent claim for payment of a loss or benefit or knowingly (or willfully)* presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. *Applies in MD Only. Applicable in CO: It is unlawful to knowingly provide false, incomplete or misleading facts or information to an insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance and civil damages. Any insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to a settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies. Applicable in FLand OK: Any person who knowinglyand with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony (of the third degree)*. *Applies in FL Only. Applicable in KS: Any person who, knowingly and with intent to defraud, presents, causes to be presented or prepares with knowledge or belief that it will be presented to or by an insurer, purported insurer, broker or any agent thereof, any written, electronic, electronic impulse, facsimile, magnetic, oral, or telephonic communication or statement as part of, or in support of, an application for the issuance of, or the rating of an insurance policy for personal or commercial insurance, or a claim for payment or other benefit pursuant to an insurance policy for commercial or personal insurance which such person knows to contain materially false information concerning any fact material thereto; or conceals, for the purpose of misleading, information concerning any fad material thereto commits a fraudulent insurance act. Applicable in KY. NY. OH and PA: Any person who knowingly and with intent to defraud any insurance company or other person files an application for Insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties (not to exceed five thousand dollars and the stated value of the claim for each such violation)*. *Applies in NY Only. Applicable in ME. TN. VA and WA: It ira crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties (mad* include imprisonment, fines and denial of insurance benefits. *Applies in ME Only. Applicable in NJ: Any person who includes any false or misleading information on an application for an insurance policy is subject to criminal and civil penalties. Applicable in OR: Any person who knowingly and with intent to defraud or solicit another to defraud the insurer by submitting an application containing a false statement as to any material fatt may be violating state law. All Other States: Any person who knowingly conceals or provides materially false, incomplete, or misleading information on an application or concerning a claim to an insurance company for the purpose and intent of defrauding the company, may be guilty of insurance fraud in violation of state law. Penalties may include imprisonment, fines, or denial of insurance benefits. NB 0070 0125 Page 4 of 5 1900 S 18th Avenue J West Bend, WI 53095 1 Phone: (800) 236-5010 1 Fax. (877) 674-2663 1 ww.thesilvedining.com Executed this 21 day of� ��• *Prior to signing, please ensure the name of the business has been filled in page one of the indemnity agreement. An authorized representative (owner, president, managing member) must sign on behalf of the business. Andemnitox iftthese : Company Name: R iable Roofing and Construction Authorized Signature: E Printed Name: Abraham ordillo mu owners ano ineir spuuses muse sign as mummuai muemmzurs. Indeminitnr (Individual :, lnoemnitor (Spouse): Signature: Signature: Printed Name,Abraham Gordillo Printed Name: Indemnitor (h Signature: Printed Name. iyidual): I Inde.mnitor (Spouse): Signature: Printed Name: ; Wgn)nitor- (Individual): Indemnitor (Spouse): ----- Signature: Signature: Printed Name: Printed Name: -!04ernnlitor (Individua": T — —Y - Indemnitor (Spouse): -- -- Signature: ! Signature: Printed Name: Printed Name: I Indemnitnr (individual): Indemn (Spouse): Signature: Signature: Printed Name: Printed Name: Indemnitbr (individual): Signature: Printed Name: �- Indemnitor (Spouse): Signature: Printed Name: NB 0070 0125 Page 5 of 5 1900 S 18th Avenue i West Bend, WI 53095 1 Phone: (800) 236-5010 1 Fax: (877) 674-2663 1 ww.thesilverlining.com Rochester, Indiana Woodburn, Indiana 877-889-7802 844-435-0598 www.ramcosupply.com Our products are 100% recyclable. Coated with WeatherXLTN fiD( by Sherwin-Williams°. Co Limited Lifetime WarrantyP ENV COLOR SELECTION CARD Brilliant° Ivory 14 Taupe Bright Red Ash Gray' Alamo Tan prwn Burnished Slate° Rustic Red Pewter Gray Charcoal° Black° Ilion Forest Copper Metallic Gallery Western Rust° SHERWIN-WILLIAMS. Coil Coatings M_ Light Stone' Buckskin Brown" Burgundy Slate Gray Hunter' Ocean Blue Galvalume° Sherwin-Williams® and WeatherXL" are trademarks of SWIMC LLC. 75" 1.030" fi +* 3/4' = 36" Cover Width �I 35" Cover Width 1, T 32" Cover Width RAM PANEL RX-4 3/4 Corrugated Anti -Siphon Groove A Available in 269a Mini Corner/Rake Painted Side 21h• PYei_ 1• 1" Hip Cap Painted Side 6° 6" "Specify Pitch Rat Guard 1 ve" Pair Side Wall Painted Side 3' �� Y 4' Track Cover 2'/2Painted Side �Y 1 y2 7 1 %e' Side Standard Trims Corner/Rake Painted Side 1" 41/.' '/.' 411W 1 Ridge Caps RIDGE CAP Painted Sloe 4- �- WIDE RIDGE ax CAP TW Painted Side t• t y J-Trim Painted Side 2 1 /2" 1- 7/8' DJ8 Jamb Trim Painted Side 71/," 11/," 11/:" Track Coy Single Angle 1.5 x 3.5 1.5 x 5.5 1.5 x 7.5 Metal R Fofing,b Siding Rochester, Indiana 877-889-7802 Valley /Painted Side Residential Rake I Painted Side 331," Upper Gambrel V Painted Side 5' 'Specify Pitch Drip Cap Painted Side Lower Gambrel Painted Side 5 'Specify Pitch d Double Angle Single Angle Painted Side Painted Side (x = 3%") 1+ L (x=7%") End Wall Painted Side 5 1/z f' 4" '/a' "Specify Pitch F&J for Soffit I.,.. 1f. I. ] I.. Painted Side Residential Eave Painted Site 2h 'Specify Pitch /^ Overhead Door Jamb 7/8" 1 2" J.. 9. Painted Side Sidewall Flash i Residential Soffit Trim i Eave Rake/Corner Ridge Cap Trim, Ridge Cap Rat Guard Overhead Door Jamb J-Trim Single Angle Inside Corner 1.5 x 1.5 Corner 2 x 2 3 x 3 Endwall Flash Rat Guard BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/14/2025 Name Zach Hurst Department DPW BPW Date 07/22/2025 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ® Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Reauired Information Company or Vendor Name ❑ Yes[:] If Yes, Approved by Purchasing New Vendor ❑ No MBE Yes MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name Milkweed Commons Roof Replacements Project Number 125-021B Funding Source River West DA TIF Account No. PR-00041683 Amount Terms of Contract Lump Sum, per Division (Two Divisions) Purpose/Description Request to open bids to reroof the former Hope Ministries (Division B,) and Monarch Building (Division A) located on the 500 block of South Michigan Street. For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: