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Home My WebLink AboutQuote Award - MPAC Lobby Heat Pump - DA Dodd1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 22, 2025 Mr. Garrett McBride D.A. Dodd 14 E. Michigan Street Rolling Prairie, IN 46371 garrettmcbride&dadodd. com RE: Quotation Award — MPAC Lobby Heath Pump Dear Mr. McBride: At its July 22, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $29,500. Please forward the following documents in one submittal by August 12, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 7) One (1) signed original of the Contract (enclosed); and 8) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 22nd Day of July, 2025, by and between D.A. Dodd, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: MPAC LOBBY HEAT PUMP COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $29,500 FUNDING: PR-00042156 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of July, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tal�a e�-,ZP1 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Madeline Hostetler, Acting Clerk Date: July 22, 2025 Printed Name Signature O� Spl1Tk $�� INTER -OFFICE MEMORANDUM , DEPARTMENT OF PUBLIC WORKS r84 DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Patrick Sherman: Director of Project Management SUBJECT: MPAC Lobby Heat Pump replacement DATE: 07/14/2025 Three quotes were requested for the above project from vendors know to do the type of work. The bidders ranked as follows: Bidder Amount 1. D. A. Dodd $29,500.00 2. Dynamic Mechanical Services $38,582.00 3. Hermann & Goetz Not responsive I recommend award of a contract to the lowest responsive / responsible quoter, D.A. Dodd in the amount of $29,500.00. Sufficient funds have been appropriated by VPA from Fund 602. Please call with your questions. Page 1 of 1 ■ 101 Mechanical / Plumbing / Sheet Meta/ 14 E. Michigan Street, Rolling Prairie IN 46371 D O D D 3416 Rascal Drive, Lafayette IN 47909 2516 N. Home Street, Mishawaka IN 46545 D.A. 1825 E. 12th St, Mishawaka, IN 46544 Quote Number: GM25-113 Quote By: Garrett McBride Quote Date: 3/24/2025 Contact Email: garrettmcbride@dadodd.com Customer Name: Morris Center Customer Site Address: Customer Contact: Dan Carr South Bend, IN Customer Contact PH: ### Customer E-mail: dcarr@morriscenter.org Job Description: Replace heat pump in office hallway S# 210933900. Turn off power supply to HP. Isolate and disconnect from piping system. Disconnect electrical supply and ductwork. Remove unit. Install new unit. Modify as needed and reconnect piping, ductwork and electrical supply from disconnect. Turn on power supply to new unit and check operation. New HP to be of Trane make. DA Dodd proposes to provide labor and materials to perform the above described job. DA Dodd proposes to perform the above described job at the quoted price of $29,500.00 (Twenty -Nine Thousand Five Hundred dollars) Labor: $5,520.00 Materials: $23,980.00 Sub -Contractors: $0.00 Quote is valid for 10 (ten) days from date of this quote. Special Exceptions/Lead n If quote is acceptable please sign and return to garrettmcbride@dadodd.com Signature of Acceptance: Date of Acceptance: Accepted By: Customer PC#: Terms: D.A. Dodd, LLC standard terms are net thirty (30) days from invoice date unless otherwise agreed. Accounts over thirty (30) days past due are subject to 1-1/2 % per month finance charge, 18% APR. Accounts over sixty (60) days past due are subject to a mechanics lien. D.A. Dodd, LLC agrees to provide labor and materials in the most timely manner allowable based upon agreed time frame and available materials with exceptions for occurences beyond the control of D.A. Dodd, LLC. All work to be performed during normal business hours between 7am and 4pm unless otherwise agreed upon. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President •��. _ % = Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President 0,, . 0%. Breana Micou, Member Attest: Madeline Hostetler, Acting Clerk Date: July 22, 2025 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 07/14/2025 Name: Patrick Sherman Department of Public Works — Engineering Division BPW Date: 07/22/2025 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ® Attorney Name Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information I1 91111 ❑ Yes[:] If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached ❑ Nos MPAC Lobby Heat Pump N/A Fund 602 PR-00042156 $29,500.00 LumD Sum New heat pump for the Morris Lobby to replace one that failed. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: