HomeMy WebLinkAboutSpecial Event - Fun in the Park-Aug 10 2025,4 tipV TN gF�
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APPLICATION FOR USE OF E
PUBLIC RIGHT-OF-WAY FOR EVENT r a
The following special event has been approved by the Special Events Committee. '.. 1865
Submitted by: Denise Miller
Event name: Fun in the Park
Event Date: August 10 2025
Street Closure: Helman Dr between Rexford Dr & Manchester Dr
Closure Times: 10:00 am - 4:00
Sidewalk Closure: ❑ Yes ❑■ No
Comments: The McKinley Terrace Neighborhood Association will be
hosting the third annual block party.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
4
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
Attest: Madeline Hostetler, Acting Clerk
Date: July 22, 2025
I
X_ City of South Bend Special Event Application
f--ef
• ._ Neighborhood Event
$25 application fee if filed 30 days or greater (up to 180 days) in advance of event.
Please Bring Completed Application and Payment to:
Public Works Service Center, 731 S. Lafayette Blvd., South Bend, IN
Review the Instructions on the Special Events page before completing the application. Neighborhood Special
Event applications must be submitted more than 30 days in advance of the event date or the application will net
hp accpnted_
Section A - Applicant Information
Date of Application: lJ �/ I Z ZS- Organization Name: McKinley Terrace Neighborhood Association
Applicant (Contact) Name: Catherina (Cat) Zmud
Applicant (Contact) Phone: (574) 485-7197 Contact Email: camzmud@gmail.com
Address: 3101 Wilder Dr
City/State/ZIP: South Bend, IN 46615
Secondary Contact Name: Monica Robinson
Contact Phone: (574) 303-2375 Contact Email: realtormonicarobinson@gmail.com
Address: McKinley Terrace City/State/ZIP: South Bend IN, 46615
• Section B - Event Information
Event Name: Fun in the Park Expected Attendance: 100-200
Requested Street Closure: Helmen Dr
From (Cross
Dr
To (Cross Street): Manchester Dr
Provide a brief description of the event:
The McKinley Terrace Neighborhood Association will be hosting our neighborhood's third annual block party! Our block
party is a chance for neighbors to get outside, have a little bit of free fun and meet people from the neighborhood. We
provide water, snacks and entertainment.
Date of Event Setup [mm/dd/yy]: C$� I1 O' -Z-s Time:
d 0&Lf,.t,
� /0 Z5- Time:
Begin Date of Event [mm/dd/y!!t
1 L : ODPyw
End Date of Event [mm/dd/yy]: 1O ZS Time:
O3' d DP+�
N' IO Z 5-
Oy cUP✓k
Event Cleanup Completion [mm/dd/yy]: I Time:
Have all residents on the affected block have been notified and invited?
,Yes ❑ No
Please attach a copy of the door hanger or letter used to notify residents
in addition to signature attachment.
• Number of households fronting the proposed street closure: 2
Number of households represented by signatures on attached sheet:
Will this event have music (live or other)? ❑ Yes 0 No
Section C - Alcohol
• Will alcohol be served or sold? ❑ Yes %,No
If Yes:
o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco
Commission.
o Application cannot be processed without a copy of this license.
o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted
with application.
o Application cannot be processed without deposit.
o Deposit will be returned upon inspection of event area by the Board of Public Works.
o The applicant must submit a map or drawing of:
o Fencing around serving area
o Trash receptacles
o Events that will have alcohol sales must provide security. If your event will be hiring a security company,
please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone
numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event applicant)
of three (3) security guards in the fields provided in sub -section (b).
(a) Security Company Information
Company Name: N i t Contact Name:
Contact Phone:
Address:
•
(b) Independent Security Information
City/State/ZIP:
Name: Contact Phone:
Qualifications:
Name: Contact Phone:
Qualifications:
Name: Contact Phone:
Qualifications:
C 1
Section D - Food
• Will your event have food sales (food vendors. caterers, food trucks. etc.)? ❑ Yes F No
o If yes. the event coordinator must apply for and receive a St Joseph County Health Department
Temporary Event Permit.
Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be
filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to
serve on -site and display these permits at the event.
o All applications and guidelines can be found on the St. Joseph County Health Department Food Service
website at sjchd.org/food-service.
Please select food types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other:
If a Food Truck, please list company name(s):
Please describe how food will be cooked and served:
•
0
Section E - Indemnity & Hold Harmless Agreement
• City of South Bend Special Events Committee
Indemnity & Hold Harmless Agreement
Date: (i % I a `l I z.-
Event Name:
Organization
Applicant (Cc
Applicant (Contact) Phone: .5-7H) qgS 7/ 9 L Alt. Phone: ' 4
Event Date: 87) z s
Email: G U Cn -�t YYl I) CL La �)✓yl i ! r a rp,1
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Address: -�101 ly d(/er _L>.—.City/State/ZIP:
Event Location (Please describe): fl�.l✓YJf.h �a rL � �o�A.i�G i"lvl N2.QVNefl �i Irl SOS f'�C)'
Length of Event
lolzs 12prvt'3pm
• APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability,
loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as
a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any
person, including a participant in the activity, arising out of the approval of this request by the Civil City of South
Bend, Indiana, through the Board of Public Works, to close a portion of the public right -of- way for the event
described above, or for any harm or damage alleged to have occurred because of the holding of the special event.
The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms.
Signed on this Date: 2 S
Authorized Or anizer Signature
Printed Name and Title
0
Section F - Permit & Agreement
• 1. Pursuant to Local Ordinance No. 10628-18, there is a $25.00 non-refundable fee for applications filed 30
days or greater in advance of the event date. Applications filed less than 30 days in advance of the event
date will not be accepted.
2. All residents within the affected area must be notified of this event. The APPLICANT must obtain
signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to
notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation
distributed to all affected neighbors describing the event purpose, date, and time.
3 The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that
need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s)
access or transportation to their property.
q. The cones will be delivered to the APPLICANT's address. The APPLICANT assumes full responsibility for
clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT
will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones.
5. Block parties must end by 8:00 p.m.
6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked
off.
7 The Special Events Committee reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major
arterial.
8 The Special Events Committee reserves the right to deny any block party application based on information
gathered from the South Bend Police Department or other sources.
9.
The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the
restricted area as needed.
10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board
of Public Works' policy adopted in Resolution No. 10628-18 on December, 11.2018.
Notification of approval/denial of this request will be issued by return of this form, upon signed
11. authorization by the Board of Public Works.
The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and
12. 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical
instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting,
yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code
13-57).
E
I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of
the information provided by me to the best of my knowledge. I understand and agree to the above rules
• and regulations. and any applicable state and federal laws. I also understand that this application may be
denied based on any false or incomplete information.
Date:
Applicant Signature:
Printed Name:
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SPECIAL EVENTS COMMITTEE APPROVAL
Member
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Date
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Neighbor Signature Sheet - Neighborhood Special Event
We have been informed, agree to. and request that the Special Events Committee of the City of South Bend authorize a
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a
F (574) 520-3121
Friday • 4:19 FM
Hi there, this is Cat Zmud and I'm texting
you today on behalf of the McKinley
Terrace neighborhood association. You
are receiving this message because last
year you signed off on Helmen Dr being
closed to thru traffic for one day for our
neighborhood block party, Fun in the
Park. Monica Robinson and I will be
going door to door again tonight (in
about an hour and half) to collect
signatures for this year's block party on
August 10th. We hope to have your
support again this year! If no one will be
present at your home to sign tonight and
you would like to support the MTNA
block party with your signature/
permission to close the road to outside
traffic, then please respond to this text
and I will find a time to meet with you so
you can sign the form. Thank you!
RCS chat with (574) 520-3121
I won't be home around that time and
I'm not sure if anyone will be, but it
shnulrl ha fine
Awesome, thank you for your support!
You're welcome:)
I / D I-le/rYun
F 8 (574) 383-2922 ` / / a6 /l e1419 h
11
u
Friday • 4:20 PM
Hi there, this is Cat Zmud and I'm texting
you today on behalf of the McKinley
Terrace Neighborhood Association. You
are receiving this message because last
year you signed off on Helmen Dr being
closed to thru traffic for one day for our
neighborhood block party, Fun in the
Park. Monica Robinson and I will be
going door to door again tonight (in
about an hour and half) to collect
signatures for this year's block party on
August 10th. We hope to have your
support again this year! If no one will be
present at your home to sign tonight and
you would like to support the MTNA
block party with your signature/
permission to close the road to outside
traffic, then please respond to this text
and I will find a time to meet with you so
you can sign the form. Thank you!
RCS chat with (574) 383-2922
I won't be home and I'm ok with the
block party but a heads up my house
was messed up in a storm a few months
ago and work will be starting soon so
check the calendar is a Sunday so they
shouldn't be working then but just a
heads up
Friday • 7:15 PM
•
7:15 PM Q3
<- j Tina Geyer �. ■�
Friday • 4:24 PM
Hi there, this is Cat Zmud and I'm texting
you today on behalf of the McKinley
Terrace Neighborhood Association. You
are receiving this message because last
year you signed off on Helmen Dr being
closed to thru traffic for one day for our
neighborhood block party, Fun in the
Park. Monica Robinson and I will be
going door to door again tonight (in
about an hour and half) to collect
signatures for this year's block party on
August 10th. We hope to have your
support again this year! If no one will be
present at your home to sign tonight and
you would like to support the MTNA
block party with your signature/
permission to close the road to outside
traffic, then please respond to this text
and I will find a time to meet with you so
you can sign the form. Thank you!
8 RCS chat with Tina
I probably will be home when you get
around to my house but if not you have
• my signature
1)of l.4e%a.h
-Culp
F (574)252-6299
iaVs lklma'n
L
Friday • 4:22 PM
Hi there, this is Cat Zmud and I'm texting
you today on behalf of the McKinley
Terrace Neighborhood Association. You
are receiving this message because last
year you signed off on Helmen Dr being
closed to thru traffic for one day for our
neighborhood block party, Fun in the
Park. Monica Robinson and I will be
going door to door again tonight (in
about an hour and half) to collect
signatures for this year's block party on
August 10th. We hope to have your
support again this year! If no one will be
present at your home to sign tonight and
you would like to support the MTNA
block party with your signature/
permission to close the road to outside
traffic, then please respond to this text
and I will find a time to meet with you so
you can sign the form. Thank you!
RCS chat with (574) 252-6299
No one will be home tonight
And that's fine. We don't care if you
have a block party and close the road.
Friday • 7:15 PM
7:15 PM 09