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HomeMy WebLinkAboutQuote Award - Wayfinding Sign Relocation MLK Blvd. Proj No 125-0481316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 22, 2025 Mr. Jose Luis Quijada TX Concrete LLC 24899 Fillmore Road South Bend, IN 46619 admin&tx-concrete. com RE: Quotation Award — Wayfinding Sign Relocation MLK Blvd. — Project No. 125-048 Dear Mr. Quijada: At its July 22, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $6,700. Please forward the following documents in one submittal by August 12, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 3) One (1) signed original of the Contract (enclosed); and 4) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 125-048 Wayfinding Sign Relocation MLK Blvd DATE: July 22, 2025 On July 22, 2025, 1 opened and read quotes for the above project. I have reviewed them and found them correct. The quoters are summarized as follows: Quoter Quote Amount TX Concrete, LLC $6,700 C&E Excavating Selge Construction Co. (no response) (no response) Rieth-Riley Construction Co. (no response) Premium Concrete Services (no response) i Milestone (no response) I recommend award of a contract for this project to the lowest responsive / responsible quoter, TX Concrete, LLC inAhe amount of $6,700. Sufficient funds have been appropriated from building improvements funds for South Bend City Hall, as authorized by Becca Plantz, Assistant City Engineer. Please call with your questions (7483 phone extension). BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 22nd Day of July, 2025, by and between TX Concrete, LLC, (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-048 DESCRIPTION: WAYFINDING SIGN RELOCATION MLK BLVD. COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $6,700 FUNDING: PR-00042173 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of July, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS V.4A4 0,4�-2 P1 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member /,V� ; Attest: Madeline Hostetler, Acting Clerk Date: July 22.2025 TX CONCRETE, LLC Printed Name Signature a d� CITY OF SOUTH BEND, INDIANA awl d i CONTRACTOR'S QUOTE FOR PUBLIC WORK` 1865 _. PROJECT NAME: MILK Blvd Wayfinding Sign Relocation PROJECT NO. 125-048 QUOTES DUE Monday, July 14, 2025 3:00pm ET (Must be completed for all quotes. Please type or print) Date: 07/15/2025 Firm: TX Concrete LLC Address: 24899 Fillmore Road City/State/Zip: South Bend, IN Telephone Number: (574 P86-4640 Email Address: 46619 admin@tx-concrete.com Agent of Bidder (if Applicable): Jose Luis Quijada Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: MLK Blvd Wayfinding Sign Relocation the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 07/15/2025 for the sum of (enter the Total Quote as shown on the Proposal) Six thousand seven hundred dollars and zero cents ($6700.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By ature) Jose Luis Quijada (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Version 3/15/2024 Murray L. Miller, Member day of Joseph R. Molnar, Vice President Breana Micou, Member J)' c4 � � Attest: Madeline Hostetler, Acting Clerk Date: July 22, 2025 20 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME MLK Blvd Wayfinding Sign Relocation PROJECT NO. 125-048 QUOTES DUE Monday, July 14, 2025 3:00pm ET Item No. Description Quantity Unit Unit Price Total Amount 1 Concrete Sidewalk Removal 3 SYS 50.00 $750.00 2 Sign Foundation Removal 1 EA 1500.00 $1500.00 3 Sign Foundation 1 EA 750.00 $1750.00 00.00 4 Concrete Sidewalk, 4" 3 SYS $1500.00 5 Sign Removal Replacement 1 LS 1200.00 $ 1200.00 and Total Amount Quote $ 6,700.00 of Firm: TX Concrete LLC Address: 24899 Fillmore Road City/State/Zip: South Bend, IN Telephone Number: (574�86-4640-4640 46619 Fax Number: ( ) By e TX Concrete LLC (Printed Name of Person Signing) Version 3/15/2024 Page - 2 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 3/15/2024 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 3/15/2024 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this J U ly day of15 , 2c25 Subscribed and sworn to before me this 15 My Commission Expires 12/26/2031 County of Residence TX Concrete LLC Contractor/ idder (Firm) Signature f Contra er or Its Agent JOSE LUIS QUIJADA Printed Name and Title day of JULY , 45 1 Notary lic ST.JOSEPH ALESSANDRA QUIJADA Notary Public St Joseph County - State of Indiana Commission Number NP0753505 My Commission Expires Dec 26, 2031 Version 3/15/2024 Page - 5 Public Works Quote th, W, LU 0 "0 Lrl 76 m � 0) rr) co 0 76 Z5 o L, 0 r- Z3 0 "J 0 w BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: Name: BPW Date 07/15/2025 _Caitlin Wyant, EI Department of Public Works — Engineering Division 07/22/2025 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ❑ Attorney Name Purchasing n Check the Appropriate Item Type — Required_ for All Submissions j ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description uired Information TX Concrete, LLC ❑ Yes❑ If Yes, Approved by Purchasing ® No 0 MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos _Wayfinding Sign Relocation MLK Blvd 125-048 PR-000421736 700 Relocating wayfinding sign to increase accessibility to City Hall when sidewalk is extended by internal crews 1. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease K$ } Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Combletion Date: