HomeMy WebLinkAboutCity of South Bend 2025 Budget BookSouth Bendcity of
Indiana
2025 Adopted Budget
Paulette Johnson
Deputy City Controller
James Mueller
Mayor
Kyle Willis
City Controller
City of South Bend, Indiana 2025 Budget
Page i
Table of Contents
Transmittal Letter ........................................................................................................................................................... 1
Introduction and Overview .......................................................................................................................................... 2
Background .......................................................................................................................................................... 3
2025 Strategic Priorities ....................................................................................................................................... 6
The Budget Process: Translating Strategic Priorities to an Adopted Budget ........................................... 10
2025 Budget Overview ...................................................................................................................................... 14
Financial Structure and Policies ................................................................................................................................ 24
Organization Chart ............................................................................................................................................. 25
Detailed Fund Descriptions & Structure ........................................................................................................ 26
Department/Fund Relationship ...................................................................................................................... 32
Financial Policies ................................................................................................................................................ 34
General Accounting ..................................................................................................................... 35
Cash Management & Investment .............................................................................................. 37
Revenue Recognition................................................................................................................... 39
Budgeting ...................................................................................................................................... 42
Procurement ................................................................................................................................. 43
General Disbursement and Vendor Payment ......................................................................... 45
Payroll ............................................................................................................................................ 48
Capital Asset ................................................................................................................................. 48
Inventory ....................................................................................................................................... 50
Debt ............................................................................................................................................... 50
Internal Control ............................................................................................................................ 53
Financial Summaries .................................................................................................................................................... 55
Changes in Fund Balance Summary ................................................................................................................ 56
Revenue by Type ................................................................................................................................................ 59
Expenditures by Type ........................................................................................................................................ 61
Consolidated Financial Schedules .................................................................................................................... 63
Detailed Financial Discussion – Revenue ...................................................................................................... 64
Detailed Financial Discussion – Capital Expenditures ................................................................................ 74
Detailed Financial Discussion – Debt ............................................................................................................. 81
Detailed Financial Discussion – Personnel .................................................................................................... 86
Departmental Information ......................................................................................................................................... 89
General Government ......................................................................................................................................... 92
Public Works ....................................................................................................................................................... 93
Police Department ............................................................................................................................................. 94
Fire Department ................................................................................................................................................. 95
Venues, Parks & Arts ......................................................................................................................................... 96
Community Investment..................................................................................................................................... 97
City of South Bend, Indiana 2025 Budget
Page ii
Fund Information .......................................................................................................................................................... 98
101 General Fund ........................................................................................................................................... 99
102 Rainy Day Fund ..................................................................................................................................... 101
201 Parks & Recreation................................................................................................................................ 102
202 Motor Vehicle Highway ....................................................................................................................... 103
209 Studebaker-Oliver Revitalizing Grants .............................................................................................. 104
210 Economic Development State Grants ............................................................................................... 105
211 Department of Community Investment (DCI) Operating............................................................. 106
212 Department of Community Investment (DCI) Grants .................................................................. 107
216 Police State Seizures.............................................................................................................................. 108
217 Gift, Donation, Bequest ....................................................................................................................... 109
219 Unsafe Building ..................................................................................................................................... 110
220 Law Enforcement Continuing Education ......................................................................................... 111
221 Rental Units Regulation ....................................................................................................................... 112
222 Central Services ..................................................................................................................................... 113
226 Liability Insurance ................................................................................................................................. 114
227 Loss Recovery Fund. ............................................................................................................................ 115
230 Code Enforcement Fund ..................................................................................................................... 116
249 Local Income Tax - Public Safety....................................................................................................... 117
251 Local Road & Street .............................................................................................................................. 118
257 LOIT Special Distribution ................................................................................................................... 119
258 Human Rights Federal Grants ............................................................................................................ 120
263 American Rescue Plan (ARP).............................................................................................................. 121
264 COVID-19 Response ........................................................................................................................... 122
265 Local Road & Bridge Grant ................................................................................................................ 123
266 MVH Restricted Fund .......................................................................................................................... 124
278 Police Take Home Vehicle .................................................................................................................. 125
279 IT/Innovation/311 Call Center.......................................................................................................... 126
287 Fire Department Capital ...................................................................................................................... 127
289 Haz-Mat .................................................................................................................................................. 128
291 Indiana River Rescue ............................................................................................................................ 129
295 C.O.P.S. M.O.R.E. Grant .................................................................................................................... 130
299 Police Federal Drug Enforcement ..................................................................................................... 131
312 2017 Parks Bond Debt Service ........................................................................................................... 132
315 Airport 2003 Debt Reserve ................................................................................................................. 133
324 River West Development Area ........................................................................................................... 134
328 SBCDA 2003 Debt Reserve ................................................................................................................ 135
350 2018 Fire Station #9 Debt Service ..................................................................................................... 136
351 2018 TIF Park Bond Debt Service ..................................................................................................... 137
352 2019 South Shore Double Tracking Debt Service ........................................................................... 138
353 2020 TIF Library Bond Debt Service Reserve ................................................................................. 139
401 Coveleski Stadium Capital ................................................................................................................... 140
City of South Bend, Indiana 2025 Budget
Page iii
404 Local Income Tax - Certified Shares ................................................................................................. 141
406 Cumulative Capital Development (CCD) ......................................................................................... 142
407 Cumulative Capital Improvement (CCI) ........................................................................................... 143
408 Local Income Tax - Economic Development .................................................................................. 144
410 Urban Development Action Grant .................................................................................................... 145
412 Major Moves Construction .................................................................................................................. 146
413 Professional Sports Convention Development Area ...................................................................... 147
416 Morris Performing Arts Center Capital ............................................................................................. 148
422 West Washington .................................................................................................................................. 149
429 River East Development Area (NE Dev) ......................................................................................... 150
430 Southside Development Area #1 ....................................................................................................... 151
433 Redevelopment General ....................................................................................................................... 152
435 Douglas Road......................................................................................................................................... 153
436 River East Residential (NE Res) ......................................................................................................... 154
439 Certified Technology Park ................................................................................................................... 155
450 Palais Royale Historic Preservation .................................................................................................... 156
451 2018 Fire Station #9 Bond Capital..................................................................................................... 157
452 2018 TIF Park Bond Capital ............................................................................................................... 158
453 Zoo Bond Capital .................................................................................................................................. 159
454 Airport Urban Enterprise Zone .......................................................................................................... 160
455 2021 Infrastructure Bond Capital ....................................................................................................... 161
456 2023A RDA Bonds ............................................................................................................................... 162
471 2017 Parks Bond Capital ...................................................................................................................... 163
600 Consolidated Building Fund ................................................................................................................ 164
601 Parking Garages ..................................................................................................................................... 165
602 Morris Performing Arts Center Operations ..................................................................................... 166
610 Solid Waste Operations ........................................................................................................................ 167
611 Solid Waste Capital ............................................................................................................................... 168
620 Water Works Operations ..................................................................................................................... 169
622 Water Works Capital ............................................................................................................................. 170
624 Water Works Customer Deposit ........................................................................................................ 171
625 Water Works Sinking (Debt Service) ................................................................................................. 172
626 Water Works Bond Reserve ................................................................................................................ 173
629 Water Works Operations & Maintenance Reserve .......................................................................... 174
640 Sewer Repair Insurance ........................................................................................................................ 175
641 Sewage Works Operations. .................................................................................................................. 176
642 Sewage Works Capital .......................................................................................................................... 177
643 Sewage Works Operations & Maintenance Reserve ....................................................................... 178
649 Sewage Sinking (Debt Service) ............................................................................................................ 179
653 Sewage Debt Service Reserve .............................................................................................................. 180
654 Sewage Works Customer Deposit ...................................................................................................... 181
655 Project ReLeaf ....................................................................................................................................... 182
City of South Bend, Indiana 2025 Budget
Page iv
667 Storm Sewer Fund ................................................................................................................................ 183
670 Century Center Operations ................................................................................................................. 184
671 Century Center Capital ......................................................................................................................... 185
672 Century Center Energy Conservation Debt Service ........................................................................ 186
701 Fire Pension ........................................................................................................................................... 187
702 Police Pension ........................................................................................................................................ 188
711 Self-Funded Employee Benefits ......................................................................................................... 189
713 Unemployment Compensation ........................................................................................................... 190
714 Parental Leave Fund ............................................................................................................................. 191
730 City Cemetery ........................................................................................................................................ 192
731 Bowman Cemetery ................................................................................................................................ 193
752 South Bend Redevelopment Authority ............................................................................................. 194
754 Industrial Revolving Fund ................................................................................................................... 195
755 South Bend Building Corporation ...................................................................................................... 196
756 2015 Smart Streets Bond Debt Service .............................................................................................. 197
757 2015 Parks Bond Debt Service ........................................................................................................... 198
759 2017 Eddy Street Commons Bond Capital ....................................................................................... 199
760 2017 Eddy Street Commons Bond Debt Service ............................................................................ 200
Glossary .......................................................................................................................................................................... 201
1200N COUNTY-CITY BUILDING PHONE 574.235.9216
227 W. JEFFERSON BLVD. FAX 574.235.9928
SOUTH BEND, INDIANA 46601-1830
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
Page 1
The Honorable James Mueller, Mayor of the City of South Bend
Members of the City of South Bend Common Council
Residents of the City of South Bend
RE: 2025 Adopted Budget
Enclosed please find the adopted budget for the City of South Bend, Indiana (the "City") for the year beginning
January 1, 2025.
This economic variability makes even annual budgeting challenging, let alone long-term fiscal planning. That said, the
City’s comprehensive and exhaustive budget development process allows us to assess these many variables and piece
together an annual budget that continues our investment in our neighborhoods and economic revitalization, while
ensuring the City maintains its strong financial position.
This 2025 budget continues to move forward with investments across a broad range of City priorities. The City
continues to budget for a fully-staffed police department, increasing the number of budgeted officers from 300 to 306.
We’ve continued our historic investment in infrastructure by fully funding the third year of the “Rebuilding our Streets”
plan and committing to tens of millions of dollars in water and sewer capital projects. We’ve reinvested in mental health
and support for the unhoused. We’ve continued and expanded neighborhood investments, including in athletic court
repairs, traffic calming, and additional capacity for maintenance of alleys. In short, the 2025 budget continues the
successes of the past several years and utilizes an unprecedented level of resources on hand to invest and invigorate our
community.
The Department of Administration and Finance would like to express our sincere gratitude for the leadership of Mayor
James Mueller, City Department Heads, Personnel & Finance Committee Chair Sheila Niezgodski, and all members of
the City of South Bend Common Council. Without their dedication, passion, guidance, and excellence in service to our
City, preparation of this budget would not have been possible.
With gratitude,
Kyle J. Willis
City Controller
City of South Bend, Indiana 2025 Budget
Page 2
INTRODUCTION & OVERVIEW
City of South Bend, Indiana 2025 Budget
Page 3
Background
The City of South Bend is the county seat of St. Joseph County,
Indiana, and is the fourth largest city in the state. The City of South
Bend’s 2021 U.S. Bureau of the Census population was 103,453.
Accordingly, South Bend is classified as a “City of the Second Class”
under Indiana statutes (cities with a population of 35,000 to
250,000).
Despite a prolonged period of population decline from 1970 to
2010, population data show that the City is experiencing
a resurgence, experiencing ten straight years of population growth.
The City of South Bend operates with a mayor as chief executive
and a nine-member City Common Council composed of six
members elected from districts and three members elected at-large.
The City provides a full range of traditional general governmental services to its residents. These services include police
and fire protection; sanitation services; the construction and maintenance of highways, streets, and infrastructure;
recreational activities and cultural events. In addition to general governmental activities, the City exercises oversight
over the South Bend Water Works, the South Bend Wastewater Treatment Facility, the Century Center Convention
Center, the Morris Performing Arts Center, the Palais Royale Ballroom, the City of South Bend Redevelopment
Commission and Authority, and several downtown parking facilities.
Location
St. Joseph County lies within the heartland of the manufacturing belt and
metropolitan regions of the Upper Midwest and Canada. The City of South Bend is
located in the north central part of Indiana, ten miles south of the Michigan state
line, and is the economic and cultural anchor of the “Michiana” region. The region
is a vibrant and diverse area with a strong economy based on a mix of health care,
agricultural, service, manufacturing, education, and other commercial and tourism
industries. This diverse economic mix creates varied employment opportunities for
the area’s residents while providing insulation via diversification from future
economic downturns.
The City is approximately 90 miles east of Chicago and 140 miles north of
Indianapolis. Accessibility to transportation, including Interstate 80/90, an
international airport (which is the second busiest in the State of Indiana) and the
South Shore Line has supported economic growth within the community.
Economic Conditions & Outlook
St. Joseph County, with a total population of 272,912, boasts a strong history of manufacturing which continues today.
The service industry and retail trade have also flourished, creating a balance that serves the community well.
The estimated labor force in St. Joseph County is 132,460 workers1.
1 STATS Indiana, 2021, St. Joseph County.
https://www.stats.indiana.edu/profiles/profiles.asp?scope_choice=a&county_changer=18141
South Bend
South Bend Quick Facts
Year of Incorporation ...................................... 1865
Mayor ................................................. James Mueller
Number of Council Members ............................... 9
Population (2021 Census) .......................... 103,435
Budgeted Full-Time City Positions ............... 1,228
2025 Budgeted City Revenues .......... $399,528,979
2025 Budgeted City Expenditures ... $424,357,135
Bond Rating (Standard & Poors) ...................... AA
City of South Bend, Indiana 2025 Budget
Page 4
Education
Approximately 91.2% of the area’s adult population are high school graduates or higher (comparable to the national
average of approximately 90%) with an estimated 31% with a bachelor’s degree or higher. There are six colleges,
universities and technical schools within South Bend and the surrounding area:
• University of Notre Dame
• Indiana University South Bend
• Bethel University
• Holy Cross College
• Saint Mary’s College
• Ivy Tech Community College
Unemployment
As of November 2024, St. Joseph County is experiencing a low unemployment rate of 4.6%, which is slightly higher
than the State of Indiana unemployment rate of 4.4%, and the same as the national unemployment rate of 4.1%. The
unemployment rate in St. Joseph County is similar to that of its surrounding counties [Elkhart County (4.0%, LaPorte
County (5.0%), and Marshall County (3.7%)], as well as similar to comparable counties throughout the state [Allen
County (3.2%) and Marion County (3.4%)].
Income
The median household income in St. Joseph County in 2023 was $70,855, compared to a national median of $77,719.
However, the cost of living continues to be one of the greatest advantages of living in this community. Housing costs
in South Bend are well below the national and regional averages. Per data provided by by the United States Census
Bureau, the median sales price for a single-family home in St. Joseph County was $195,000, compared to a median sales
price of $318,900 in Chicago and $238,400 in Indianapolis. The national median sales price is $340,200.
Employment by Industry Sector
According to the Bureau of Labor Statistics, most employees in the South Bend area are employed in the education and
health services sector.
Source: Bureau of Labor Statistics South Bend Area Economic Summary, updated January 5, 2022
https://www.bls.gov/regions/midwest/summary/blssummary_southbend.pdf
Largest Employers
According to the Indiana Department of Workforce Development, the region’s largest employers are:
• Beacon Health Systems (7,000)
• University of Notre Dame (6,447)
• South Bend Community School Corp (3,000)
• St. Joseph County (1,397)
• City of South Bend (1,290)
• Four Winds Casino (1,250)
• Indiana University South Bend (1,166)
• Honeywell International (700)
• Walmart (700)
• Ivy Tech Community College (654)
2020 Number of Employees – Sources: Employers' websites and Indiana Department of Workforce Development
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000
Information
Other services
Mining, logging, and construction
Financial activities
Professional and business services
Leisure and hospitality
Government
Manufacturing
Trade, transportation, and utilities
Education and health services
City of South Bend, Indiana 2025 Budget
Page 5
Population2
Prior to 2010, South Bend experienced decades of population loss, primarily stemming from the collapse of the local
manufacturing industry and particularly the closing of the local Studebaker plant in 1963. However, despite being
named one of America’s “dying cities” by Newsweek in 2011, South Bend has experienced a renaissance of economic
opportunity and cultural growth over the past ten years. Investments in the City made by high-tech firms and other
private businesses have led to a positive population growth in each of the past five years.
2 US Census Bureau https://www.census.gov/quickfacts/fact/table/US,in,stjosephcountyindiana/AGE295217
Stats Indiana https://www.stats.indiana.edu/population/PopTotals/historic_counts_cities.asp
City of South Bend downtown and Riverwalk
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
POPULATION
City of South Bend, Indiana 2025 Budget
Page 6
2025 Strategic Priorities
The formulation of an annual budget is, at its core, a strategic exercise. Although the budget is important for ensuring
good fiscal management through expenditure control and planning, the most important function of the budget is to
ensure resource allocation is inextricably linked to the City’s strategic priorities.
To understand the City’s strategic framework and strategic priorities is, therefore, vital to understanding the allocations
of resources presented in the 2025 Adopted Budget.
For the 2025 budget process, the City administration and the Common Council
once again undertook a feedback-gathering initiative called “Build the Budget.”
This multi-modal feedback model incorporated in-person meetings, an online
feedback form, and the ability to call into the City’s 311 information line. All
methods of participation were aimed at a single purpose: to understand what
initiatives and priorities were important to City residents. Ultimately, over 1,500
people participated in a “Build the Budget” activity for the 2025 budget.
One of the most important questions asked during the Build the Budget sessions
(and on the online feedback form) inquired how the respondent would divide
$100 among the various City priorities. Respondents could divide the money in
any way they chose, including putting all $100 into a single priority. When
aggregated and averaged, the results of this exercise are summarized below:
This exercise was instrumental in determining the City’s strategic priorities for the 2025 fiscal year.
Ultimately, the City grouped the initiatives above into five overarching strategic priorities, which are summarized below:
City of South Bend, Indiana 2025 Budget
Page 7
Strong Neighborhoods
Safe, vibrant, and attractive neighborhoods are a cornerstone of inclusive
economic development. The City will make investments to fund or leverage state
and federal funding for housing assistance, development and home ownership
programs, neighborhood public works and parks, neighborhood development for
social services and organizations, and public safety initiatives. Committing these
resources will help us maintain, improve, and support strong neighborhood
development.
South Bend is working with partners to create new strategies for enhancing neighborhoods. Reinforcing our
neighborhoods creates opportunities for our residents across the socioeconomic strata to own and enjoy safe, affordable
homes in the community they love.
Strong Neighborhoods - Desired Outcomes
• Align code enforcement with community incentives to improve our neighborhoods
• Improve walkability of neighborhood roadways (curbs, sidewalks, lights)
• Continue work to revamp parks and trails
• Expand access to affordable housing
• Invest in improvements to our major corridors
Safe Community for Everyone
Public Safety is the foundation of all the City’s efforts to build South Bend.
Through the targeted and creative use of available resources, the City is working
to provide quality police, fire and emergency medical services for the community.
The dedicated officers, firefighters, and paramedics of the City of South Bend work
tirelessly to accomplish the primary mission of any government: ensuring that
residents and visitors can take safety for granted.
South Bend must be a city where everyone can thrive, regardless of race, gender,
orientation, age, or zip code. We believe that our city ought to be measured not by the success of its wealthiest residents,
but rather by the experience of its most vulnerable members.
It is critical for our residents to feel that they can trust and rely upon our law enforcement officers, and equally important
for officers to trust and rely on our community in which they serve. The City is dedicated to implementing and
continuing community-based policing and, in 2025, will continue to invest in recruiting and retention initiatives, with a
specific focus on minority officers.
To help our residents experiencing homelessness, the City has put together a comprehensive working group on
homelessness to provide recommendations and initiatives and has included an unparalleled investment in homelessness
abatement into the 2025 budget.
Safe Community for Everyone - Desired Outcomes:
• Pursue housing-first approach to homelessness
• Institute comprehensive mandatory training on best practices for community policing
• Continue focus on improving diversity in SBPD and SBFD
• Expand violence intervention initiatives
• Partner to reduce infant mortality and health disparities
City of South Bend, Indiana 2025 Budget
Page 8
Robust, Sustainable Infrastructure
As with any city, the upkeep of South Bend’s infrastructure is essential to the
functioning of all other priorities. From routine street maintenance and snow
removal to multi-million-dollar projects designed to revolutionize traffic flow or
sewage management, few areas touch residents’ day-to-day lives more completely
than effective infrastructure management.
In 2025, the City will continue implementation of an ambitious and comprehensive
roads plan, kicked off in 2021 by a significant debt-financed investment in road
repair and other neighborhood projects. In addition, we will continue to invest in miles of curbs, sidewalks, and public
lighting, and continue the capital plans supporting our water and wastewater utilities to ensure safe, clean drinking water
for all.
Robust, Sustainable Infrastructure - Desired Outcomes:
• Invest in a multiyear road improvement plan
• Maintain and improve safe, reliable water and wastewater utility
• Expand reliable, high-speed internet access
• Invest in sustainable, green infrastructure improvements
South Bend Water Works Pumping Station
City of South Bend, Indiana 2025 Budget
Page 9
Equitable Access to Opportunity
South Bend is open for business – and is open for business to all. Our future
prosperity will come from being a welcoming city, free from hate and bias, in which
all residents participate in, contribute to, and benefit from economic growth.
We must continue to pursue policies that support and empower LGBTQ,
immigrant, and minority communities. Local government plays a key role in
economic development. By providing adequate infrastructure and offering
targeted assistance, the City can stimulate private investment, creating and
expanding business opportunities and jobs. The City continues to streamline business support services to make it easy
to do business in South Bend, especially for new business owners.
In light of the economic hardships stemming from the worldwide COVID-19 pandemic, compounded by inflation
brought on by the subsequent economic recovery, investing in economic activity is more important than ever.
Strengthening and supporting businesses through difficult times while continuing to encourage growth and relocation
is more important than ever.
Equitable Access to Opportunity - Desired Outcomes:
• Support small businesses as they rebuild from economic downturn
• Develop an opportunity fund for underrepresented local businesses
• Incentivize public-private partnerships to invest in South Bend and create jobs
• Support programs and policies that encourage immigration and engage new residents
• Incentivize grocers to fill in food deserts (areas with few to no convenient options for affordable, healthy food)
Youth and Workforce Development
The City is committed to removing barriers to good jobs, fostering an inclusive
economy, and providing all opportunities to all of our residents, no matter their
background or zip code. Investing in our young people – by ensuring access to
pre-K childcare and fostering the development of valuable life skills necessary to
enter a growing and productive economy – is critical to the future of our City.
Additionally, the City is continuing to invest in workforce development activities
to strengthen the capacity of local workers and small businesses to help rebuild and recapture South Bend’s success.
Through the Pathways workforce development program, the City partners with WorkOne to provide specialized job
training and placement assistance to local workers.
Youth and Workforce Development - Desired Outcomes:
• Expand economic empowerment programs like Love Your Block, financial literacy training, and an eviction
legal defense fund
• Continue to fund workforce development programs like Pathways for residents who want to build their skills
and advance their career
• Expand programming for the Office of Diversity & Inclusion to increase the utilization of MWBE (Minority/
Women-owned Business Enterprises) businesses for City contracts
• Invest in pre-K centers to deliver quality, affordable childcare
• Partner with the South Bend Community School Corporation to develop a new way forward for our public
schools
City of South Bend, Indiana 2025 Budget
Page 10
The Budget Process:
Translating Strategic Priorities to an Adopted Budget
At the core of the budgeting process is the translation of the policy goals of the administration into investments that
can be used to accomplish those policy goals.
The outcome of this budget preparation process is a budget ordinance passed by the Common Council, in which the
Council authorizes the level of funding for City operations. It is important to note that the line-item budget passed by
the Council is the maximum authorization to incur liabilities. It is not a mandate to spend (i.e., City funds may spend less
than the appropriated amount), but it does represent the legal limit of spending (i.e., City funds may NOT spend more
than the appropriated amount). Spending within a single cost category (personnel, services, supplies, and capital) in a
single fund cannot exceed appropriations without Common Council approval.
To ensure that the City is able to accomplish its objectives, the annual budget for local governments like South Bend
has three primary goals:
1) Allocate resources in a manner that enables the accomplishment of strategic goals.
2) Maintain liquidity and practice good stewardship of financial resources through expenditure control.
3) Promote interperiod equity through responsible fiscal management of debt and assets.
• “Interperiod equity” refers to the state in which current expenditures are not deferred to future
taxpayers through excessive use of debt or other financing mechanisms. In other words, South Bend
wishes to ensure that current-year revenues are sufficient to pay for current-year expenses.
To promote the achievement of these objectives, the City of South Bend prepares a budget that is strategically aligned,
operationally balanced in the long-term, and prepared on the cash-basis.
Speed Hump
City of South Bend, Indiana 2025 Budget
Page 11
Balanced Budget
To promote good fiscal management and enable the achievement of objectives 2 and 3 listed above, South Bend is
committed to the passage of a balanced operational budget, defined as a budget in which operational expenditures do
not exceed revenue available to finance those ongoing operations.
A balanced budget is necessary for proper financial management in the City of South Bend. However, in light of the
increased expense challenges facing the City stemming from inflation and associated economic hardships, the 2025
budget was not operationally balanced.
The three major City operational funds—General Fund, Local Income Tax-Public Safety, and Local Income Tax-
Economic Development—have an operational deficit of roughly $13.4 million.
Basis of Budgeting: A Tool for Fiscal Management
Similarly, in an effort to promote good fiscal management and enable the achievement of objectives 2 and 3 listed above,
South Bend has elected to budget all funds on a cash basis. This is not the same basis as is used in the City’s audited
financial statements. As prescribed by the Government Accounting Standards Board (GASB), the City’s audited
financial statements are prepared on a modified accrual basis for governmental funds and a full accrual basis for
proprietary funds.
The decision to budget on a cash basis was made primarily in view of the importance of the budget as a planning and
control instrument in the City. The accounting system provides the basis for appropriate budgetary control. Unlike
accounting, budgeting is not primarily a financial procedure; it is primarily a policy-planning process to ensure strategic
alignment and good fiscal management. The goals of current expenditure control and interperiod equity are served well
by the cash-basis system of budgeting, and therefore the City uses cash-basis budgeting.
Although the primary budgeting method is cash-basis, encumbrance accounting is employed in all funds. Encumbrances
(e.g., purchase orders, contracts) outstanding at year-end are reported as designates of fund balances and do not
constitute expenditures or liabilities because the goods or services have not been received as of year-end; the
encumbrances will roll over and be honored during the subsequent year.
Despite the cash-basis budget, the need for more complete disclosure of the City’s underlying condition by the public
and credit markets have led the City to release audited financial statements prepared on the modified accrual basis (for
governmental funds) and the full accrual basis (for proprietary funds). The primary difference between accrual-basis
accounting and cash-basis accounting is that accrual-basis accounting recognizes revenues and expenses when they are
earned or incurred, as opposed to when they are received or paid in cash. The accrual and modified accrual accounting
bases provide for a more holistic look at the overall economic position of the City and is thus used to prepare the
audited financial statements in accordance with GASB standards.
City of South Bend, Indiana 2025 Budget
Page 12
The 2025 Budget Process:
With the three objectives listed above in mind, and the need to prepare a budget that is strategically-aligned,
operationally balanced in the long-term, and prepared on the cash-basis, the City of South Bend undertook the
following process for the 2025 budget:
• The City’s annual budget process began with a budget kickoff meeting in May, which included the Mayor,
Department Heads, Fiscal Officers, Common Council and other City leaders.
• At the budget kickoff meeting, administration priorities were discussed, and the budget process was reviewed.
Soon after the meeting, department heads and various staff members prepared a first-round draft of their five-
year capital improvement plan and five-year operating budget.
• During the month of June, the City Controller and Department Heads revised the first-round budget to adjust
expenditures based on revenue projections and ensure that the budget was balanced in operational funds.
• Based on input from Department Heads, the City Controller submitted the proposed budget to the Mayor in
July, and revised the budget based on the Mayor’s input.
• From August to October, the Mayor and City Controller presented to the Common Council the recommended
budget for the next year. The Common Council reviewed the recommended budget, made reductions at their
discretion, held thirteen public budget meetings, and ultimately adopted the City budget for the fiscal year prior
to November 1 (per Indiana law).
o The process of presenting the proposed budget to the Common Council often leads to feedback and
changes, meaning the final, adopted budget is often different than the budget originally proposed by
the Mayor.
• Once adopted, the budget was forwarded to the State of Indiana Department of Local Government Finance
(DLGF) for final approval. The City’s fiscal year begins January 1.
Electric Vehicle Charger at Howard Park
City of South Bend, Indiana 2025 Budget
Page 13
Budget Calendar for Fiscal Year 2025 Budget
May 17, 2024 Budget kickoff meeting for all Department Heads and Directors of Dept Finance
June 17, 2024 Deadline for Directors of Dept Finance and Department Heads to submit first-round budgets
July 21 – Aug. 12, 2024 Mayor’s Office review of budgets with Department Heads & Fiscal Officers
Aug 14 – Oct 14, 2024 Eight public budget hearings with City Council & Department Heads, along with two
additional Council working sessions
September 9, 2024 First reading of 2025 City budget
September 23, 2024 Public hearing on 2025 City budget and first reading of 2025 Mayor, Clerk, Council, non-
bargaining, and bargaining salary ordinances
October 14, 2024 Adoption of 2025 City budget, 2025 Mayor, Clerk, Council, non-bargaining, Police, and
Teamster salary ordinances
October 24, 2024 Adoption of 2025 Fire salary ordinance
Budget Amendment Policy
After the budget is adopted, the primary responsibility for managing the appropriated funds falls to each respective
department’s Department Head and Director of Department Finance, as well as the Department of Administration &
Finance and the Mayor. Directors of Department Finance and Department Heads analyze their respective budgets on
a continuous basis through electronic budget monitoring in the City’s Enterprise Resource Planning (“ERP”) system.
Management flexibility is given to each Department for exceeding a given expenditure/expense line item within a given
cost category if there is an available budget within another expense line item of the same cost category, in the same
department, and in the same fund. Cost categories include personnel, supplies, services, and capital. Budget
amendments within the same cost category, department, and fund do not require approval from the Common Council.
If a review of year-to-date activity indicates that any given expense line item will exceed the budget, and the line item
cannot be covered by another budget within the same cost category, then the department is required to submit a budget
amendment request through the ERP system. The Finance Department reviews the request and, if deemed appropriate,
presents it to the Mayor and the Common Council for approval. Budget amendments are presented to the Common
Council on a quarterly basis.
Budget amendments that require Common Council approval include:
• Budget transfers between different cost categories (i.e. personnel, supplies, services, capital)
• Budget transfers between different departments within the same fund
• Additional appropriations (increases) or reductions to the total budget for a given fund
City of South Bend, Indiana 2025 Budget
Page 14
2025 Budget Overview
Introduction
This summary has been prepared as a general overview to the 2025 Budget for the City of South Bend in the hope that
it will provide City residents with a quick summary of the plans for the City for the fiscal year.
The Common Council held ten public budget hearings and two public Council working sessions to review the budget.
The 2025 budget was centered around the named priorities listed below, which were shared by the Common Council
and the administration. The 2025 budget was adopted on October 14, 2024.
Strategic Priorites Reflected in the 2024 Budget
Short-Term Organizational Factors: Context for the 2025 Budget
As the City of South Bend prepared its 2025 budget, there were several specific factors that guided the development of
the budget:
1) Opportunity for Generational Investment in the Community: Signed into law on March 11, 2021, the
American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate
recovery from the economic and health effects of the COVID-19 pandemic and the resulting, ongoing recession.
As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to
respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery.
The City of South Bend (the “City”) was one of almost 1,200 Metropolitan Cities across the country that received
a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”).
In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In
developing its own plan for spending, the City of South Bend further grouped these four objectives into two
main categories of spending: “Response & Relief” and “Equitable Recovery”. These funding objectives are
described below:
City of South Bend, Indiana 2025 Budget
Page 15
In this budget, spending allocated for “Response and Relief” is
intended to provide direct, rapid relief to residents and
businesses who have experienced economic or health-related
harms related to the pandemic. Spending allocated for
“Equitable Recovery” is intended to rebuild a more equitable
economy and community by addressing systemic challenges that
have been present in our community for decades.
Although the majority of the ARP funding was allocated and
budgeted during the 2022 budget cycle, the projects and
programs funded with these dollars are long-term in nature and
will continue to play a significant role in deciding how to allocate
strategic structural dollars over the upcoming several years. In
other words, deciding how to allocate ongoing operational
funding to strategic priorities in 2023 was significantly impacted by the continuing existence of programs funded
through one-time investments of ARP funding.
2) Strategic Priorities: Within the context of the general strategic framework presented in the prior section, the
South Bend Common Council and the City administration have articulated the following specific budget
initiatives for 2025:
o Strong Neighborhoods
▪ Safe, Affordable Housing
• Continue existing and establish new home repair
assistance programs.
• Dedicate funding for eviction prevention.
• Establish a loan guarantee fund to enable the financing
of new-home construction in areas where banks traditionally have been unwilling or
unable to lend.
• Enable first-time homeowners with home buying assistance programs, including
down payment support.
▪ Neighborhood Infrastructure
• Continue investment in expanding sidewalks in neighborhoods.
“Response and Relief” “Equitable Recovery”
Support urgent COVID-19 response efforts
Replace lost revenue for eligible state, local, territorial, and Tribal
governments
Support immediate economic stabilization for households and businesses
Address systemic public
health and economic
challenges that have
contributed to the inequal
impact of the pandemic
City of South Bend, Indiana 2025 Budget
Page 16
• Continue and expand the “Light Up South Bend” program to put more streetlights
in neighborhoods.
• Invest in traffic calming measures on neighborhood streets where speed is a concern.
• Expand alley maintenance and alley grading activities.
▪ Neighborhood Planning
• Continue the City-wide Comprehensive Plan, which is undertaken once every 20
years.
• Invest in two new neighborhood plans for Lasalle Park and River Park.
▪ Neighborhood Revitalization
• Expand investment in demolition of large, vacant commercial buildings that pose a
health and safety hazard to the community.
• Incentivize private investment in neighborhoods by providing matching grants for
improvements.
• Invest in neighborhood amenities such as bike racks, trash cans, and bus shelters.
• Partner with a local agency to start a land bank.
• Invest in additional inspectors to boost the rental safety verification program and
ensure compliance with other municipal ordinances.
• Restart funding for the “Ethnic Fest”, a celebration of communities across our City.
▪ Parks, Arts, and Green Spaces
• Continue investment in tree maintenance in the neighborhoods, including funding a
tree planting matching initiative and a dead tree removal pilot program.
• Repair and resurface all athletic courts in parks.
• Continue operational support for the Potawatomi Zoo, the Studebaker Museum, and
the South Bend Art Museum.
o Safe Community for Everyone
▪ A fully staffed Police Department, which has been attained for
the first time in more than a decade due to historic raises agreed
to during the last negotiating period.
▪ Continued investment in the Community Paramedic program to
help enhance health and avoid unnecessary ambulance calls.
▪ Expand spending on public safety technology upgrades,
including:
• Install a real-time crime center (RTCC), including investing in technology and three
new crime analysts.
• Continuing investment in body cameras.
• Expanding ShotSpotter to cover an increased area.
• Incentivizing and subsidizing the installation of security cameras by residents and
businesses.
▪ Continue to implement the Mayor’s strategy to combat homelessness, including investments
in permanent supportive housing.
▪ Invest in violence reduction initiatives, including Group Violence Intervention (GVI) and the
Stand Against Violence Everyday (SAVE) programs.
▪ Increased funding for mental health initiatives, supplementing funding from the American
Rescue Plan.
City of South Bend, Indiana 2025 Budget
Page 17
o Robust, Sustainable Infrastructure
▪ Complete year 3 of the City’s “Rebuilding Our Streets” plan,
which represents the largest investment in the quality of City
roads in nearly 50 years.
▪ Major investment in water infrastructure to address areas of
greatest need.
▪ Major investment in wastewater infrastructure in accordance
with long-term control plan and EPA consent decree.
▪ Invest in green infrastructure and the City’s Climate Action Plan, including incentivization of
solar panels, commercial recycling, and creation of infrastructure for electric vehicle charging.
o Equitable Access to Opportunity
▪ Establish Small Business Assistance Fund to continue to help
local businesses weather the economic storm
▪ Establish an Opportunity Fund to help small businesses
(especially minority- and women-owned businesses) break
barriers to financing and barriers to work.
▪ Support the immigration of new residents by providing
favorable local regulations and direct support for immigrants upon arrival.
▪ Through the Office of Diversity & Inclusion, continue to work to ensure that minority- and
women-owned businesses have access to City contracts and work.
o Youth and Workforce Development
▪ Continue concerted strategy with youth employment for City
jobs, including with the “Manager-Youth Employment”
position and the mentored mowing program in the department
of Venues Parks & Arts.
▪ Expand investment in workforce development programs,
including both skills development (especially in expanding fields
such as technology, solar installation, etc.) and programs designed to decrease barriers to
employment (such as transportation barriers or criminal history).
▪ Continue investment in a complete renovation and revitalization of the Martin Luther King,
Jr. Community Center to create a new “Dream Center” that will be developed based on
community feedback.
▪ Invest in pre-K centers to ensure that all residents have access to high-quality, affordable pre-K
childcare and educational services.
3) Inflation and Continuing Economic Concerns
o Although it has lessened slightly over the two years, inflation remains an important consideration in
the 2025 budget.
o The areas most impacted by inflation are:
▪ Wages: The City spends over 50% of its operational budget on salaries, wages, and benefits.
In addition to above standard increases in wages for sworn police officers and sworn
firefighters. All non-bargaining employees received a 3% cost of living increase in the 2025
budget.
City of South Bend, Indiana 2025 Budget
Page 18
4) Revised Financial Processes and Policies
o In 2020, the City completed implementing a new ERP system, Microsoft Dynamics 365 for Finance
and Operations (“DFO”). The Department of Administration & Finance took the opportunity of this
implementation to completely redesign and revitalize both the financial processes that support the
City’s operations and the policies that underlay those processes.
o This redesign of financial processes has meant more control over budgetary compliance, reduced
inappropriate spending, and generally strengthened the City’s ability to manage its financial reality.
o This strengthened control and visibility places an even greater importance on the budget and ensuring
that planned spending is reflective of desired outcomes.
City of South Bend, Indiana 2025 Budget
Page 19
2025 Adopted Budget Highlights
• Over $2.5 million allocated for affordable housing projects, including
continuation of home repair and eviction prevention programs
• $2.25 million for streetlights, traffic calming, and curbs/sidewalks.
• $3.1 million for neighborhood revitalization, including investments in
demolishing vacant and abandoned buildings, investment in brownfield
remediations, and investing in DTSB beautification and security programs.
• $425,000 for continuing the City’s Fusion Festival, a celebration of communities
across our City.
• An additional $600,000 for athletic court repair, supplementing $1.6 million in
ARP funding.
• $705 thousand in operating subsidies and capital contributions for the
Potawatomi Zoo, Studebaker Museum, and South Bend Art Museum.
• $1.1 million for continued implementation of the City’s strategy on homelessness.
• Budgeting for fully-staffed police department.
• Over $5.05 million allocated for street repair.
• $1.0 million for storm sewer projects to assist in drainage near the river.
• $261,000 for green infrastructure projects, including solar and EV projects.
• $115,000 in support for local chambers of commerce.
• $110,000 in small business assistance loans
• $200,000 for workforce development programs, including investments in green
jobs and tech positions.
• Continued investment in the city’s youth jobs program, through the City’s
Youth Employment Manager position.
City of South Bend, Indiana 2025 Budget
Page 20
Fund Accounting & City Funds
The City of South Bend uses fund accounting to enhance accountability and transparency for the use of resources. The
City maintains just over 100 funds (with a total fund balance of over $500 million) for various purposes, grouped into
seven main categories:
• General Fund: The largest single fund is the General
Fund, which provides $108.4 million in funding (25.5%
of total expenditures) towards the majority of services
available to the City residents (Police, Fire and general
government)
o The bulk of the spending from this fund ($79.3
million) is for the Police and Fire Departments.
o An additional $17.9 million is used to fund the
City’s administration costs (Mayor’s Office, City
Clerk, Common Council, Controller’s Office,
Human Resources, Diversity & Inclusion, Human
Rights, Legal Department, and Engineering).
o The remaining $10.2 million is used to provide
operational support to the Parks fund ($4.1
million) and the Streets fund ($6.1 million), as well
as smaller operational support to other
departments.
• Special Revenue Funds: Providing $104.9 million in
funding (24.7% of total expenditures), these Funds are
used to account for the proceeds of earmarked revenue
or financing activities requiring separate accounting
because of legal or regulatory provisions. The City of South Bend maintains over 30 Special Revenue Funds.
o These funds account for the City’s Venues, Parks & Arts (VPA) Department, Streets Division of Public
Works, and the Department of Community Investment, among other priorities.
• Capital Projects & Debt Service Funds: Because the City of South Bend does not issue debt except for the
purpose of funding capital projects, these funds are grouped together. These funds account for large-scale capital
projects and principal and interest payments on debt associated with those projects represent total expenditures in
2025 of $27.22 million (6.42% of total expenditures).
o The City currently maintains 16 capital projects funds and 8 city-controlled debt service funds.
o Note that this fund grouping does not include capital projects/debt service payments related to enterprise
funds or Redevelopment Commission controlled funds, which are accounted for in their respective
categories.
• Enterprise Funds: Enterprise Funds are generally used to account for activities that are designed to support their
operations through charges for services rendered (as opposed to tax revenue). Because they operate and finance
themselves much in the way a business would, these funds are sometimes called “business-type” funds. These funds
provide $120.1 million of funding (34.9% of total expenditures).
o The largest enterprise fund grouping is the Utilities Funds, which provides $138.1 million in funding for
water, wastewater, sewer, and solid waste operations.
o Other enterprise funds include funds for parking garages, the Building Department, the Century Center, and
the Morris Performing Arts Center.
City of South Bend, Indiana 2025 Budget
Page 21
• Internal Service Funds: Internal Service Funds are used to account for $52.4 million of expenditures (12.3% of
total expenditures), and cover operations that primarily provide services to other departments of the City of South
Bend on a cost-reimbursement basis. These 7 funds account for activities such as Central Services (which provides
vehicle repairs/maintenance for police, fire, streets, etc.) and the City’s self-funded employee benefits (such as
health insurance and parental leave).
• Fiduciary Funds: Fiduciary funds ($10.5 million; 2.5% of total expenditures) are used to account for resources
that are ultimately benefitting a party outside of the City government. The expenditures in this fund category are
for pension costs for the City’s legacy Police and Firefighters pension plans.
A full description of each fund is presented in the “Financial Structure & Policies” section of this document.
The City prepares five-year projections every year for all funds.
The City continues to monitor cash reserves and other revenue options, as well as reviewing our priorities with regards
to the programs and services we offer, to ensure we do not fall below our cash reserve targets. See “Financial Structure
& Policies” section of this document for more information on cash reserve requirements.
East Race River Rafting
City of South Bend, Indiana 2025 Budget
Page 22
2025 Revenue Summary
Total revenue for the City of South Bend is estimated at $447,119,391 for 2025, which is a 6% decrease from total
amended estimates of $477,541,421 for 2024. The contributing factors to the decrease in revenue can be seen below:
Note: The above table includes revenues for both City and Redevelopment Commission controlled funds.
• Property Taxes: The City is predicting a fairly strong increase in property taxes in 2025. This is almost exclusively
due to stronger-than-expected tax receipts in 2024, plus near-historic increases in net assessed values and a high
max levy increase factor.
• Income Taxes: Similarly, the City predicts a strong increase in local income taxes in 2025, stemming from
inflation driving wages higher plus continued recovery from the COVID-19 pandemic.
• Donations: The City expect to receive a reduced amount in donations due to the fundraising campaign to help
support the construction of the new “Dream Center” and renovation and expansion project at The Morris
Performing Arts Center have been completed.
• Interest Earnings: The City’s interest earnings in 2021 and 2022 were low compared to previous years. However,
rising interest rates in the past year (and the anticipation that rates will remain high for the majority of 2023)
means that the City anticipates a significantly better yield on investments in 2024, as compared to previous years.
• Debt Proceeds: The City plans on issuing , one-time bond in 2025, one for water infrastructure and one capital
lease, which together total above $18 million.
A full analysis of 2025 revenue is included in the “Financial Summaries” section of this document.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted
$
Change
%
Change
Revenues
01 - Property Taxes 88,670,960 98,454,891 95,578,162 100,977,129 108,764,709 7,787,580 8%
02 - Local Income Taxes 31,464,822 44,541,700 41,439,440 47,813,868 43,460,144 (4,353,724) -9%
03 - Intergov./ Shared Revenues 25,873,341 28,646,886 31,830,188 31,830,188 31,075,792 (754,396) -2%
04 - Intergov./ Grants 39,961,550 10,223,449 4,489,368 4,566,868 5,592,512 1,025,644 22%
05 - Licenses & Permits 2,240,128 2,348,304 1,931,067 1,930,707 2,588,372 657,665 34%
06 - Charges for Services 110,825,456 114,804,134 123,589,568 123,589,568 122,732,256 (857,312) -1%
07 - Fines, Forfeitures, and Fees 646,218 823,566 744,420 744,420 781,840 37,420 5%
08 - Interest Earnings 4,874,844 10,777,090 14,806,640 7,391,442 6,231,164 (1,160,278) -16%
09 - Donations 3,523,560 8,194,935 9,720,560 15,920,560 1,393,000 (14,527,560) -91%
10 - Other Income 6,362,370 14,201,773 3,108,272 6,305,355 3,709,079 (2,596,276) -41%
11 - Debt Proceeds 20,602,267 40,047,853 26,573,000 26,573,000 18,063,997 (8,509,003) -32%
12 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 (258,525) -4%
13 - Interfund Allocation Reimb 25,996,674 26,659,591 30,402,622 30,402,622 32,782,959 2,380,337 8%
14 - Interfund Transfers In 49,177,864 57,096,116 79,732,072 73,471,508 64,177,906 (9,293,602) -13%
Total Revenues 416,299,378 462,915,882 469,969,564 477,541,421 447,119,391 (30,422,030) -6%
Actual Budget 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 23
2025 Capital Expenditure Summary
The City of South Bend is planning to invest $36.3 million in capital in 2025. The majority is for improvements to the
City-owned utilities’ capital infrastructure, a portion of these are proposed to be funded through the issuance of bonds,
estimated at $10 million for Water Works. The bond will be repaid with user fees collected by the utilities. Other projects
include improvements to the City’s streets, investments in parks and community centers, and the replacement of aging
vehicles and equipment.
Capital projects are financed in one of four ways:
• Cash: Capital items purchased outright with City cash.
• Capital Lease: Capital items purchased with lease proceeds. Typically, capital leases are paid off over a 4 to 5-year
time period. Cash is not impacted as heavily in any particular year.
• Bond Proceeds: Capital projects paid for by proceeds from a bond. Typically, bonds are paid off over the useful
life of the capital project (e.g. 20 years for infrastructure projects) such that cash is not impacted as heavily in any
particular year.
• Contributed Capital: Capital items not purchased with City cash.
A full analysis of capital expenditures is included in the “Financial Summaries” section of this document.
2025 Debt Summary
At the beginning of 2025, the City of South Bend will have total debt outstanding of $313,090,376 concentrated primarily
on culture & recreation, economic development and wastewater capital projects:
1/1/2025 Principal Balance = $313,090,376
Governmental Business-Type
Economic Development 73,420,000 Wastewater 58,720,000
Culture & Recreation 115,202,588 Water Works 21.158.000
Highways & Streets 22,890,396 Solid Waste 2.047.261
Public Safety 17,976,818 Building Department -
General Government 1,675,313
$81,925,261
$231,165,115
This outstanding principal represents:
• $2,000 debt per capita
• 6.5% of assessed property value within City limits.
City of South Bend, Indiana 2025 Budget
Page 24
FINANCIAL STRUCTURE & POLICIES
City of South Bend, Indiana 2025 Budget
Page 25
City of South Bend Organization Chart
(1) Board Members include Mayoral appointees only
(2) Board Members include 3 Mayoral appointees and 2 Council appointees
(3) Board Members include 5 Mayoral appointees and 4 Council appointees
Effective January 1, 2023
Residents of South Bend
Common Council Mayor
Administration & Finance (City
Controller)
Finance
Central Services
Human Resources
Treasury
Purchasing
Diversity & Inclusion (Diversity & Inclusion Officer)
Diversity & Inclusion Office
Human Rights Commission
Legal Department (Corporation
Counsel)
Board & Department Support
Ordinances
Litigation
Public Works (Director)
Board of Public Works 1
Engineering
Solid Waste
Streets & Sewers
Water Utility
Wastewater Utility
Innovation & Technology (Chief
Innovation Officer)
Services
Infrastructure
Applications
Business Analytics
311 Call Center
Police Department (Chief)
Board of Public Safety 1
Operations
Patrol
Support
Fire Department (Chief)
Board of Public Safety 1
Operations
Services
Training
Fire Prevention
EMS
Community Investment (Executive Director)
Redevelopment Commission 2/ Redevelopment Authority 2
Opportunity & Growth
Engagement & Economic Empowerment Planning
Neighborhoods
Neighborhood Health & Housing
Neighborhood Services & Enforcement
Animal Resource Center
Building Inspections & Permitting
Sustainability
Venues, Parks & Arts (Executive
Director)
Board of Park Commissioners 1
Park Maintenance & Recreation
Community
Civic Center Board of Managers 3
Century Center
Morris Performing
Arts Center &
Palais Royale
Visitor Experience
City Clerk
City of South Bend, Indiana 2025 Budget
Page 26
Detailed Fund Descriptions & Structure
The below lists all funds maintained by the City of South Bend. Major funds (funds which constitute a substantial
amount of resources or receive a substantial amount of revenue and are thus presented separately on the financial
statements) are indicated in blue.
GENERAL FUND
Fund #101: General Fund
*MAJOR FUND*
To account for general government operations of the municipality, including the Mayor’s
Office, City Clerk, Common Council, Controller’s Office, Human Resources, Diversity &
Inclusion, Human Rights, Legal Department, Engineering, Police and Fire Departments,
and Palais Royal Ballroom. Financing is provided by property taxes as well as other
smaller taxes and some user fees.
SPECIAL REVENUE FUNDS
Fund #102: Rainy Day To set aside monies which can be used to meet unanticipated expenses that cannot be
funded from existing appropriations, to meet cash flow needs between biannual distribution
of property tax receipts and other periodic distributions, for bridging a gap caused by an
unexpected revenue shortfall or significant delay in receiving revenue, and for any other
City purpose or need consistent with or permitted by state law. This fund can be used for
mid-year or year-end advances to other funds that have cash shortages, and the advances
must be paid back within six months.
Fund #201: Parks &
Recreation
*MAJOR FUND*
To account for general operations and capital needs of the Department of Venues, Parks &
Arts. There are several operational divisions within the department under this fund:
Administration, Maintenance, Golf Courses, Recreational Experiences, and Community
Programming. Financing is provided by property taxes and user fees.
Fund #202: Motor Vehicle
Highway To account for maintenance and construction of the City’s streets through the operations
of the Streets division of the Department of Public Works. Financing is provided by state
gasoline and wheel tax distributions.
Fund #209: Studebaker/Oliver
Revitalization Grants
To account for expenditures related to the Studebaker and Oliver revitalization projects.
Financing is provided by federal and state grants and loans from other organizations.
Fund #210: Economic
Development State Grants
To account for expenditures related to projects promoting economic development.
Financing is provided by state grants and loan payments. Expenditures include grants and
related expenses.
Fund #211: DCI Operating To account for the operating expenditures related to the Department of Community
Investment (DCI). Financing will be provided by interfund transfers from income tax
funds, revenues received from charges for services, and grants.
Fund #212: DCI Grants To account for revenues received from the U.S. Department of Housing and Urban
Development related to community improvement projects.
Fund #216: Police State Seizure To account for law enforcement expenditures financed by the authorized state or local
agencies' sale of confiscated property.
Fund #217: Gifts, Donations &
Bequests
To account for donations, gifts, or bequeaths for purposes designated by the donor.
Fund #219: Unsafe Building To receive fines and fees related to Indiana's Unsafe Building law and account for the
expenses incurred for board-ups, demolitions, ordinance violation abatements, and other
related services.
City of South Bend, Indiana 2025 Budget
Page 27
Fund #220: Law Enforcement
Continuing Education
To account for police fees collected to finance police officers' continuing education,
training, and supplies and equipment.
Fund #221: Rental Units
Regulation
To account for the revenues and expenditures related to the Landlord Registration and the
Rental Safety Verification Program (RSVP) ordinances enacted by the Common Council.
Fund #227: Loss Recovery To account for compensatory or exemplary damage payments from third parties arising
from loss or damage to City tangible or intangible property.
Fund #230: Code Enforcement To account for the activity of the Neighborhoods division of the Department of
Community Investment. The Neighborhoods division includes the activities of Code
Enforcement and the South Bend Animal Resource Center.
Fund #249: Local Income
Tax - Public Safety
*MAJOR FUND*
To account for the receipt of the public safety component of the local income tax. Funds
are used only to cover the cost of salaries and benefits for sworn police and firefighters.
Fund #251: Local Road and
Street
To account for operation and maintenance of local and arterial road and street systems.
Financing is provided by state gasoline tax distributions.
Fund #257: Local Option
Income Tax (LOIT) Special
Distribution
To account for a one-time, special distribution of local income taxes from the State of
Indiana for the purpose of infrastructure expenditures.
Fund #258: Human Rights
Federal Grants
To account for expenditures to prevent discrimination and to promote human rights.
Financing is provided by federal grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC).
Fund #263: American Rescue
Plan
To track the receipt and expenditure of the funds from the American Rescue Plan Act.
Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is
a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and
health effects of the COVID-19 pandemic and the resulting, ongoing recession. The City’s
allocation totaled $58,910,047.
Fund #264: COVID-19
Response
This fund was established in 2020 to track the costs associated with the City's response to
the COVID-19 coronavirus pandemic.
Fund #265: Local Road &
Bridge Grant
To account for the receipt of the Community Crossings grant and matching revenue and
for the payment of expenditures on eligible projects.
Fund #289: Haz-Mat To account for monies generated by the South Bend Fire Department's response to
hazardous materials incidents. Funds are used to purchase, repair, or replace hazmat
equipment, or for training and supplies.
Fund #291: Indiana River
Rescue
To account for expenditures related to river rescue training. Financing is provided by
registration fees.
Fund #299: Federal Drug
Enforcement
To account for expenditures for drug enforcement. Financing is provided by distributions
from the authorized federal agencies' confiscated property sale.
Fund #101: Local Income
Tax Certified Shares
*CLOSED*
To account for the receipt of the certified shares component of the local income tax. Funds
are used to items such as debt service payments, certain organizations’ grants and
operational subsidies, capital expenditures and other uses as deemed by the Mayor and
Council. These revenues started being receipted into the General Fund, #101 in 2023.
Fund #408: Local Income
Tax - Economic
Development
*MAJOR FUND*
To account for the receipt of the economic development component of the local income
tax. Funds are used to items such as debt service payments, economic development, capital
expenditures benefiting economic development street operations and other uses as deemed
by the Mayor and Council.
City of South Bend, Indiana 2025 Budget
Page 28
Fund #410: Urban
Development Action Grant
(UDAG)
To account for economic development expenditures which are financed by federal grants
and loan repayments.
Fund #655: Leaf Collection and
Removal (Project ReLeaf)
To account for the expenditures of a program to remove leaves from the City each fall.
Financing is provided by a monthly service fee charged to all City residents.
Fund #725: Morris Box Office To account for the collection of certain revenue payments and deposits in advance of events
at the facilities. From these receipts, certain event expenses are paid to promotors and other
vendors.
Fund #730: City Cemetery To account for expenditures specifically for the City Cemetery. Funding is provided by the
sale of cemetery plots and burial expenses.
Fund #731: Bowman Cemetery To account for the expenditures the City incurs in maintaining the Bowman Cemetery.
Fund #754: Industrial
Revolving Fund (IRF)
To report and administer loan funds for small businesses that is governed by a separate
Board of Directors which contracts with the City's Community Investment Department for
administration services.
DEBT SERVICE FUNDS
Fund #312: 2017 Parks Bond
Debt Service
This fund is used to collect a separate property tax levy and is used to pay for the semi-
annual payment of debt service principal and interest to the bondholders of the 2017 Park
District Bonds, Series A-K.
Fund #350: 2018 Fire Station 9
Bond Debt Service
To accumulate monies received as debt service payments from the City and pass them
through to trustee banks and bondholders.
Fund #672: Century Center
Energy Savings (Debt Service)
This fund was established in 2015 to account for the debt service payments of the 2015
Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center, including a new roof and other energy efficiency
projects.
Fund #752: Redevelopment
Authority Debt Service
To accumulate monies for the payment of Redevelopment Authority bonds issued to
refinance bonds issued for construction of a parking garage facility, bonds issued for central
development area land acquisition and construction of public improvements, bonds issued
to purchase the Palais Royale, bonds issued to refinance bonds issued for construction of
Century Center improvements, and bonds issued to refinance bonds issued for renovations
to the Morris Performing Art Center.
Fund #755: South Bend
Building Corporation
To accumulate monies received as debt service payments from the City and pass them
through to trustee banks and bondholders.
Fund #756: 2015 Smart Streets
Bond Debt Service
To accumulate monies as a reserve for the payment of 2015 Smart Streets Bonds related to
the conversion of one-way to two-way streets.
Fund #757: 2015 Parks Bond
Debt Service
To accumulate monies as a reserve for the payment of the 2015 Parks & Recreation Bond
debt service payments.
Fund #760: 2017 Eddy Street
Commons Debt Service
To accumulate monies as a reserve for the payment of the 2017 Eddy Street Commons
Phase II Bond debt service payments.
CAPITAL PROJECTS FUNDS
Fund #287: Fire Department
Capital
To account for purchases of necessary equipment for the Fire Department and Emergency
Medical Services Department. Financing is provided by ambulance fees.
Fund #401: Coveleski Stadium
Capital
To account for expenditures related to the maintenance and improvement of the baseball
stadium. Financing is provided by a rental paid by the semi-pro baseball team.
City of South Bend, Indiana 2025 Budget
Page 29
Fund #406: Cumulative Capital
Development (CCD)
To account for expenditures relating to the purchase or lease of capital improvements in
the City. Financing is provided by a specific property tax levy.
Fund #407: Cumulative Capital
Improvement (CCI)
To account for state cigarette tax distributions used for improvement projects.
Fund #412: Major Moves
Construction
To account for state distributions used for road construction and other uses authorized by
Indiana statute.
Fund #413: Professional Sports
Convention Development Area
To account for the receipt of a portion of state sales tax and income taxes (covered taxes)
generated in the Professional Sports Convention Development Area (PSCDA) in
downtown South Bend, to be used towards capital improvements.
Fund #416: Morris Performing
Arts Center Capital
To accumulate monies for major repairs and capital improvements to the Morris
Performing Arts Center. Financing is provided by a surcharge on ticket sales for events held
at the auditorium.
Fund #450: Palais Royale
Historic Preservation
To account for expenditures financed by a two percent fee charged for all Palais Royale
services.
Fund #451: 2018 Fire Station 9
Bond Capital
To account for the expenditures of bond funds relating to the General Obligation Bonds,
Series 2018 to be used for the construction of the new Fire Station #9 and additional
classroom for the Fire Training Center.
Fund #453: 2018 Zoo Bond
Capital
To account for the expenditures of bond funds relating to the Economic Development
Revenue Bonds, Series 2018 to be used for the construction, expansion, renovation,
equipping, furnishing and improvement of the Potawatomi Zoo.
Fund #455: 2021 Infrastructure
Bond Capital
Fund#456: 2023
Redevelopment Authority
Bonds, Series A
To track the expenditures of bond funds relating to the LIT Lease Rental Revenue Bonds,
Series 2021 to be used for street and neighborhood infrastructure projects.
To track expenditures of bond funds relating to the Lease Rental Revenue Bonds, Series
2023 to be used for various public improvement projects located in the River East and River
West TIF districts.
Fund #471: 2017 Parks Bond
Capital
To account for the expenditures of bond funds relating to the Park District Bonds, Series
2017 A-K to be used for planned capital projects to improve the parks.
Fund #750: Equipment/
Vehicle Leasing
To account for proceeds from capital lease-purchase agreements used to finance major
equipment needs of the City.
Fund #759: 2017 Eddy Street
Commons Bond Capital
To account for the expenditures of the bond proceeds from to be spent on Phase II of the
mixed-use development near the University of Notre Dame.
ENTERPRISE FUNDS
Fund #600: Consolidated
Building
To account for the operation of the consolidated St. Joseph County/ South Bend Building
Department.
Fund #601: Parking Garages To account for the operation and maintenance of the City's parking garages. Revenues come
from the collection of daily and monthly parking fees at several downtown parking garages.
This fund also receives revenue from street parking fines.
Fund #602: Morris Performing
Arts Center Operations
To account for the operating costs of the Morris Performing Arts Center in downtown
South Bend. Revenues come from charges for services including facility rental, concessions,
ticket handling fees, and more.
Fund #610: Solid Waste
Operations
To account for the operations of the Solid Waste department. Revenues come from
charging City residents a monthly fee for pick-up and disposal of trash at area landfills and
recycling centers.
City of South Bend, Indiana 2025 Budget
Page 30
Fund #611: Solid Waste Capital To account for debt service and capital expenditures related to the Solid Waste Department.
Fund#620: Water Works
Operations
*MAJOR FUND*
To account for all revenues and operational expenses of the water utility. This fund is
financed through charges for providing water to City residents.
Fund #622: Water Works
Capital
To account for the acquisition, construction or improvement of water utility capital assets
(including wells, reservoirs, transmission & distribution mains, water meters, pumping
equipment, treatment equipment, transportation equipment, etc.)
Fund #624: Water Works
Customer Deposit
To account for security deposits collected from utility customers, which are refunded upon
termination of service.
Fund #625: Water Works
Sinking (Debt Service)
To account for principal and interest payments on obligated debt for the Water Works
utility.
Fund #626: Water Works Bond
Reserve
To account for the assets held to satisfy the requirements of certain utility bond covenants.
Fund #629: Water Works
Operations & Maintenance
Reserve
To account for assets held to serve as fiscal protection against the risk of revenue shortfalls,
emergencies, or other economic risks that may impact the Water Utility’s ability to meet
financial commitments.
Fund #640: Sewer Repair
Insurance
The City is responsible for the main sewer line; from the main line to the house is the
homeowner’s responsibility This program (which charges a monthly fee to residents)
protects participating customers who require significant repairs to their sewer line that
cannot be accomplished by a plumber.
Fund #641: Sewage Works
Operations
*MAJOR FUND*
To account for the operations of the following divisions of Public Works: Wastewater,
Sewer, & Organic Resources (yard waste, leaves, etc.)
Fund #642: Sewage Works
Capital
To account for the purchase of capital equipment and major renovations/restorations for
the Wastewater and Sewer departments.
Fund #643: Sewage Works
Operations & Maintenance
Reserve
To account for assets held to serve as fiscal protection against the risk of revenue shortfalls,
emergencies, or other economic risks that may impact the Wastewater department’s ability
to meet financial commitments.
Fund #649: Sewage Works
Sinking (Debt Service)
To account for all debt service obligations for Wastewater and Sewers.
Fund #653: Sewage Works
Debt Service Reserve
To account for the assets held to satisfy the requirements of certain utility bond covenants.
Fund #654: Sewage Works
Customer Deposit
To account for security deposits collected from utility customers, which are refunded upon
termination of service.
Fund #667: Storm Sewer Fund To account for maintenance of the storm sewer system, which consists of sewers, storm
inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention
ponds or basins, dams, and flood control facilities designed for the collection, control,
transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue
dedicated to improving drainage, controlling flooding, improving water quality and
implementing regulations.
Fund #670: Century Center
Operations
To account for the operational needs of the Century Center Convention Center. Financing
is provided through the County collection of Hotel/Motel Tax as well as user fees.
Fund #671: Century Center
Capital
To account for capital expenditures at the Century Center.
City of South Bend, Indiana 2025 Budget
Page 31
INTERNAL SERVICE FUNDS
Fund #222: Central Services To account for expenses related to fuel, vehicle repairs and various supplies provided to
City departments on a cost-reimbursement basis.
Fund #226: Liability Insurance
Premium Reserve
To account for expenses related to maintaining the City's self-funded liability insurance and
worker’s compensation costs, including administrative costs, claims and premiums.
Funding is provided by assessments to certain other City funds.
Fund #278: Police Take Home
Vehicle
To account for expenses associated with claims arising from use of program vehicles
occurring while officers are not on duty. Funding is provided by officers participating in
the program.
Fund #279: IT/Innovation/
311 Call Center
To account for expenses associated with the Department of Innovation & Technology and
the 311 Call Center. The IT Dept provides technical services to the various departments
within the City. Funding is provided by the departments which benefit from the call center
and the IT Dept. The Call Center is a customer service support center where residents and
business can receive personal assistance with City-related questions and non-emergency
services.
Fund #711: Self-Funded
Employee Benefits
To account for employer (the City) and employees' contributions for a medical insurance
plan and for the payment of medical claims for employees.
Fund #713: Unemployment
Compensation Insurance
To account for payment of unemployment claims to the Indiana Department of Workforce
Development. Financing is provided by allocating costs to user departments to cover the
estimated costs of claims.
Fund #714: Parental Leave To account for expenses related to the City’s Parental Leave Program which provides
additional paid time off for employees for the child or adoption of a child. Financing is
provided by allocating costs to user departments to cover the estimated costs of the
program.
FIDUCIARY FUNDS
Pension Trust Fund
Fund #702: 1925 Police
Pension
To account for the provision of retirement and disability benefits to police officers hired
prior to May 1, 1977. Financing is provided by mandatory contributions by active members,
and state pension relief distributions.
Fund #701: 1937 Firefighters'
Pension To account for the provision of retirement and disability benefits to firefighters hired prior
to May 1, 1977. Financing is provided by mandatory contributions by active members and
state pension relief distributions.
City of South Bend, Indiana 2025 Budget
Page 32
Department – Fund Relationship
Fund
Number Fund Name General
Government
Community
Investment
Venues,
Parks & Arts
Police
Dept
Fire
Dept
Public
Works
City Controlled Funds 101 General Fund Mayor's Office / Community Initiatives X
Community Police Review Office X City Clerk X
Common Council X
Controller’s Office X
Human Resources X
Diversity & Inclusion X
Human Rights X
Legal Department X
Engineering X Police Department / Police Crime Lab X
Fire Department / EMS X
Palais Royale Ballroom X
Special Revenue Funds
102 Rainy Day X
201 Parks & Recreation X
202 Motor Vehicle Highway X
209 Studebaker-Oliver Revitalizing Grants X
210 Economic Development State Grants X
211 Department of Community Investment X
212 Dept of Community Investment Grants X
216 Police State Seizures X
217 Gift, Donation, Bequest X X
219 Unsafe Building Fund X
220 Law Enforcement Continuing Education X
221 Rental Units Regulation X
227 Loss Recovery Fund X
230 Code Enforcement X
249 Local Income Tax - Public Safety X X
251 Local Road & Street X
257 LOIT 2016 Special Distribution X
258 Human Rights Federal Grants X
263 American Rescue Plan X X
265 Local Road & Bridge Grant X
266 MVH Restricted X
289 Haz-Mat X
291 Indiana River Rescue X
299 Police Federal Drug Enforcement X
404 Local Income Tax - Certified Shares X X X X X X
408 Local Income Tax - Economic Development X X X X X X
410 Urban Development Action Grant X
655 Project ReLeaf X
730 City Cemetery X
731 Bowman Cemetery X
754 Industrial Revolving Fund X
Debt Service Funds
312 2017 Parks Bond Debt Service X
350 2018 Fire Station #9 Debt Service X
672 Century Center Energy Conserv. Debt Service X
City of South Bend, Indiana 2025 Budget
Page 33
Fund
Number Fund Name General
Government
Community
Investment
Venues,
Parks & Arts
Police
Dept
Fire
Dept
Public
Works
752 South Bend Redevelopment Authority X
755 South Bend Building Corporation X
756 2015 Smart Streets Bond Debt Service Reserve X
757 2015 Parks Bond Debt Service X
760 2017 Eddy Street Commons Bond Debt Service X
Capital Project Funds
287 Fire Department Capital X
401 Coveleski Stadium Capital X
406 Cumulative Capital Development (CCD) X X
407 Cumulative Capital Improvement (CCI) X
412 Major Moves Construction X
413 Professional Sports Convention Develop. Area X
416 Morris Performing Arts Center Capital X
450 Palais Royale Historic Preservation X
451 2018 Fire Station #9 Capital X
455 2021 Infrastructure Bond Capital X
471 2017 Parks Bond Capital X
750 Equipment/Vehicle Leasing X
759 2017 Eddy Street Commons Bond Capital X
Enterprise Funds
600 Consolidated Building Fund X
601 Parking Garages X
602 Morris Performing Arts Center Operations X
610 Solid Waste Operations X
611 Solid Waste Capital X
620 Water Works Operations X
622 Water Works Capital X
624 Water Works Customer Deposit X
625 Water Works Sinking (Debt Service) X
626 Water Works Bond Reserve X
629 Water Works Operations & Maint. Reserve X
640 Sewer Repair Insurance X
641 Sewage Works Operations X
642 Sewage Works Capital X
643 Sewage Works Operations & Maint. Reserve X
649 Sewage Sinking (Debt Service) X
653 Sewage Debt Service Reserve X
654 Sewage Works Customer Deposit X
667 Storm Sewer Fund X
670 Century Center Operations X
671 Century Center Capital X
Internal Service Funds
222 Central Services X
226 Liability Insurance X
278 Take Home Vehicle Police X
279 IT / Innovation / 311 Call Center X
711 Self-Funded Employee Benefits X
713 Unemployment Compensation X
714 Parental Leave Fund X
City of South Bend, Indiana 2025 Budget
Page 34
Fund
Number Fund Name General
Government
Community
Investment
Venues,
Parks & Arts
Police
Dept
Fire
Dept
Public
Works
Fiduciary Funds
701 Fire Pension X
702 Police Pension X
Financial Policies
The financial integrity of our City government is of utmost importance. To discuss, write, and adopt a set of financial
policies is a key element to maintaining this integrity. These financial management policies are designed to ensure the
fiscal stability of the City of South Bend and to guide the development and administration of the annual operating and
capital budgets, as well as the debt program.
Unless otherwise directed by Indiana law, all financial policies are established by the City Controller pursuant to the
Controller’s general authority as head of the Administration and Finance Department under South Bend Municipal
Code Section 2-21(b) and have been approved by the Mayor. Accordingly, the policies presented below are subject to
change, as determined by the Controller, the Mayor, or, in cases where Indiana law gives authority for the policy to the
legislative body, the Common Council. When policies change, the City ensures that all affected parties are notified.
Written, adopted financial policies have many benefits, such as assisting the Mayor, Common Council and City
Controller in the financial management of the City, saving time and energy when discussing financial matters, promoting
public confidence, and providing continuity over time as the Mayor and Common Council and staff members change.
While these policies will be amended periodically, they will provide the foundation and framework for many of the
issues and decisions facing the City. They will promote wise and prudent financial management, provide the foundation
for adequate funding of services desired by the public, and help make the City financially stable, efficient and effective.
Financial Policy Objectives
1. Ensure that the City is financially sustainable in the long-term, and promote alignment between resource allocation
and strategic priorities
2. Design processes for purchasing, paying our bills, paying employees, and handling financial resources that are
simple, cost-effective, accurate, timely, and predicated on strong internal control
3. Enhance the usefulness and availability of financial information and analyses for City employees, elected officials,
and the public
4. Invest in the maintenance of and sustainable replacement of the City's assets, including facilities, equipment, and
vehicles
5. Create a culture of respect, excellence, diversity, transparency, and communication among employees
In order to meet these objectives, the City’s policies are divided into eleven general categories for ease of reference.
These categories are:
1) General Accounting Policies
2) Cash Management & Investment Policies
3) Revenue Recognition Policies
4) Budgeting Policies
5) Procurement Policies
6) General Disbursement and Vendor Payment Policies
7) Payroll Policies
8) Capital Asset Policies
City of South Bend, Indiana 2025 Budget
Page 35
9) Inventory Policies
10) Debt Policies
11) Internal Control
1. General Accounting Policies
The purpose of this Policy and the accompanying procedures is to promote accounting and general ledger (“GL”)
practices that will ensure the relevance, objectivity, reliability, completeness, and consistency of the City’s internal and
external financial reports.
Basis of Accounting
The City will account for all City funds on a cash basis, a modified accrual basis, and a full accrual basis of
accounting. To accomplish this within the City’s financial system (“DFO”), the Accounting department will
maintain three segregated layers in which journal entries can be posted (“posting layers”). These posting layers
will be called the “Current Layer”, the “Modified Accrual Layer” (which is called "Custom Layer 1" in DFO),
and the “Full Accrual Layer” (which is called the "Operations" layer in DFO).
Different types of transactions will be posted in each posting layer:
• The Current Layer will account for the City’s operations on cash basis (revenues are recognized in the
accounting period in which they are received, expenditures are recognized in the accounting period in
which they are paid, and long-term assets / liabilities are not recognized). The Current Layer will be
used to compare budget-to-actual performance and for reporting receipts and disbursements to the
Indiana Gateway Reporting system.
• The Modified Accrual layer is used to convert cash basis to modified accrual basis. Journal entries will
be made in the Modified Accrual Layer such that reports that combine the Current Layer and the
Modified Accrual Layer will result in full accrual financial statements.
• The Full Accrual Layer will be used to convert modified accrual basis to full accrual basis. Journal
entries will be made in the Full Accrual Layer such that reports that combine the Current Layer, the
Modified Accrual Layer, and the Full Accrual Layer result in full accrual financial statements.
Journal Entry Procedures
The City’s activity will be recorded via journal entries. There are two broad types of journal entries: General
Journal Entries and Sub-Ledger Journal Entries.
• General Ledger Journal Entries are used to record activities that are not associated with a sub-ledger
(sub-ledgers include Accounts Payable, Accounts Receivable, Cash & Bank, and Fixed Assets).
Transactions not related to a sub-ledger (including adjusting entries, interfund transfers, etc.) will be
made via a General Journal Entry.
• Sub-Ledger Journal Entries are used to record transactions related to budget, encumbrances,
accounts payable, accounts receivable and cash. These transactions are recorded in each respective
module of the accounting system, submitted through workflow approval within that module, and
finally posted to the General Ledger automatically.
Audit Requirements & Procedures
The City will have an audit performed on its Annual Comprehensive Financial Report (ACFR) for each fiscal
year. This audit has historically been performed by the Indiana State Board of Accounts (“SBOA”). However,
the City may utilize a qualified private company for the audit, provided the City satisfies the requirements of
Indiana Code § 5-11-1-24.4, including the creation and oversight of an Audit Committee of the South Bend
Common Council. The City satisfied these requirements in 2021 and currently uses BKD, LLP to audit its
financial statements.
City of South Bend, Indiana 2025 Budget
Page 36
Generally, audits run from April 1st to June 15th. The audit covers the Financial Statements, the Notes to the
Financial Statements, and the Required Supplemental Information. Additionally, limited audit procedures are
performed on the City's Management's Discussion & Analysis section (MD&A). It does not cover any part of
the Introductory Section or the Statistical Section. BKD will also audit the City's Schedule of Expenditure of
Federal Awards ("SEFA") as a part of the Federal Single Audit.
The audit requires a formal entrance conference and a formal exit conference. The Mayor, each Common
Council member, and the President of the Board of Public Works will be invited to both conferences.
At the conclusion of the audit, BKD will provide two sets of findings related to the audited financial statements:
the first is set of formal audit findings, which will be published in the final audit report and require written
responses from City management. The second set of findings will come in the form of an informal management
letter, which represent recommendations from BKD and will be shared with the Mayor and with the Common
Council but will not be published to the public.
Cost Allocation Policies
The City will allocate administrative costs to operational departments on a monthly basis. This allocation is vital
to understanding the true financial performance of each department because it provides a more accurate picture
of all expenses necessary of the department. The following costs will be allocated among operational
departments:
• City Administration (Mayor’s Office, City Clerk, Common Council, Controller’s Office, Human
Resources, Diversity & Inclusion, Legal Department): The operational costs for these administrative
departments in the General Fund will be allocated to operational department on the basis of the total
expenditure budget.
• Payroll: This allocation is used to allocate a specified position’s salary and benefits between the
departments it serves. Departments/divisions will calculate the amount to allocate based on the
percentage of time the position spends working for each department/division.
• Facilities Management: The Facilities Management division of Central Services will be allocated to
operational department based on departments’ electric and natural gas expenses as a percent of total.
• Worker’s Compensation Claims: The costs of the City’s self-funded worker’s compensation claims
are allocated to operational departments on the basis of prior years’ worker’s compensation claims.
• Liability Insurance: The costs of the City’s self-funded liability claims are allocated to operational
departments on the basis of prior years’ liability claims.
• Business Insurance: The costs of paying premiums for property insurance and other kinds of
insurance will be allocated on the basis of the net book value of capital assets in each department.
• Health Insurance: The cost of claims for the City’s self-funded health insurance will be allocated to
operational departments at a flat rate per employee. The rate of allocation will be determined by the
Controller and the Director of Accounting & Budget.
• Utility Customer Service & Support Allocation: The costs of the Customer Service Department in
the Water Utility are allocated between the Water Works, Sewage Works, Solid Waste, and Project
ReLeaf divisions.
• Innovation & Technology: The costs of the City’s Innovation & Technology department will be
allocated based on the number of IT users, phone users, or other technology user factors.
Every operational fund, department and division will receive allocations according to the above criteria. No
operational department or division is exempt from allocations. No operational department is entitled to
reimbursement for the cost of allocations, as these costs represent true costs of the departments.
City of South Bend, Indiana 2025 Budget
Page 37
In addition to the above allocations, the Utilities (both Water Works and Sewage Works) will make Payment in
Lieu of Taxes (PILOT) payments to the General Fund. The amount of these PILOT payments will be calculated
as 3% of the Net Book Value of Fixed Assets in each Utility.
2. Cash Management & Investment Policies
The purpose of this Policy and the accompanying supplements is to set forth policies and procedures related to the
City’s management of cash and investments. Maintaining adequate access to liquid assets (cash and investments) is of
paramount importance to the City.
Cash Accounts
Eligible deposit accounts mean any of the following:
• Any account subject to withdrawal by negotiable orders of withdrawal, unlimited as to amount or
number, and without penalty, including NOW accounts
• Passbook savings accounts
• Certificates of Deposit
• Money market deposit accounts
• Any interest-bearing account that is authorized and offered by a financial institution in the course of
its respective business
The City will maintain at least the following bank accounts:
• General Depository Account: This account will function as the City’s main bank account. In general,
all City revenue is receipted into this account. All disbursements made in accordance with the City of
South Bend General Disbursement Policy are paid from this account.
• Payroll Sweep Account: This account is used as the disbursement account for all payroll expenses
(including payments made directly to employees and payments remitted to taxing entities or other
entities). This account is utilized to ensure that payroll expenses are remitted correctly.
• Trustee Bank Accounts: When debt is issued, the proceeds are generally remitted into escrow bank
accounts. Additionally, an escrow account may be established for the purpose of paying debt service
payments.
• Additional Operational Bank Accounts: As determined by the Controller with the advice of the
Director of Treasury, additional bank accounts may be set up to account for specific City operations,
including the following:
o Century Center: ASM Global Operational Account (KeyBank)
o Morris/Palais: Box Office Accounts (1st Source)
o DCI Transactions: Industrial Revolving Fund (Centier)
o Police Buy Money for Confidential Informants (Policeman’s Credit Union)
o Police Forfeiture Settlement Fund (Policeman’s Credit Union)
• Investment Account: Since the City is required by law to maintain extremely liquid investments, the
City’s investment account can be considered as a “cash equivalent” account.
On a regular basis, the City will issue an RFP for banking services for the depository account and payroll sweep
account.
Investment Policy
The City shall invest excess cash in various investment vehicles as allowed by Indiana law. The City shall make
all investments, in both Deposit and Investment Accounts, in accordance with the terms and limitations of
Indiana Code 5-13-9. The current authorization for the City to engage in these investment activities comes
from Ordinance No. 10832-21. The City's practice is to obtain this authorization via an ordinance on an annual
basis, so as to maintain the maximum investment flexibility under Indiana Code 5-13-9.
City of South Bend, Indiana 2025 Budget
Page 38
Board of Finance
The local Board of Finance (as defined in Indiana Code 5-13-7) will review the investment policy and will
receive an investment report on an annual basis coincident with the Annual Meeting of the Board of Finance,
held after the 1st Monday in January and before January 31st.
Valuation of Investments
Currently, the total amount invested is $200 million. On a monthly basis, the City’s investment custodian
(currently 1st Source) transfers any gain in market value over $200 million or direct dividends paid from
investments into the City’s depository bank account.
The City will not track the current fair market value of investments on a monthly basis. Rather, the City's books
will be adjusted for fair market value of investments on an annual basis only.
Cash Handling Requirements
The City maintains a list of approved locations that accept cash. If an area needs to begin transacting or carrying
cash on hand, that area must be approved by the City Controller and placed on the list of approved locations.
All locations on the approved list will be audited periodically to ensure compliance with the cash handling
procedures in this section.
Specifically, the following internal control rules must be followed by all areas that collect or transact in cash:
• The responsibility for collecting money and issuing receipts is segregated from those preparing the
bank deposit.
• The responsibility for making bank deposits is segregated from those preparing the monthly bank
reconcilement.
• Prenumbered receipts are issued for all money collected and the receipt is retained with supporting
documentation.
• Receipts are reconciled to the cash receipts ledger by an individual other than the one collecting money
and issuing receipts.
• Posting of receipts to the ledger is completed by an individual other than the one who collects money
and makes the deposit.
• Receipts indicate the type of payment received (cash, check, etc.) and this is reconciled to the make-up
of the bank deposit.
• Accounts receivable records are maintained by an individual other than the one(s) involved in the
billing process.
• The billing process is completed by an individual other than the one who collects cash payments from
customers.
• Customer account adjustments above the $500 materiality threshold, stated in this policy, are approved
by the Board of Public Works only after review.
Cash Reserve Requirements
The City of South Bend has established the cash reserve guidelines for each fund to ensure adequate liquidity.
Cash reserves are defined as cash balances on hand less outstanding encumbrances. “Annual expenditures” in
each fund do not include capital expenditures. Although there are slight exceptions in specific cases, in general,
these reserve policies are as follows:
• General Fund:
o Minimum Cash Reserve – The City will maintain General Fund cash reserves at a level not
less than 50 percent of the annual adopted General Fund expenditures. The purpose of these
reserves is to alleviate significant unanticipated budget shortfalls and to ensure the orderly
City of South Bend, Indiana 2025 Budget
Page 39
provisions of services to residents. This is the minimum level necessary to maintain the City’s
creditworthiness and maintain adequate cash flows.
o Unused Cash Reserves – To the extent that the General Fund cash exceeds the target, the City
may draw upon the cash reserves to provide pay-go financing for capital projects, for other
one-time capital items, or for other approved liability payments.
• Rainy Day Fund – A “rainy day” account equal to a minimum of three percent of the City’s total
expenditures in the prior year will be maintained annually in separate funds. This account will be made
available for unanticipated, unbudgeted expenditures of a non-recurring nature and/or unexpected
cost increases that require the approval by the Common Council and the Mayor.
• Enterprise Funds:
o Cash Reserves – The City will maintain cash reserves equal to 25% of annual expenditures for
most Enterprise Funds, with the exception of the Water and Wastewater Utilities. The Water
and Wastewater Utility Funds require a reserve of 5% of annual operating expenditures.
o O&M Funds – The Water and Wastewater Operations and Maintenance Reserve Funds will
maintain cash reserves at a level of 16.67% of annual operating expenses in the main operating
funds, net of transfers.
• Other Funds:
o Minimum Cash Reserve – The City will maintain a cash balance in the other funds equal to
10%-50% of annual budgeted expenditures, depending on the specific needs of the fund.
Debt Reserve Funds are set up for most debt service obligations and are funded at 100%.
• Reserve Deficiencies:
o If reserves in any City fund fall below the prescribed minimums, the City will implement the
following budgetary strategies to replenish funding deficiencies:
▪ Seek reductions in recurring expenditures
▪ Seek to increase current revenue streams or develop new revenue sources
▪ Seek the use of ongoing grant funding to alleviate operating expenditures
3. Revenue Recognition Policies
The purpose of this Policy and its supplemental materials is to define and memorialize a consistent framework for the
City’s methods of recognizing and recording revenue in accordance with applicable government accounting standards.
Revenue Recognition Policies
The City maintains a full “Revenue Recognition Matrix” for each specific revenue stream. This resource
describes in detail the accounting treatment of each revenue source and is utilized to identify the appropriate
revenue recognition method to apply to a given instance of revenue.
At a summarized level, the City’s revenue recognition policies are as follows:
• Charges for Services
o Recognized as revenue as soon as the exchange takes place
o Guidance: NCGA (National Council on Governmental Accounting) Statement 1, Paragraph 62
• Property Tax Revenue
o Recognized in the period in which the taxes are levied. Since all property taxes are receipted
into governmental funds, however, the revenue must be available to finance expenditures of
the current period. The City receives property tax distributions from St. Joseph County (who
is responsible for collecting the property taxes) in June and December. Therefore, for practical
purposes, this amounts to the City recognizing property tax revenue when received.
o Guidance: GASB Statement 33, Paragraph 18
City of South Bend, Indiana 2025 Budget
Page 40
• Income Tax Revenue
o The State of Indiana collects and distributes income tax on behalf of local units like the City.
In an ideal world, the City would recognize revenue when the underlying transaction occurred
(that is, when the income was earned). However, practical limitations prevent the City from
doing this. Therefore, the city recognizes this revenue when it is received.
o Guidance: GASB Statement 33, Paragraph 51
• Other Tax Revenue (Gasoline Tax, Wheel Tax, Cigarette Tax, Commercial Vehicle Tax,
Liquor Excise Tax, Auto Excise Tax, Hotel/Motel Tax)
o The State of Indiana or St. Joseph County collects and distributes various taxes on behalf of
local units like the City. In an ideal world, the City would recognize revenue when the
underlying transaction occurred. However, practical limitations prevent the City from doing
this. Therefore, the city recognizes this revenue when it is received.
o Guidance: GASB Statement 33, Paragraph 51
• Fines, Forfeitures, and Fees
o Recognized as revenue when the fine or fee is assessed.
o Guidance: GASB Statement 33, Paragraph 17
• Licenses / Permits
o Accounting guidance suggests that licenses and permits are “exchange-like transactions” (that
is, they are more similar to exchange transactions than to non-exchange transactions), and
should therefore be accounted for similarly to exchange transactions, by recognizing revenue
as soon as the exchange takes place.
o However, the amount of revenue the City receives from licenses and permits is not material,
and the costs of tracking and recognizing this revenue in this way would outweigh the benefits
of doing so. Accordingly, the City recognizes this revenue when it is received.
o Guidance: GASB Statement 33, Paragraph 50
• Grants & Donations
o Recognized as revenue as soon as the City meets all eligibility requirements to receive the grant
or donation.
o Guidance: GASB Statement 33, Paragraph 71
General Revenue Policies
• The City of South Bend will pursue measures to encourage economic development, intended to expand
the tax base through real and personal property tax, employment income tax, and other tax and
economic impact created by economic expansion.
• The City will pursue development and maintenance of a diversified economic environment portfolio
of commercial, industrial and residential taxpayers, intended to produce a stable revenue stream.
• The City will pursue efforts as required with St. Joseph County to maintain sound property appraisal
procedures and practices in order to ensure a system of current and up-to-date property assessments.
• The City will maintain the practice of establishing pricing for user charges and fees at market-based
levels.
• The City will maintain the practice of establishing pricing for the Water and Wastewater Utility
operations at levels supporting utility operational costs and in full compliance with State of Indiana
Utility Regulatory requirements.
• The City will maintain the practice of aggressive collection pursuit of all revenue due to the City of
South Bend and will utilize the City’s in-house legal department and outside collection agencies in this
effort.
City of South Bend, Indiana 2025 Budget
Page 41
• The City will maintain the practice to seek funding support from Federal, State of Indiana, and other
entities for use by City operations, through higher level governmental grants, and other sources as may
come available from time to time.
Write-off of Uncollectible Accounts
The City of South Bend strives to maintain accurate and up-to-date information in accounts receivable balances,
and, as such, from time to time finds it necessary to remove from its books and/or cease collection activities
for various receivables that it deems to be uncollectible.
There are two separate events involved in the pursuit of delinquent accounts receivable that are a part of
“writing off” an account: recognizing the write-off from an accounting perspective and actually ceasing the
pursuit of the collection of the account. While these events may or may not happen simultaneously, they are
distinguishable and separate: the accounting write-off of a receivable does not imply that the City will cease its
attempts to collect on the account, nor does it constitute forgiveness of a debt or discharge of the debtor’s legal
obligation to pay.
• Collection Activities are defined as the actual steps involved in pursuing collection on delinquent
accounts. Examples of collection activities include sending dunning letters, telephonic interventions,
and referring accounts to an external collection agency. The City’s Corporation Counsel oversees
collection activities with the assistance of the applicable department head.
• Accounting for write-offs is defined as recognizing in the City’s General Ledger that previously
recorded revenue should be reduced or bad debt expense needs to be recognized, in accordance with
the principle of conservatism in the recognition of revenue. The type of adjustment and the timing of
that adjustment is based on the circumstances warranting the accounting write-off.
Consistent with South Bend Municipal Code Sec. 2-13(B)(2)(a), the legal department has ultimate responsibility
for pursuing collections on delinquent accounts and should work with departments to ensure that all collection
steps are documented and are in line with established policy. All collection efforts will be documented by the
department undertaking the collection activities and will continue until the account is deemed “uncollectible”,
after which the City will cease directly undertaking collection activities. The following situations describe
accounts that generally qualify as uncollectible:
• Accounts that have been referred to a collection agency, following a consistent and documented
practice
• Debts that been discharged in bankruptcy
• Accounts where the debtor is confirmed to be deceased and the debtor's estate is insolvent
• Accounts where the debtor is a business that has been dissolved under state law
In addition, from time to time, the City may deem a particular account as uncollectible if the City has exhausted
reasonable efforts to collect the account (and has documented its efforts), and that no further action is
warranted (including the referral of the account to a collection agency). This determination of uncollectibility
must be approved by the department head of the department responsible for the account (who will assess the
operational impact of writing off the account), the Corporation Counsel (who will confirm that all reasonable
efforts to collect in accordance with established policy have been exhausted), and the City Controller (who will
weigh in on the financial impact of the write off, if applicable).
City of South Bend, Indiana 2025 Budget
Page 42
4. Budget Policies
The purpose of this Policy and the accompanying procedures is to define and memorialize the City’s administrative
processes involved in the preparation, presentation, adoption, and monitoring of the City’s annual budget and
amendments thereto (the “Budget”). The City’s budget-related activities are supported by and must adhere to the
requirements of Indiana law, including, without limitation, Indiana Code 36-4-7 and Indiana Code 6-1.1, as
supplemented by the terms of Chapter 2, Article 7, of the South Bend Municipal Code (collectively, the “Budget
Provisions”), as well as applicable guidance of the Indiana Department of Local Government Finance.
In addition, this Policy and the accompanying procedures outline processes for budgetary decision making, standards
for sound budgetary practices and fiscal performance, and policies for monitoring budgetary control. The procedures
herein are in compliance with recommendations made by the Government Finance Officers Association (“GFOA”).
General Budget Assumptions
• All City Funds (including Governmental, Proprietary, and Fiduciary Funds) will be budgeted utilizing
the cash basis of accounting. Revenues will be recognized when they are received, expenditures will be
recognized when they are disbursed.
• All Funds require appropriation from Council to expend funds. Budgeted Appropriations represent
the legal limit of spending for each fund and cost category.
• In normal circumstances, the City will propose a balanced budget in all operating funds over the
upcoming year. For the purposes of this policy, a “balanced budget” means that operating revenues
are greater than or equal to budgeted operating expenditures for that budget year.
o This assumption applies only to operating funds. Operating funds include any fund that pays
personnel costs for any City department, plus Income Tax funds and any Internal Service
Fund. Operating funds specifically excludes capital projects funds.
o Notwithstanding this assumption, there are times where allowing budgeted expenditures to be
greater than budgeted revenues is expected and desired. These include strategic spend-downs
of fund balances, times in which revenues are expected to be insufficient due to temporary
circumstances, or at any other time that the Mayor deems an operational spend-down of cash
reserves to be in the best interest of the City.
o In no event will annual expenditures exceed annual revenues plus available fund balance
• Resident participation in the budget planning and development processes will be encouraged in every
possible way, including input sessions, public hearings, public outreach, and engagement with
technology.
• A five-year projection of revenues and expenditures for all funds is prepared each fiscal year to provide
strategic perspective to each annual budget process.
• All appropriations shall lapse at the end of the budget year if not expended or encumbered.
• Any year-end operating surpluses will revert to fund balances for use in maintaining reserve levels set
by policy (see policy on reserves) and the balance will be available for pay-go capital projects and/or
one-time capital outlays.
• The City will continuously pursue an active campaign to maintain existing and create new sources of
revenue.
• The City will continue to provide first priority funding to essential services as determined by the Mayor
in conjunction with the Common Council.
• The City will maintain an ongoing program of capital asset replacement and modernization in order to
maintain efficient city operations.
• The City will maintain a structured revenue and expenditure forecasting process to enable effective
financial planning on a current and multi-year basis.
City of South Bend, Indiana 2025 Budget
Page 43
Budget Monitoring & Control
There are three levels of budgetary control: at the level of a “Cost Category”, at the level of individual account
strings, and within a single account string.
Cost Category
At the highest level, budgetary control exists to ensure that spending adheres to the appropriations budget that
is passed by the Common Council. Council approves the annual budget at the level of Fund and Cost Category.
There are four Cost Categories in each Fund – Personnel, Supplies, Services, and Capital.
At this high level, appropriations cannot be moved between Cost Categories (or between departments or
divisions) without approval by Council.
Individual Account Strings
Within a Cost Category, there are a variety of individual main accounts (which, along with Fund-Department-
Division-Subdivision, create an “account string”). For example, “Legal Services” and “Other Professional
Services” are both different main accounts within the “Services” Cost Category.
If two account strings have the same Fund, Department, Division and Cost Category, then budget can be
transferred between those accounts without requiring the approval of Council.
Within a Single Account String
General Budget Reservations can be used to reserve a portion of the budget in an individual account string for
a particular purpose. For example, say there is $12,000 in available budget in the Controller’s Professional
Services account string, $5,000 of which is for assistance with preparing the ACFR and $7,000 is for bond
continuing disclosure services. The Fiscal Officer can set up General Budget Reservations to ensure that there
is enough money for each priority. In this scenario, setting up General Budget Reservations would prevent the
City from entering into a contract for $8,000 for bond continuing disclosure services (even though there is
enough budget in the overall account), since the additional $1,000 is set aside for ACFR preparation services.
Mid-Year Budget Amendment Process
The City will evaluate its budget on an ongoing basis and make adjustments as needed. Budget transfers that
require Council approval and additional appropriations will be taken to Council on a quarterly basis, for
approval at the final Council meeting of each quarter (March, June, September, and December).
5. Procurement Policies
The purpose of this Policy and its supplemental materials is to define and memorialize the rules and administrative
processes that form the context in which the City, through its administrative staff, seeks to achieve the following
foundational objectives in procuring supplies, services, and public works for the City: (a) lawfully, efficiently, and
prudently to expend public funds for the public purposes established in the City’s budget; (b) to embody the City’s
values in its procurement activities; and (c) to ensure proper accounting for public funds and effective internal controls
across the City’s procurement-related operations.
Procurement Processes
Subject to applicable laws of the State of Indiana, as they may be amended in the future, including Article 22
of Title 5 of the Indiana Code (the “Public Purchasing Law”), and all applicable enactments under the authority
of Indiana Code § 5-22-3-3, including ordinances and resolutions of the South Bend Common Council (the
“Council”) and policies of the Mayor of the City of South Bend (the “Mayor”) serving as the City’s purchasing
agency, this Policy and its supplemental materials express the policies and procedures governing the City’s
purchase of supplies and services (as such terms are defined in the Public Purchasing Law). Without limitation,
such enactments and policies include the following, which remain in effect and govern the City’s purchasing
activities:
City of South Bend, Indiana 2025 Budget
Page 44
• Council Ordinance No. 8956-98 (establishing the Mayor as the City’s purchasing agency within the
meaning and application of the Public Purchasing Law);
• Council Resolution No. 2690-98 (adopting certain purchasing rules for the City pursuant to the Public
Purchasing Law, including service contracts);
• the Minority and Women Business Enterprise Inclusion Program Plan, adopted under Chapter 14.5 of
the South Bend Municipal Code and originally acknowledged by South Bend Common Council
Resolution No. 4822-19 (adopting practices intended to promote equal opportunity for and the City’s
utilization of minority- and women-owned businesses);
• Board of Public Works Resolution No. 33-2018 (approving the use of online reverse auctions for
purchases by the City under Chapter 7.5 of the Public Purchasing Law); and
• Board of Public Works Resolution No. 57-2019 and Board of Public Safety Resolution No. 54-2019
(together documenting a qualified delegation of procurement-related authority by the Board of Public
Safety to the Board of Public Works).
In addition, subject to applicable laws of the State of Indiana, including Article 1 of Title 36 of the Indiana
Code, and ordinances and resolutions of the Council, including South Bend Municipal Code Chapter 14.5
(establishing certain inclusive procurement regulations) and Chapter 6, Article 13 (establishing responsible
bidding practices for public work projects), this Policy describes certain procedures by which the City procures
the performance of public works (as defined in Indiana Code § 36-1-12-2).
Various documents are necessary or appropriate to facilitate and record the City’s procurement activities. The
following descriptions are intended to characterize certain basic procurement documents but should not be
considered exhaustive or exclusive of other documents arising under this Policy’s supplemental materials or in
the City’s various business practices.
Purchase requisitions
The first document prepared in the procurement of any supply, service, or public work is a purchase requisition.
As explained and illustrated in this Policy’s supplemental materials, the preparation and submission of a
purchase requisition initiates the approval process resulting in the issuance of a purchase order or the formation
of a service contract or public work contract.
Purchase orders
In the context of the City’s purchase of supplies (as defined in Indiana Code § 5-22-2-38) under the Public
Purchasing Law, the fundamental procurement document is the purchase order. A purchase order identifies
the vendor from which supplies are ordered, states the description, quantity, price, and other attributes of the
property to be purchased from a vendor, and sets forth general terms and conditions to which the City and the
vendor will adhere in concluding the purchase transaction. As such, the purchase order constitutes a binding
contract between the City and the vendor. In addition, the purchase order fulfills certain internal budgetary
functions, including the encumbering of funds committed to a vendor under a purchase order, which prevents
those funds from being committed to any other vendor or payee. Consistent with Indiana Code § 5-22-18-
5(b), upon the City’s approval of a purchase of supplies, the City must issue an approved purchase order to the
approved vendor and retain a copy of the purchase order. The form of purchase order and the standard terms
and conditions currently in effect are included in this Policy’s supplemental materials.
Service contracts
In the context of the City’s engagement of services (as defined in Indiana Code § 5-22-2-30), the fundamental
procurement document is the service contract. A service contract establishes the terms of a relationship
between the City and a service provider, including the terms of payment for the provider’s provision of specified
services to the City.
Because service contracts vary in certain respects and arise across a wide and diverse spectrum of City
operations, the City does not require the use of a standardized contract form. Subject to applicable laws and
City of South Bend, Indiana 2025 Budget
Page 45
the Department of Law’s guidance and assistance in preparing service contracts, the following elements should
be included in any service contract:
• the proper names of the parties (e.g., “XYZ, Inc.” and “City of South Bend, Indiana”);
• terms and conditions that are clearly stated and consistent throughout the document and create no
conflict with federal, state, or local laws or regulations;
• the amount of payment due on the contract, with a detailed definition of any payment schedule;
• the services to be rendered, with any deliverables and deadlines clearly defined;
• the effective start and end dates of the contract; and
• no Social Security numbers in the body of the contract or any attachment or exhibit.
While the City’s procurement system requires each service contract to be represented by a purchase order
record for internal tracking and budgetary purposes, the service contract itself (incorporating any ancillary
documents identified in the service contract, where applicable) forms the exclusive basis of the relationship
between a service provider and the City with respect to a given engagement.
Notably, as stated in Indiana Code 5-22-6, the Public Purchasing Law permits the City to establish its own
policies and procedures concerning the procurement of services. With the exception of procuring legal services
from attorneys, which requires authorization by the Corporation Counsel (pursuant to Indiana Code § 36-4-9-
12), the City’s policy is to permit City operations to purchase services in any reasonable manner. See Council
Resolution No. 2690-98. The procedures established under this Policy are aimed at preserving and promoting
that operational discretion within the context of the City’s overall strategic priorities and initiatives, budgetary
constraints, and legal requirements.
Public work contracts
In the context of the City’s contracting for the performance of public works (as defined in Indiana Code § 36-
1-12-2), the fundamental procurement document is the public work contract, otherwise referred to as a
construction contract. Subject to applicable laws and the Department of Law’s guidance and assistance in
preparing the necessary documents, such contracts must incorporate all appropriate plans and specifications
necessary for completion of the public work. While the City’s procurement system requires each public work
contract to be represented by a purchase order record for internal tracking and budgetary purposes, the public
work contract itself (incorporating any ancillary documents identified in the public work contract, where
applicable) forms the exclusive basis of the relationship between a public work contractor and the City with
respect to a given public work.
Solicitation documents
In certain procurement scenarios, the City is either required by law or chooses voluntarily to solicit offers or
proposals from prospective vendors, service providers, and contractors. Subject to specific legal requirements,
the typical modes of solicitation include requests for bids, requests for quotes, and requests for proposals. The
form and content of the document(s) comprising such solicitations may vary widely. Subject to applicable laws
and the Department of Law’s guidance and assistance in preparing the necessary documents, solicitations
should be crafted and disseminated in a manner reasonably calculated to achieve effective and cost-efficient
procurements.
6. General Disbursement and Vendor Payment Policies
The purpose of this Policy and its supplemental materials is to define and memorialize the City’s administrative processes
involved in making payments and disbursing money from City funds in satisfaction of payroll costs, operating
expenditures, debt payments, and other liabilities of the City.
General Disbursement Mechanisms
The City utilizes five (5) distinct forms of payment and disbursement: P-cards, checks, ACH transfers, wire
transfers, and disbursements by trustees.
City of South Bend, Indiana 2025 Budget
Page 46
P-cards
A purchase card (“P-card”) is a type of credit card issued by the City’s credit provider to an individual employee
of the City authorized to execute payment for certain purposes. This Policy’s supplemental materials define
the qualifications for obtaining a P-card and the processes governing its use. The Controller will be responsible
for executing monthly disbursements to the P-card provider to settle outstanding credit balances on all P-cards,
subject to the City’s ordinary disbursement procedures and subject to review and approval of charges made by
P-card users in accordance with this Policy’s supplemental materials.
Checks
Paper checks are negotiable instruments printed on specialized check stock bearing the seal of the City and the
Controller’s signature. The Controller issues paper checks to payees, subject to the approval of the payees’
claims as set forth in this Policy’s supplemental materials. Unless a payee retrieves a check from the City in
person or the case requires another method, each check is delivered to the payee named on the check by U.S.
Mail to the payee’s address on file or otherwise provided by the payee.
ACH transfers
The automated clearing house (ACH) network facilitates electronic bank transfers of funds from a City
disbursement account directly to a payee’s account at a bank or financial institution. In appropriate cases, as
determined by the Controller, the City executes disbursements by ACH transfers, subject to the approval of
the payees’ claims as set forth in this Policy’s supplemental materials. Among disbursements made by ACH
transfer are payroll disbursements to City employees, as addressed in the City of South Bend Payroll Policy.
Wire transfers
A wire transfer is an electronic bank transfer of funds from a City disbursement account directly to a payee’s
account at a bank or financial institution. A wire transfer may be executed only in appropriate cases determined
in the Controller’s discretion upon a payee’s specific request for payment by wire transfer or upon the
Controller’s independent determination that a wire transfer is appropriate. Wire transfers are authorized in
accordance with bank requirements, including written and/or telephone instructions by the City. Such
instructions may be communicated on behalf of the City by the Controller, the Deputy City Controller, or the
Director of Treasury only and not by any other employee or person.
Trustee payments
In appropriate cases where a bank, financial institution, or other organization has agreed in writing to serve as
the trustee or agent on behalf of the City or in connection with a City-financed project, such trustee or agent
may disburse City funds on the City’s behalf, provided the procedures required under the agreements or
instruments governing the City’s relationship with the trustee or agent have been observed. Such payments,
although executed by the City’s trustee or agent, remain subject to all other procedures established under this
Policy.
Disbursement Roles/Responsibilities
The City will conduct its disbursement activities exclusively through authorized representatives, as set forth in
this Policy and its supplemental materials. Unless he or she has been so authorized, no person has authority to
undertake on the City’s behalf any disbursement-related activities. This Section describes the roles and
responsibilities of those representatives, as further defined and operationalized in this Policy’s supplemental
materials.
Controller
The Controller, with the assistance of staff members where appropriate, is responsible for the overall
administration of the disbursement processes and the execution of disbursements to payees under this Policy
and its supplemental materials, in accordance with applicable laws, including, without limitation, the provisions
of Indiana Code 5-11-10 and 36-4-8 and South Bend Municipal Code Section 2-50.1. Within the meaning of
City of South Bend, Indiana 2025 Budget
Page 47
the applicable provisions of Indiana Code 5-17-5, concerning prompt payment for public works, services,
goods, equipment, and travel, the Controller will make all reasonable efforts to make timely payment to each
payee properly entitled to payment. Moreover, subject to all required approval processes, the Controller will
endeavor to disburse funds at the time necessary to take advantage of any discount offered by a payee for early
payment. In fulfilling the Controller’s responsibilities under this Policy, the Controller is assisted by the Deputy
City Controller and may delegate all appropriate authority to the Deputy City Controller to achieve the purposes
of this Policy.
Director of Treasury and Accounts Payable Supervisor
The Director of Treasury is responsible for overseeing the activities of the Department’s staff members
involved in executing disbursements to satisfy accounts payable, payroll, and other obligations. The Accounts
Payable Supervisor is responsible for a wide range of disbursement matters, including overseeing and
participating in the processing and payment of claims by vendors, service providers, and public work
contractors doing business with the City, preparing spending reports and tax-related documents, and analyzing
payment. In addition, the Accounts Payable Supervisor is responsible for coordinating with the necessary
employees of all City departments, including the AP clerks described below, to efficiently process disbursements
in a timely and financially advantageous manner.
Accounts payable clerks
In consultation with the Controller and the responsible department head, each division of the City will select
one (1) employee to be designated as an accounts payable clerk (“AP clerk”) to meet the disbursement-related
needs of the division. Specifically, an AP clerk is responsible for (a) collecting, organizing, and scanning into
electronic format all invoices, bills, and other documentation of claims for payment by the City with respect to
the division’s activities, including those received by the AP clerk directly from payees and those received by
other employees within the division; (b) entering into the financial system all necessary information for the
efficient processing of each claim in accordance with the procedures established under this Policy; and (c)
serving as the principal point of contact for internal and external communications related to the division’s
disbursement matters.
Division approvers
Managers, supervisors, and other employees working within the divisions of the City are required to
acknowledge the receipt of goods and services for purposes of confirming that payment is properly due to the
provider of the goods or services. See Indiana Code § 36-4-8-7(b). They must acknowledge receipt in
accordance with the procedures established under this Policy.
Boards responsible for allowance of claims
Among the City’s disbursements are payments made on invoices for goods delivered or services rendered to
the City (“claims,” as defined in Indiana Code § 36-4-8-7(a)). Pursuant to Indiana Code §§ 36-4-8-7(b)(5) and
5-11-10-1.6(c)(5), each claim must be formally allowed by the appropriate board prior to the Controller paying
the claim, unless it is expressly pre-approved for payment. In the case of a pre-approved claim, the Controller
is required to submit the claim for ratification by the appropriate board after having paid the claim. See Indiana
Code § 36-4-8-14; South Bend Municipal Code Section 2-50.1. The City boards with jurisdiction over the
allowance of claims conduct their allowances as follows:
• Board of Public Works (“BPW”): The Controller routinely presents claims for allowance by the BPW
at its public meetings. The claims presented to the BPW include all claims for payment over which no
other City board or official has jurisdiction for allowance.
• Board of Park Commissioners (“BPC”): The BPC has contracted with the BPW for the BPW’s
provision of certain services as the BPC’s agent under the Master Agency Agreement between the BPC
and the BPW dated March 26, 2015, as amended by the First Amendment to Master Agency Agreement
dated April 16, 2018 (collectively, “Agency Agreement”), authorized under Indiana Code § 36-10-3-
11(a)(1), (8). Section 10 of the Agency Agreement provides that, on behalf of the BPC, the BPW will
City of South Bend, Indiana 2025 Budget
Page 48
process the BPC’s claims for payment according to the BPW’s standard procedures. Accordingly, all
claims over which the BPC otherwise would have jurisdiction for allowance are included as part of the
claims presented to the BPW at its public meetings described above.
• Redevelopment Commission (“Commission”): The Controller, as the Commission's treasurer
pursuant to Indiana Code § 36-7-14-8(b), “may disburse funds of the [Commission] only after the
[Commission] allows and approves the disbursement. However, the [Commission] may, by rule or
resolution, authorize the treasurer to make certain types of disbursements before the [Commission's]
allowance and approval at its next regular meeting.” Indiana Code § 36-7-14-8(c). In turn, by Article V,
Section 3, of the Second Amended and Restated By-Laws of the South Bend Redevelopment
Commission, dated July 9, 2020, adopted pursuant to Resolution No. 3520, the Commission has
authorized the Controller to make disbursements from any applicable Commission-controlled fund to
pay any and all Commission-allowed claims prior to the Commission’s review and allowance thereof.
The Controller prepares and submits to the Commission a list of all such disbursements made since
the Commission’s last ratification, and the Commission allows and ratifies such disbursements at its
next regular meeting.
• Civic Center Board of Managers (“CC Board”): Pursuant to Indiana Code § 36-10-10-32(c), the
Controller may disburse funds in satisfaction of claims for payment in accordance with procedures
prescribed by the CC Board, provided that an itemized and verified statement of the claim has been
filed with the Controller. The CC Board typically meets on a quarterly basis, and its established practice
is to ratify claims paid out of Funds #670 and #671 at its next meeting after payment of such claims.
7. Payroll Policy
The purpose of this Policy and the accompanying procedures is to ensure effective and efficient processing of City
payroll, with the following specific goals:
1. Making accurate and timely payments to all persons on the City payroll.
2. Making all statutory deductions and verifying that all required reporting procedures are followed in connection
with statutory deductions.
3. Making all non‐statutory deductions and/or reductions and verifying that accurate record-keeping and
reporting procedures are followed.
4. Maintaining records and reports required by the City, State and Federal Government agencies pertaining to
personnel paid through the payroll system.
8. Capital Asset Policies
The purpose of this Policy and the accompanying procedures is to define the City’s capital asset capitalization practices.
This Policy sets definition to the capital asset categories, depreciation methodology, capital asset disposal practice, and
other matters pertaining to the capital assets of the City.
Definition of Capital Assets
Capital assets are defined as items owned by the City of South Bend that have a useful life of at least one year
and have an acquisition cost exceeding the capitalization threshold identified in the following table:
Asset Category Capitalization Threshold
Land All land is capitalized
Construction in Progress All construction in progress is capitalized
Infrastructure $250,000
Buildings $100,000
Land & Building Improvements $100,000
Intangibles $100,000
City of South Bend, Indiana 2025 Budget
Page 49
Machinery & Equipment $ 10,000
Computer & Office Equipment $ 10,000
Vehicles $ 10,000
Definition of Capital Expenses
Categorizing an expenditure as either maintenance or as a capital improvement is an important decision that
needs to be made when any type of maintenance, repair, or renovations are performed. The appropriate
categorization requires considering the value of the asset, the intended goal of the work to be performed, the
scope of work, the actual result, and its impact on the asset’s value and useful life.
Maintenance (Operating Expenses)
Maintenance costs are expenses for routine actions that keep assets in their original condition; these typically
fall under Repairs and Maintenance (“R&M”) in the operating budget. Both routine and preventative
maintenance are classified as operating expenses if they are performed to restore the asset’s physical condition
and/or operation to a specified standard or their original condition, prevent further deterioration, replace or
substitute a component at the end of its “useful life,” serve as an immediate but temporary repair, or assess
ongoing maintenance requirements.
Maintenance activities can include:
• Housekeeping
• Painting
• Landscaping
• Irrigation repairs
• Elevator maintenance
• Other related tasks that are performed on a frequent or ongoing basis
Capital Improvements (Capital Expenditures)
Capital improvements are investments made to increase the value of an asset and to boost an asset’s condition
beyond its original or current state. Associations undertake capital improvements when they wish to increase
an asset’s useful function or service capacity, perform a required extension of “useful life,” enhance the quality
of services, reduce future operating costs, or upgrade essential parts of the asset.
Capital improvements can include:
• Installation of a new roof
• Replacement of HVAC systems
• Structural additions to existing building
Depreciation of Capital Assets
All tangible capital assets will be depreciated over their useful life, with the exception of land, land
improvements with an inexhaustible life, and CIP. Intangible assets will be amortized over their useful life,
unless the intangible asset has an infinite useful life.
The City will use the straight-line method as the basis for depreciating and amortizing capital assets. Under the
straight-line method, the basis of the asset is written off in annual equal amounts over the useful life of the
asset. The City will commence depreciation of the capital asset in the month and year the asset is acquired.
The City will base its useful life of assets on industry best practices.
City of South Bend, Indiana 2025 Budget
Page 50
Capital Asset Inventory
City departments are required to conduct an annual physical inventory of all capital assets assigned to the
department including fixed, movable, and infrastructure assets. Typically, inventory is conducted during
October and November. This inventory must be reconciled to the capital asset register and inventory
maintained in the financial records of the City.
Physical inventories are to be coordinated between the department and the central Administration & Finance
office. Results of the physical inventory are to be immediately reported to the City Controller. The physical
inventory results are kept on file for the audit.
9. Inventory Policy
Inventory is comprised of goods and materials held on hand by the City’s divisions. The purpose of this Policy and its
supplemental materials is to define and memorialize the rules and administrative processes that form the City’s inventory
accounting practices
For valuing its inventory, the City uses the average cost methodology, and appropriate entries will be recorded to account
for inventory on an annual basis.
10. Debt Policies
The City is permitted to issue certain debt obligations – such as revenue bonds, mortgage bonds, general obligation
bonds, loans or notes payable, tax anticipation notes, or capital leases – in accordance with the conditions and
requirements of applicable federal and state laws, including, but not limited to, Article 1 of Title 5 of the Indiana Code.
The City will not use short-term borrowing to finance operating needs except in the case of an extreme financial
emergency, which is beyond its control or reasonable ability to forecast. The purpose of this Policy and its supplemental
materials is to define and memorialize the rules and guidelines that govern the City’s issuance and management of debt
obligations.
Consideration of Incurring Debt Obligations
This Supplement establishes the general framework for considering the City’s issuance of debt obligations. In
consultation with the Mayor, the Controller is responsible for guiding the City’s consideration of incurring debt
obligations and its overall debt position.
Prohibition on incurring unauthorized debt obligations
No employee, division, or department of the City is authorized to incur or seek to incur a debt obligation on
behalf of the City, except as directed and coordinated by the City Controller and in accordance with applicable
legal and policy requirements. For purposes of the City of South Bend Debt Policy, any borrowing or financing
mechanism, including any “lease-to-own” transaction or any similar arrangement bearing an implicit or explicit
interest cost, will be considered to constitute a debt obligation.
General principles guiding new debt decisions
The following principles apply to the City’s assessment of its overall debt position and its consideration of
issuing new debt obligations:
• General principles
o Debt management will provide for the protection and maintenance of the City's AA bond
rating, the maintenance of adequate debt service reserves, compliance with debt covenant
provisions, and appropriate disclosure to investors, underwriters, and rating agencies.
o Long-term borrowing will not be used to finance current operations or normal maintenance
and will only be considered for significant capital and infrastructure improvements
o South Bend’s property taxpayers and residents who benefit from projects and assets financed
by debt should be the source of the related debt service funding. This principle of taxpayer
City of South Bend, Indiana 2025 Budget
Page 51
equity (or interperiod equity) should be a primary consideration in determining the type of
projects and assets selected for financing through debt. Furthermore, the principle of taxpayer
equity shall be applied for setting rates in determining net revenues for bond coverage ratios.
o It is critical that elected and appointed City officials, and all others associated with the issuance
of City debt, not only avoid the reality of a conflict of interest, but the appearance thereof as
well. City officials must conduct themselves in a manner consistent with the best interest of
the City and taxpayers. Elected and appointed City officials should avoid even the appearance
of linkages between politics and public finance that can erode the confidence of taxpayers,
ratepayers, and voters. This includes avoiding gratuities and political contributions of more
than nominal value.
• Short-term financing (including capital lease debt)
o Short-term financing will be considered to finance certain equipment purchases when the
aggregate cost of equipment to be purchased exceeds $25,000, and departments requesting
short-term financing for equipment, vehicle, or other asset purchases must have an approved
budget appropriation sufficient to cover the principal and interest payments due under such
short-term financing arrangement.
o The term of short-term financing will be limited to the usual useful life period of the vehicle,
equipment, or other asset being financed, but in no case will exceed ten years. It is anticipated
that most capital lease debt will be for five years.
o Recognizing that bond issuance costs add to the total interest costs of financing, the City shall
perform due diligence to ensure that installment agreement or other legally appropriate debt
is considered whenever applicable.
• Long-term (bond) financing
o Within the constraints of maintaining or improving the City’s bond ratings and debt service
capacity, the construction or acquisition of long-lived capital assets will be financed through
the issuance of bonds or other financing instruments for a period not to exceed the useful life
of the acquired assets.
o Whenever possible, the City will finance capital projects by using self-supporting revenue
bonds because revenue bonds assure the greatest degree of equity by most closely matching
those who benefit from a project or asset and those who pay for the project or asset.
o It will be a long-term goal that each utility or enterprise will ensure future capital financing
needs are met by using a combination of current operating revenues and revenue bond
financing. Therefore, a goal is established that 15% of total project costs should come from
operating funds of the utility or enterprise, if feasible.
o Bond proceeds for a capital project should be limited to financing the costs of planning,
design, land acquisition, buildings, permanent structures, attached fixtures or equipment, and
movable pieces of equipment, or other costs as permitted by law (including for the
establishment of a debt service reserve fund).
o Bonds will be sold on a competitive basis unless it is in the best interest of the City to conduct
a negotiated sale.
Review of proposals for new debt obligations
In the event a City department or division is interested in pursuing a new debt obligation, the department head
and/or the department’s designated fiscal officer will submit a written explanation of the proposed debt to the
City Controller. With the assistance of qualified consultants and advisors (including financial advisors and bond
counsel) where appropriate, the City Controller will assess each proposal regarding conformance with existing
debt and financial policies, the City’s current and future debt service capacity, and the likely effects of the new
debt on the City’s creditworthiness. The following are among the factors relevant to that assessment:
• Debt Analysis
o Debt capacity analysis
City of South Bend, Indiana 2025 Budget
Page 52
o Purpose for which debt is issued
o Debt structure
o Debt burden
o Debt history and trends
o Adequacy of debt and capital planning
o Obsolescence of capital assets
• Financial Analysis
o Stability, diversity, and growth rates of tax or other revenue sources
o Trend in assessed valuation and collections
o Current budget trends
o Appraisal of past revenue and expenditure trends
o History and long-term trends of revenues and expenditures
o Evidences of financial planning
o Adherence to generally accepted accounting principles
o Audit results
o Fund balance status and trends in operating and debt funds
o Financial monitoring systems and capabilities
o Cash flow projections
o Future operating and maintenance costs associated with the financed asset(s)
• Governmental and Administrative Analysis
o Government organization structure
o Location of financial responsibilities and degree of control
o Adequacy of basic service provision
o Intergovernmental cooperation/conflict and extent of duplication
o Overall city planning efforts
• Economic Analysis
o Geographic and location advantages
o Population and demographic characteristics
o Wealth indicators
o Housing characteristics
o Level of new construction
o Types of employment, industry, and occupation
o Evidences of industrial decline
o Trend of the economy
Refunding of outstanding bonds
Where market conditions are favorable, the City Controller (with the assistance of qualified consultants and
advisors, where appropriate) will assess the appropriateness of refinancing (i.e., “refunding”) outstanding bond
obligations. In assessing refunding opportunities, the City Controller will address the following considerations:
• Whether refunding the outstanding bond obligations will both comply with the City’s financial policies
and advance the City’s strategic objectives.
• Whether refunding the outstanding bond obligations will result in positive monetary savings
(discounted to net present value) sufficient to justify the expenditure of financial and other resources
involved in executing the refunding.
o Assessing the financial quality of the proposed refunding includes considering (1) issuance
costs and the interest rate at which the refunding bonds can be issued; (2) the maturity date of
the refunded bonds; (3) the call date of the refunded bonds; (4) the call premium on the
refunded bonds; (5) the structure, yield, and administrative costs of the refunding escrow; and
(6) any transferred proceeds penalty.
City of South Bend, Indiana 2025 Budget
Page 53
Continuing Disclosure and Arbitrage Rebate Policies
Continuing Disclosure
The City of South Bend will comply fully with Rule 15c2-12 of the Securities and Exchange Act of 1934 (“Rule”)
and the requirements for any outstanding debt which is subject to the Rule and for which the City is the obligor
under a continuing disclosure undertaking agreement (CDUA). The City will file all required financial/operating
information and event filings on the Electronic Municipal Market Access (EMMA) website in a timely manner,
or on a successor website. The City Controller and Deputy City Controller are responsible for implement this
procedure but may elect to allow a dissemination agent to assist them with filings required to comply with the
Rule.
Arbitrage Rebate
The City of South Bend recognizes that issuing certain tax-exempt qualified obligations require the City to
comply with applicable provisions of the Internal Revenue Code of 1986 (the “Code”) and regulations
promulgated thereunder. The City has established a policy describing procedures to be taken to ensure that
these qualified obligations continue to be excludable from gross income for federal income tax purposes. This
includes the monitoring and calculating of arbitrage and compliance with specific arbitrage rules and regulations,
the monitoring and tracking of private uses and private payments with respect to facilities financed with
qualified obligations and complying with specific reissuance and record retention requirements.
11. Internal Control
The City’s management team is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the government are protected from loss, theft or misuse and to ensure that adequate accounting
data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting
principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these
objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the
benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by
management.
Control Environment
City management and elected officials are committed to demonstrating a commitment to ethical values and
integrity. As such, it has established a system of standards, processes, and structures designed to reinforce this
commitment and act as the foundation for a sound system of internal control.
Among other things, the City has committed to:
• Maintain Council’s oversight over the City’s internal control system.
• Convey consistent and ongoing messages of the City' s internal control philosophy and expectations
to all employees
• Evaluate the City' s internal control system for weaknesses on an ongoing basis, providing solutions to
any discovered weaknesses, and inform employees of necessary changes in procedures
• Institute procedures to address violations of policies and consequences for violations of internal
control procedures
Risk Assessment
The City takes a risk-based approach to internal control, analyzing risks in terms of their impact on the following
goals:
• operational efficiency,
• reliability and integrity of financial reporting, and
• compliance with appliable laws and regulations.
City of South Bend, Indiana 2025 Budget
Page 54
The City has implemented a structure and process to identify risks based on changes in the internal or external
environments, assess those risks in terms of likelihood and impact on the goals presented above. Risks that are
relatively likely to occur and which will have a significant impact on the City’s ability to accomplish the
objectives above are prioritized for mitigation and control activities.
Control Activities
The City has established and maintains a system of internal controls that is designed to mitigate the risks that
are identified and prioritized. This system is based on general internal control principles, including:
• Preventive Controls
o Segregation of duties
▪ No single person should have the ability to execute a key function (disbursing,
receiving, reconciling, etc.) without involvement from another person
o Authorization and approval
▪ Proposed transactions should be authorized by someone with appropriate approval
authority, ensuring those transactions are proper and consistent with City policy
o Custodial and security arrangements
▪ Unauthorized access to City assets and data should be prevented, and responsibility
for the physical security of those assets should be separate from the record-keeping
of those assets.
• Detective Controls
o Review and reconciliation
▪ Departmental documentation is compared with City accounting system reports and
financial statements to verify their reasonableness, accuracy, and completeness
o Internal audits
▪ Compliance with established procedures is verified through routine internal audits
Information and Communication
Ensuring quality information is readily available and transparent is critical to maintaining the City’s internal
control system, and effective internal and external communication is necessary to support achievement of the
City’s objectives. Internal communication is the bi-directional means by which personnel receive from
management a clear message that ethical behavior and compliance with internal control is important, and the
means by which personnel communicate to management known or suspected ethical violations.
The City has committed to:
• Establish and maintain a confidential reporting system for individuals to report suspected fraud and
abuse of internal control policies
• Lead in the areas of financial transparency and accountability
• Maintain sufficient documentation to support the validity and appropriateness of recorded
transactions.
Monitoring Activities
The City must maintain a robust monitoring program including ongoing evaluations, independent and internal
audits, and automatic feedback loops to ensure that each component of internal control (as well as individual
activities within each component) is functioning correctly.
The City has committed to:
• Perform routine and surprise internal audits to determine if controls are in place and working
effectively
• Review control activities to determine if the actual activities are in compliance with established
procedures
• Document deficiencies in the internal control processes and remediating them quickly
City of South Bend, Indiana 2025 Budget
Page 55
FINANCIAL SUMMARIES
City of South Bend, Indiana 2025 Budget
Page 56
Changes in Fund Balance Summary
Changes in Fund Balance
2024 Amended Budget 2025 Adopted Budget
Cash Balance 1/1/2024 2024 Revenues 2024 Expenditures 2024 Surplus (Deficit) Cash Balance 12/31/2024 Cash Balance 1/1/2025 2025 Revenues 2025 Expenditures 2025 Surplus (Deficit) Cash Balance 12/31/2025
City Controlled Funds 1 General Plus Funds
101 - General Fund 93,698,543 106,083,884 141,422,000 (35,338,117) 58,360,426 58,360,426 99,393,119 108,363,586 (8,970,467) 49,389,959
249 - Local Income Tax - Public Safety 6,163,397 14,118,705 10,354,988 3,763,717 9,927,114 9,927,114 12,579,200 13,878,633 (1,299,433) 8,627,682
404 - Local Income Tax - Certified Shares 2,042,781 - 3,513,740 (3,513,740) (1,470,959) (1,470,959) - - - (1,470,959)
408 - Local Income Tax - Economic Development 26,620,483 19,895,071 35,904,192 (16,009,120) 10,611,363 10,611,363 17,952,276 21,109,966 (3,157,690) 7,453,672
1 General Plus Funds Total 128,525,204 140,097,660 191,194,920 (51,097,260) 77,427,944 77,427,944 129,924,595 143,352,185 (13,427,590) 64,000,354
2 Special Revenue Funds
102 - Rainy Day 11,375,389 224,926 - 224,926 11,600,315 11,600,315 227,508 - 227,508 11,827,823
201 - Parks & Recreation 8,884,670 34,442,126 35,756,383 (1,314,257) 7,570,413 7,570,413 22,905,472 25,719,542 (2,814,070) 4,756,343
202 - Motor Vehicle Highway 6,272,150 16,544,237 19,897,740 (3,353,503) 2,918,647 2,918,647 18,129,341 18,327,244 (197,903) 2,720,744
209 - Studebaker-Oliver Revitalizing Grants 652,479 13,312 98,331 (85,019) 567,460 567,460 10,783 30,000 (19,217) 548,243
210 - Economic Development State Grants (134,601) - 222,865 (222,865) (357,466) (357,466) - - - (357,466)
211 - Dept of Community Investment Operating 396,172 5,245,875 5,063,734 182,141 578,313 578,313 4,793,174 4,897,977 (104,803) 473,510
212 - Dept of Community Investment Grants 1,212,370 2,832,655 10,286,845 (7,454,190) (6,241,819) (6,241,819) 3,138,019 2,987,662 150,357 (6,091,462)
216 - Police State Seizures 257,001 19,059 22,000 (2,941) 254,060 254,060 9,830 22,000 (12,170) 241,890
217 - Gift, Donation, Bequest 4,416,666 7,052,333 7,084,559 (32,226) 4,384,441 4,384,441 118,747 87,500 31,247 4,415,688
219 - Unsafe Building 900,258 81,574 24,880 56,694 956,952 956,952 110,845 25,000 85,845 1,042,797
220 - Law Enforcement Continuing Education 999,052 557,118 1,186,038 (628,920) 370,132 370,132 529,170 509,250 19,920 390,053
221 - Rental Units Regulation 210,001 105,475 206,211 (100,736) 109,264 109,264 259,380 54,000 205,380 314,644
227 - Loss Recovery 2,174,242 21,226 1,500 19,726 2,193,968 2,193,968 41,355 210,000 (168,645) 2,025,322
230 - Code Enforcement Fund (18,294) 6,699,800 7,179,768 (479,968) (498,262) (498,262) 7,409,100 7,207,752 201,348 (296,915)
251 - Local Road & Street 1,388,435 6,236,923 5,088,939 1,147,984 2,536,419 2,536,419 2,043,021 2,350,000 (306,979) 2,229,441
257 - LOIT Special Distribution 67,475 4,965 54,136 (49,171) 18,304 18,304 - - - 18,304
258 - Human Rights Federal Grants 155,014 377,850 268,204 109,647 264,660 264,660 230,000 355,177 (125,177) 139,483
263 - American Rescue Plan 10,144,293 - 9,346,451 (9,346,451) 797,842 797,842 - - - 797,842
264 - COVID-19 Response (79,650) 75,000 122,305 (47,305) (126,955) (126,955) 5,000 - 5,000 (121,955)
265 - Local Road & Bridge Grant 428,020 2,073,943 2,222,695 (148,753) 279,267 279,267 3,004,106 3,000,000 4,106 283,374
266 - MVH Restricted Fund 848,707 3,483,946 3,587,657 (103,711) 744,997 744,997 3,178,126 3,373,407 (195,282) 549,715
289 - Haz-Mat 32,194 5,785 10,000 (4,215) 27,980 27,980 5,494 10,000 (4,506) 23,474
291 - Indiana River Rescue 463,394 99,714 94,871 4,844 468,238 468,238 99,152 91,800 7,352 475,590
295 - COPS MORE Grant 20,876 - - - 20,876 20,876 - - - 20,876
299 - Police Federal Drug Enforcement 201,296 83,208 50,000 33,208 234,504 234,504 84,926 50,000 34,926 269,430
410 - Urban Development Action Grant 69,114 - - - 69,114 69,114 7,950 - 7,950 77,064
655 - Project ReLeaf 461,511 463,766 440,757 23,009 484,520 484,520 465,528 469,686 (4,158) 480,362
730 - City Cemetery 31,507 623 - 623 32,130 32,130 630 - 630 32,760
731 - Bowman Cemetery 495,643 9,800 - 9,800 505,444 505,444 9,913 - 9,913 515,357
754 - Industrial Revolving Fund 3,050,364 250,514 818,232 (567,718) 2,482,646 2,482,646 1,069,554 174,536 895,018 3,377,664
2 Special Revenue Funds Total 55,375,751 87,005,753 109,135,099 (22,129,346) 33,246,405 33,246,405 67,886,125 69,952,534 (2,066,409) 31,179,995
3 Capital & Debt Service Funds
287 - Fire Department Capital 1,568,458 5,703,647 6,923,119 (1,219,472) 348,986 348,986 5,610,614 4,242,301 1,368,313 1,717,299
312 - 2017 Parks Bond Debt Service 153,346 1,207,783 1,177,990 29,793 183,139 183,139 1,201,490 1,181,215 20,275 203,414
350 - 2018 Fire Station #9 Bond Debt Service - 341,331 341,331 - - - 344,656 344,656 - -
401 - Coveleski Stadium Capital 2,799 25,000 40,000 (15,000) (12,201) (12,201) 31,611 30,000 1,611 (10,590)
406 - Cumulative Capital Development 199,512 710,768 548,541 162,227 361,739 361,739 753,899 891,096 (137,197) 224,542
407 - Cumulative Capital Improvement 279,499 213,788 245,000 (31,212) 248,287 248,287 173,274 75,000 98,274 346,561
412 - Major Moves Construction 1,602,252 324,289 1,707,634 (1,383,345) 218,908 218,908 124,355 140,892 (16,537) 202,370
City of South Bend, Indiana 2025 Budget
Page 57
Changes in Fund Balance
2024 Amended Budget 2025 Adopted Budget
Cash Balance 1/1/2024 2024 Revenues 2024 Expenditures 2024 Surplus (Deficit) Cash Balance 12/31/2024 Cash Balance 1/1/2025 2025 Revenues 2025 Expenditures 2025 Surplus (Deficit) Cash Balance 12/31/2025
413 - Professional Sports Convention Development Area 252,675 5,000,000 366,418 4,633,582 4,886,257 4,886,257 2,800,000 - 2,800,000 7,686,257
416 - Morris Performing Arts Center Capital 160,804 - 8,186,012 (8,186,012) (8,025,208) (8,025,208) - - - (8,025,208)
450 - Palais Royale Historic Preservation 128,105 17,129 20,000 (2,871) 125,234 125,234 18,512 10,000 8,512 133,746
451 - 2018 Fire Station #9 Bond Capital 329,571 - - - 329,571 329,571 - - - 329,571
453 - Zoo Bond Capital 0 - - - 0 0 0 - 0 0
455 - 2021 Infrastructure Bond Capital 922,516 - 723,498 (723,498) 199,018 199,018 - - - 199,018
471 - 2017 Parks Bond Capital 1,370,920 - 1,364,242 (1,364,242) 6,677 6,677 134 - 134 6,811
672 - Century Center Energy Conservation Debt Svc 32,956 397,127 393,388 3,739 36,695 36,695 385,710 388,754 (3,043) 33,652
752 - South Bend Redevelopment Authority 447,521 9,520,501 9,515,882 4,619 452,140 452,140 6,220,790 6,733,009 (512,218) (60,079)
755 - South Bend Building Corporation 231,285 1,443,358 1,425,193 18,165 249,450 249,450 1,428,605 1,430,605 (2,000) 247,450
756 - 2015 Smart Streets Bond Debt Service 1,751,219 1,739,780 1,706,785 32,996 1,784,215 1,784,215 1,747,006 1,712,844 34,162 1,818,377
757 - 2015 Parks Bond Debt Service 558,162 380,132 368,381 11,751 569,913 569,913 392,195 381,031 11,163 581,076
759 - 2017 Eddy Street Commons Bond Capital 25,766 - - - 25,766 25,766 515 - 515 26,281
760 - 2017 Eddy Street Commons Bond Debt Service 3,668,987 2,014,786 1,941,375 73,411 3,742,397 3,742,397 2,030,702 1,955,125 75,577 3,817,974
456 - 2023A RDA Bonds 28,540,322 - 27,131,723 (27,131,723) 1,408,600 1,408,600 - - - 1,408,600
457 - 2024B RDA Bonds - - - - - - - - - -
458 - 2024A RDA Bonds - - - - - - - - - -
3 Capital & Debt Service Funds Total 42,226,675 29,039,420 64,126,511 (35,087,091) 7,139,583 7,139,583 23,264,067 19,516,528 3,747,540 10,887,123
4 Internal Service Funds
222 - Central Services (680,622) 11,823,402 12,048,561 (225,159) (905,781) (905,781) 12,186,957 12,542,193 (355,236) (1,261,017)
226 - Liability Insurance 6,488,526 3,830,146 4,190,903 (360,757) 6,127,769 6,127,769 3,757,111 3,808,050 (50,939) 6,076,830
278 - Police Take Home Vehicle 833,591 55,276 50,000 5,276 838,868 838,868 66,472 50,000 16,472 855,339
279 - IT / Innovation / 311 Call Center 5,506,547 13,470,687 15,063,993 (1,593,305) 3,913,242 3,913,242 15,063,405 15,012,050 51,355 3,964,597
711 - Self-Funded Employee Benefits 9,628,440 21,554,369 20,822,900 731,469 10,359,908 10,359,908 19,077,159 20,823,322 (1,746,163) 8,613,746
713 - Unemployment Compensation 45,824 93,109 80,000 13,109 58,933 58,933 86,992 - 86,992 145,925
714 - Parental Leave Fund 626,913 306,596 253,846 52,750 679,664 679,664 311,871 150,000 161,871 841,535
4 Internal Service Funds Total 22,449,219 51,133,586 52,510,203 (1,376,617) 21,072,602 21,072,602 50,549,967 52,385,614 (1,835,647) 19,236,955
5 Enterprise Funds
600 - Consolidated Building Fund 2,087,954 1,675,381 1,902,137 (226,756) 1,861,199 1,861,199 2,353,882 2,061,991 291,891 2,153,090
601 - Parking Garages 553,932 1,218,125 1,327,462 (109,337) 444,595 444,595 934,604 1,220,198 (285,594) 159,001
602 - Morris Performing Arts Center Operations 646,796 1,684,609 1,807,701 (123,092) 523,704 523,704 1,930,515 1,874,213 56,302 580,006
610 - Solid Waste Operations 766,957 7,933,597 8,047,429 (113,832) 653,124 653,124 8,312,508 8,495,391 (182,883) 470,241
611 - Solid Waste Capital 2,734,871 3,309,379 6,189,714 (2,880,335) (145,464) (145,464) 1,338,315 1,338,315 - (145,464)
620 - Water Works Operations 7,853,450 23,485,077 24,409,097 (924,020) 6,929,430 6,929,430 23,503,077 23,377,629 125,448 7,054,878
622 - Water Works Capital 6,652,330 15,264,199 10,228,059 5,036,140 11,688,471 11,688,471 8,491,820 10,758,520 (2,266,700) 9,421,771
624 - Water Works Customer Deposit 1,349,630 - - - 1,349,630 1,349,630 - - - 1,349,630
625 - Water Works Sinking (Debt Service) 3,665,884 2,793,520 2,756,078 37,442 3,703,326 3,703,326 1,474,793 1,474,793 - 3,703,326
626 - Water Works Bond Reserve 1,478,046 - - - 1,478,046 1,478,046 - - - 1,478,046
629 - Water Works Operations & Maintenance Reserve 3,040,120 - - - 3,040,120 3,040,120 - - - 3,040,120
640 - Sewer Repair Insurance 1,804,260 698,894 1,301,798 (602,904) 1,201,356 1,201,356 682,794 1,333,271 (650,477) 550,879
641 - Sewage Works Operations 19,586,870 42,337,994 51,531,742 (9,193,748) 10,393,122 10,393,122 44,301,739 53,037,571 (8,735,833) 1,657,289
642 - Sewage Works Capital 12,732,727 7,662,244 22,448,331 (14,786,086) (2,053,360) (2,053,360) 10,751,670 10,362,670 389,000 (1,664,360)
643 - Sewage Works Operations & Maintenance Reserve 5,763,455 - - - 5,763,455 5,763,455 - - - 5,763,455
649 - Sewage Sinking (Debt Service) 6,033,296 9,796,969 9,796,969 - 6,033,296 6,033,296 8,413,405 8,413,405 - 6,033,296
653 - Sewage Debt Service Reserve 3,893,415 - - - 3,893,415 3,893,415 - - - 3,893,415
654 - Sewage Works Customer Deposit 1,360,670 - - - 1,360,670 1,360,670 - - - 1,360,670
667 - Storm Sewer Fund 2,163,420 1,147,200 3,263,491 (2,116,291) 47,129 47,129 1,147,436 1,217,834 (70,398) (23,269)
City of South Bend, Indiana 2025 Budget
Page 58
Changes in Fund Balance
2024 Amended Budget 2025 Adopted Budget
Cash Balance 1/1/2024 2024 Revenues 2024 Expenditures 2024 Surplus (Deficit) Cash Balance 12/31/2024 Cash Balance 1/1/2025 2025 Revenues 2025 Expenditures 2025 Surplus (Deficit) Cash Balance 12/31/2025
670 - Century Center Operations 838,464 4,696,165 4,688,456 7,709 846,173 846,173 3,534,908 3,610,925 (76,017) 770,156
671 - Century Center Capital 1,102,115 22,457 346,636 (324,179) 777,936 777,936 519,759 35,058 484,701 1,262,637
5 Enterprise Funds Total 86,108,661 123,725,810 150,045,099 (26,319,289) 59,789,372 59,789,372 117,691,227 128,611,784 (10,920,558) 48,868,814
8 Custodial Fund
709 - Payroll Fund (29,612) - - - (29,612) (29,612) - - - (29,612)
718 - State Tax Withholding Fund 322,127 - - - 322,127 322,127 - - - 322,127
725 - Morris / Palais Box Office (711,758) - - - (711,758) (711,758) - - - (711,758)
726 - Police Distributions Payable 983,966 - - - 983,966 983,966 - - - 983,966
8 Custodial Fund Total 564,723 - - - 564,723 564,723 - - - 564,723
9 Pension Trust Funds
701 - Fire Pension 392,781 4,610,839 4,448,896 161,943 554,724 554,724 4,600,000 4,522,797 77,203 631,927
702 - Police Pension 506,772 5,810,432 5,894,664 (84,232) 422,540 422,540 6,192,000 6,007,949 184,051 606,591
9 Pension Trust Funds Total 899,553 10,421,271 10,343,560 77,711 977,265 977,265 10,792,000 10,530,746 261,254 1,238,519
City Controlled Funds Total 336,149,785 441,423,500 577,355,393 (135,931,892) 200,217,893 200,217,893 400,107,981 424,349,392 (24,241,411) 175,976,482
Redevelopment Commission Controlled Funds
6 Tax Increment Financing
324 - TIF - River West Development Area 34,088,454 19,656,797 60,068,530 (40,411,733) (6,323,279) (6,323,279) 22,891,152 7,066,880 15,824,272 9,500,993
422 - TIF - West Washington 1,883,190 327,577 1,488,357 (1,160,780) 722,410 722,410 717,125 - 717,125 1,439,535
429 - TIF - River East Development Area (NE Dev) 14,630,846 4,255,838 11,236,946 (6,981,108) 7,649,738 7,649,738 7,962,536 526,200 7,436,336 15,086,074
430 - TIF - Southside Development Area #1 12,834,453 2,212,754 11,536,262 (9,323,508) 3,510,946 3,510,946 3,778,416 - 3,778,416 7,289,362
435 - TIF - Douglas Road 604,408 181,628 74,175 107,453 711,861 711,861 425,820 - 425,820 1,137,681
436 - TIF - River East Residential (NE Res) 9,025,377 6,372,805 7,156,989 (784,184) 8,241,194 8,241,194 8,172,462 4,547,623 3,624,839 11,866,032
6 Tax Increment Financing Total 73,066,730 33,007,398 91,561,258 (58,553,861) 14,512,869 14,512,869 43,947,511 12,140,704 31,806,807 46,319,676
7 Redevelopment Capital & Debt Service
315 - Airport 2003 Debt Reserve 1,080,323 - 1,040,462 (1,040,462) 39,861 39,861 134 - 134 39,995
328 - SBCDA 2003 Debt Reserve 1,806,136 - 1,739,495 (1,739,495) 66,641 66,641 224 - 224 66,865
351 - 2018 TIF Park Bond Debt Service 1,079,924 21,353 - 21,353 1,101,278 1,101,278 21,362 - 21,362 1,122,640
352 - 2019 South Shore Double Tracking Debt Service 20,074 1,034,027 1,033,625 402 20,476 20,476 1,030,838 1,030,125 713 21,189
353 - 2020 TIF Library Bond Debt Service Reserve 326,952 6,539 - 6,539 333,492 333,492 6,670 - 6,670 340,162
433 - Redevelopment General 3,248,346 2,040,079 2,971,846 (931,767) 2,316,579 2,316,579 1,994,924 760,013 1,234,912 3,551,490
439 - Certified Technology Park 11,621 230 - 230 11,850 11,850 230 - 230 12,080
452 - 2018 TIF Park Bond Capital 2,368,202 - 2,315,432 (2,315,432) 52,770 52,770 1,055 - 1,055 53,826
454 - Airport Urban Enterprise Zone 427,896 8,296 - 8,296 436,192 436,192 8,461 - 8,461 444,653
7 Redevelopment Capital & Debt Service Total 10,369,474 3,110,523 9,100,860 (5,990,336) 4,379,138 4,379,138 3,063,898 1,790,138 1,273,761 5,652,899
Redevelopment Commission Controlled Funds Total 83,436,204 36,117,921 100,662,118 (64,544,197) 18,892,007 18,892,007 47,011,409 13,930,841 33,080,568 51,972,575
Grand Total 419,585,989 477,541,421 678,017,511 (200,476,089) 219,109,900 219,109,900 447,119,391 438,280,233 8,839,158 227,949,057
Note: Refer to individual Fund Summaries for further details.
City of South Bend, Indiana 2025 Budget
Page 59
Revenue by Type
2025 Adopted Budget - Revenues by Type
Property
Taxes
Local
Income
Taxes
Intergov.
Shared
Revenues
Intergov.
Grants
Licenses &
Permits
Charges for
Services
Fines,
Forfeitures
and Fees
Interest
Earnings Donations
Other
Income
Debt
Proceeds PILOT
Interfund
Allocations
Interfund
Transfers In
Total
Revenues
City Controlled Funds
1 Governmental
101 - General Fund 53,563,962 13,285,318 5,215,827 - 273,512 4,580,267 5,000 1,045,545 - 1,231,000 2,176,000 5,765,661 11,676,027 575,000 99,393,119
102 - Rainy Day - - - - - - - 227,508 - - - - - - 227,508
201 - Parks & Recreation 12,564,386 - 1,138,013 - 360 3,531,304 - 107,017 - 117,264 1,347,128 - - 4,100,000 22,905,472
202 - Motor Vehicle Highway - - 3,167,476 - 1,500 160,500 - 49,178 - 81,500 3,101,869 - 167,318 11,400,000 18,129,341
209 - Studebaker-Oliver Revitalizing Grants - - - - - - - 10,783 - - - - - - 10,783
210 - Economic Development State Grants - - - - - - - - - - - - - - -
211 - Dept of Community Investment Operating - - - - - 608,674 64,500 100,000 - 20,000 - - - 4,000,000 4,793,174
212 - Dept of Community Investment Grants - - - 3,067,662 - - - 2,857 - 67,500 - - - - 3,138,019
216 - Police State Seizures - - 5,000 - - - - 4,830 - - - - - - 9,830
217 - Gift, Donation, Bequest - - - - - - - 86,747 32,000 - - - - - 118,747
219 - Unsafe Building - - - - - - 91,240 19,605 - - - - - - 110,845
220 - Law Enforcement Continuing Education - - - 300,000 - 115,000 106,200 6,970 1,000 - - - - - 529,170
221 - Rental Units Regulation - - - - - - 250,000 9,380 - - - - - - 259,380
227 - Loss Recovery - - - - - - - 41,355 - - - - - - 41,355
230 - Code Enforcement Fund - - - - 25,000 45,200 181,900 - - 1,000 356,000 - - 6,800,000 7,409,100
249 - Local Income Tax - Public Safety - 12,400,678 - - - - - 178,522 - - - - - - 12,579,200
251 - Local Road & Street - - 1,944,187 55,000 - - - 43,834 - - - - - - 2,043,021
257 - LOIT Special Distribution - - - - - - - - - - - - - - -
258 - Human Rights Federal Grants - - - 187,000 - - - 3,000 - 40,000 - - - - 230,000
264 - COVID-19 Response - - - 5,000 - - - - - - - - - - 5,000
265 - Local Road & Bridge Grant - - - 1,500,000 - - - 4,106 - - - - - 1,500,000 3,004,106
266 - MVH Restricted Fund - - 3,167,476 - - - - 10,650 - - - - - - 3,178,126
287 - Fire Department Capital - - - 75,000 - 2,108,162 - 17,452 - - 3,410,000 - - - 5,610,614
289 - Haz-Mat - - - - - 5,000 - 494 - - - - - - 5,494
291 - Indiana River Rescue - - - - - 90,000 - 9,152 - - - - - - 99,152
299 - Police Federal Drug Enforcement - - 80,000 - - - - 4,926 - - - - - - 84,926
312 - 2017 Parks Bond Debt Service 1,140,000 - 61,490 - - - - - - - - - - - 1,201,490
350 - 2018 Fire Station #9 Bond Debt Service - - - - - - - - - - - - - 344,656 344,656
401 - Coveleski Stadium Capital - - - - - 31,611 - - - - - - - - 31,611
404 - Local Income Tax - Certified Shares - - - - - - - - - - - - - - -
406 - Cumulative Capital Development 691,286 - 62,613 - - - - - - - - - - - 753,899
407 - Cumulative Capital Improvement - - 173,274 - - - - - - - - - - - 173,274
408 - Local Income Tax - Economic Development - 17,774,148 - - - - - 177,628 - 500 - - - - 17,952,276
410 - Urban Development Action Grant - - - - - - - 7,950 - - - - - - 7,950
412 - Major Moves Construction - - - - - - - 3,463 - 120,892 - - - - 124,355
413 - Professional Sports Convention Development Area - - 2,800,000 - - - - - - - - - - - 2,800,000
416 - Morris Performing Arts Center Capital - - - - - - - - - - - - - - -
450 - Palais Royale Historic Preservation - - - - - 16,000 - 2,512 - - - - - - 18,512
453 - Zoo Bond Capital - - - - - - - 0 - - - - - - 0
455 - 2021 Infrastructure Bond Capital - - - - - - - - - - - - - - -
456 - 2023A RDA Bonds - - - - - - - - - - - - - - -
471 - 2017 Parks Bond Capital - - - - - - - 134 - - - - - - 134
655 - Project ReLeaf - - - - - 456,126 - 9,402 - - - - - - 465,528
672 - Century Center Energy Conservation Debt Svc - - 221,437 - - - - 622 - 55,832 - - - 107,819 385,710
730 - City Cemetery - - - - - - - 630 - - - - - - 630
731 - Bowman Cemetery - - - - - - - 9,913 - - - - - - 9,913
752 - South Bend Redevelopment Authority - - - - - - - 15,272 - - - - - 6,205,519 6,220,790
754 - Industrial Revolving Fund - - - - - - - 221,654 - 847,900 - - - - 1,069,554
755 - South Bend Building Corporation - - - - - - - - - - - - - 1,428,605 1,428,605
756 - 2015 Smart Streets Bond Debt Service - - - - - - - 36,162 - - - - - 1,710,844 1,747,006
757 - 2015 Parks Bond Debt Service - - - - - - - 11,163 - - - - - 381,031 392,195
759 - 2017 Eddy Street Commons Bond Capital - - - - - - - 515 - - - - - - 515
760 - 2017 Eddy Street Commons Bond Debt Service - - - - - - - 75,577 - - - - - 1,955,125 2,030,702
1 Governmental Total 67,959,634 43,460,144 18,036,792 5,189,662 300,372 11,747,844 698,840 2,556,509 33,000 2,583,388 10,390,997 5,765,661 11,843,345 40,508,599 221,074,787
City of South Bend, Indiana 2025 Budget
Page 60
2025 Adopted Budget - Revenues by Type
Property
Taxes
Local
Income
Taxes
Intergov.
Shared
Revenues
Intergov.
Grants
Licenses &
Permits
Charges for
Services
Fines,
Forfeitures
and Fees
Interest
Earnings Donations
Other
Income
Debt
Proceeds PILOT
Interfund
Allocations
Interfund
Transfers In
Total
Revenues
2 Proprietary
222 - Central Services - - - - 2,200 11,965,257 - - - 59,500 - - 160,000 - 12,186,957
226 - Liability Insurance - - - - - - - 117,112 - - - - 3,639,999 - 3,757,111
278 - Police Take Home Vehicle - - - - - 50,000 - 16,472 - - - - - - 66,472
279 - IT / Innovation / 311 Call Center - - - - - - - 72,125 - - - - 14,991,280 - 15,063,405
600 - Consolidated Building Fund - - - - 2,285,800 - 13,000 55,082 - - - - - - 2,353,882
601 - Parking Garages - - - - - 859,619 70,000 4,985 - - - - - - 934,604
602 - Morris Performing Arts Center Operations - - - - - 1,403,079 - 16,800 10,000 50,636 - - - 450,000 1,930,515
610 - Solid Waste Operations - - - - - 8,256,538 - 10,970 - 45,000 - - - - 8,312,508
611 - Solid Waste Capital - - - - - - - - - - - - - 1,338,315 1,338,315
620 - Water Works Operations - - - - - 21,693,111 - 136,803 - 18,055 - - 1,655,108 - 23,503,077
622 - Water Works Capital - - - - - 210,000 - 208,820 - - 7,673,000 - - 400,000 8,491,820
625 - Water Works Sinking (Debt Service) - - - - - - - - - - - - - 1,474,793 1,474,793
629 - Water Works Operations & Maintenance Reserve - - - - - - - - - - - - - - -
640 - Sewer Repair Insurance - - - - - 666,095 - 16,699 - - - - - - 682,794
641 - Sewage Works Operations - - - - - 43,763,012 - 115,405 - 2,000 - - 421,322 - 44,301,739
642 - Sewage Works Capital - - - - - 339,000 - - - - - - - 10,412,670 10,751,670
643 - Sewage Works Operations & Maintenance Reserve - - - - - - - - - - - - - - -
649 - Sewage Sinking (Debt Service) - - - - - - - - - - - - - 8,413,405 8,413,405
653 - Sewage Debt Service Reserve - - - - - - - - - - - - - - -
667 - Storm Sewer Fund - - - - - 1,147,200 - 236 - - - - - - 1,147,436
670 - Century Center Operations - - 1,275,000 - - 2,167,000 - 16,003 - 5,000 - - 71,905 - 3,534,908
671 - Century Center Capital - - 500,000 - - - - 19,759 - - - - - - 519,759
711 - Self-Funded Employee Benefits - - - - - 18,082,500 - 184,659 - 810,000 - - - - 19,077,159
713 - Unemployment Compensation - - - - - 85,000 - 1,992 - - - - - - 86,992
714 - Parental Leave Fund - - - - - 297,000 - 14,871 - - - - - - 311,871
2 Proprietary Total - - 1,775,000 - 2,288,000 110,984,411 83,000 1,008,795 10,000 990,191 7,673,000 - 20,939,614 22,489,182 168,241,194
4 Fiduciary
701 - Fire Pension - - 4,600,000 - - - - - - - - - - - 4,600,000
702 - Police Pension - - 6,000,000 - - - - 190,000 - 2,000 - - - - 6,192,000
4 Fiduciary Total - - 10,600,000 - - - - 190,000 - 2,000 - - - - 10,792,000
City Controlled Funds Total 67,959,634 43,460,144 30,411,792 5,189,662 2,588,372 122,732,256 781,840 3,755,304 43,000 3,575,579 18,063,997 5,765,661 32,782,959 62,997,781 400,107,981
Redevelopment Commission Controlled Funds
3 Redevelopment Funds
315 - Airport 2003 Debt Reserve - - - - - - - 134 - - - - - - 134
324 - TIF - River West Development Area 20,984,804 - 283,500 402,850 - - - 1,086,498 - 133,500 - - - - 22,891,152
328 - SBCDA 2003 Debt Reserve - - - - - - - 224 - - - - - - 224
351 - 2018 TIF Park Bond Debt Service - - - - - - - 21,362 - - - - - - 21,362
352 - 2019 South Shore Double Tracking Debt Service - - - - - - - 713 - - - - - 1,030,125 1,030,838
353 - 2020 TIF Library Bond Debt Service Reserve - - - - - - - 6,670 - - - - - - 6,670
422 - TIF - West Washington 667,151 - - - - - - 49,974 - - - - - - 717,125
429 - TIF - River East Development Area (NE Dev) 7,483,422 - - - - - - 479,114 - - - - - - 7,962,536
430 - TIF - Southside Development Area #1 3,369,158 - - - - - - 409,258 - - - - - - 3,778,416
433 - Redevelopment General - - 380,500 - - - - 114,424 1,350,000 - - - - 150,000 1,994,924
435 - TIF - Douglas Road 402,862 - - - - - - 22,958 - - - - - - 425,820
436 - TIF - River East Residential (NE Res) 7,897,678 - - - - - - 274,784 - - - - - - 8,172,462
439 - Certified Technology Park - - - - - - - 230 - - - - - - 230
452 - 2018 TIF Park Bond Capital - - - - - - - 1,055 - - - - - - 1,055
454 - Airport Urban Enterprise Zone - - - - - - - 8,461 - - - - - - 8,461
3 Redevelopment Funds Total 40,805,075 - 664,000 402,850 - - - 2,475,859 1,350,000 133,500 - - - 1,180,125 47,011,409
Redevelopment Commission Controlled Funds Total 40,805,075 - 664,000 402,850 - - - 2,475,859 1,350,000 133,500 - - - 1,180,125 47,011,409
Total Revenues 108,764,709 43,460,144 31,075,792 5,592,512 2,588,372 122,732,256 781,840 6,231,164 1,393,000 3,709,079 18,063,997 5,765,661 32,782,959 64,177,906 447,119,391
City of South Bend, Indiana 2025 Budget
Page 61
Expenditures by Type
2025 Adopted Budget - Expenditures by Type
Salaries &
Wages
Fringe
Benefits
Other
Personnel
Costs Supplies
Professional
Services
Repairs &
Maintenance
Grants &
Subsidies Utilities Insurance
Print &
Advertising
Education
& Training Travel Bad Debt
Other
Services Capital
D/S
Principal
D/S
Interest &
Fees PILOT
Interfund
Allocations
Interfund
Transfers
Out
Total
Expenditures
City Controlled Funds
1 General Plus Funds
101 - General Fund 45,339,767 23,029,206 - 3,370,688 2,623,568 2,942,193 754,594 646,509 - 342,272 355,420 119,305 - 1,715,999 3,203,488 1,864,747 150,403 - 11,705,427 10,200,000 108,363,586
249 - Local Income Tax - Public Safety 13,878,633 - - - - - - - - - - - - - - - - - - - 13,878,633
404 - Local Income Tax - Certified Shares - - - - - - - - - - - - - - - - - - - - -
408 - Local Income Tax - Economic Development - - - - 408,500 70,000 2,206,250 74,285 - 7,000 - - - 600,000 - 200,000 119,000 - - 17,424,931 21,109,966
1 General Plus Funds Total 59,218,400 23,029,206 - 3,370,688 3,032,068 3,012,193 2,960,844 720,794 - 349,272 355,420 119,305 - 2,315,999 3,203,488 2,064,747 269,403 - 11,705,427 27,624,931 143,352,185
2 Special Revenue Funds
201 - Parks & Recreation 9,671,263 3,497,613 - 2,047,798 871,196 951,483 640,000 1,066,550 - 1,450,769 72,720 50,975 - 975,627 1,597,079 422,934 54,263 - 2,349,274 - 25,719,542
202 - Motor Vehicle Highway 4,513,428 2,046,736 - 1,642,532 1,750,000 1,089,834 - 66,836 - 2,950 30,000 25,000 - 156,985 3,031,869 1,909,313 316,668 - 1,745,093 - 18,327,244
209 - Studebaker-Oliver Revitalizing Grants - - - - 30,000 - - - - - - - - - - - - - - - 30,000
210 - Economic Development State Grants - - - - - - - - - - - - - - - - - - - - -
211 - Dept of Community Investment Operating 2,336,348 966,701 - 71,129 488,200 4,406 - - - 23,675 18,200 24,162 - 28,700 - - - - 936,455 - 4,897,977
212 - Dept of Community Investment Grants - - - - - - 2,987,662 - - - - - - - - - - - - - 2,987,662
216 - Police State Seizures - - - - - - - - - - 10,000 - - 12,000 - - - - - - 22,000
217 - Gift, Donation, Bequest - - - 2,500 50,000 25,000 9,000 - - 1,000 - - - - - - - - - - 87,500
219 - Unsafe Building - - - - 25,000 - - - - - - - - - - - - - - - 25,000
220 - Law Enforcement Continuing Education - - - 180,000 - - - - - - 175,000 55,000 - 59,250 40,000 - - - - - 509,250
221 - Rental Units Regulation - - - - 54,000 - - - - - - - - - - - - - - - 54,000
227 - Loss Recovery - - - - - - - - - - - - - 210,000 - - - - - - 210,000
230 - Code Enforcement Fund 2,946,308 1,358,493 - 252,501 102,300 492,542 - 41,389 - 22,147 29,900 26,400 - 182,800 356,000 306,356 28,162 - 1,062,454 - 7,207,752
251 - Local Road & Street - - - - 300,000 300,000 - - - - - - - - 250,000 - - - - 1,500,000 2,350,000
257 - LOIT Special Distribution - - - - - - - - - - - - - - - - - - - - -
258 - Human Rights Federal Grants 146,200 62,977 - 12,000 12,000 - - - - 52,000 16,000 23,000 - 31,000 - - - - - - 355,177
263 - American Rescue Plan - - - - - - - - - - - - - - - - - - - - -
264 - COVID-19 Response - - - - - - - - - - - - - - - - - - - - -
265 - Local Road & Bridge Grant - - - - - 3,000,000 - - - - - - - - - - - - - - 3,000,000
266 - MVH Restricted Fund 521,781 157,870 - 2,112,757 - 393,470 - - - - - - - - - 177,933 9,596 - - - 3,373,407
289 - Haz-Mat - - - 10,000 - - - - - - - - - - - - - - - - 10,000
291 - Indiana River Rescue - - - 67,500 - 13,000 - - - 1,300 10,000 - - - - - - - - - 91,800
295 - COPS MORE Grant - - - - - - - - - - - - - - - - - - - - -
299 - Police Federal Drug Enforcement - - - 50,000 - - - - - - - - - - - - - - - - 50,000
410 - Urban Development Action Grant - - - - - - - - - - - - - - - - - - - - -
655 - Project ReLeaf 114,312 8,745 - 7,757 - - - - - - - - 6,500 - - - - - 32,372 300,000 469,686
730 - City Cemetery - - - - - - - - - - - - - - - - - - - - -
731 - Bowman Cemetery - - - - - - - - - - - - - - - - - - - - -
754 - Industrial Revolving Fund - - - - 139,536 - - - - - - - - 35,000 - - - - - - 174,536
2 Special Revenue Funds Total 20,249,639 8,099,135 - 6,456,474 3,822,232 6,269,735 3,636,662 1,174,775 - 1,553,841 361,820 204,537 6,500 1,691,362 5,274,948 2,816,536 408,690 - 6,125,648 1,800,000 69,952,534
3 Capital & Debt Service Funds
287 - Fire Department Capital - - - - - - - - - - - - - - 1,807,708 1,521,156 162,238 - - 751,199 4,242,301
312 - 2017 Parks Bond Debt Service - - - - - - - - - - - - - - - 920,000 261,215 - - - 1,181,215
350 - 2018 Fire Station #9 Bond Debt Service - - - - - - - - - - - - - - - 230,000 114,656 - - - 344,656
401 - Coveleski Stadium Capital - - - - - 30,000 - - - - - - - - - - - - - - 30,000
406 - Cumulative Capital Development - - - - - - - - - - - - - - - 347,568 43,529 - - 500,000 891,096
407 - Cumulative Capital Improvement - - - - - - - - - - - - - - - - - - - 75,000 75,000
412 - Major Moves Construction - - - - - - - - - - - - - - 140,892 - - - - - 140,892
413 - Professional Sports Convention Development Area - - - - - - - - - - - - - - - - - - - - -
416 - Morris Performing Arts Center Capital - - - - - - - - - - - - - - - - - - - - -
450 - Palais Royale Historic Preservation - - - - - 10,000 - - - - - - - - - - - - - - 10,000
453 - Zoo Bond Capital - - - - - - - - - - - - - - - - - - - - -
455 - 2021 Infrastructure Bond Capital - - - - - - - - - - - - - - - - - - - - -
456 - 2023A RDA Bonds - - - - - - - - - - - - - - - - - - - - -
471 - 2017 Parks Bond Capital - - - - - - - - - - - - - - - - - - - - -
672 - Century Center Energy Conservation Debt Svc - - - - - - - - - - - - - - - 315,561 73,193 - - - 388,754
752 - South Bend Redevelopment Authority - - - - - - - - - - - - - - - 3,105,000 3,628,009 - - - 6,733,009
755 - South Bend Building Corporation - - - - - - - - - - - - - - - 950,000 480,605 - - - 1,430,605
756 - 2015 Smart Streets Bond Debt Service - - - - - - - - - - - - - - - 1,160,000 552,844 - - - 1,712,844
757 - 2015 Parks Bond Debt Service - - - - - - - - - - - - - - - 260,000 121,031 - - - 381,031
759 - 2017 Eddy Street Commons Bond Capital - - - - - - - - - - - - - - - - - - - - -
760 - 2017 Eddy Street Commons Bond Debt
Service - - - - - - - - - - - - - - - 865,000 1,090,125 - - - 1,955,125
3 Capital & Debt Service Funds Total - - - - - 40,000 - - - - - - - - 1,948,600 9,674,285 6,527,444 - - 1,326,199 19,516,528
City of South Bend, Indiana 2025 Budget
Page 62
2025 Adopted Budget - Expenditures by Type
Salaries &
Wages
Fringe
Benefits
Other
Personnel
Costs Supplies Professional
Services
Repairs &
Maintenance
Grants &
Subsidies Utilities Insurance Print &
Advertising
Education
& Training Travel Bad Debt Other
Services Capital D/S
Principal
D/S
Interest &
Fees PILOT Interfund
Allocations
Interfund
Transfers
Out
Total
Expenditures
4 Internal Service Funds
222 - Central Services 2,762,557 1,249,795 - 7,189,518 86,530 301,500 - 80,881 - - 18,050 4,850 - 19,250 7,200 - - - 822,062 - 12,542,193
226 - Liability Insurance - - 55,000 - 233,000 - - - 2,270,050 - - - - 1,250,000 - - - - - - 3,808,050
278 - Police Take Home Vehicle - - - - - - - - - - - - - 50,000 - - - - - - 50,000
279 - IT / Innovation / 311 Call Center 3,532,087 1,510,832 - 709,500 1,075,000 7,005,530 - - - 15,000 67,000 35,000 - 324,037 - 665,608 71,637 - 818 - 15,012,050
711 - Self-Funded Employee Benefits - - 18,696,327 150,000 1,310,000 - - - 665,395 100 - - - 1,500 - - - - - - 20,823,322
713 - Unemployment Compensation - - - - - - - - - - - - - - - - - - - - -
714 - Parental Leave Fund 150,000 - - - - - - - - - - - - - - - - - - - 150,000
4 Internal Service Funds Total 6,444,644 2,760,627 18,751,327 8,049,018 2,704,530 7,307,030 - 80,881 2,935,445 15,100 85,050 39,850 - 1,644,787 7,200 665,608 71,637 - 822,880 - 52,385,614
5 Enterprise Funds
600 - Consolidated Building Fund 1,029,318 489,810 - 23,000 8,000 29,743 - - - 4,200 6,000 6,000 1,000 34,550 80,000 - - - 350,370 - 2,061,991
601 - Parking Garages - - 756,920 61,609 75,620 - - 104,000 20,257 - - 10,080 - 40,600 50,000 - - - 101,112 - 1,220,198
602 - Morris Performing Arts Center Operations 603,599 252,319 - 82,360 82,000 104,000 - 181,976 - 119,401 10,000 6,120 - 119,488 - - - - 312,950 - 1,874,213
610 - Solid Waste Operations 1,482,946 747,879 - 567,435 - 1,194,168 - - - 5,870 20,400 15,300 150,000 1,393,934 - - - - 1,579,144 1,338,315 8,495,391
611 - Solid Waste Capital - - - - - - - - - - - - - - - 1,206,567 131,747 - - - 1,338,315
620 - Water Works Operations 4,336,218 2,031,432 - 2,279,509 1,569,381 725,429 - 956,812 - 7,520 37,438 23,715 102,000 3,977,229 - - - 1,602,400 3,853,754 1,874,793 23,377,629
622 - Water Works Capital - - - - - - - - - - - - - - 10,758,520 - - - - - 10,758,520
624 - Water Works Customer Deposit - - - - - - - - - - - - - - - - - - - - -
625 - Water Works Sinking (Debt Service) - - - - - - - - - - - - - - - 1,127,262 347,531 - - - 1,474,793
626 - Water Works Bond Reserve - - - - - - - - - - - - - - - - - - - - -
629 - Water Works Operations & Maintenance Reserve - - - - - - - - - - - - - - - - - - - - -
640 - Sewer Repair Insurance 147,565 65,258 - 121,135 - 901,213 - - - 200 - - - - - - - - 97,900 - 1,333,271
641 - Sewage Works Operations 6,402,628 2,850,041 - 4,109,028 257,927 2,893,510 - 1,539,308 - 7,180 69,395 43,210 225,000 4,085,737 - - - 4,163,261 7,565,272 18,826,075 53,037,571
642 - Sewage Works Capital - - - - 4,000,000 - - - - - - - - - 6,362,670 - - - - - 10,362,670
643 - Sewage Works Operations & Maintenance Reserve - - - - - - - - - - - - - - - - - - - - -
649 - Sewage Sinking (Debt Service) - - - - - - - - - - - - - - - 6,735,000 1,678,405 - - - 8,413,405
653 - Sewage Debt Service Reserve - - - - - - - - - - - - - - - - - - - - -
654 - Sewage Works Customer Deposit - - - - - - - - - - - - - - - - - - - - -
667 - Storm Sewer Fund 58,650 29,184 - - 200,000 - - - - - - - 30,000 - 900,000 - - - - - 1,217,834
670 - Century Center Operations 512,653 214,457 957,926 453,140 133,518 131,840 - 396,747 37,520 - 200 - - 385,741 - - - - 279,364 107,819 3,610,925
671 - Century Center Capital - - - - - - - - - - - - - - 35,058 - - - - - 35,058
5 Enterprise Funds Total 14,573,577 6,680,381 1,714,845 7,697,216 6,326,445 5,979,903 - 3,178,844 57,777 144,371 143,433 104,425 508,000 10,037,278 18,186,248 9,068,829 2,157,683 5,765,661 14,139,866 22,147,001 128,611,784
9 Pension Trust Funds
701 - Fire Pension 4,505,547 - - 100 15,400 - - - - - - 350 - 1,400 - - - - - - 4,522,797
702 - Police Pension 5,999,549 - - - 6,500 - - - - - - 500 - 1,400 - - - - - - 6,007,949
9 Pension Trust Funds Total 10,505,096 - - 100 21,900 - - - - - - 850 - 2,800 - - - - - - 10,530,746
City Controlled Funds Total 110,991,356 40,569,349 20,466,172 25,573,496 15,907,175 22,608,861 6,597,506 5,155,294 2,993,222 2,062,584 945,723 468,967 514,500 15,692,227 28,620,484 24,290,005 9,434,858 5,765,661 32,793,821 52,898,131 424,349,392
Redevelopment Commission Controlled
Funds
6 Tax Increment Financing
324 - TIF - River West Development Area - - - - 433,309 - - - - - - - - - - 1,207,742 309,548 - - 5,116,281 7,066,880
422 - TIF - West Washington - - - - - - - - - - - - - - - - - - - - -
429 - TIF - River East Development Area (NE Dev) - - - - - - - - - - - - - - - - - - - 526,200 526,200
430 - TIF - Southside Development Area #1 - - - - - - - - - - - - - - - - - - - - -
435 - TIF - Douglas Road - - - - - - - - - - - - - - - - - - - - -
436 - TIF - River East Residential (NE Res) - - - - - - - - - - - - - - - 111,126 11,766 - - 4,424,731 4,547,623
6 Tax Increment Financing Total - - - - 433,309 - - - - - - - - - - 1,318,868 321,314 - - 10,067,213 12,140,704
7 Redevelopment Capital & Debt Service
315 - Airport 2003 Debt Reserve - - - - - - - - - - - - - - - - - - - - -
328 - SBCDA 2003 Debt Reserve - - - - - - - - - - - - - - - - - - - - -
352 - 2019 South Shore Double Tracking Debt Service - - - - - - - - - - - - - - - 795,000 235,125 - - - 1,030,125
353 - 2020 TIF Library Bond Debt Service Reserve - - - - - - - - - - - - - - - - - - - - -
433 - Redevelopment General - - - - 4,500 - - - - - - - - - - - - - - 755,513 760,013
439 - Certified Technology Park - - - - - - - - - - - - - - - - - - - - -
452 - 2018 TIF Park Bond Capital - - - - - - - - - - - - - - - - - - - - -
454 - Airport Urban Enterprise Zone - - - - - - - - - - - - - - - - - - - - -
7 Redevelopment Capital & Debt Service
Total - - - - 4,500 - - - - - - - - - - 795,000 235,125 - - 755,513 1,790,138
Redevelopment Commission Controlled Funds Total - - - - 437,809 - - - - - - - - - - 2,113,868 556,439 - - 10,822,725 13,930,841
Total Expenditures 110,991,356 40,569,349 20,466,172 25,573,496 16,344,984 22,608,861 6,597,506 5,155,294 2,993,222 2,062,584 945,723 468,967 514,500 15,692,227 28,620,484 26,403,873 9,991,297 5,765,661 32,793,821 63,720,856 438,280,233
City of South Bend, Indiana 2025 Budget
Page 63
Consolidated Financial Schedules
Consolidated Financial Schedules - All Funds
Actual Budget Forecast 2024 to 2025
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
Revenues
01 - Property Taxes 88,670,960 98,454,891 95,578,162 100,977,129 108,764,709 110,940,003 113,158,803 115,421,979 117,730,419 7,787,580 8%
02 - Local Income Taxes 31,464,822 44,541,700 41,439,440 47,813,868 43,460,144 45,198,550 47,006,492 48,886,751 50,842,221 (4,353,724) -9%
03 - Intergov./ Shared Revenues 25,873,341 28,646,886 31,830,188 31,830,188 31,075,792 31,075,792 31,075,792 31,075,792 31,075,792 (754,396) -2%
04 - Intergov./ Grants 39,961,550 10,223,449 4,489,368 4,566,868 5,592,512 5,592,512 5,592,512 5,592,512 5,592,512 1,025,644 22%
05 - Licenses & Permits 2,240,128 2,348,304 1,931,067 1,930,707 2,588,372 2,588,372 2,588,372 2,588,372 2,588,372 657,665 34%
06 - Charges for Services 110,825,456 114,804,134 123,589,568 123,589,568 122,732,256 122,733,326 122,734,427 122,735,562 122,736,731 (857,312) -1%
07 - Fines, Forfeitures, and Fees 646,218 823,566 744,420 744,420 781,840 781,840 781,840 781,840 781,840 37,420 5%
08 - Interest Earnings 4,874,844 10,777,090 14,806,640 7,391,442 6,231,164 4,213,826 5,001,649 5,879,045 6,648,552 (1,160,278) -16%
09 - Donations 3,523,560 8,194,935 9,720,560 15,920,560 1,393,000 1,393,000 1,393,000 1,393,000 1,393,000 (14,527,560) -91%
10 - Other Income 6,362,370 14,201,773 3,108,272 6,305,355 3,709,079 3,716,366 3,716,366 3,716,366 3,716,366 (2,596,276) -41%
11 - Debt Proceeds 20,602,267 40,047,853 26,573,000 26,573,000 18,063,997 16,716,869 16,716,869 16,716,869 16,716,869 (8,509,003) -32%
12 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 5,765,661 5,765,661 5,765,661 5,765,661 (258,525) -4%
13 - Interfund Allocation Reimb 25,996,674 26,659,591 30,402,622 30,402,622 32,782,959 33,782,714 34,796,196 35,840,082 36,915,284 2,380,337 8%
14 - Interfund Transfers In 49,177,864 57,096,116 79,732,072 73,471,508 64,177,906 29,455,462 29,044,717 29,395,217 28,994,082 (9,293,602) -13%
Total Revenues 416,299,378 462,915,882 469,969,564 477,541,421 447,119,391 413,954,293 419,372,696 425,789,048 431,497,701 (30,422,030) -6%
Expenditures by Department
01 - Mayor's Office 2,303,690 1,029,047 1,293,880 1,297,327 1,391,226 1,397,071 1,431,281 1,466,379 1,502,388 93,899 7%
02 - City Clerk 588,712 550,428 594,213 612,854 626,828 633,920 648,380 663,218 678,443 13,973 2%
03 - Common Council 552,768 650,968 938,961 943,451 1,013,369 941,829 960,761 980,177 1,000,091 69,918 7%
04 - Administration & Finance 55,353,822 65,826,564 49,985,671 106,414,502 54,286,699 52,553,860 55,054,075 57,337,876 59,585,928 (52,127,802) -49%
05 - Legal Department 1,475,064 1,581,443 2,004,061 2,060,312 2,117,787 2,153,585 2,207,278 2,262,362 2,318,872 57,475 3%
06 - Public Works 123,107,290 119,843,028 158,666,037 202,625,132 164,405,897 122,681,596 124,596,874 116,945,001 116,143,973 (38,219,235) -19%
07 - Innovation & Technology 9,299,572 9,544,684 13,047,178 15,070,889 15,012,050 13,750,680 13,516,565 13,498,272 13,633,769 (58,839) 0%
08 - Police Department 48,618,907 54,669,905 57,485,492 59,221,185 60,609,393 60,346,808 61,492,494 62,801,144 61,789,302 1,388,208 2%
09 - Fire Department 41,394,980 45,634,344 46,970,066 49,330,296 48,794,393 48,575,255 50,699,738 52,921,615 51,616,651 (535,903) -1%
10 - Community Investment 62,452,107 81,359,943 72,680,196 172,935,932 49,282,262 59,859,815 60,606,981 56,284,301 40,682,796 (123,653,669) -72%
11 - Venues, Parks & Arts 40,430,100 49,014,204 42,270,471 67,505,632 40,740,329 34,900,386 35,347,574 35,845,833 36,346,688 (26,765,303) -40%
Total Expenditures by Dept 385,577,013 429,704,556 445,936,226 678,017,511 438,280,233 397,794,805 406,562,002 401,006,179 385,298,901 (239,737,278) -35%
Expenditures by Category & Subcategory
01 - Personnel 133,531,557 140,983,492 161,442,337 162,022,860 172,026,877 174,476,755 179,265,549 184,196,774 189,275,131 10,004,017 6%
01 - Salaries & Wages 102,965,878 94,220,231 104,428,665 104,582,182 110,991,356 112,809,123 115,629,351 118,520,085 121,483,087 6,409,174 6%
02 - Fringe Benefits 13,029,657 28,649,864 37,455,712 37,493,961 40,569,349 41,174,339 42,203,681 43,258,756 44,340,209 3,075,388 8%
03 - Other Personnel Costs 17,536,022 18,113,397 19,557,960 19,946,717 20,466,172 20,493,293 21,432,517 22,417,933 23,451,836 519,455 3%
02 - Supplies 20,273,278 20,562,547 24,391,446 26,514,731 25,573,496 24,707,844 25,620,158 26,781,859 28,067,414 (941,235) -4%
04 - Supplies 20,273,278 20,562,547 24,391,446 26,514,731 25,573,496 24,707,844 25,620,158 26,781,859 28,067,414 (941,235) -4%
03 - Services 74,441,473 88,180,485 73,034,280 138,894,129 73,383,868 66,550,233 66,395,647 67,271,206 64,834,940 (65,510,261) -47%
05 - Professional Services 9,925,189 21,343,240 20,295,613 43,407,343 16,344,984 11,514,973 11,324,383 11,373,168 10,934,426 (27,062,359) -62%
06 - Repairs & Maintenance 20,216,139 23,792,860 19,410,262 26,211,542 22,608,861 20,538,115 20,648,495 20,677,374 18,707,527 (3,602,681) -14%
07 - Grants & Subsidies 18,100,180 17,996,938 6,648,106 31,710,464 6,597,506 6,198,106 6,148,106 6,148,106 6,098,106 (25,112,958) -79%
08 - Utilities 5,750,271 5,833,117 5,157,290 5,236,335 5,155,294 6,642,173 6,827,748 6,996,766 7,171,244 (81,041) -2%
09 - Printing & Advertising 875,809 993,638 1,350,170 2,196,498 2,062,584 2,105,650 2,152,791 2,201,361 2,251,402 (133,914) -6%
10 - Insurance 2,785,868 2,729,906 2,920,004 2,921,443 2,993,222 2,928,923 2,953,756 2,978,990 3,004,632 71,779 2%
11 - Education & Training 560,106 599,244 903,667 933,742 945,723 937,458 937,373 939,389 941,462 11,982 1%
12 - Travel 184,048 232,276 430,809 537,482 468,967 449,531 450,948 452,406 453,906 (68,515) -13%
13 - Bad Debt 3,710,763 976,388 401,273 851,733 514,500 401,573 401,573 401,573 401,573 (337,233) -40%
14 - Other Services & Charges 12,333,099 13,682,879 15,517,086 24,887,548 15,692,227 14,833,731 14,550,474 15,102,073 14,870,663 (9,195,321) -37%
04 - Capital 41,520,968 55,648,843 45,169,972 198,968,320 28,620,484 36,339,823 42,260,302 29,826,507 7,416,007 (170,347,836) -86%
15 - Capital 41,520,968 55,648,843 45,169,972 198,968,320 28,620,484 36,339,823 42,260,302 29,826,507 7,416,007 (170,347,836) -86%
05 - Debt Service 34,503,900 34,447,670 41,368,117 46,813,832 36,395,169 30,954,561 27,736,747 26,337,522 28,462,458 (10,418,663) -22%
16 - Debt Service Principal 26,448,355 26,586,068 31,339,223 33,366,276 26,403,873 23,940,684 21,335,485 20,528,823 21,334,294 (6,962,403) -21%
17 - Debt Service Interest & Fees 8,055,545 7,861,602 10,028,894 13,447,556 9,991,297 7,013,877 6,401,262 5,808,699 7,128,164 (3,456,260) -26%
06 - Interfund Transfers 81,305,838 89,881,519 100,530,075 104,803,638 102,280,338 64,765,589 65,283,600 66,592,310 67,242,950 (2,523,300) -2%
18 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 6,107,791 6,113,899 6,120,013 6,126,133 (258,525) -4%
19 - Interfund Allocations 26,048,650 26,720,431 30,206,168 30,402,622 32,793,821 33,781,735 34,794,184 35,836,980 36,911,035 2,391,199 8%
20 - Interfund Transfers Out 49,177,864 57,065,494 64,299,720 68,376,830 63,720,856 24,876,062 24,375,517 24,635,317 24,205,782 (4,655,974) -7%
Total Expenditures 385,577,013 429,704,556 445,936,226 678,017,511 438,280,233 397,794,805 406,562,002 401,006,179 385,298,901 (239,737,278) -35%
Net Surplus / (Deficit) 30,722,365 33,211,326 24,033,339 (200,476,089) 8,839,158 16,159,489 12,810,694 24,782,869 46,198,800
Beginning Balance
Cash Adjustments Ending Balance
363,377,042 397,920,116
3,820,710 (11,545,453) 397,920,116 419,585,989
419,585,989
219,109,900
219,109,900
227,949,057
227,949,057 244,108,546 256,919,240 281,702,109
244,108,546 256,919,240 281,702,109 327,900,909
Note: Refer to Individual Fund Summaries for Further Detail.
City of South Bend, Indiana 2025 Budget
Page 64
Detailed Financial Discussion
Revenue
Summary
Total revenue for the City of South Bend’s City Controlled Funds is estimated at $400,107,981 for 2025, which is a 9%
decrease from amended estimates of $441,423,500 for 2024. Note: the following tables reflect City Controlled Fund’s
revenues only (Redevelopment Commission Controlled Fund’s revenues are not included). The contributing factors to
the decrease in revenue can be seen below:
The largest variances from 2024 to 2025 can be explained as follows:
•Property Taxes: The City is predicting a slight decrease in property taxes in 2025 but could increase dependent
on additional property tax distribution from the State.
•Income Taxes: Similarly, the City predicts decrease in local income taxes in 2025 unless it receives a one-time
Supplemental Distribution from the state.
•Intergovernmental / Grants: This decrease is due to the fact that the City doesn’t have many confirmed grants
budgeted for 2025. The City typically does not budget grant proceeds until the grant has been confirmed and
awarded to the City.
•Donations: The City isn’t planning a large fundraising campaign in 2025.
•Interest Earnings: The City’s interest earnings in 2023 and 2024 were higher compared to previous years.
However, reduced interest rates in the past several months (and the anticipation that rates will remain lower for
the majority of 2025) means that the City anticipates a y lower yield on investments in 2025, as compared to 2024.
•Debt Proceeds: The City plans on issuing one revenue bond in 2025, one for water infrastructure, which will
total $10 million.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted
$
Change
%
Change
01 - Property Taxes 58,019,715 61,739,306 65,178,717 70,577,685 67,959,634 (2,618,051) -4%
02 - Local Income Taxes 31,464,266 44,541,348 41,439,340 47,813,768 43,460,144 (4,353,624) -9%
03 - Intergov./ Shared Revenues 25,298,818 28,070,886 30,670,188 30,670,188 30,411,792 (258,396) -1%
04 - Intergov./ Grants 39,837,702 9,891,829 4,489,368 4,566,868 5,189,662 622,794 14%
05 - Licenses & Permits 2,240,128 2,348,304 1,931,067 1,930,707 2,588,372 657,665 34%
06 - Charges for Services 110,825,456 114,804,134 123,589,568 123,589,568 122,732,256 (857,312) -1%
07 - Fines, Forfeitures, and Fees 646,047 823,566 744,420 744,420 781,840 37,420 5%
08 - Interest Earnings 3,893,350 8,630,640 12,411,286 5,016,691 3,755,304 (1,261,387) -25%
09 - Donations 2,523,560 6,830,523 8,720,560 14,920,560 43,000 (14,877,560) -100%
10 - Other Income 6,178,396 13,441,124 3,108,272 6,305,355 3,575,579 (2,729,776) -43%
11 - Debt Proceeds 20,602,267 40,047,853 26,573,000 26,573,000 18,063,997 (8,509,003) -32%
12 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 (258,525) -4%
13 - Interfund Allocation Reimb 25,996,674 26,659,591 30,402,622 30,402,622 32,782,959 2,380,337 8%
14 - Interfund Transfers In 48,142,847 56,060,608 78,548,447 72,287,883 62,997,781 (9,290,102) -13%
Total Revenues 381,748,551 419,985,307 433,831,041 441,423,500 400,107,981 (41,315,519) -9%
Revenues
Actual Budget 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 65
2025 Budget Revenue Summary
Revenue by Type – City Controlled Funds
Revenue Type
2025
Adopted
Percent of
Total
01 - Property Taxes 67,959,634 17.0%
02 - Local Income Taxes 43,460,144 10.9%
03 - Intergov./ Shared Revenues 30,411,792 7.6%
04 - Intergov./ Grants 5,189,662 1.3%
05 - Licenses & Permits 2,588,372 0.6%
06 - Charges for Services 122,732,256 30.7%
07 - Fines, Forfeitures, and Fees 781,840 0.2%
08 - Interest Earnings 3,755,304 0.9%
09 - Donations 43,000 0.0%
10 - Other Income 3,575,579 0.9%
11 - Debt Proceeds 18,063,997 4.5%
12 - PILOT 5,765,661 1.4%
13 - Interfund Allocation Reimb 32,782,959 8.2%
14 - Interfund Transfers In 62,997,781 15.7%
Total Revenues 400,107,981 100.0%
Budget
City of South Bend, Indiana 2025 Budget
Page 66
The following is a discussion of major revenue categories and trends:
Property Taxes – $ 67,959,634 – 17.0%
Property taxes are based on the net assessed valuation of real and personal property in the City multiplied by the tax
rate as determined by the Indiana Department of Local Government Finance. Property taxes are an important source
of revenue for the General Fund, Parks & Recreation Fund, Cumulative Capital Development Fund, and 2017 Park
Bond Debt Service Fund.
In 2008, the State of Indiana passed a law known as the “circuit breaker” property tax reform. The law limited the
amount of property taxes paid to a fixed percentage of gross assessed valuation—1% for homestead/residential,
2% for rental, 3% for commercial/personal property. While property owners benefited from the property tax caps
reduction, local governments lost a substantial amount of tax revenue. However, a special exemption was made for St.
Joseph County (where the City is located) due to the amount of outstanding debt backed by property tax revenue. At
the end of 2019, the exemption ended. In 2020, the City became subject to the full effect of the property tax caps.
Civil City Property
Tax Collections
2015 Actual $46,171,932
2016 Actual $49,067,532
2017 Actual $49,858,701
2018 Actual $51,877,631
2019 Actual $55,470,558
2020 Actual $51,748,694
2021 Actual $55,516,953
2022 Actual $56,870,206
2023 Actuals $61,739,305
2024 Amended $70,577,685
2025 Budget $67,959,634
City of South Bend, Indiana 2025 Budget
Page 67
Local Income Taxes – $ 43,460,144 – 10.9%
Local income taxes are based on employee wages earned in St. Joseph County multiplied by the tax rate and then
allocated to the local governmental units in the county based on several factors including property tax levy amounts. St.
Joseph County has adopted three local income taxes (LIT) that result in direct revenue to the City—certified shares
(.4% of wages), economic development (.4% of wages), and public safety (.25% of wages). In addition, St. Joseph
County has adopted the Property Tax Replacement LIT (.5% of wages) that results in no direct revenue to the City but
does reduce circuit breaker property tax losses.
In 2016, the State of Indiana made a one-time special distribution of local income tax revenue to be used for road
projects ($4,217,550) and added to the City’s Rainy Day Fund ($1,405,850). These amounts are not shown in the
historical summary below as they were deposited into non-regular income tax funds.
LIT revenue had been strong in recent years as the local economy continued to improve; however, the rise in
unemployment due to the COVID-19 pandemic could set things back. As a result, the City is budgeting this revenue
source conservatively.
Certified
Shares
Economic
Development Public Safety Supplemental Total
2015 Actual $8,754,940 $9,031,709 $6,466,190 $0 $24,252,839
2016 Actual $9,275,956 $9,594,602 $6,791,160 $0 $25,661,718
2017 Actual $10,267,404 $10,433,361 $7,467,618 $0 $28,168,383
2018 Actual $10,805,515 $10,720,959 $8,381,554 $2,679,602 $32,587,630
2019 Actual $12,148,294 $11,597,226 $8,560,555 $2,267,292 $34,573,367
2020 Actual $12,440,774 $12,123,599 $8,766,330 $3,558,459 $36,889,162
2021 Actual $12,912,855 $12,597,307 $9,094,317 $1,131,137 $35,735,616
2022 Actual $8,933,585 $12,065,405 $8,705,099 $1,760,616 $31,464,705
2023Actual $10,164,012 $13,736,992 $9,855,778 $10,784,566 $44,541,348
2024 Amended $12,554,287 $16,896,469 $11,988,584 $6,374,428 $47,813,768
2025 Budget $13,285,318 $17,774,148 12,400,678 $0 $43,460,144
City of South Bend, Indiana 2025 Budget
Page 68
Charges for Services – $ 122,732,256 – 30.7%
Charges for services are fees charged by the City’s enterprise funds (e.g., Wastewater, Water Works, Solid Waste, and
Century Center convention facility) and certain governmental funds (e.g., Parks & Recreation) for services provided.
Charges for Services also includes the revenue collected to support the City’s employee benefits. The City is self-insured
– it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. The
revenue comes from individual departments based on the number of employees taking health insurance, as well as from
employee and public safety retiree health insurance premiums.
Most fees charged have remained fairly consistent in recent years with the exception of the fees charged by the utilities.
Type of Charges for Services 2025 Estimate % of Total
Utilities 75,234,995 61.3%
Self-Funded Employee Benefits 18,464,500 15.0%
Central Services 11,965,257 9.7%
EMS 4,044,580 3.3%
Century Center 2,167,000 1.8%
Morris 1,403,079 1.1%
Golf Courses 2,303,000 1.9%
Parking Garages 859,619 0.7%
Parks & Recreation 1,435,887 1.2%
Other 4,854,339 4.0%
Total $122,732,256 100.0%
City of South Bend, Indiana 2025 Budget
Page 69
The last utility rate increases were approved in 2021 (Ordinance No. 10797-21).
• Solid Waste rates for trash collection were increased to support growing expenses. Landfill costs have continued
to increase as the volume of trash collected rises year after year. However, the City does not charge residents based
on the volume of trash picked up so an overall rate increase was needed.
• Wastewater rates were increased in order to finance capital improvements to wastewater plant and collection
system in response to an EPA-mandated consent decree agreed to by the City. The purpose of the comprehensive
rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually
adjusting rates to generate sufficient cash flow.
• The 2021 ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying low-
income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per
month with the option to increase it gradually over the years to support the program as needed.
Total charges for services revenue for the utilities are as follows:
Water Utility Wastewater Storm Sewer Solid Waste Total
2013 Actual $13,803,650 $32,243,859 $0 $4,866,862 $50,914,371
2014 Actual $13,251,654 $33,930,237 $0 $4,936,737 $52,118,628
2015 Actual $13,121,588 $36,513,682 $0 $5,003,801 $54,639,071
2016 Actual $13,626,106 $38,347,604 $0 $5,511,281 $57,484,991
2017 Actual $13,658,131 $38,869,484 $0 $5,346,176 $57,873,791
2018 Actual $15,614,195 $39,849,393 $0 $5,408,816 $60,872,404
2019 Actual $18,621,268 $40,373,646 $517,091 $5,463,922 $64,975,927
2020 Actual $19,766,914 $38,189,395 $1,037,898 $5,656,106 $64,650,313
2021 Actual $19,595,583 $40,475,400 $1,064,337 $6,092,214 $67,227,534
2022 Actual $19,393,483 $39,999,290 $1,036,932 $6,909,550 $67,339,255
2023 Actual $19,778,397 $42,070,355 $1,042,143 $7,622,504 $70,513,399
2024 Amended $21,903,109 $41,915,102 $1,147,200 $7,880,920 $72,846,331
2025 Budget $21,903,111 $43,928,146 $1,147,200 $8,256,538 $75,234,995
City of South Bend, Indiana 2025 Budget
Page 70
Gasoline Tax – $ 6,179,139 – 1.5%
Distributions of gasoline tax revenue are made monthly by the Indiana Department of Revenue to the City for use in
the construction, operation and maintenance of streets. Distributions are based on a formula that takes into account
population, road and street mileage and other factors. Gasoline tax revenue helps fund the Motor Vehicle Highway
Fund and the Local Road & Street Fund.
Effective July 1, 2017, the State of Indiana increased the gas tax by 10 cents per gallon to raise extra funds to repair the
state’s roads and bridges. Despite this increase, the City's gas tax revenue decreased from 2018 to 2019 due to changes
to the State's distribution formula which keeps more funds at the State level. Revenue is forecasted conservatively given
the current conditions.
Effective January 1, 2019, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH
distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance
expenditures do not count toward the 50% requirement. The City established a separate MVH Restricted Fund (#266)
to account for this requirement, allowing the City to keep track of the spending of the restricted funds towards qualified
expenditures.
202 - Motor
Vehicle Highway
266 - MVH
Restricted
251 - Local Road
& Street Total
2015 Actual $3,679,371 $0 $1,045,516 $4,724,887
2016 Actual $3,640,561 $0 $1,046,446 $4,687,007
2017 Actual $3,829,167 $0 $1,334,565 $5,163,732
2018 Actual $4,717,972 $0 $1,827,580 $6,545,552
2019 Actual $2,176,158 $2,176,158 $1,858,579 $6,210,895
2020 Actual $1,919,245 $1,919,245 $1,781,618 $5,620,108
2021 Actual $2,121,120 $2,121,120 $1,939,498 $6,181,738
2022 Actual $2,169,747 $2,169,747 $2,003,475 $6,342,969
2023 Actual $2,227,697 $2,227,697 $2,040,961 $6,496,355
2024 Amended $2,124,424 $2,124,424 $1,952,634 $6,201,482
2025 Budget $2,117,476 $2,117,476 $1,944,187 $6,179,139
City of South Bend, Indiana 2025 Budget
Page 71
Wheel Tax – $ 2,100,000 - 0.5%
Effective January 1, 2004, St. Joseph County enacted a wheel tax and annual license excise surtax as allowed by State
law to provide additional funding for road maintenance and repair. The tax is collected by the Indiana Bureau of Motor
Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. Wheel
tax revenue helps fund the Motor Vehicle Highway Fund and has remained fairly consistent from year to year. Starting
in 2019, the State of Indiana requires that the tax revenue be split 50/50 between the Motor Vehicle Highway Fund and
the MVH Restricted Fund.
202 - Motor
Vehicle Highway
266 - MVH
Restricted Total
2015 Actual $2,135,441 $0 $2,135,441
2016 Actual $2,006,547 $0 $2,006,547
2017 Actual $2,211,731 $0 $2,211,731
2018 Actual $2,152,758 $0 $2,152,758
2019 Actual $1,032,893 $1,032,893 $2,065,786
2020 Actual $1,065,913 $1,065,913 $2,131,826
2021 Actual $1,083,009 $1,083,009 $2,166,018
2022 Actual $964,795 $964,795 $1,929,590
2023 Actual $1,046,526 $1,046,526 $2,093,052
2024 Amended $1,050,000 $1,050,000 $2,100,000
2025 Budget $1,050,000 $1,050,000 $2,100,000
City of South Bend, Indiana 2025 Budget
Page 72
Payment in Lieu of Taxes – $ 5,764,661 – 1.4%
Payment in lieu of tax (PILOT) revenue is received as an internal charge to the City’s Water Works and Wastewater
utility funds. PILOT is computed as the net book value of the capital assets of the utilities multiplied by the property
tax rate. The PILOT revenue collected cannot exceed the amount of property taxes that would have been levied if the
utilities were subject to property taxation.
In 2017, it was decided to revise the calculation of the charge to limit each paying entity to the maximum 3% rate they
would receive should the entity be a tax paying business and that all PILOT charges would be deposited directly into
the General Fund.
Total payment in lieu of tax (PILOT) revenue is as follows:
Investment Earnings – $ 3,755,034 – 0.9%
Interest rates earned on City cash reserves and investments have been between 1% to 2% per year on average. The City
has a custodial investment agreement with a local financial institution to manage its investments in a professional
manner. One of the goals of the investment manager is to increase yields over what a normal certificate of deposit
would pay. Investment earnings increased in 2013-2017 as the City has accumulated additional cash reserves and has
authorized the investment manager to invest a certain percentage of the portfolio in 2-5 year maturities. The City is
limited by state law to only invest in fixed income instruments. 2018 and 2019 saw high returns due to high cash reserves.
In 2020 and 2021, interest earnings fell sharply, partially due to a spend down in cash related to large capital projects
funded by bond proceeds, as well as due to continuing downward pressure on interest rates. Towards the tail-end of
2022 (and continuing into 2023), rising interest rates had a significant upward influence on investment earnings in 2023
and 2024. The City expects rates to be lowered and receive lower investment earnings in 2025.
Total investment earnings revenue is as follows:
General Fund
Parks &
Recreation
College
Football Hall
of Fame
Cumulative
Capital
Development Total
2015 Actual $4,282,212 $884,835 $220,578 $52,191 $5,439,816
2016 Actual $4,620,384 $926,268 $112,116 $53,040 $5,711,808
2017 Actual $6,208,332 $0 $0 $0 $6,208,332
2018 Actual $6,332,487 $0 $0 $0 $6,332,487
2019 Actual $6,340,990 $0 $0 $0 $6,340,990
2020 Actual $6,221,791 $0 $0 $0 $6,221,791
2021 Actual $6,154,321 $0 $0 $0 $6,154,321
2022 Actual $6,079,325 $0 $0 $0 $6,079,325
2023 Actual $6,095,594 $0 $0 $0 $6,095,594
2024 Estimate $6,024,186 $0 $0 $0 $6,024,186
2025 Budget $5,764,661 $0 $0 $0 $5,764,661
Investment
Earnings
2015 Actual $1,769,890
2016 Actual $1,925,350
2017 Actual $1,960,479
2018 Actual $4,353,878
2019 Actual $7,242,765
2020 Actual $2,502,753
2021 Actual $1,377,786
2022Actual $3,893,350
2023 Actual $8,630,640
2024 Amended $5,016,691
2025 Budget $3,755,304
City of South Bend, Indiana 2025 Budget
Page 73
City Administration/IT Allocation – $ 24,577,280 – 6.1%
The General Fund charges an administration fee to all departments to cover a portion of the general and administrative
costs of the Mayor’s Office, City Clerk, Common Council, Controller’s Office, Human Resources, Diversity &
Inclusion, and Legal Department. The costs of these “overhead” departments are paid from the General Fund and
charged back to other funds based on their respective adopted expenditure budgets (City Administration Fee). Prior to
2017, the City administration fee was only allocated to non-general fund departments. However, in an effort to
understand the full cost of service for all departments, this fee was calculated and charged back to all departments
beginning in 2017. The allocations are charged on a monthly basis.
In 2017, IT related costs for all departments were consolidated into a single fund (#279) in order to better understand
the technology costs throughout the City. The IT allocation encompasses 100% of the budgeted expenditures in that
fund. IT functions including 311 Call Center, telephone, GIS and general technology expenditures (IT/Innovation
employees, computer refresh program, etc.) are allocated between the City departments based on various criteria
including number of devices, number of user licenses, departmental specific software, and more. The allocations are
charged monthly and deposited into the IT internal service fund (#279).
Total City Administration/IT Allocation revenue is as follows:
Other Revenue
The City collects a variety of other revenue including hotel/motel tax, certified technology park funding, internal charges
to other City funds (i.e. liability insurance premiums), commercial vehicle excise tax, auto excise tax, cable television
franchise fees, community development block grants, community support from a local university, bond proceeds and
other revenue.
Revenue collection is monitored on a monthly basis and a report of revenue and expenditures is prepared monthly by
the Controller’s Office and distributed to the Mayor, Administration Officials, Department Heads, Directors of
Department Finance, and the Common Council. The monthly financial report is also posted to the City website.
Additionally, the Controller’s Office developed the Comprehensive Revenue Report to provide financial information
on the revenue received, broken down by funds and types. This report is submitted to the Common Council in March
regarding activities for the preceding year, and is available online.
Administration Technology Total
2015 Actual $3,642,955 $0 $3,642,955
2016 Actual $3,824,590 $0 $3,824,590
2017 Actual $4,976,976 $5,167,452 $10,144,428
2018 Actual $5,428,374 $6,788,985 $12,217,359
2019 Actual $6,005,300 $7,991,331 $13,996,631
2020 Actual $7,029,607 $6,656,930 $13,686,537
2021 Actual $8,360,075 $9,129,846 $17,489,921
2022 Actual $9,030,000 $9,620,204 $18,650,204
2023 Actual $9,030,000 $9,990,823 $19,020,823
2024 Amended $9,521,000 $13,100,296 $22,621,296
2025 Budget $9,586,000 $14,991,280 $24,577,280
City of South Bend, Indiana 2025 Budget
Page 74
Detailed Financial Discussion
Capital Expenditures
Capital Budgeting
The City budgets for capital assets using a 5-year forecast, asking each department to consider its capital needs over this
period based upon the expected lives of the equipment and infrastructure. Budgeting for constructed items, such as
infrastructure projects, can be challenging because there are many factors that can change the shape of the cash flows
throughout the project. Delays in construction due to weather are common in Northern Indiana.
All capital items are required to have a payment method assigned to them:
• Cash – Capital items purchased outright with City cash.
• Capital Lease – Capital items purchased with lease proceeds. Typically, capital leases are paid off over a 4 to 5-
year time period. Cash is not impacted as heavily in any particular year.
• Bond Proceeds – Capital projects paid for by proceeds from a bond. Typically, bonds are paid off over the
useful life of the capital project (e.g. 20 years for infrastructure projects) such that cash is not impacted as
heavily in any particular year.
• Contributed Capital – Capital items not purchased with City cash.
The worksheets for the budget include a template to aid fiscal officers in estimating annual principal and interest
payments and these amounts are included in the departments’ debt service principal and interest budget. These
distinctions are necessary since our budget documents are developed with an eye toward the cash balance in each fund.
Analysis is performed throughout the budget process to ensure capital costs are properly incorporated into the budget.
The trends in capital acquisitions by department are reviewed to alert the administration to any unexpected changes in
capital acquisition requests and allow administration to address those changes as needed.
Capitalization Policy
Assets will be capitalized where
• ownership title is held by the City of South Bend,
• the acquisition cost of the item exceeds the City’s capitalization threshold, and
• the item has a useful life in excess of one (1) year.
Asset Category Capitalization Threshold
Land All land is capitalized
Infrastructure $250,000
Buildings & Building Improvements $100,000
Land Improvements $100,000
Intangibles $100,000
Motor Vehicles $ 10,000
Machinery & Equipment $ 10,000
Furniture & Fixtures $ 10,000
City of South Bend, Indiana 2025 Budget
Page 75
Financial Impact of Capital Investment – Initial Investment
Capital Leases are used for routine replacement for larger items with predictable useful lives, such as vehicles.
Typically, capital financed through lease funding is routine and replacement items which do not typically require
additional maintenance costs. Capital leases are paid off over 4 to 5-year time periods.
Cash Purchases are used for smaller routine purchases from funds with adequate cash flow to cover the purchases.
Typical cash purchases include individual replacement vehicles, infrastructure improvements which are routine in nature
or covered by grant funds and smaller land maintenance projects. Typically, capital financed through cash funding is
routine and replacement items which do not typically require additional maintenance costs.
Bond Financing is used for large, one-time or infrequent acquisitions infrastructure improvement and large building
projects. These expenditures are usually made from funds with limited revenue streams and are not expected to require
ongoing financial resources beyond basic maintenance. These purchases are considered carefully to ensure that a) the
funding source can support these expenditures, b) there is an adequate Return on Investment (ROI) for the
expenditures, and c) the ongoing maintenance of the project can be supported either by additional revenue streams
created by the project or by other resources of the City.
Financial Impact of Capital Investment – Ongoing Operational Impact
Most capital purchases by the City are not expected to have a significant impact on the ongoing operating budget.
Generally, this is because the additional maintenance costs associated with capital assets is offset by improvements in
assets that therefore require less maintenance. For example, many new park projects will require additional maintenance
(for example, the expansion of an existing park grounds, which requires more frequent mowing, watering, etc.).
However, the improvements which will require more maintenance will be offset by the improvements which will require
less maintenance (for example, the replacement of an old building). As another example, data shows that 60% of
ongoing vehicle maintenance and repair costs are driven by only 10% of the vehicles. Replacing these older vehicles
reduces the overall maintenance costs of the fleet, thereby offsetting the cost of the replacement.
However, there are several that will have an impact, and that impact may be positive (i.e. a reduction in operational cost
through automation, efficiencies, etc.) or negative (i.e. an increase in operational cost due to additional assets requiring
ongoing maintenance).
• Example of positive impact to operating budget from capital expenditures
o The purchase of certain CNG vehicles for Public Works and Public Safety is expected to result in
reduced fuel costs, but the actual benefit is difficult to quantify. There are no anticipated changes in
City personnel due to these capital expenditures. Certain Information Technology purchases like the
computer refresh program will lead to employee time savings and productivity improvement.
• Example of negative impact to operating budget from capital expenditures
o The renovation of the City’s Martin Luther King Center into a new “Dream Center” will drastically
increase the service offerings and attendance at that community center. This increased level of service
will require increased operational costs, such as additional staff hours, utility costs, and supply cost.
This increase is partially offset by improvements in the purchase and installation of energy-efficient
components in the new building.
Each individual capital project is assessed separately for operational impact, and significant operational impacts are built
into the operational five-year budget forecasts. Although not presented separately, these impacts are taken into account
in the numbers presented in the fund information schedules and the five-year operational forecasts in each fund.
The following pages detail the capital outlays anticipated in detail by department.
City of South Bend, Indiana 2025 Budget
Page 76
Capital Improvement Plan Summary
2025 Budget
04 - Administration & Finance 298,730
457 - Central Services Capital 298,730
06 - Public Works 28,691,429
500 - Engineering 1,078
503 - Streets 3,031,869
506 - Local Roads & Streets 3,390,892
509 - Sewers 1,542,670
512 - Solid Waste 46,400
514 - Wastewater 8,100,000
515 - Organic Resources 720,000
517 - Storm Sewer 1,100,000
620 - WW Capital 10,758,520
08 - Police Department 3,242,410
080 - Police General 3,202,410
085 - Police Programs and Grants 40,000
088 - Police Other -
09 - Fire Department 1,807,708
098 - Fire Other 1,807,708
10 - Community Investment 490,585
060 - Building Dept 89,743
100 - Neighborhood Services & Enforcement 337,908
105 - Animal Resource Center 62,934
121 - Redevelopment Commission -
128 - Planning -
11 - Venues, Parks & Arts 1,782,137
201 - Park Maintenance 779,951
220 - Golf Courses 717,128
273 - Park Capital 100,000
290 - Potawatomi Zoo 100,000
297 - CC Capital 35,058
461 - Parking General Operations 50,000
Grand Total 36,312,999
By Department / Subdivision
2025 Budget
Buildings & Building Improvements 1,613,896
Land & Land Improvements 344,298
Machinery & Equipment 3,033,328
Utilities & Infrastructure 22,836,569
Vehicles 8,484,908
Grand Total 36,312,999
By Capital Type
2025 Budget
Bond 7,673,000
Capital Lease 8,169,128
Cash 20,470,871
Grand Total 36,312,999
By Funding Source
City of South Bend, Indiana 2025 Budget
Page 77
Capital Improvement Plan Detail
The table below lists planned capital investment by department. The timeframes are approximate and subject to change.
Details by Subdivision
2025 Budget
060 - Building Dept 89,743
(2) SUV w/CNG or Hybrid 80,000
Fuel Site Project 9,743
080 - Police General 3,202,410
34 police cars at $74000 each 2,516,000
Fuel Project 426,410
Bomb Bunker 200,000
(2) Undercover cars 60,000
085 - Police Programs and Grants 40,000
Bomb Suit 40,000
098 - Fire Other 1,807,708
(2) Pumper Fire Truck 675,000
New Station Design 250,000
(1) Medic (Ambulance) - Rebuild 225,000
Cardiac Monitors 200,000
Building Improv - Roofs/Parking Lots 150,000
Building Improv - Fuel Project 112,708
Personnel Equipment 75,000
Specialty Team Equipment 75,000
(1) Mid-Size Sedan Hybrid 45,000
100 - Neighborhood Services & Enforcement 337,908
(1) NEAT Crew - Dump Truck 190,000
(3) Code - Truck 4x4 126,000
Fuel Site Project 21,908
105 - Animal Resource Center 62,934
SBARC Van Cages 40,000
Fuel Site Project 22,934
201 - Park Maintenance 779,951
High Ranger 4x4 70ft front winch 450,000
Skid Steer 115,000
Fuel Sites Replacement Project 99,951
Pickup Truck - Custodians 50,000
Pickup Truck 50,000
Leaf Blower, Stand Up 15,000
220 - Golf Courses 717,128
Elbel Mowers: 3150-Q Greensmower $45,4000; 3150-Q Tee Mower $44,350;
4500 Rough Mower $94,902; 3575 Fairway Mower $73,746 258,128
Erskine Equipment: Sprayer $90K; Sidewinder Rough Mower $50K; Lastec
Rough Mower $20K; Rough Mower Outfront Deck $25K; Tractor 40hp $65K 250,000
Studebaker Mowers: Lastec Rough Mower $20K; Fairway Mower $40K; Carryall
Golf Cart $15K; Rough Mower $25K 100,000
Golf Carts x3 45,000
Kubota with Plow 32,000
Snow Mover 32,000
City of South Bend, Indiana 2025 Budget
Page 78
Details by Subdivision
2025 Budget
273 - Park Capital 100,000
$100k athletic court improvements 100,000
290 - Potawatomi Zoo 100,000
"Additional capital" pledged to Potowatomi Zoo 100,000
297 - CC Capital 35,058
Various projects to repair and maintain the existing capital as needed 35,000
Fuel Sites Replacement Project - per Central Services 58
457 - Central Services Capital 298,730
Fence, overhead heaters, exhaust system repairs, hoist repairs, garage doors and
misc replacements. 135,000
C.S. Paving 90,000
Vertical Real Estate Maintenance & Inspection 66,530
Fuel site replacement project 3,700
Service Monitor Upgrade 3,500
461 - Parking General Operations 50,000
UTV w/Cab 50,000
500 - Engineering 1,078
Fuel Site Project 1,078
503 - Streets 3,031,869
(2) Tandem Axle Dump Truck w/Leaf Box 680,000
(1) - Paint Truck 600,000
(1) 5-Yard Front End Loader w/Quick Connect Grapple Bucket 450,000
(4) - Leaf Vacs 300,000
Upgrade to Salt Dome 200,000
(1) Skid Loader w/Trailer & Attachments w/Remote Control 200,000
(3) 3/4-Ton Pickup 4WD, Standard Cab, V-plow 195,000
(2) Asphalt Hot Box - Replace 206HB, 209HB 160,000
(1) F-550 4x4Utility Truck w/Cage 150,000
3 - Fuel Site Upgrades (Central Svcs) 96,869
506 - Local Roads & Streets 3,390,892
Match for CCG from INDOT 3,000,000
Traffic Calming 250,000
Flashing Beacon 140,892
509 - Sewers 1,542,670
(1) Combination Sewer Cleaning Machine (Vac-Sewer) 700,000
(1) Street Sweepers 400,000
1 - Back Hoe 265,000
2025: Three Fuel Site Upgrades (Central Svcs) 102,670
2025 (1) 3/4 Ton Pick Up Truck - Crew Cab, 4 WD 75,000
512 - Solid Waste 46,400
Fuel Site Project 46,400
514 - Wastewater 8,100,000
2025 CSO Tank Design $3.25M; Other Improvement Designs $250K: TEK/IN Kote
Design 500K 4,000,000
2025 WWTP Sage Road $2.5M; 2026 Edison Lift Station 2,500,000
2025 Hydrolic Improvements $1.1M; 2026 Beck's Lake 1,100,000
2025 CSO 35 outfall; Headwoorks Bldg Office Space 500,000
City of South Bend, Indiana 2025 Budget
Page 79
Details by Subdivision
2025 Budget
515 - Organic Resources 720,000
(1) 3/4 Ton Pickup 4WD w/ plow s/b $70K 720,000
517 - Storm Sewer 1,100,000
2023 Storm Sewer Project: Johnson & Fellows Drainage, Royal Oaks Drainage,
Bercliff Estates Storm Sewer, and Garland Circle Drainage Swale 900,000
2025 Professional services (design) for Storm Sewer Project: Johnson & Fellows
Drainage, Royal Oaks Drainage, Bercliff Estates Storm Sewer, and Garland Circle
Drainage Swale
200,000
620 - WW Capital 10,758,520
2025 Edison, North, (see Capital Plan for 2025 and 2026) 7,673,000
2025 Distribution System Improvements: Winterbury Booster Station $640,000;
Lathrop Distribution Main - Portage to Bendix $900,000; Water Main
Extensions/Replacements $300,000.
1,840,000
2025 Water Meter Replacement 500,000
(1) Front End Loader (trade-in for backhoe) 219,000
2025 Hydrant and Valve Replacement 200,000
(2) Mini Cargo Van w/CNG 104,000
(2) Mid Size Car w/CNG 84,000
(1) Pickup Truck 4WD w/Plow w/CNG 68,000
Fuel Site Project 45,520
(1) Zero Turn Mower 13,000
(1) Utility Trailer for mower (For 566) 6,000
(1) Lawn Mower Trailer 6,000
Grand Total 36,312,999
City of South Bend, Indiana 2025 Budget
Page 80
Howard Park Ice Trail & Event Center
City of South Bend, Indiana 2025 Budget
Page 81
Detailed Financial Discussion
Debt
Summary of Considerations for Incurring Debt Obligations
1. Debt management will provide for the protection and maintenance of the City's AA bond rating, the maintenance
of adequate debt service reserves, compliance with debt covenant provisions, and appropriate disclosure to
investors, underwriters, and rating agencies.
2. The City's compliance officer is the City Controller. Compliance monitoring will be performed annually.
3. The term of any City debt issue, including lease-purchases, shall not exceed the useful life of the assets being
acquired by the debt issue.
4. All debt issuance shall comply with federal, State and City requirements. All IRS regulations in regard to post-
issuance tax compliance will be followed.
5. The City shall maintain an ongoing performance monitoring system of the various outstanding bond
indebtedness. This is particularly important as funds borrowed for a project today are not available to fund other
projects tomorrow and funds committed for debt service payments today are not available to fund operations in
the future.
6. The City shall maintain all spending records related to bond issuance until at least three years after the final
maturity is redeemed.
7. The City will maintain good, ongoing communication with bond rating agencies about its financial condition.
The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement).
8. Accompanying each debt issue will be an assessment of the City's capacity to repay the debt. The assessment will
address the effects on the current operating budget, as well as identify the resources that will be utilized to repay
the debt.
9. Long-term borrowing will not be used to finance current operations or normal maintenance and will only be
considered for significant capital and infrastructure improvements.
10. The City will try to keep the average maturity of general obligation bonds at or below twenty years.
11. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used
due to market volatility or the use of an unusual or complex financing or security structure.
12. The City will not issue tax or revenue anticipation notes.
13. The City will strive to maintain a reliance on pay-go financing for its capital improvements, whenever possible.
14. The City will follow the general debt limits as stated by Indiana law, which mandates a 2% debt limit on net
assessed valuation for certain type of general obligation and other debt.
15. The city will report all debt to the Indiana Department of Local Government Finance (DLGF) using its Gateway
Reporting program.
16. The City will make all continuing bond disclosures required using the MSRB Electronic Municipal Market Access
(EMMA) portal in a timely manner.
The following pages present a summary of the City of South Bend’s current debt position and relationship to legal debt
margin (debt limit).
City of South Bend, Indiana 2025 Budget
Page 82
Legal Debt Margin (Debt Limit)
As established per the Constitution of the State of Indiana and the Indiana Code, the City of South Bend may not
exceed 2% (percent) of 1/3 (one-third) of the net assessed value (AV) of the City within the municipal boundaries.
Both the City of South Bend (Civil City) and the South Bend Redevelopment District are subject to this limit.
This limit is only applicable to general obligation bonds, Economic Development Income Tax revenue bonds, tax
revenue notes, and certain other types of indebtedness. This limit is not applicable to revenue bonds (except bonds paid
from Economic Development Income Tax). In practice, most debt incurred by South Bend is neither general obligation
debt nor debt secured with income tax revenue. This means that most debt incurred by South Bend is not subject to
this limitation.
Net Assessed Valuation (2024 Pay 2025) of Taxable Property in South Bend 4,116,360,102$
Debt Limit: 2% of one third thereof 27,442,401
Civil City
Less: Outstanding Principal of Bonds Subject to Limitation
Economic Development Income Tax Bonds of 2015 (Parks Bond)(3,600,000)
Economic Development Income Tax Bonds of 2018 (Zoo Bond)(2,410,000)
General Obligation Bonds, Series 2018 (Fire Station #9)(3,755,000)
Issuance Margin Available 17,677,401$
Percentage of Debt Limit Used 35.6%
Park District
Less: Outstanding Principal of Bonds Subject to Limitation
2017 Parks District Bonds, Series A-K (8,760,000)
Issuance Margin Available 18,682,401$
Percentage of Debt Limit Used 31.9%
Redevelopment District
Less: Outstanding Principal of Bonds Subject to Limitation
Redevelopment District Bonds of 2018 (TIF Parks Bond)(7,385,000)
Issuance Margin Available 20,057,401$
Percentage of Debt Limit Used 26.9%
Estimated Calculation of Debt Limitations (12/31/2024)
2020 2021 2022 2023 2024
Audited Audited Audited Audited Unaudited
Debt Limit $18,176,894 $19,245,665 $20,189,484 $23,747,545 27,442,401$
Civil City
Total Net Debt Applicable to Limit 12,315,000 11,710,000 11,080,000 10,565,000 9,785,000
Debt Margin 5,861,894 7,535,665 9,109,484 13,182,545 17,677,401
Percentage of Debt Limit 67.75%60.84%54.88%44.49%35.58%
Park District
Total Net Debt Applicable to Limit 12,170,000 11,345,000 10,515,000 9,650,000 8,760,000
Debt Margin 6,006,894 7,900,665 9,674,484 14,097,545 18,682,401
Percentage of Debt Limit 66.95%58.95%52.08%40.64%31.92%
Redevelopment District
Total Net Debt Applicable to Limit 10,725,000 9,570,000 8,865,000 8,140,000 7,385,000
Debt Margin 7,451,894 9,675,665 11,324,484 15,607,545 20,057,401
Percentage of Debt Limit 59.00%49.73%43.91%34.28%26.91%
City of South Bend, Indiana 2025 Budget
Page 83
Debt by Fund Original Debt 2024 2025 2026 2027 2028 2029-2033 2034-2038 2039-2043 2044-2049
TIF Funds 149,075,000 12,057,516 9,069,653 8,626,965 8,450,715 8,467,249 37,868,296 19,946,696 - -
324 - TIF - River West Development Area 88,075,000 7,647,910 4,644,921 4,209,609 4,031,834 4,047,634 16,163,668 7,119,196 - -
436 - TIF - River East Residential (NE Res)61,000,000 4,409,606 4,424,731 4,417,356 4,418,881 4,419,616 21,704,628 12,827,500 - -
Public Works 152,926,151 10,951,148 11,194,332 8,340,217 11,608,279 7,684,905 27,399,279 15,248,764 15,244,059 3,410,787
611 - Solid Waste Capital 6,836,494 1,147,483 1,312,634 1,235,404 915,221 616,675 241,410 - - -
625 - Water Works Sinking (Debt Service)29,454,657 1,402,893 1,473,293 1,480,700 5,054,678 1,454,486 5,504,476 3,610,289 3,608,571 1,084,118
649 - Sewage Sinking (Debt Service)116,635,000 8,400,772 8,408,405 5,624,113 5,638,380 5,613,744 21,653,394 11,638,475 11,635,488 2,326,669
General Plus Funds 34,063,635 3,612,083 4,114,913 3,654,736 3,147,212 2,777,723 8,052,088 3,235,057 - -
101 - General Fund 6,748,500 939,370 1,479,359 1,479,359 1,479,359 1,279,669 539,990 - - -
404 - Local Income Tax - Certified Shares 8,002,438 1,138,217 1,138,217 672,332 172,323 - - - - -
408 - Local Income Tax - Economic Development 19,312,697 1,534,496 1,497,336 1,503,044 1,495,530 1,498,054 7,512,098 3,235,057 - -
Other Funds 166,602,855 8,747,868 14,044,627 14,518,347 13,842,639 13,062,112 62,086,090 50,397,219 22,881,492 2,699,206
201 - Parks & Recreation 2,261,083 454,735 471,696 448,153 311,942 175,731 90,440 - - -
202 - Motor Vehicle Highway 8,568,595 1,521,733 1,795,914 1,429,545 1,160,722 830,185 292,984 - - -
224 - Central Services Capital 40,000 4,245 - - - - - - - -
230 - Code Enforcement Fund 1,347,000 262,366 286,795 270,319 169,335 91,190 32,920 - - -
266 - MVH Restricted Fund 888,007 187,529 187,529 187,529 93,765 - - - - -
279 - IT / Innovation / 311 Call Center 3,252,933 758,647 682,245 319,162 168,677 83,040 - - - -
287 - Fire Department Capital 15,815,000 1,389,225 1,390,137 1,053,215 866,228 570,404 2,137,076 - - -
312 - 2017 Parks Bond Debt Service 14,075,000 1,177,990 1,181,215 1,173,390 1,179,890 1,175,490 5,321,120 - - -
350 - 2018 Fire Station #9 Bond Debt Service 5,045,000 341,331 344,656 342,756 340,631 348,356 1,713,166 1,548,094 - -
406 - Cumulative Capital Development 457,340 48,541 - - - - - - - -
433 - Redevelopment General 12,110,000 750,388 755,513 755,013 750,138 758,713 3,762,691 3,762,000 3,193,244 942,656
456 - 2023A RDA Bonds 29,155,000 1,457,750 1,987,750 2,745,125 2,862,125 2,968,375 16,591,750 13,219,750 842,875 -
457 - 2024B RDA Bonds 24,480,000 - 1,505,740 1,888,596 2,045,278 2,172,048 13,630,118 14,273,288 1,257,048 -
458 - 2024A RDA Bonds 44,860,000 - 3,066,682 3,521,488 3,514,613 3,514,113 17,599,938 17,594,088 17,588,325 1,756,550
600 - Consolidated Building Fund 80,000 - - - - - - - - -
672 - Century Center Energy Conservation Debt Svc 4,167,897 393,388 388,754 384,057 379,296 374,469 913,888 - - -
Grand Total 502,667,641 35,368,615 38,423,525 35,140,265 37,048,845 31,991,990 135,405,752 88,827,737 38,125,551 6,109,994
Note: Does not include interfund loans.
Debt Summary - Principal & Interest Payments (2024 through 2049)
5-Year Periods
TIF Funds
30%
Public Works30%
General Plus Funds
7%
Other Funds
33%
Original Debt by Fund Type
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
2024 2025 2026 2027 2028MillionsPrincipal & Interest Payments
Other Funds
General Plus
Funds
Public Works
TIF Funds
City of South Bend, Indiana 2025 Budget
Page 84
Debt by Purpose Original Debt 2024 2025 2026 2027 2028 2029-2033 2034-2038 2039-2043 2044-2049
Capital Leases 40,627,112 7,446,462 8,337,986 6,683,527 4,926,929 3,232,744 1,197,743 - - -
Economic Development 238,085,278 12,521,691 14,639,050 15,794,798 15,904,331 16,133,385 81,228,076 65,033,821 19,688,248 1,756,550
2011 Airport Development Area TIF Bonds 14,420,000 1,091,080 - - - - - - - -
2011 Downtown Central Develop. Area TIF Bonds 19,795,000 1,917,280 - - - - - - - -
2013 Century Center Special Tax Bonds 4,655,000 384,975 387,563 163,000 - - - - - -
2015 Eddy St Commons Parking Garage Bonds 36,000,000 2,468,231 2,469,606 2,466,106 2,468,256 2,467,241 11,093,003 - - -
2015 Smart Streets Bonds 25,000,000 1,704,785 1,710,844 1,705,819 1,709,819 1,707,694 8,538,756 5,978,006 - -
2017 Eddy St Commons Phase II Bonds 25,000,000 1,941,375 1,955,125 1,951,250 1,950,625 1,952,375 10,611,625 12,827,500 - -
2019 South Shore Double Tracking Bonds 7,985,000 1,033,625 1,030,125 1,030,000 1,032,625 1,028,125 1,544,000 - - -
2020 Library Bonds 4,225,000 322,590 325,615 323,415 320,990 323,415 1,618,886 1,141,190 - -
2023 Neigborhood Bonds 29,155,000 1,457,750 1,987,750 2,745,125 2,862,125 2,968,375 16,591,750 13,219,750 842,875 -
2024 Four Winds Field 44,860,000 - 3,066,682 3,521,488 3,514,613 3,514,113 17,599,938 17,594,088 17,588,325 1,756,550
2024 Madison Lifestyle District 24,480,000 - 1,505,740 1,888,596 2,045,278 2,172,048 13,630,118 14,273,288 1,257,048 -
Other 2,510,278 200,000 200,000 - - - - - - -
Park Bonds 31,675,000 2,539,946 2,553,021 2,533,996 2,523,646 2,541,071 11,716,248 984,875 - -
2015 Park Bonds 5,605,000 368,381 381,031 373,231 375,356 377,181 1,933,103 984,875 - -
2017 Park Bonds 14,075,000 1,177,990 1,181,215 1,173,390 1,179,890 1,175,490 5,321,120 - - -
2018 TIF Park Bonds 11,995,000 993,575 990,775 987,375 968,400 988,400 4,462,025 - - -
Building Projects 38,580,594 2,416,551 2,367,870 2,376,431 2,357,181 2,376,360 10,900,465 5,622,551 3,193,244 942,656
2013 Fire Station #5 & Training Tower Bonds 11,160,000 405,630 406,543 411,493 410,643 414,149 2,137,076 - - -
2014 PSAP Center Bonds 2,657,697 199,315 154,405 155,363 154,724 155,298 769,020 153,582 - -
2015 Century Center Solar Panels 4,167,897 393,388 388,754 384,057 379,296 374,469 913,888 - - -
2018 Fire Station #9 Bonds 5,045,000 341,331 344,656 342,756 340,631 348,356 1,713,166 1,548,094 - -
2018 Zoo Bonds 3,440,000 326,500 318,000 327,750 321,750 325,375 1,604,625 158,875 - -
2022 MPAC Bonds 6,395,000 373,125 377,350 376,350 375,125 378,750 1,880,700 1,884,675 1,877,644 942,656
2022 Zoo Bonds 5,715,000 377,263 378,163 378,663 375,013 379,963 1,881,991 1,877,325 1,315,600 -
Streets Infrastructure 7,610,000 640,300 643,900 646,700 643,700 640,200 3,205,350 1,937,725 - -
Wastewater/Sewer Infrastructure 116,635,000 8,400,772 8,408,405 5,624,113 5,638,380 5,613,744 21,653,394 11,638,475 11,635,488 2,326,669
Water Works Infrastructure 29,454,657 1,402,893 1,473,293 1,480,700 5,054,678 1,454,486 5,504,476 3,610,289 3,608,571 1,084,118
Grand Total 502,667,641 35,368,615 38,423,525 35,140,265 37,048,845 31,991,990 135,405,752 88,827,737 38,125,551 6,109,994
Note: Does not include interfund loans.
5-Year Periods
Debt Summary - Principal & Interest Payments (2024 through 2049)
Wastewater/Sewer
Infrastructure
23%
Economic
Development47%
Capital Leases8%
Building Projects
8%
Water Works
Infrastructu…
Park Bonds
6%
Streets
Infrastructure
2%
Original Debt by Purpose
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
2024 2025 2026 2027 2028MillionsPrincipal & Interest Payments
Streets Infrastructure
Park Bonds
Water Works
Infrastructure
Building Projects
Capital Leases
Economic Development
Wastewater/Sewer
Infrastructure
City of South Bend, Indiana 2025 Budget
Page 85
Principal Balance by Fund 12/31/2023 12/31/2024 12/31/2025 12/31/2026 12/31/2027 12/31/2028 12/31/2029 12/31/2030 12/31/2031 12/31/2032
TIF Funds 82,711,197 73,847,742 67,605,000 61,555,000 55,425,000 49,065,000 42,470,000 36,155,000 30,125,000 23,875,000
324 - TIF - River West Development Area 40,121,197 33,817,742 30,280,000 27,055,000 23,870,000 20,580,000 17,160,000 14,150,000 11,560,000 8,890,000
436 - TIF - River East Residential (NE Res)42,590,000 40,030,000 37,325,000 34,500,000 31,555,000 28,485,000 25,310,000 22,005,000 18,565,000 14,985,000
Public Works 75,927,973 84,032,814 74,986,807 68,550,331 58,644,056 52,466,961 46,632,000 41,347,000 36,323,000 32,476,000
611 - Solid Waste Capital 2,882,456 4,010,670 2,826,925 1,684,630 826,485 236,502 - - - -
625 - Water Works Sinking (Debt Service)7,745,517 21,302,144 20,174,882 18,996,701 14,197,571 12,957,459 11,649,000 10,809,000 9,814,000 8,797,000
649 - Sewage Sinking (Debt Service)65,300,000 58,720,000 51,985,000 47,869,000 43,620,000 39,273,000 34,983,000 30,538,000 26,509,000 23,679,000
General Plus Funds 19,293,600 21,253,353 17,885,885 14,873,381 12,263,707 9,923,465 8,233,172 7,022,537 5,757,547 4,448,203
101 - General Fund 1,634,321 5,686,992 4,427,531 3,116,206 1,750,878 529,013 - - - -
404 - Local Income Tax - Certified Shares 3,037,133 1,941,622 830,381 170,322 - - - - - -
408 - Local Income Tax - Economic Development 14,622,146 13,624,738 12,627,973 11,586,853 10,512,830 9,394,452 8,233,172 7,022,537 5,757,547 4,448,203
Other Funds 71,328,862 138,422,732 130,765,787 122,002,220 113,558,745 105,548,620 97,945,843 89,811,508 81,025,000 72,250,000
201 - Parks & Recreation 1,283,044 1,376,506 953,573 540,421 249,907 86,340 - - - -
202 - Motor Vehicle Highway 3,855,197 5,107,649 3,477,912 2,168,354 1,083,259 287,028 - - - -
224 - Central Services Capital 4,198 - - - - - - - - -
230 - Code Enforcement Fund 743,318 798,649 534,704 280,198 119,665 32,250 - - - -
266 - MVH Restricted Fund 626,573 452,747 274,814 92,676 - - - - - -
279 - IT / Innovation / 311 Call Center 1,543,600 1,144,402 521,230 231,249 74,376 - - - - -
287 - Fire Department Capital 6,486,309 5,298,465 4,079,800 3,167,532 2,413,276 1,930,000 1,580,000 1,215,000 830,000 425,000
312 - 2017 Parks Bond Debt Service 9,650,000 8,760,000 7,840,000 6,900,000 5,925,000 4,925,000 3,880,000 2,815,000 1,710,000 580,000
350 - 2018 Fire Station #9 Bond Debt Service 3,975,000 3,755,000 3,525,000 3,290,000 3,050,000 2,795,000 2,540,000 2,275,000 2,000,000 1,720,000
406 - Cumulative Capital Development 47,993 - - - - - - - - -
433 - Redevelopment General 11,480,000 11,065,000 10,630,000 10,180,000 9,720,000 9,240,000 8,755,000 8,255,000 7,745,000 7,220,000
456 - 2023A RDA Bonds 29,155,000 29,155,000 28,625,000 27,295,000 25,780,000 24,080,000 22,205,000 19,940,000 17,410,000 14,875,000
457 - 2024B RDA Bonds - 24,480,000 24,320,000 23,715,000 22,920,000 21,955,000 20,870,000 19,395,000 17,535,000 15,675,000
458 - 2024A RDA Bonds - 44,860,000 44,130,000 42,610,000 41,020,000 39,350,000 37,590,000 35,740,000 33,795,000 31,755,000
600 - Consolidated Building Fund - - - - - - - - - -
672 - Century Center Energy Conservation Debt Svc 2,478,630 2,169,315 1,853,754 1,531,790 1,203,261 868,002 525,843 176,508 - -
Grand Total 249,261,631 317,556,641 291,243,479 266,980,931 239,891,508 217,004,046 195,281,014 174,336,045 153,230,547 133,049,203
Principal Balance by Purpose 12/31/2023 12/31/2024 12/31/2025 12/31/2026 12/31/2027 12/31/2028 12/31/2029 12/31/2030 12/31/2031 12/31/2032
Capital Leases 18,694,142 22,647,702 15,046,871 8,876,588 4,257,847 1,171,133 - - - -
Economic Development 103,726,197 164,957,742 158,070,000 149,360,000 140,155,000 130,305,000 119,865,000 108,860,000 97,420,000 85,690,000
2011 Airport Development Area TIF Bonds 1,050,000 - - - - - - - - -
2011 Downtown Central Develop. Area TIF Bonds 1,845,000 - - - - - - - - -
2013 Century Center Special Tax Bonds 895,000 535,000 160,000 - - - - - - -
2015 Eddy St Commons Parking Garage Bonds 19,765,000 18,015,000 16,175,000 14,255,000 12,260,000 10,190,000 8,060,000 5,855,000 3,570,000 1,210,000
2015 Smart Streets Bonds 18,450,000 17,330,000 16,170,000 14,980,000 13,750,000 12,485,000 11,180,000 9,840,000 8,455,000 7,025,000
2017 Eddy St Commons Phase II Bonds 22,825,000 22,015,000 21,150,000 20,245,000 19,295,000 18,295,000 17,250,000 16,150,000 14,995,000 13,775,000
2019 South Shore Double Tracking Bonds 5,660,000 4,900,000 4,105,000 3,270,000 2,390,000 1,470,000 500,000 - - -
2020 Library Bonds 3,705,000 3,475,000 3,235,000 2,990,000 2,740,000 2,480,000 2,210,000 1,940,000 1,660,000 1,375,000
2023 Neigborhood Bonds 29,155,000 29,155,000 28,625,000 27,295,000 25,780,000 24,080,000 22,205,000 19,940,000 17,410,000 14,875,000
2024 Four Winds Field - 44,860,000 44,130,000 42,610,000 41,020,000 39,350,000 37,590,000 35,740,000 33,795,000 31,755,000
2024 Madison Lifestyle District - 24,480,000 24,320,000 23,715,000 22,920,000 21,955,000 20,870,000 19,395,000 17,535,000 15,675,000
Other 376,197 192,742 - - - - - - - -
Park Bonds 21,630,000 19,745,000 17,790,000 15,795,000 13,725,000 11,600,000 9,385,000 7,115,000 4,765,000 2,350,000
2015 Park Bonds 3,840,000 3,600,000 3,340,000 3,080,000 2,810,000 2,530,000 2,235,000 1,930,000 1,610,000 1,280,000
2017 Park Bonds 9,650,000 8,760,000 7,840,000 6,900,000 5,925,000 4,925,000 3,880,000 2,815,000 1,710,000 580,000
2018 TIF Park Bonds 8,140,000 7,385,000 6,610,000 5,815,000 4,990,000 4,145,000 3,270,000 2,370,000 1,445,000 490,000
Building Projects 25,440,776 23,864,053 22,281,727 20,633,643 18,946,091 17,182,454 15,379,014 13,509,045 11,752,547 10,118,203
2012 Fire Station/Police Dept Renovations Bonds - - - - - - - - - -
2013 Fire Station #5 & Training Tower Bonds 3,450,000 3,170,000 2,880,000 2,575,000 2,260,000 1,930,000 1,580,000 1,215,000 830,000 425,000
2014 PSAP Center Bonds 1,447,146 1,294,738 1,182,973 1,066,853 947,830 824,452 698,172 567,537 432,547 293,203
2015 Century Center Solar Panels 2,478,630 2,169,315 1,853,754 1,531,790 1,203,261 868,002 525,843 176,508 - -
2018 Fire Station #9 Bonds 3,975,000 3,755,000 3,525,000 3,290,000 3,050,000 2,795,000 2,540,000 2,275,000 2,000,000 1,720,000
2018 Zoo Bonds 2,610,000 2,410,000 2,210,000 1,990,000 1,765,000 1,525,000 1,280,000 1,020,000 745,000 460,000
2022 MPAC Bonds 6,100,000 5,910,000 5,710,000 5,505,000 5,295,000 5,075,000 4,850,000 4,620,000 4,380,000 4,135,000
2022 Zoo Bonds 5,380,000 5,155,000 4,920,000 4,675,000 4,425,000 4,165,000 3,905,000 3,635,000 3,365,000 3,085,000
Streets Infrastructure 6,725,000 6,320,000 5,895,000 5,450,000 4,990,000 4,515,000 4,020,000 3,505,000 2,970,000 2,415,000
Wastewater/Sewer Infrastructure 65,300,000 58,720,000 51,985,000 47,869,000 43,620,000 39,273,000 34,983,000 30,538,000 26,509,000 23,679,000
Water Works Infrastructure 7,745,517 21,302,144 20,174,882 18,996,701 14,197,571 12,957,459 11,649,000 10,809,000 9,814,000 8,797,000
Grand Total 249,261,631 317,556,641 291,243,479 266,980,931 239,891,508 217,004,046 195,281,014 174,336,045 153,230,547 133,049,203
Note: Does not include interfund loans.
Debt Summary - Principal Balance (December 31, 2023 through 2032)
City of South Bend, Indiana 2025 Budget
Page 86
Detailed Financial Discussion
Personnel
2025 Budget - Full Time Positions
by Department 2025 Budget % of Total
08 - Police Department 306 24.9%
06 - Public Works 278 22.6%
09 - Fire Department 260 21.2%
11 - Venues, Parks & Arts 126 10.3%
10 - Community Investment 94 7.7%
04 - Administration & Finance 80 6.5%
07 - Innovation & Technology 47 3.8%
05 - Legal Department 13 1.1%
03 - Common Council 11 0.9%
01 - Mayor's Office 9 0.7%
02 - City Clerk 4 0.3%
Grand Total 1,228 100%
City of South Bend, Indiana 2025 Budget
Page 87
Personnel Budget Summary
Full Time Positions by Fund and Subdivision
2023
Budget
2024
Budget
2025
Budget
2024-25
Net
Change
Notes
101 - General Fund 647 663 672 9
010 - Mayor 8 8 8 -
012 - Community Police Review Office 1 1 1 -
020 - City Clerk 4 4 4 -
030 - Common Council 9 11 11 -
041 - Finance 22 23 24 1 (A)
042 - Human Resources 7 7 7 -
043 - Diversity & Inclusion 3 3 3 -
044 - Human Rights General 4 5 6 1 (B)
050 - Legal Dept 13 13 13 -
080 - Police General 279 293 299 6 (D)
083 - Crime Lab 7 7 7 -
090 - Fire General 259 256 256 -
092 - EMS 4 4 4 -
500 - Engineering 27 28 29 1 (C)
201 - Parks & Recreation 97 103 111 8
011 - Community Initiatives 6 8 8 -
200 - Park Administration 5 5 4 (1) (E)
201 - Park Maintenance 44 44 44 - (F), (G), (H)
206 - Visitor Experience - - 13 13 (F), (I), (L), (N)
220 - Golf Courses 9 9 9 -
230 - Recreation 13 11 7 (4) (I), (J)
231 - Development & Promotions 6 10 10 - (J), (K)
237 - General Community Programming 14 16 16 - (L), (M)
202 - Motor Vehicle Highway 63 63 65 2
503 - Streets 55 55 57 2 (A), (O)
505 - Curb & Sidewalk 8 8 8 -
211 - Dept of Community Investment Operating 30 30 30 -
120 - Community Investment 26 26 26 -
124 - Historic Preservation 2 2 2 -
132 - Sustainability 2 2 2 -
222 - Central Services 38 39 38 (1)
450 - Equipment Services 31 31 30 (1) (P), (Q), (R)
453 - Radio Shop 3 3 3 -
454 - Building Maintenance 3 4 3 (1) (P)
455 - Facilities Management 1 1 2 1 (S)
230 - Code Enforcement Fund 45 48 47 (1)
100 - Neighborhood Services & Enforcement 36 38 37 (1) (T), (U)
105 - Animal Resource Center 9 10 10 -
258 - Human Rights Federal Grants 2 2 2 -
045 - Human Rights - EEOC 1 1 1 -
046 - Human Rights - HUD 1 1 1 -
279 - IT / Innovation / 311 Call Center 34 47 47 -
070 - 311 Call Center 8 15 15 -
071 - Information Technology 26 32 32 -
City of South Bend, Indiana 2025 Budget
Page 88
Notes: Changes from 2024 to 2025
(A) Transfer of 1 'Director of Department Finance' from Streets to Finance to align with budget location of comparable
positions.
(B) Addition of 1 'Investigator II' to conduct case research and interviews.
(C) Addition of 1 'Project Inspector' to oversee Water and Wastewater capital bond projects.
(D) Addition of 5 'Patrolman 1st Class' and 1 'Financial Specialist III'.
(E) Reduction of 1 'Deputy Director' position.
(F) Transfer of 5 positions from Park Maintenance to Visitor Experience: 3 'Group Leader Custodian' and 2 'Superintendent
III'.
(G) Reduction of 1 'Financial Specialist III' .
(H) Addition of 6 positions: 1 'Group Leader Custodian', 1 'Administrative Assistant I', 1 'Executive Assistant', 1 'General
Laborer', 1 'Job Leader', and 1 'Horticulturalist'.
(I) Transfer of 3 positions from Recreation to Visitor Experience: 1 'Head Custodian', 1 'Group Leader Custodian', and 1
'General Laborer'.
(J) Transfer of 1 'Equity Arts Coordinator' position from Recreation to Development & Promotions.
(K) Reduction of 1 'Marketing Manager'.
(L) Transfer of 2 'Head Custodian' from General Community Programming to Visitor Experience.
(M) Addition of 1 'MLK Dream Center Program Coordinator' and 1 'Admin Assistant II'.
(N) Addition of 2 'Superintendent III' & and 1 'Chief Experience Officer' positions.
(O) Addition of 2 'Ops Technician' and 1 'Admin Assistant I' positions.
(P) Transfer of 1 'General Laborer' from Building Maintenance to Equipment Services.
(Q) Addition of 1 'Mechanic IV'.
(R) Reduction of 3 'Mechanic V'.
(S) Addition of 1 'Building Maintenance'.
(T) Addition of 1 'Assistant Director'
(U) Reduction of 1 'Admin Assistant I' and 1 'Property Inspector'.
(V) Addition of 2 'Commercial Combination Inspector'
(W) Reduction of 1 'Building Inspector'.
Personnel Budget Summary
Full Time Positions by Fund and Subdivision
2023
Budget
2024
Budget
2025
Budget
2024-25
Net
Change
Notes
600 - Consolidated Building Fund 16 16 17 1
060 - Building Dept 16 16 17 1 (V), (W)
602 - Morris Performing Arts Center Operations 8 8 8 -
292 - Morris PAC 8 8 8 -
610 - Solid Waste Operations 25 25 25 -
512 - Solid Waste 25 25 25 -
620 - Water Works Operations 69 65 65 -
608 - WW Admin & General 69 65 65 -
640 - Sewer Repair Insurance 2 2 2 -
510 - Sewer Repair 2 2 2 -
641 - Sewage Works Operations 90 91 91 -
509 - Sewers 35 35 35 -
511 - Concrete Crew 4 4 4 -
514 - Wastewater 44 45 45 -
515 - Organic Resources 7 7 7 -
667 - Storm Sewer Fund - 1 1 -
517 - Storm Sewer - 1 1 -
670 - Century Center Operations 7 7 7 -
295 - CC City Operations 7 7 7 -
Grand Total 1,173 1,210 1,228 18
City of South Bend, Indiana 2025 Budget
Page 89
DEPARTMENTAL INFORMATION
City of South Bend, Indiana 2025 Budget
Page 90
Departmental Information & Summaries
For the purposes of simplifying and presenting financial information in this budget, the City is organized into six
departments as follows:
1) General Government: Includes the Mayor’s Office, City Clerk’s Office, Common Council, Controller’s Office,
Legal Department, Human Resources, Department of Innovation & Technology, Central Services, Office of
Diversity & Inclusion, Human Rights Commission, and employee benefits/insurance.
2) Public Works: Includes Water Works, Wastewater, Solid Waste, Streets & Sewers, Organic Resources, and
Engineering.
3) Police Department
4) Fire Department
5) Venues, Parks & Arts: Includes the administration & maintenance of South Bend’s parks, golf courses, and
community centers. Also includes the operations of the Morris Performing Arts Center, the Palais Royale
Ballroom, the Century Center Convention Center, and the City owned parking garages.
6) Department of Community Investment: Includes all economic development activities including
administration of the Redevelopment Commission-controlled funds. This department also includes the
Building Department, which is responsible for building and zoning administration, and the Neighborhoods
Division, which includes Code Enforcement, the Animal Resource Center, Rental Unit Inspection activities,
and the Neighborhood Enforcement Action Team (NEAT).
The departmental pages that follow include a detail of expenditures by department.
All self-employed insurance costs and one-time ARP-funded costs are counted in general government. Full budget
presentation of each fund (including both revenues and expenditures) is presented in the section titled “Fund
Information”.
City of South Bend, Indiana 2025 Budget
Page 91
Department Summary Sheets
City of South Bend, Indiana 2025 Budget
Page 92
Department Purpose
The General Government budget summary includes the Mayor's Office, the City Clerk's Office, the Common Council, the Controller's Office, Legal Department, Department of
Innovation & Technology, Central Services, Office of Diversity & Inclusion, Human Rights, and Human Resources. The purpose of these departments is to provide fiscal
management and administrative services to the City's operational departments, thereby facilitating the timely, effective delivery of services to South Bend residents. The Innovation & Technology department includes the operations of the City's 311 Call Center.
Explanation of Revenue Sources
The Mayor's Office, City Clerk's Office, Common Council, Controller's Office, Legal Department, Office of Diversity & Inclusion, and Human Resources are funded by property taxes and other revenue from the General Fund. The Department of Innovation & Technology is funded by an allocation to City departments. Central Services is funded by charges
for services to City departments and external customers. Human Rights is partially funded by property taxes in the General Fund but also receives funding from HUD and EEOC
grants tracked in the Human Rights Grant Fund. Refer to individual fund budgets in the "Fund Information" section for more information.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Refer to individual fund budgets in the "Fund Information" section for more information.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 17,361,644 18,993,337 11,675,957 41,922,185 13,009,553 12,400,340 12,666,113 13,104,581 13,203,919 (28,912,632) -69%
217 - Gift, Donation, Bequest 232,795 83,900 14,000 20,896 9,000 14,000 14,000 14,000 14,000 (11,896) -57%
222 - Central Services 9,911,036 10,150,004 11,871,809 12,048,561 12,542,193 12,778,787 13,611,491 14,600,277 15,679,878 493,632 4%
226 - Liability Insurance 5,053,624 3,021,317 3,640,000 4,190,903 3,808,050 3,649,500 3,659,095 3,668,786 3,678,574 (382,853) -9%
258 - Human Rights Federal Grants 182,282 196,770 267,805 268,204 355,177 284,707 290,067 295,561 301,193 86,974 32%
263 - American Rescue Plan 2,697,983 945,227 - 9,346,451 - - - - - (9,346,451) -100%
279 - IT / Innovation / 311 Call Center 9,035,411 9,426,505 13,047,178 15,063,993 15,012,050 13,750,680 13,516,565 13,498,272 13,633,769 (51,943) 0%
404 - Local Income Tax - Certified
Shares 1,280,602 13,172,117 - 3,402,510 - - - - - (3,402,510) -100%
406 - Cumulative Capital Development 143,687 458,333 500,000 500,000 500,000 450,000 450,000 450,000 450,000 - 0%
407 - Cumulative Capital Improvement 239,341 275,000 75,000 75,000 75,000 50,000 50,000 50,000 50,000 - 0%
408 - Local Income Tax - Economic
Development 2,834,071 64,117 - 7,462,811 - - - - - (7,462,811) -100%
711 - Self-Funded Employee Benefits 17,214,377 19,237,373 20,324,095 20,822,900 20,823,322 21,241,308 22,208,979 23,223,411 24,286,910 422 0%
713 - Unemployment Compensation 24,444 77,693 80,000 80,000 - - - - - (80,000) -100%
714 - Parental Leave Fund 79,873 83,396 253,846 253,846 150,000 153,750 157,594 161,534 165,572 (103,846) -41%
750 - Equipment/Vehicle Leasing 347,697 - - - - - - - - - 0%
752 - South Bend Redevelopment
Authority 185,046 795,927 4,689,081 9,515,882 6,733,009 5,227,269 5,755,582 5,710,507 5,819,365 (2,782,874) -29%
755 - South Bend Building Corporation 2,749,716 2,202,118 1,425,193 1,425,193 1,430,605 1,430,605 1,438,855 1,431,355 1,436,312 5,413 0%
Expenditures by Fund 69,573,629 79,183,133 67,863,964 126,399,334 74,447,958 71,430,945 73,818,341 76,208,284 78,719,491 (51,951,376) -41%
010 - Mayor 993,329 1,029,047 1,293,880 1,297,327 1,391,226 1,397,071 1,431,281 1,466,379 1,502,388 93,899 7%
011 - Community Initiatives 1,310,361 - - - - - - - - - 0%
020 - City Clerk 588,712 550,428 594,213 612,854 626,828 633,920 648,380 663,218 678,443 13,973 2%
030 - Common Council 552,768 650,968 938,961 931,451 1,001,369 941,829 960,761 980,177 1,000,091 69,918 8%
031 - Youth Council - - - 12,000 12,000 - - - - - 0%
040 - General City 19,301,564 28,957,581 8,080,399 63,151,745 10,240,838 8,549,395 9,086,366 9,214,212 9,148,460 (52,910,907) -84%
050 - Legal Department 1,475,064 1,581,443 2,004,061 2,060,312 2,117,787 2,153,585 2,207,278 2,262,362 2,318,872 57,475 3%
070 - 311 Call Center 637,390 675,189 1,338,942 1,349,869 1,429,380 1,452,432 1,487,335 1,523,111 1,559,781 79,511 6%
071 - Information Technology 8,662,182 8,869,495 11,708,236 13,721,020 13,582,670 12,298,248 12,029,230 11,975,161 12,073,988 (138,350) -1%
400 - Controller's Office 2,762,156 3,368,923 4,204,991 4,235,263 4,859,328 4,413,435 4,525,851 4,626,983 4,744,902 624,065 15%
401 - Diversity & Inclusion 431,572 402,397 657,817 752,583 735,607 715,140 728,518 742,249 756,344 (16,977) -2%
402 - Human Rights 575,177 527,880 872,713 878,700 1,127,362 1,052,545 1,076,181 1,100,423 1,125,288 248,662 28%
403 - Central Services 9,911,036 10,150,004 11,871,809 12,048,561 12,542,193 12,778,787 13,611,491 14,600,277 15,679,878 493,632 4%
405 - Liability Insurance 5,053,624 3,021,317 3,640,000 4,190,903 3,808,050 3,649,500 3,659,095 3,668,786 3,678,574 (382,853) -9%
406 - Health Insurance and Benefits 17,318,694 19,398,461 20,657,941 21,156,746 20,973,322 21,395,058 22,366,573 23,384,945 24,452,482 (183,424) -1%
Expenditures by Division 69,573,629 79,183,133 67,863,964 126,399,334 74,447,958 71,430,945 73,818,341 76,208,284 78,719,491 (51,951,376) -41%
01 - Personnel 29,210,285 28,315,689 35,050,795 35,597,184 36,471,284 37,227,499 38,611,047 40,051,934 41,552,736 874,100 2%
01 - Salaries & Wages 10,091,346 8,561,544 11,833,955 11,970,523 12,448,777 12,706,396 13,024,056 13,349,658 13,683,399 478,255 4%
02 - Fringe Benefits 2,982,753 3,080,033 4,886,796 4,907,862 5,271,180 5,389,656 5,524,397 5,662,507 5,804,070 363,318 7%
03 - Other Personnel Costs 16,136,185 16,674,112 18,330,043 18,718,800 18,751,327 19,131,447 20,062,593 21,039,769 22,065,267 32,527 0%
02 - Supplies 6,944,112 6,816,871 7,790,549 7,994,462 8,142,318 8,620,324 9,380,723 10,244,274 11,226,125 147,856 2%
04 - Supplies 6,944,112 6,816,871 7,790,549 7,994,462 8,142,318 8,620,324 9,380,723 10,244,274 11,226,125 147,856 2%
03 - Services 22,147,523 22,441,565 15,374,744 35,383,107 18,098,527 15,551,325 15,591,684 15,808,551 15,649,440 (17,284,580) -49%
05 - Professional Services 2,907,611 4,228,789 2,959,848 5,018,045 3,805,030 2,907,218 2,944,505 2,941,218 2,970,365 (1,213,015) -24%
06 - Repairs & Maintenance 7,367,156 5,736,309 6,676,913 7,035,629 8,015,030 6,862,805 6,837,705 6,849,205 6,811,805 979,401 14%
07 - Grants & Subsidies 5,770,644 7,109,377 398,451 13,725,041 406,594 398,451 398,451 398,451 398,451 (13,318,447) -97%
08 - Utilities 73,151 68,323 78,963 78,963 80,881 80,542 82,153 83,797 85,472 1,918 2%
09 - Printing & Advertising 118,820 156,024 160,100 184,039 210,240 153,440 153,787 154,141 154,502 26,201 14%
10 - Insurance 2,735,034 2,656,642 2,866,964 2,868,403 2,935,445 2,891,403 2,916,236 2,941,470 2,967,112 67,042 2%
11 - Education & Training 113,345 94,889 279,050 280,415 301,050 296,630 296,630 296,630 296,630 20,635 7%
12 - Travel 47,788 86,217 124,350 180,561 136,350 124,350 124,350 124,350 124,350 (44,211) -24%
14 - Other Services & Charges 3,013,874 2,305,096 1,830,105 6,012,011 2,207,907 1,836,486 1,837,867 2,019,289 1,840,753 (3,804,104) -63%
04 - Capital 3,727,279 1,263,774 34,000 28,801,662 7,200 40,000 - - - (28,794,462) -100%
15 - Capital 3,727,279 1,263,774 34,000 28,801,662 7,200 40,000 - - - (28,794,462) -100%
05 - Debt Service 3,939,188 3,881,704 7,000,972 11,895,203 8,900,859 7,171,443 7,344,923 7,141,862 7,255,677 (2,994,344) -25%
16 - Debt Service Principal 3,238,989 2,660,933 4,003,180 5,550,610 4,720,608 4,375,965 4,750,777 4,745,000 5,055,000 (830,001) -15%
17 - Debt Service Interest & Fees 700,199 1,220,771 2,997,792 6,344,593 4,180,251 2,795,478 2,594,146 2,396,862 2,200,677 (2,164,342) -34%
06 - Interfund Transfers 3,605,242 16,463,530 2,612,904 6,727,718 2,827,770 2,820,354 2,889,964 2,961,663 3,035,513 (3,899,947) -58%
19 - Interfund Allocations 1,742,723 1,730,387 2,037,904 2,037,904 2,252,770 2,320,354 2,389,964 2,461,663 2,535,513 214,867 11%
20 - Interfund Transfers Out 1,862,519 14,733,143 575,000 4,689,814 575,000 500,000 500,000 500,000 500,000 (4,114,814) -88%
Total Expenditures 69,573,629 79,183,133 67,863,964 126,399,334 74,447,958 71,430,945 73,818,341 76,208,284 78,719,491 (51,951,376) -41%
General Government
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 93
Department Purpose
The Department of Public Works builds the foundation for a thriving city by providing essential services and developing sustainable assets and infrastructure, enhancing the
community's quality of life. The following divisions operate under the Department of Public Works: Engineering manages the development and expansion of the City’s
infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and inspecting construction. | Streets repairs and
maintains 2,200 lane miles of road surface in the city limits. Traffic & Lighting (a function of the Streets division) repairs and replaces traffic signs, signals, and city-owned streetlights.
| Solid Waste provides weekly trash collection service to South Bend residents. | Water Works provides water service to South Bend residents. Water Works solely utilizes
groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles
of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being distributed meets or exceeds all drinking water regulations. | Wastewater facilitates the collection, treatment, and disposal of wastewater. It is responsible for the operation of
the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. |
Sewers oversees the repair and maintenance of sanitary sewer and storm drains. | Organic Resources recycles collected yard waste, leaves, and brush for compost and mulch
products.
Explanation of Revenue Sources
This department is primarily funded by charges for services rendered, particularly through the water and wastewater utility funds. However, it also receives a significant amount of tax
support, especially for activities related to street maintenance, traffic & lighting, and the Engineering division (which is accounted for in the General Fund).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
A significant percentage of the budget in the Public Works department is dedicated to capital projects.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 2,951,893 9,536,192 11,715,002 11,869,887 11,031,368 7,429,994 7,578,593 7,730,834 7,886,806 (838,519) -7%
202 - Motor Vehicle Highway 8,820,729 10,677,672 16,820,084 19,897,740 18,327,244 16,881,667 15,698,083 15,721,339 17,035,064 (1,570,496) -8%
217 - Gift, Donation, Bequest - - 7,000,000 7,000,000 - - - - - (7,000,000) -100%
227 - Loss Recovery - - - - 210,000 - - - - 210,000 0%
251 - Local Road & Street 2,177,076 3,372,745 2,450,000 5,088,939 2,350,000 2,950,000 3,000,000 2,950,000 2,600,000 (2,738,939) -54%
257 - LOIT Special Distribution - 189,096 - 54,136 - - - - - (54,136) -100%
265 - Local Road & Bridge Grant 594,751 3,105,996 2,000,000 2,222,695 3,000,000 2,000,000 2,000,000 2,000,000 - 777,305 35%
266 - MVH Restricted Fund 4,141,058 4,412,010 2,627,067 3,587,657 3,373,407 3,258,562 3,877,624 3,184,716 3,198,246 (214,250) -6%
404 - Local Income Tax - Certified
Shares 6,735,061 - - 99,875 - - - - - (99,875) -100%
408 - Local Income Tax - Economic
Development 1,832,750 3,024,499 7,640,300 9,959,605 5,693,900 696,700 693,700 690,200 691,000 (4,265,705) -43%
412 - Major Moves Construction 864,141 759,056 850,000 1,707,634 140,892 150,000 150,000 148,000 121,060 (1,566,742) -92%
455 - 2021 Infrastructure Bond Capital 1,761,110 1,236,390 - 723,498 - - - - - (723,498) -100%
610 - Solid Waste Operations 7,919,724 7,616,354 7,825,747 8,047,429 8,495,391 8,309,731 8,157,751 8,026,297 7,855,504 447,962 6%
611 - Solid Waste Capital 1,739,934 977,143 3,309,379 6,189,714 1,338,315 682,105 484,875 164,692 - (4,851,400) -78%
620 - Water Works Operations 23,078,188 19,134,577 23,362,337 24,409,097 23,377,629 21,811,027 21,494,484 22,458,237 22,729,638 (1,031,468) -4%
622 - Water Works Capital 3,313,423 4,237,907 2,521,000 10,228,059 10,758,520 3,490,000 8,481,000 - - 530,461 5%
625 - Water Works Sinking (Debt
Service)1,639,307 1,401,675 2,756,078 2,756,078 1,474,793 1,403,889 1,406,314 1,080,324 1,071,188 (1,281,285) -46%
640 - Sewer Repair Insurance 845,507 925,437 1,039,649 1,301,798 1,333,271 1,062,901 1,072,410 1,082,160 1,092,160 31,473 2%
641 - Sewage Works Operations 41,932,947 37,432,072 46,643,483 51,531,742 53,037,571 39,155,697 39,873,813 40,576,856 41,143,948 1,505,829 3%
642 - Sewage Works Capital 3,319,831 3,265,885 8,288,474 22,448,331 10,362,670 4,925,000 5,223,000 5,700,000 3,460,000 (12,085,661) -54%
649 - Sewage Sinking (Debt Service)7,513,373 7,496,591 9,796,969 9,796,969 8,413,405 6,810,710 3,735,210 3,754,760 5,554,035 (1,383,564) -14%
655 - Project ReLeaf 435,333 365,307 435,852 440,757 469,686 473,582 477,735 481,998 486,372 28,929 7%
667 - Storm Sewer Fund 1,491,154 676,423 1,584,616 3,263,491 1,217,834 1,190,030 1,192,281 1,194,588 1,218,953 (2,045,657) -63%Expenditures by Fund 123,107,290 119,843,028 158,666,037 202,625,132 164,405,897 122,681,596 124,596,874 116,945,001 116,143,973 (38,219,235) -19%
600 - Engineering 9,082,518 12,717,368 21,755,302 26,506,964 11,116,160 10,829,807 10,995,468 11,061,672 8,810,357 (15,390,804) -58%
602 - Streets & Sewers 31,128,516 33,877,627 42,917,561 54,506,458 44,735,001 35,792,054 35,628,610 36,222,449 37,086,304 (9,771,457) -18%
603 - Solid Waste 9,659,659 8,593,497 11,135,127 14,237,144 9,833,706 8,991,836 8,642,626 8,190,989 7,855,504 (4,403,438) -31%
604 - Water Works 28,030,918 24,774,159 28,639,415 37,393,234 35,820,942 26,704,916 31,381,798 23,538,561 23,800,826 (1,572,292) -4%
605 - Sewage Works 45,205,679 39,880,377 54,218,633 69,981,333 62,900,089 40,362,983 37,948,372 37,931,330 38,590,982 (7,081,244) -10%
Expenditures by Division 123,107,290 119,843,028 158,666,037 202,625,132 164,405,897 122,681,596 124,596,874 116,945,001 116,143,973 (38,219,235) -19%
01 - Personnel 20,726,235 22,245,746 26,702,978 26,703,503 29,068,045 29,794,747 30,539,615 31,303,106 32,085,683 2,364,542 9%
01 - Salaries & Wages 14,736,434 15,981,726 18,525,108 18,525,108 20,124,694 20,627,811 21,143,507 21,672,094 22,213,897 1,599,586 9%
02 - Fringe Benefits 5,989,801 6,264,020 8,177,870 8,178,395 8,943,351 9,166,935 9,396,109 9,631,011 9,871,787 764,956 9%
02 - Supplies 7,458,039 8,084,019 10,151,815 11,306,117 11,071,081 9,972,544 10,178,810 10,405,726 10,640,403 (235,037) -2%
04 - Supplies 7,458,039 8,084,019 10,151,815 11,306,117 11,071,081 9,972,544 10,178,810 10,405,726 10,640,403 (235,037) -2%
03 - Services 25,052,528 30,257,178 32,810,303 44,607,427 32,262,879 26,749,878 26,524,909 26,944,840 24,468,907 (12,344,548) -28%
05 - Professional Services 3,276,292 5,273,296 11,948,158 15,873,605 8,354,376 4,137,722 4,022,976 4,056,936 3,570,673 (7,519,230) -47%
06 - Repairs & Maintenance 8,920,108 13,764,201 8,820,080 15,069,481 10,575,478 9,638,290 9,743,275 9,696,458 7,701,420 (4,494,003) -30%
08 - Utilities 3,467,962 3,592,247 2,511,192 2,511,192 2,562,957 4,058,001 4,138,860 4,221,340 4,305,466 51,765 2%
09 - Printing & Advertising 30,047 25,985 32,424 50,330 32,852 32,572 32,872 33,177 33,488 (17,478) -35%
11 - Education & Training 78,837 96,713 176,327 182,156 178,653 177,462 178,619 179,798 181,001 (3,503) -2%
12 - Travel 23,004 29,002 126,547 131,302 122,780 127,210 127,886 128,576 129,279 (8,522) -6%
13 - Bad Debt 3,708,679 974,862 400,273 850,273 513,500 400,273 400,273 400,273 400,273 (336,773) -40%
14 - Other Services & Charges 5,547,600 6,500,872 8,795,302 9,939,088 9,922,284 8,178,349 7,880,148 8,228,283 8,147,308 (16,804) 0%
04 - Capital 11,169,415 10,471,868 17,875,559 47,582,704 21,445,029 11,600,000 16,089,000 7,330,000 6,138,000 (26,137,675) -55%
15 - Capital 11,169,415 10,471,868 17,875,559 47,582,704 21,445,029 11,600,000 16,089,000 7,330,000 6,138,000 (26,137,675) -55%
05 - Debt Service 11,549,673 11,221,189 15,520,379 15,520,379 13,640,023 10,785,048 7,632,724 6,859,813 8,696,533 (1,880,356) -12%
16 - Debt Service Principal 9,846,577 9,676,670 12,050,792 12,050,792 11,156,075 9,610,795 6,652,464 6,024,905 6,163,872 (894,717) -7%
17 - Debt Service Interest & Fees 1,703,096 1,544,519 3,469,587 3,469,587 2,483,948 1,174,253 980,260 834,908 2,532,661 (985,639) -28%
06 - Interfund Transfers 47,151,399 37,563,027 55,605,002 56,905,002 56,918,840 33,779,379 33,631,816 34,101,516 34,114,446 13,838 0%
18 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 6,107,791 6,113,899 6,120,013 6,126,133 (258,525) -4%
19 - Interfund Allocations 11,543,391 12,312,396 14,528,090 14,528,090 15,570,096 16,042,278 16,523,546 17,019,253 17,529,830 1,042,006 7%
20 - Interfund Transfers Out 29,528,683 19,155,037 35,052,726 36,352,726 35,583,082 11,629,310 10,994,371 10,962,251 10,458,483 (769,644) -2%
Total Expenditures 123,107,290 119,843,028 158,666,037 202,625,132 164,405,897 122,681,596 124,596,874 116,945,001 116,143,973 (38,219,235) -19%
Public Works
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 94
Department Purpose
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
Explanation of Revenue Sources
The majority of the operations of the Police department (including the salaries of 232 sworn officers and civilian staff members, as well as all non-labor operating expenditures) are
financed out of the General Fund, funded primarily through property taxes. In addition to the General Fund, a portion of sworn police officer wages are supported by the Local
Income Tax Public Safety Fund (#249). The Police Department collects a small amount of revenue from fines for ordinance violations including false alarms, noise ordinance
violations, and curfew violations. The Department receives reimbursement for officers working at various events and other units. Some grant revenues are received to support
specific programs or purchases of equipment.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2021, St. Joseph County passed a resolution to amend the local income tax rate and to dedicate a portion of the certified shares income tax to fund the PSAP (Public Safety
Answering Point) 911 Call Center. As a result, the cost of the PSAP decreased in 2022 as the City will not directly pay for the cost of the PSAP, but local income tax revenue in the
Local Income Tax Certified Shares Fund (#404, no receipted in Fund #101) will go down.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 9,290,456 41,625,548 45,733,543 46,792,448 47,378,759 44,682,498 45,131,786 48,295,999 46,955,708 586,310 1%
216 - Police State Seizures - - 22,000 22,000 22,000 22,000 22,000 22,000 22,000 - 0%
218 - Police Curfew Violations 14,059 - - - - - - - - - 0%
220 - Law Enforcement Continuing
Education 522,482 709,459 509,250 1,186,038 509,250 469,250 469,250 469,250 469,250 (676,788) -57%
249 - Local Income Tax - Public Safety 5,124,420 4,749,279 5,177,494 5,177,494 6,200,339 6,355,347 6,514,231 6,677,087 6,844,014 1,022,845 20%
263 - American Rescue Plan 23,040,203 - - - - - - - - - 0%
278 - Police Take Home Vehicle - 1,040 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
280 - Police Block Grants 4,165 - - - - - - - - - 0%
292 - Police Grants 26,716 - - - - - - - - - 0%
294 - Regional Police Academy 146,411 - - - - - - - - - 0%
295 - COPS MORE Grant 24,566 - - - - - - - - - 0%
299 - Police Federal Drug Enforcement 59,979 75,609 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
404 - Local Income Tax - Certified
Shares 4,030,548 1,138,217 - - - - - - - - 0%
406 - Cumulative Capital Development 367,808 260,548 48,541 48,541 391,096 2,559,775 2,943,550 767,550 767,550 342,556 706%
702 - Police Pension 5,964,659 6,110,205 5,894,664 5,894,664 6,007,949 6,157,938 6,311,676 6,469,258 6,630,780 113,285 2%
705 - Police K-9 Unit 2,436 - - - - - - - - - 0%Expenditures by Fund 48,618,907 54,669,905 57,485,492 59,221,185 60,609,393 60,346,808 61,492,494 62,801,144 61,789,302 1,388,208 2%
080 - Police Department 42,654,248 48,559,701 51,590,828 53,326,521 54,601,444 54,188,871 55,180,818 56,331,886 55,158,522 1,274,923 2%
081 - Police Pension 5,964,659 6,110,205 5,894,664 5,894,664 6,007,949 6,157,938 6,311,676 6,469,258 6,630,780 113,285 2%
Expenditures by Division 48,618,907 54,669,905 57,485,492 59,221,185 60,609,393 60,346,808 61,492,494 62,801,144 61,789,302 1,388,208 2%
01 - Personnel 34,629,107 39,449,292 42,479,863 42,479,863 43,637,696 44,728,638 45,846,854 46,993,026 48,167,851 1,157,833 3%
01 - Salaries & Wages 34,629,107 31,345,511 32,483,951 32,483,951 32,838,729 33,659,697 34,501,190 35,363,720 36,247,813 354,778 1%
02 - Fringe Benefits - 8,103,781 9,995,912 9,995,912 10,798,967 11,068,941 11,345,664 11,629,306 11,920,039 803,055 8%
02 - Supplies 1,638,132 1,586,671 1,675,050 1,970,507 1,968,000 1,660,090 1,570,110 1,570,130 1,570,151 (2,507) 0%
04 - Supplies 1,638,132 1,586,671 1,675,050 1,970,507 1,968,000 1,660,090 1,570,110 1,570,130 1,570,151 (2,507) 0%
03 - Services 2,310,925 3,233,971 3,226,207 3,424,012 3,022,207 3,230,307 3,234,183 3,238,136 3,242,169 (401,805) -12%
05 - Professional Services 375,844 1,195,070 736,500 849,496 736,500 736,500 736,500 736,500 736,500 (112,996) -13%
06 - Repairs & Maintenance 899,760 1,196,027 1,010,199 1,026,507 1,010,199 1,010,199 1,010,199 1,010,199 1,010,199 (16,308) -2%
07 - Grants & Subsidies 21,165 9,970 357,000 357,200 357,000 357,000 357,000 357,000 357,000 (200) 0%
08 - Utilities 197,178 215,910 210,000 210,000 210,000 213,800 217,676 221,629 225,662 - 0%
09 - Printing & Advertising 204,973 74,591 155,000 156,505 155,000 155,000 155,000 155,000 155,000 (1,505) -1%
11 - Education & Training 174,565 127,213 185,000 185,520 185,000 185,000 185,000 185,000 185,000 (520) 0%
12 - Travel 49,710 47,240 55,750 81,199 55,750 55,750 55,750 55,750 55,750 (25,449) -31%
13 - Bad Debt - - - 300 - 300 300 300 300 (300) -100%
14 - Other Services & Charges 387,730 367,952 516,758 557,284 312,758 516,758 516,758 516,758 516,758 (244,526) -44%
04 - Capital 2,775,446 3,664,559 2,266,000 3,508,431 3,242,410 2,226,000 2,226,000 2,226,000 - (266,021) -8%
15 - Capital 2,775,446 3,664,559 2,266,000 3,508,431 3,242,410 2,226,000 2,226,000 2,226,000 - (266,021) -8%
05 - Debt Service 1,677,713 1,598,455 1,977,234 1,977,234 2,406,246 1,978,954 1,896,843 1,853,794 1,681,470 429,012 22%
16 - Debt Service Principal 1,622,848 1,528,630 1,830,189 1,830,189 2,212,314 1,911,942 1,826,259 1,771,723 1,601,400 382,125 21%
17 - Debt Service Interest & Fees 54,865 69,825 147,045 147,045 193,932 67,012 70,584 82,071 80,070 46,887 32%
06 - Interfund Transfers 5,587,585 5,136,956 5,861,138 5,861,138 6,332,834 6,522,819 6,718,504 6,920,059 7,127,660 471,696 8%
19 - Interfund Allocations 5,350,232 5,136,956 5,861,138 5,861,138 6,332,834 6,522,819 6,718,504 6,920,059 7,127,660 471,696 8%
20 - Interfund Transfers Out 237,353 - - - - - - - - - 0%
Total Expenditures 48,618,907 54,669,905 57,485,492 59,221,185 60,609,393 60,346,808 61,492,494 62,801,144 61,789,302 1,388,208 2%
Police Department
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 95
Department Purpose
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and
complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-
effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical
practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best
available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is
dedicated to providing expert-level service with an all-hazards approach to public safety.
Explanation of Revenue Sources
The majority of the operations of the Fire Department (including the salaries of 7 civilian staff members and 256 sworn firefighters, as well as all non-labor operating expenditures)
are financed out of the General Fund, funded primarily through property taxes. A portion of sworn firefighter wages are supported by the Local Income Tax Public Safety Fund
(#249). The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. The Fire Department's Special Operations Bureau
manages the Indiana River Rescue School (IRRS) and receives revenue from tuition fees for participants. There are typically 2-4 schools a year, each a week in duration.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Fire Department expenditures are expected to be slightly less in 2025 to what they were in 2024. The decrease in Capital is due to the timing of replacing Fire equipment.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 6,379,879 30,622,512 31,759,234 32,334,585 31,904,544 32,632,512 33,393,418 34,173,744 34,973,992 (430,041) -1%
249 - Local Income Tax - Public Safety 5,124,420 4,749,279 5,177,494 5,177,494 7,678,294 7,870,251 8,067,008 8,268,683 8,475,400 2,500,800 48%
263 - American Rescue Plan 23,040,202 - - - - - - - - - 0%
287 - Fire Department Capital 2,282,888 5,784,893 5,141,311 6,923,119 4,242,301 2,991,984 4,045,237 5,168,880 2,727,911 (2,680,818) -39%
289 - Haz-Mat 200 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 0%
291 - Indiana River Rescue 90,328 91,052 91,800 94,871 91,800 91,815 91,830 91,845 91,860 (3,071) -3%
350 - 2018 Fire Station #9 Bond Debt
Service 344,156 342,856 341,331 341,331 344,656 344,657 342,756 340,632 348,357 3,325 1%
701 - Fire Pension 4,132,907 4,043,751 4,448,896 4,448,896 4,522,797 4,634,036 4,749,490 4,867,831 4,989,131 73,901 2%
Expenditures by Fund 41,394,980 45,634,344 46,970,066 49,330,296 48,794,393 48,575,255 50,699,738 52,921,615 51,616,651 (535,903) -1%
090 - Fire Department 36,862,771 40,954,583 41,780,242 44,107,902 43,519,944 43,182,676 45,184,641 47,280,937 45,847,252 (587,958) -1%
091 - Fire Pension 4,132,907 4,043,751 4,448,896 4,448,896 4,522,797 4,634,036 4,749,490 4,867,831 4,989,131 73,901 2%
092 - Emergency Medical Service 399,302 636,009 740,928 773,498 751,652 758,543 765,607 772,847 780,268 (21,846) -3%
Expenditures by Division 41,394,980 45,634,344 46,970,066 49,330,296 48,794,393 48,575,255 50,699,738 52,921,615 51,616,651 (535,903) -1%
01 - Personnel 32,350,536 32,763,905 34,900,820 34,900,819 37,256,125 38,187,528 39,142,216 40,120,771 41,123,791 2,355,306 7%
01 - Salaries & Wages 32,350,536 25,897,761 26,588,873 26,588,873 28,479,667 29,191,658 29,921,450 30,669,486 31,436,223 1,890,794 7%
02 - Fringe Benefits - 6,866,144 8,311,948 8,311,946 8,776,458 8,995,870 9,220,766 9,451,285 9,687,568 464,512 6%
02 - Supplies 1,273,025 1,173,106 1,392,000 1,676,859 1,392,000 1,380,015 1,380,030 1,380,045 1,380,060 (284,859) -17%
04 - Supplies 1,273,025 1,173,106 1,392,000 1,676,859 1,392,000 1,380,015 1,380,030 1,380,045 1,380,060 (284,859) -17%
03 - Services 2,264,069 2,550,572 2,347,550 2,444,660 2,348,950 2,364,400 2,383,628 2,403,239 2,423,243 (95,710) -4%
05 - Professional Services 498,620 703,465 542,000 622,690 543,400 540,000 540,000 540,000 540,000 (79,290) -13%
06 - Repairs & Maintenance 1,155,277 1,225,848 1,152,000 1,147,707 1,152,000 1,166,000 1,180,280 1,194,846 1,209,703 4,293 0%
08 - Utilities 309,124 292,340 327,500 327,500 327,500 332,350 337,298 342,343 347,490 - 0%
09 - Printing & Advertising 4,120 5,229 36,300 35,300 36,300 36,300 36,300 36,300 36,300 1,000 3%
11 - Education & Training 154,465 158,872 144,000 157,786 144,000 144,000 144,000 144,000 144,000 (13,786) -9%
12 - Travel 28,512 34,408 30,350 38,259 30,350 30,350 30,350 30,350 30,350 (7,909) -21%
13 - Bad Debt 830 1,116 - - - - - - - - 0%
14 - Other Services & Charges 113,121 129,294 115,400 115,418 115,400 115,400 115,400 115,400 115,400 (18) 0%
04 - Capital 671,760 4,072,497 2,895,000 4,676,808 1,807,708 755,000 1,710,000 2,955,000 - (2,869,100) -61%
15 - Capital 671,760 4,072,497 2,895,000 4,676,808 1,807,708 755,000 1,710,000 2,955,000 - (2,869,100) -61%
05 - Debt Service 1,206,628 1,337,427 1,840,681 1,840,681 2,028,051 1,827,392 1,926,719 1,792,007 2,313,957 187,370 10%
16 - Debt Service Principal 1,043,022 1,163,939 1,586,196 1,586,196 1,751,156 1,655,895 1,750,674 1,627,414 2,127,000 164,960 10%
17 - Debt Service Interest & Fees 163,605 173,488 254,485 254,485 276,895 171,497 176,045 164,593 186,957 22,410 9%
06 - Interfund Transfers 3,628,962 3,736,837 3,594,015 3,790,469 3,961,559 4,060,920 4,157,145 4,270,553 4,375,600 171,090 5%
19 - Interfund Allocations 2,880,306 2,984,481 2,847,054 3,043,508 3,210,361 3,306,671 3,405,872 3,508,048 3,613,289 166,853 5%
20 - Interfund Transfers Out 748,656 752,356 746,961 746,961 751,199 754,249 751,274 762,505 762,311 4,238 1%
Total Expenditures 41,394,980 45,634,344 46,970,066 49,330,296 48,794,393 48,575,255 50,699,738 52,921,615 51,616,651 (535,903) -1%
Fire Department
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 96
Department Purpose
The Department of Venues, Parks, & Arts inspires a more livable South Bend for all, connecting us to emotionally engaging experiences and to one another. The department's primary focus areas
include arts and culture, recreation, and public placemaking. The places it cares for and the services and programs it offers have a significant impact on social equity, neighborhood and economic
impact, health & wellness, and ecological stewardship. This department includes the administration & maintenance of South Bend’s parks, golf courses, and community centers. It also includes the
operations of the Morris Performing Arts Center, the Palais Royale Ballroom, the City-owned Parking Garages, and the Century Center Convention Center.
Explanation of Revenue Sources
Although this department does take in a significant amount of revenue from charges for services rendered (such as golf course greens fees or charges for events held at the Morris), most of the
operations of the department of Venues, Parks and Arts are subsidized by property taxes and other non-reciprocal revenue. In recent years, the Parks & Recreation fund has received interfund transfers from local income tax funds to help support operations.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Venues, Parks & Arts capital expenditures will significantly decrease from 2024 to 2025 due to large, one-time capital projects donations received from a capital campaign. .
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 821,305 7,494,802 8,073,869 8,469,895 5,039,362 2,076,261 2,081,240 2,086,326 2,091,527 (3,430,534) -41%
201 - Parks & Recreation 16,769,479 20,209,644 22,354,736 35,756,383 25,719,542 23,689,363 24,013,639 24,402,860 24,790,890 (10,036,840) -28%
273 - Morris PAC / Palais Royale
Marketing 74,852 - - - - - - - - - 0%
274 - Morris PAC Self-Promotion 264,160 - - - - - - - - - 0%
312 - 2017 Parks Bond Debt Service 1,169,365 1,179,165 1,177,990 1,177,990 1,181,215 1,181,217 1,173,392 1,179,892 1,175,502 3,225 0%
401 - Coveleski Stadium Capital 17,784 33,159 40,000 40,000 30,000 40,000 40,000 40,000 40,000 (10,000) -25%
404 - Local Income Tax - Certified
Shares 1,324,793 84,198 - 11,356 - - - - - (11,356) -100%
407 - Cumulative Capital Improvement 246,116 996 170,000 170,000 - - - - - (170,000) -100%
408 - Local Income Tax - Economic
Development 706,574 1,742,921 695,881 695,881 1,250,031 792,231 804,106 799,931 809,991 554,150 80%
413 - Professional Sports Convention
Development Area 1,121,352 3,568,457 1,337,704 366,418 - - - - - (366,418) -100%
416 - Morris Performing Arts Center
Capital 7,200,174 1,440,954 - 8,186,012 - - - - - (8,186,012) -100%
450 - Palais Royale Historic
Preservation - - 20,000 20,000 10,000 20,000 20,000 20,000 20,000 (10,000) -50%
452 - 2018 TIF Park Bond Capital 156,103 7,480 - 2,315,432 - - - - - (2,315,432) -100%
453 - Zoo Bond Capital 1,424,173 4,467,955 - - - - - - - - 0%
471 - 2017 Parks Bond Capital 2,194,553 780,322 - 1,364,242 - - - - - (1,364,242) -100%
601 - Parking Garages 892,339 1,262,212 1,203,596 1,327,462 1,220,198 743,394 758,313 771,006 783,731 (107,264) -8%
602 - Morris Performing Arts Center
Operations 1,168,404 1,413,999 1,732,070 1,807,701 1,874,213 1,883,236 1,950,463 1,996,689 2,044,052 66,513 4%
670 - Century Center Operations 4,103,653 4,128,823 4,667,856 4,688,456 3,610,925 3,669,898 3,714,133 3,759,475 3,804,344 (1,077,531) -23%
671 - Century Center Capital - 415,617 35,000 346,636 35,058 35,000 35,000 35,000 35,000 (311,578) -90%
672 - Century Center Energy
Conservation Debt Svc 402,367 407,917 393,388 393,388 388,754 388,754 384,057 379,297 374,470 (4,634) -1%
757 - 2015 Parks Bond Debt Service 372,556 375,581 368,381 368,381 381,031 381,032 373,232 375,357 377,182 12,650 3%Expenditures by Fund 40,430,100 49,014,204 42,270,471 67,505,632 40,740,329 34,900,386 35,347,574 35,845,833 36,346,688 (26,765,303) -40%
011 - Community Initiatives - 1,280,884 1,639,574 1,735,079 1,888,863 1,913,961 1,942,771 1,972,311 2,002,598 153,784 9%
102 - Redevelopment Commission - - 1,337,704 - - - - - - - 0%
200 - Park Administration 1,064,019 6,368,600 7,268,802 7,313,653 5,302,457 1,240,574 1,273,078 1,306,493 1,340,846 (2,011,196) -27%
201 - Park Maintenance 10,181,523 14,987,431 11,525,201 15,903,547 10,826,532 11,670,271 11,942,942 12,088,736 12,240,218 (5,077,015) -32%
202 - Golf Courses 1,975,148 2,215,416 2,752,698 2,883,650 3,282,802 2,583,558 2,631,626 2,699,049 2,701,428 399,152 14%
203 - Recreation 2,294,300 2,376,955 2,636,923 2,656,624 2,436,478 2,472,049 2,521,271 2,599,170 2,679,904 (220,145) -8%
204 - Potawatomi Zoo 2,125,976 6,170,129 403,422 403,422 453,422 453,525 403,630 403,739 353,851 50,000 12%
205 - Development & Promotions 1,068,863 1,069,187 1,659,496 2,460,081 2,481,320 2,548,430 2,617,416 2,688,330 2,761,225 21,239 1%
206 - Park Projects & Capital 3,320,327 1,759,312 570,000 12,954,617 100,000 100,000 100,000 - - (12,854,617) -99%
207 - Park Debt 2,252,895 2,202,617 2,247,752 2,247,753 2,267,778 2,259,980 2,256,230 2,260,680 2,268,175 20,025 1%
208 - Community Programming 1,219,796 1,331,326 1,942,148 1,942,456 2,430,036 2,491,413 2,553,922 2,618,050 2,683,837 487,580 25%
209 - Visitor Experience - - - - 1,451,650 188,600 - - - 1,451,650 0%
220 - Morris Performing Arts Center 9,350,922 2,855,137 1,732,070 9,993,713 2,324,213 1,883,236 1,950,463 1,996,689 2,044,052 (7,669,500) -77%
221 - Palais Royale Ballroom 177,972 182,642 254,841 255,098 239,844 257,743 262,722 267,808 273,009 (15,254) -6%
230 - Century Center 4,506,020 4,952,357 5,096,243 5,428,479 4,034,736 4,093,652 4,133,190 4,173,772 4,213,814 (1,393,743) -26%
240 - Parking Garages 892,339 1,262,212 1,203,596 1,327,462 1,220,198 743,394 758,313 771,006 783,731 (107,264) -8%Expenditures by Division 40,430,100 49,014,204 42,270,471 67,505,632 40,740,329 34,900,386 35,347,574 35,845,833 36,346,688 (26,765,303) -40%
01 - Personnel 10,675,273 11,939,072 13,773,722 13,806,982 16,466,749 15,183,190 15,536,785 15,899,180 16,270,594 2,659,767 19%
01 - Salaries & Wages 6,895,461 7,898,752 9,095,534 9,112,484 10,787,515 10,153,786 10,407,631 10,667,822 10,934,517 1,675,031 18%
02 - Fringe Benefits 2,379,975 2,601,034 3,450,271 3,466,581 3,964,389 3,667,558 3,759,230 3,853,195 3,949,508 497,808 14%
03 - Other Personnel Costs 1,399,837 1,439,285 1,227,917 1,227,917 1,714,845 1,361,846 1,369,924 1,378,164 1,386,569 486,928 40%
02 - Supplies 2,716,609 2,628,678 3,070,235 3,245,984 2,650,968 2,778,891 2,812,952 2,882,572 2,949,950 (595,017) -18%
04 - Supplies 2,716,609 2,628,678 3,070,235 3,245,984 2,650,968 2,778,891 2,812,952 2,882,572 2,949,950 (595,017) -18%
03 - Services 6,913,528 10,855,940 10,243,150 11,842,560 9,075,948 10,266,754 10,260,417 10,462,415 10,623,369 (2,766,612) -23%
05 - Professional Services 497,869 1,462,018 1,872,941 2,032,361 1,162,334 1,088,111 964,051 971,016 978,020 (870,028) -43%
06 - Repairs & Maintenance 1,096,543 1,522,086 1,283,485 1,407,162 1,284,463 1,393,236 1,409,451 1,459,081 1,506,816 (122,699) -9%
07 - Grants & Subsidies 715,000 2,184,275 685,000 688,500 740,000 740,000 690,000 690,000 640,000 51,500 7%
08 - Utilities 1,619,481 1,587,669 1,915,418 1,994,463 1,858,282 1,840,978 1,932,930 2,006,774 2,083,854 (136,181) -7%
09 - Printing & Advertising 484,188 705,896 910,324 1,721,535 1,570,170 1,672,316 1,718,810 1,766,721 1,816,090 (151,365) -9%
10 - Insurance 50,834 73,264 53,040 53,040 57,777 37,520 37,520 37,520 37,520 4,737 9%
11 - Education & Training 24,730 101,400 59,890 65,842 82,920 74,967 73,724 74,561 75,431 17,078 26%
12 - Travel 25,903 20,425 39,750 50,496 67,175 57,809 58,550 59,318 60,115 16,679 33%
13 - Bad Debt 1,155 240 - 160 - - - - - (160) -100%
14 - Other Services & Charges 2,397,825 3,198,667 3,423,302 3,829,001 2,252,828 3,361,817 3,375,381 3,397,423 3,425,524 (1,576,173) -41%
04 - Capital 12,800,634 12,489,428 1,927,500 26,140,462 1,682,137 445,507 445,507 345,507 278,007 (24,458,325) -94%
15 - Capital 12,800,634 12,489,428 1,927,500 26,140,462 1,682,137 445,507 445,507 345,507 278,007 (24,458,325) -94%
05 - Debt Service 3,358,100 2,817,670 2,637,053 3,188,539 2,747,196 2,571,471 2,537,354 2,399,008 2,259,029 (441,342) -14%
16 - Debt Service Principal 1,927,129 2,080,942 1,966,108 2,445,732 2,118,495 1,976,910 2,006,554 1,933,159 1,855,259 (327,237) -13%
17 - Debt Service Interest & Fees 1,430,972 736,729 670,945 742,807 628,702 594,561 530,800 465,849 403,770 (114,105) -15%
06 - Interfund Transfers 3,965,957 8,283,416 10,618,810 9,281,106 8,117,331 3,654,572 3,754,558 3,857,152 3,965,740 (1,163,775) -13%
19 - Interfund Allocations 2,433,312 2,603,183 2,804,906 2,804,906 3,078,481 3,169,856 3,263,948 3,360,837 3,460,608 273,575 10%
20 - Interfund Transfers Out 1,532,645 5,680,233 7,813,904 6,476,200 5,038,850 484,716 490,610 496,314 505,131 (1,437,350) -22%Total Expenditures 40,430,100 49,014,204 42,270,471 67,505,632 40,740,329 34,900,386 35,347,574 35,845,833 36,346,688 (26,765,303) -40%
Venues, Parks & Arts
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 97
Department Purpose
The Department of Community Investment is tasked with spurring investment to create a stronger South Bend. It does this by attracting and retaining growing businesses, planning for vibrant neighborhoods, and connecting residents to economic opportunities. To better assist the citizens and businesses of South Bend, the department is organized into five teams that work collaboratively:
Engagement and Economic Empowerment, Growth and Opportunity (formerly Business Development), Neighborhoods (includes South Bend Animal Resource Center, Neighborhood Services &
Enforcement, Neighborhood Grants, and Neighborhood Health and Housing), Planning (includes Building, Historic Preservation, Planning, and Zoning) and Sustainability.
Explanation of Revenue Sources
The Department of Community Investment uses a variety of different funding mechanisms. Its primary operations are funded primarily through the economic development portion of the Local
Income Tax (LIT), as well as (to a lessor extent) federal grants and staff contracts. This department also works with the Redevelopment Commission (RDC) to use resources gained from Tax
Increment Financing (TIF) on economic development projects.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security
Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there have been transition efforts to
consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue Plan.
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
101 - General Fund 67,037 - - 33,000 - - - - - (33,000) -100%
209 - Studebaker-Oliver Revitalizing Grants 41,621 25,658 50,000 98,331 30,000 50,000 50,000 50,000 50,000 (68,331) -69%
210 - Economic Development State Grants 229,637 144,348 - 222,865 - - - - - (222,865) -100%
211 - Dept of Community Investment
Operating 3,895,130 4,015,082 4,593,274 5,063,734 4,897,977 5,059,280 5,172,871 5,289,445 5,409,082 (165,757) -3%
212 - Dept of Community Investment Grants 2,823,943 4,310,457 2,832,655 10,286,845 2,987,662 2,832,655 2,832,655 2,832,655 2,832,655 (7,299,183) -71%
217 - Gift, Donation, Bequest 111,778 63,583 3,500 63,663 78,500 3,500 3,500 3,500 3,500 14,838 23%
219 - Unsafe Building 20,000 17,500 23,000 24,880 25,000 23,000 23,000 23,000 23,000 120 0%
221 - Rental Units Regulation 79,884 65,375 54,000 206,211 54,000 54,000 54,000 54,000 54,000 (152,211) -74%
227 - Loss Recovery - - 1,500 1,500 - - - - - (1,500) -100%
230 - Code Enforcement Fund 3,785,320 4,396,734 6,609,265 7,179,768 7,207,752 7,081,245 7,230,324 7,053,890 7,154,295 27,984 0%
264 - COVID-19 Response 525,002 383,405 - 122,305 - - - - - (122,305) -100%
315 - Airport 2003 Debt Reserve - - 1,040,462 1,040,462 - - - - - (1,040,462) -100%
324 - TIF - River West Development Area 16,256,613 22,554,045 22,546,401 60,068,530 7,066,880 22,289,911 22,733,753 23,351,553 8,467,210 (53,001,650) -88%
328 - SBCDA 2003 Debt Reserve - - 1,739,495 1,739,495 - - - - - (1,739,495) -100%
352 - 2019 South Shore Double Tracking Debt
Service 1,029,750 1,030,125 1,033,625 1,033,625 1,030,125 1,030,125 1,030,000 1,032,625 1,028,125 (3,500) 0%
353 - 2020 TIF Library Bond Debt Service
Reserve 16 8 - - - - - - - - 0%
404 - Local Income Tax - Certified Shares 1,026,071 - - - - - - - - - 0%
408 - Local Income Tax - Economic
Development 9,303,700 10,622,286 14,004,028 17,785,894 14,166,035 3,480,485 3,481,970 3,483,161 3,384,700 (3,619,859) -20%
410 - Urban Development Action Grant 18,000 338,253 - - - - - - - - 0%
422 - TIF - West Washington 113,570 99,745 280,000 1,488,357 - 280,000 280,000 280,000 - (1,488,357) -100%
429 - TIF - River East Development Area (NE
Dev)1,977,310 3,834,024 3,500,000 11,236,946 526,200 3,500,000 3,500,000 350,000 - (10,710,746) -95%
430 - TIF - Southside Development Area #1 2,233,872 6,447,977 2,000,000 11,536,262 - 2,000,000 2,000,000 200,000 - (11,536,262) -100%
433 - Redevelopment General 841,917 2,170,909 1,754,888 2,971,846 760,013 1,759,513 1,754,638 1,763,213 1,756,413 (2,211,833) -74%
435 - TIF - Douglas Road 210,455 - - 74,175 - - - - - (74,175) -100%
436 - TIF - River East Residential (NE Res)4,902,703 5,236,835 4,580,121 7,156,989 4,547,623 4,570,249 4,571,774 4,572,509 4,561,193 (2,609,365) -36%
456 - 2023A RDA Bonds - 6,815,738 - 27,131,723 - - - - - (27,131,723) -100%
600 - Consolidated Building Fund 1,905,723 2,205,269 1,901,787 1,902,137 2,061,991 2,043,347 2,093,101 2,144,153 2,156,537 159,854 8%
752 - South Bend Redevelopment Authority 2,856,981 2,856,381 - - - - - - - - 0%
754 - Industrial Revolving Fund 4,558,357 87,011 484,036 818,232 174,536 134,536 136,327 138,154 140,017 (643,696) -79%
756 - 2015 Smart Streets Bond Debt Service 1,711,344 1,709,319 1,706,785 1,706,785 1,712,844 1,712,844 1,707,819 1,711,819 1,709,694 6,059 0%
760 - 2017 Eddy Street Commons Bond Debt
Service 1,926,375 1,929,875 1,941,375 1,941,375 1,955,125 1,955,125 1,951,250 1,950,625 1,952,375 13,750 1%Expenditures by Fund 62,452,107 81,359,943 72,680,196 172,935,932 49,282,262 59,859,815 60,606,981 56,284,301 40,682,796 (123,653,669) -72%
060 - Building Department 1,905,723 2,205,269 1,901,787 1,902,137 2,061,991 2,043,347 2,093,101 2,144,153 2,156,537 159,854 8%
101 - Community Investment 25,111,092 29,406,443 17,597,153 55,650,542 17,201,428 13,828,425 13,936,392 14,059,359 14,082,023 (38,449,114) -69%
102 - Redevelopment Commission 27,566,206 41,373,669 38,474,991 98,346,686 13,930,841 35,429,798 35,870,165 31,549,899 15,812,940 (84,415,845) -86%
103 - Neighborhoods 7,869,086 8,374,562 14,706,265 17,036,566 16,088,002 8,558,245 8,707,324 8,530,890 8,631,295 (948,564) -6%Expenditures by Division 62,452,107 81,359,943 72,680,196 172,935,932 49,282,262 59,859,815 60,606,981 56,284,301 40,682,796 (123,653,669) -72%
01 - Personnel 5,940,122 6,269,788 8,534,159 8,534,509 9,126,978 9,355,153 9,589,031 9,828,757 10,074,476 592,469 7%
01 - Salaries & Wages 4,262,994 4,534,937 5,901,244 5,901,244 6,311,974 6,469,773 6,631,518 6,797,306 6,967,238 410,730 7%
02 - Fringe Benefits 1,677,129 1,734,851 2,632,915 2,633,265 2,815,004 2,885,379 2,957,514 3,031,452 3,107,238 181,739 7%
02 - Supplies 243,361 273,203 311,796 320,801 349,130 295,980 297,532 299,113 300,725 28,329 9%
04 - Supplies 243,361 273,203 311,796 320,801 349,130 295,980 297,532 299,113 300,725 28,329 9%
03 - Services 15,752,900 18,841,259 9,032,325 41,192,364 8,575,356 8,387,568 8,400,826 8,414,025 8,427,812 (32,617,008) -79%
05 - Professional Services 2,368,953 8,480,603 2,236,166 19,011,146 1,743,345 2,105,422 2,116,351 2,127,498 2,138,868 (17,267,801) -91%
06 - Repairs & Maintenance 777,296 348,388 467,585 525,055 571,691 467,585 467,585 467,585 467,585 46,636 9%
07 - Grants & Subsidies 11,593,371 8,693,317 5,207,655 16,939,723 5,093,912 4,702,655 4,702,655 4,702,655 4,702,655 (11,845,811) -70%
08 - Utilities 83,375 76,629 114,217 114,217 115,674 116,502 118,831 120,883 123,300 1,457 1%
09 - Printing & Advertising 33,661 25,913 56,022 48,789 58,022 56,022 56,022 56,022 56,022 9,233 19%
11 - Education & Training 14,164 20,157 59,400 62,022 54,100 59,400 59,400 59,400 59,400 (7,922) -13%
12 - Travel 9,131 14,983 54,062 55,667 56,562 54,062 54,062 54,062 54,062 895 2%
13 - Bad Debt - 270 1,000 1,000 1,000 1,000 1,000 1,000 1,000 - 0%
14 - Other Services & Charges 872,949 1,180,999 836,218 4,434,746 881,050 824,920 824,920 824,920 824,920 (3,553,696) -80%
04 - Capital 10,376,434 23,686,716 20,171,913 88,258,255 436,000 21,273,316 21,789,795 16,970,000 1,000,000 (87,822,255) -100%
15 - Capital 10,376,434 23,686,716 20,171,913 88,258,255 436,000 21,273,316 21,789,795 16,970,000 1,000,000 (87,822,255) -100%
05 - Debt Service 12,772,597 13,591,224 12,391,797 12,391,797 6,672,794 6,620,253 6,398,184 6,291,038 6,255,792 (5,719,003) -46%
16 - Debt Service Principal 8,769,789 9,474,954 9,902,758 9,902,758 4,445,224 4,409,177 4,348,757 4,426,622 4,531,763 (5,457,534) -55%
17 - Debt Service Interest & Fees 4,002,808 4,116,270 2,489,039 2,489,039 2,227,570 2,211,076 2,049,427 1,864,416 1,724,029 (261,469) -11%
06 - Interfund Transfers 17,366,692 18,697,752 22,238,206 22,238,206 24,122,004 13,927,545 14,131,613 14,481,368 14,623,991 1,883,799 8%
19 - Interfund Allocations 2,098,686 1,953,028 2,127,077 2,127,077 2,349,279 2,419,757 2,492,350 2,567,121 2,644,134 222,202 10%
20 - Interfund Transfers Out 15,268,006 16,744,724 20,111,129 20,111,129 21,772,725 11,507,788 11,639,263 11,914,247 11,979,856 1,661,597 8%Total Expenditures 62,452,107 81,359,943 72,680,196 172,935,932 49,282,262 59,859,815 60,606,981 56,284,301 40,682,796 (123,653,669) -72%
Community Investment
Department Summaries
Note: Refer to Individual Fund Summaries for Further Detail
Expenditures by Fund
Expenditures by Division
Expenditures by Category & Subcategory
Actual Budget Forecast 2024 to 2025
City of South Bend, Indiana 2025 Budget
Page 98
FUND INFORMATION
City of South Bend, Indiana 2025 Budget
Page 99
Fund Purpose
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations.
Explanation of Revenue Sources
The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Starting in 2023, this fund will receive the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Previously, the Certified Shares portion was accounted for in a separate fund (#404);
however, the Indiana State Board of Accounts stipulated that the Certified Shares portion must be deposited into the General Fund after 2022. Local income tax revenue is determined annually by the Indiana
Dept of Local Government Finance (DLGF).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
2025 projects significant decreases in capital expenditures and services. .
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 45,635,698 48,636,181 51,388,740 55,708,898 53,563,962 54,635,241 55,727,946 56,842,505 57,979,355 (2,144,936) -4%
02 - Local Income Taxes - 14,189,571 12,554,287 14,471,413 13,285,318 13,816,731 14,369,400 14,944,176 15,541,943 (1,186,095) -8%
03 - Intergov./ Shared Revenues 2,186,019 4,032,969 4,198,874 4,198,874 5,215,827 5,215,827 5,215,827 5,215,827 5,215,827 1,016,953 24%
05 - Licenses & Permits 319,288 219,971 295,607 295,607 273,512 273,512 273,512 273,512 273,512 (22,095) -7%
06 - Charges for Services 4,838,529 5,630,413 4,350,903 4,350,903 4,580,267 4,581,337 4,582,438 4,583,573 4,584,742 229,364 5%
07 - Fines, Forfeitures, and Fees 4,911 9,045 8,000 8,000 5,000 5,000 5,000 5,000 5,000 (3,000) -38%
08 - Interest Earnings 576,610 2,940,561 3,932,378 1,075,188 1,045,545 955,435 979,312 982,184 995,210 (29,643) -3%
09 - Donations 1,358,100 1,726,912 1,392,500 1,392,500 - - - - - (1,392,500) -100%
10 - Other Income 1,352,986 1,400,222 1,296,920 1,296,920 1,231,000 1,231,000 1,231,000 1,231,000 1,231,000 (65,920) -5%
11 - Debt Proceeds - 1,827,500 2,176,000 2,176,000 2,176,000 2,176,000 2,176,000 2,176,000 2,176,000 - 0%
12 - PILOT 6,079,325 6,095,594 6,024,186 6,024,186 5,765,661 5,765,661 5,765,661 5,765,661 5,765,661 (258,525) -4%
13 - Interfund Allocation Reimb 10,544,420 10,597,451 11,206,787 11,206,787 11,676,027 12,026,308 12,387,097 12,758,710 13,141,471 469,240 4%
14 - Interfund Transfers In - 13,865,143 17,345,056 3,878,608 575,000 500,000 500,000 500,000 500,000 (3,303,608) -85%
Total Revenues 72,895,886 111,171,535 116,170,238 106,083,884 99,393,119 101,182,052 103,213,193 105,278,148 107,409,721 (6,690,765) -6%
01 - Personnel 8,675,103 61,024,392 67,642,332 67,789,989 68,368,973 70,078,197 71,830,152 73,625,906 75,466,554 578,984 1%
01 - Salaries & Wages 6,584,533 43,911,983 46,186,001 46,322,568 45,339,767 46,473,261 47,635,093 48,825,970 50,046,619 (982,801) -2%
02 - Fringe Benefits 2,090,570 17,112,409 21,456,331 21,467,420 23,029,206 23,604,936 24,195,060 24,799,936 25,419,934 1,561,786 7%
02 - Supplies 2,675,311 2,708,357 3,052,084 3,476,853 3,370,688 3,029,197 2,939,854 2,940,522 2,941,203 (106,165) -3%
04 - Supplies 2,675,311 2,708,357 3,052,084 3,476,853 3,370,688 3,029,197 2,939,854 2,940,522 2,941,203 (106,165) -3%
03 - Services 13,907,277 20,106,617 10,375,331 28,590,580 9,499,860 11,512,442 11,583,563 11,821,977 11,715,715 (19,090,720) -67%
05 - Professional Services 1,907,475 2,667,178 2,357,135 2,775,954 2,623,568 1,988,068 2,000,609 1,999,261 2,012,026 (152,387) -5%
06 - Repairs & Maintenance 3,151,159 3,632,029 2,898,719 3,060,466 2,942,193 2,907,326 2,922,772 2,938,527 2,954,597 (118,273) -4%
07 - Grants & Subsidies 5,450,680 7,117,846 746,451 14,073,241 754,594 746,451 746,451 746,451 746,451 (13,318,647) -95%
08 - Utilities 591,906 1,895,474 646,538 646,538 646,509 2,154,256 2,195,242 2,237,045 2,279,686 (29) 0%
09 - Printing & Advertising 342,749 205,374 329,453 351,726 342,272 322,793 323,140 323,494 323,855 (9,454) -3%
11 - Education & Training 236,499 220,293 342,000 319,382 355,420 342,000 342,000 342,000 342,000 36,038 11%
12 - Travel 53,075 102,967 108,000 157,421 119,305 108,000 108,000 108,000 108,000 (38,116) -24%
13 - Bad Debt 930 1,016 - 300 - 300 300 300 300 (300) -100%
14 - Other Services & Charges 2,172,804 4,264,439 2,947,035 7,205,552 1,715,999 2,943,248 2,945,049 3,126,899 2,948,800 (5,489,553) -76%
04 - Capital 181,068 3,571,162 2,226,000 15,706,062 3,203,488 50,000 50,000 2,226,000 - (12,502,574) -80%
15 - Capital 181,068 3,571,162 2,226,000 15,706,062 3,203,488 50,000 50,000 2,226,000 - (12,502,574) -80%
05 - Debt Service - 199,690 1,928,694 1,928,694 2,015,150 1,595,179 1,129,293 1,086,244 913,920 86,456 4%
16 - Debt Service Principal - 193,179 1,782,196 1,782,196 1,864,747 1,546,442 1,095,259 1,040,723 870,400 82,551 5%
17 - Debt Service Interest & Fees - 6,512 146,498 146,498 150,403 48,737 34,034 45,521 43,520 3,905 3%
06 - Interfund Transfers 11,433,455 20,662,173 23,733,164 23,929,823 21,905,427 12,956,590 13,318,287 13,690,836 14,074,561 (2,024,397) -8%
19 - Interfund Allocations 9,701,661 9,609,111 10,633,164 10,829,618 11,705,427 12,056,590 12,418,287 12,790,836 13,174,561 875,809 8%
20 - Interfund Transfers Out 1,731,794 11,053,062 13,100,000 13,100,206 10,200,000 900,000 900,000 900,000 900,000 (2,900,206) -22%
Total Expenditures 36,872,214 108,272,391 108,957,605 141,422,000 108,363,586 99,221,605 100,851,149 105,391,485 105,111,953 (33,058,415) -23%
Net Surplus / (Deficit)36,023,672 2,899,144 7,212,633 (35,338,117) (8,970,467) 1,960,447 2,362,044 (113,337) 2,297,769
Beginning Balance 54,208,073 91,411,452 93,698,543 58,360,426 49,389,959 51,350,406 53,712,450 53,599,113
Cash Adjustments 1,179,706 (612,053)
Ending Balance 91,411,452 93,698,543 58,360,426 49,389,959 51,350,406 53,712,450 53,599,113 55,896,882
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
50% of Annual expenditures
City Controlled Funds1 General Plus Funds
Fund 101 - General Fund
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 100
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Mayor's Office 2,303,690 1,029,047 1,293,880 1,297,327 1,391,226 1,397,071 1,431,281 1,466,379 1,502,388 93,899 7%
02 - City Clerk 588,712 550,428 594,213 612,854 626,828 633,920 648,380 663,218 678,443 13,973 2%
03 - Common Council 552,768 650,968 938,961 943,451 1,013,369 941,829 960,761 980,177 1,000,091 69,918 7%
04 - Administration & Finance 12,442,034 15,181,451 6,844,842 37,008,241 7,860,344 7,273,935 7,418,412 7,732,445 7,704,125 (29,147,898) -79%
05 - Legal Department 1,474,439 1,581,443 2,004,061 2,060,312 2,117,787 2,153,585 2,207,278 2,262,362 2,318,872 57,475 3%
06 - Public Works 2,951,893 9,536,192 11,715,002 11,869,887 11,031,368 7,429,994 7,578,593 7,730,834 7,886,806 (838,519) -7%
08 - Police Department 9,290,456 41,625,548 45,733,543 46,792,448 47,378,759 44,682,498 45,131,786 48,295,999 46,955,708 586,310 1%
09 - Fire Department 6,379,879 30,622,512 31,759,234 32,334,585 31,904,544 32,632,512 33,393,418 34,173,744 34,973,992 (430,041) -1%
10 - Community Investment 67,037 - - 33,000 - - - - - (33,000) -100%
11 - Venues, Parks & Arts 821,305 7,494,802 8,073,869 8,469,895 5,039,362 2,076,261 2,081,240 2,086,326 2,091,527 (3,430,534) -41%
Total Expenditures by Dept 36,872,214 108,272,391 108,957,605 141,422,000 108,363,586 99,221,605 100,851,149 105,391,485 105,111,953 (33,058,415) -23%
010 - Mayor 993,329 1,029,047 1,293,880 1,297,327 1,391,226 1,397,071 1,431,281 1,466,379 1,502,388 93,899 7%
011 - Community Initiatives 1,310,361 - - - - - - - - - 0%
020 - City Clerk 588,712 550,428 594,213 612,854 626,828 633,920 648,380 663,218 678,443 13,973 2%
030 - Common Council 552,768 650,968 938,961 931,451 1,001,369 941,829 960,761 980,177 1,000,091 69,918 8%
031 - Youth Council - - - 12,000 12,000 - - - - - 0%
040 - General City 8,855,411 11,084,877 1,391,125 31,423,899 1,502,224 1,391,521 1,391,929 1,572,350 1,392,783 (29,921,675) -95%
050 - Legal Department 1,474,439 1,581,443 2,004,061 2,060,312 2,117,787 2,153,585 2,207,278 2,262,362 2,318,872 57,475 3%
080 - Police Department 9,290,456 41,625,548 45,733,543 46,792,448 47,378,759 44,682,498 45,131,786 48,295,999 46,955,708 586,310 1%
090 - Fire Department 5,980,577 29,986,503 31,018,306 31,561,087 31,152,893 31,873,969 32,627,811 33,400,897 34,193,724 (408,195) -1%
092 - Emergency Medical Service 399,302 636,009 740,928 773,498 751,652 758,543 765,607 772,847 780,268 (21,846) -3%
101 - Community Investment 67,037 - - 33,000 - - - - - (33,000) -100%
200 - Park Administration - 5,372,562 6,000,000 6,000,000 4,100,000 - - - - (1,900,000) -32%
201 - Park Maintenance - 1,891,368 1,839,028 2,226,831 709,518 1,838,518 1,838,518 1,838,518 1,838,518 (1,517,313) -68%
206 - Park Projects & Capital - 48,047 - 7,967 - - - - - (7,967) -100%
220 - Morris Performing Arts
Center 643,333 184 - - - - - - - - 0%
221 - Palais Royale Ballroom 177,972 182,642 234,841 235,098 229,844 237,743 242,722 247,808 253,009 (5,254) -2%
400 - Controller's Office 2,762,156 3,368,923 4,204,991 4,235,263 4,859,328 4,413,435 4,525,851 4,626,983 4,744,902 624,065 15%
401 - Diversity & Inclusion 431,572 402,397 657,817 752,583 735,607 715,140 728,518 742,249 756,344 (16,977) -2%
402 - Human Rights 392,895 325,254 590,909 596,497 763,185 753,839 772,114 790,862 810,096 166,688 28%
600 - Engineering 2,951,893 3,409,584 4,615,002 4,769,887 4,931,368 5,033,107 5,151,768 5,273,472 5,398,297 161,481 3%
602 - Streets & Sewers - 6,126,608 7,100,000 7,100,000 6,100,000 2,396,887 2,426,825 2,457,362 2,488,509 (1,000,000) -14%
Expenditures by Division 36,872,214 108,272,391 108,957,605 141,422,000 108,363,586 99,221,605 100,851,149 105,391,485 105,111,953 (33,058,415) -23%
010 - Mayor 993,329 970,586 1,193,725 1,197,172 1,252,131 1,287,811 1,319,290 1,351,588 1,384,727 54,959 5%
011 - Community Initiatives 1,310,361 - - - - - - - - - 0%
012 - Community Police Review
Office - 58,461 100,155 100,155 139,095 109,260 111,992 114,792 117,661 38,940 39%
020 - City Clerk 588,712 550,428 594,213 612,854 626,828 633,920 648,380 663,218 678,443 13,973 2%
030 - Common Council 552,768 650,968 938,961 931,451 1,001,369 941,829 960,761 980,177 1,000,091 69,918 8%
031 - Youth Council - - - 12,000 12,000 - - - - - 0%
040 - General City 8,855,411 11,084,877 1,391,125 31,423,899 1,502,224 1,391,521 1,391,929 1,572,350 1,392,783 (29,921,675) -95%
041 - Finance 2,138,651 2,594,482 3,264,508 3,296,011 3,858,925 3,395,627 3,483,516 3,559,485 3,651,586 562,914 17%
042 - Human Resources 623,506 774,441 940,483 939,251 1,000,403 1,017,808 1,042,335 1,067,498 1,093,316 61,151 7%
043 - Diversity & Inclusion 431,572 402,397 657,817 752,583 735,607 715,140 728,518 742,249 756,344 (16,977) -2%
044 - Human Rights General 392,895 325,254 590,909 596,497 763,185 753,839 772,114 790,862 810,096 166,688 28%
050 - Legal Dept 1,474,439 1,581,443 2,004,061 2,060,312 2,117,787 2,153,585 2,207,278 2,262,362 2,318,872 57,475 3%
080 - Police General 9,084,025 40,788,073 44,773,549 45,832,381 46,330,463 43,607,091 44,028,550 47,164,196 45,794,583 498,082 1%
083 - Crime Lab 206,430 837,475 959,994 960,068 1,048,296 1,075,407 1,103,237 1,131,803 1,161,125 88,228 9%
090 - Fire General 5,925,780 29,914,764 30,953,806 31,480,362 31,088,393 31,822,959 32,576,280 33,348,836 34,141,122 (391,970) -1%
092 - EMS 399,302 636,009 740,928 773,498 751,652 758,543 765,607 772,847 780,268 (21,846) -3%
095 - Training Center 54,797 71,739 64,500 80,725 64,500 51,010 51,531 52,061 52,602 (16,225) -20%
132 - Sustainability 67,037 - - 33,000 - - - - - (33,000) -100%
200 - Park Administration - 5,372,562 6,000,000 6,000,000 4,100,000 - - - - (1,900,000) -32%
201 - Park Maintenance - 1,891,368 1,839,028 2,226,831 709,518 1,838,518 1,838,518 1,838,518 1,838,518 (1,517,313) -68%
273 - Park Capital - 48,047 - 7,967 - - - - - (7,967) -100%
292 - Morris PAC 643,333 184 - - - - - - - - 0%
293 - Palais Royale 177,972 182,642 234,841 235,098 229,844 237,743 242,722 247,808 253,009 (5,254) -2%
500 - Engineering 2,951,893 3,409,584 4,615,002 4,769,887 4,931,368 5,033,107 5,151,768 5,273,472 5,398,297 161,481 3%
503 - Streets - 3,437,500 5,500,000 5,500,000 4,500,000 - - - - (1,000,000) -18%
505 - Curb & Sidewalk - 1,375,000 1,600,000 1,600,000 1,600,000 900,000 900,000 900,000 900,000 - 0%
507 - Street Signals & Lighting - 1,314,108 - - - 1,496,887 1,526,825 1,557,362 1,588,509 - 0%
Expenditures by Subdivision 36,872,214 108,272,391 108,957,605 141,422,000 108,363,586 99,221,605 100,851,149 105,391,485 105,111,953 (33,058,415) -23%
Actual Budget Forecast 2024 to 2025
Expenditures by Department
Expenditures by Division
Expenditures by Subdivision
City Controlled Funds1 General Plus Funds
Fund 101 - General Fund
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 101
Fund Purpose
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow needs
between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and for any other City
purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve
requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
Explanation of Revenue Sources
On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance. The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this
fund receives certain "catch up" distributions of local income tax monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax
distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 151,774 321,428 224,926 224,926 227,508 227,508 227,508 227,508 227,508 2,582 1%
Total Revenues 151,774 321,428 224,926 224,926 227,508 227,508 227,508 227,508 227,508 2,582 1%
Net Surplus / (Deficit)151,774 321,428 224,926 224,926 227,508 227,508 227,508 227,508 227,508
Beginning Balance 10,910,077 11,026,118 11,375,389 11,600,315 11,827,823 12,055,331 12,282,839 12,510,347
Cash Adjustments (35,733) 27,843
Ending Balance 11,026,118 11,375,389 11,600,315 11,827,823 12,055,331 12,282,839 12,510,347 12,737,854
Revenues
Actual Budget Forecast 2024 to 2025
Cash Reserve Target
3% of total expenditures in
previous fiscal year for Civil
City Funds, less interfund
transfers out
City Controlled Funds2 Special Revenue Funds
Fund 102 - Rainy Day
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 102
Fund Purpose
This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences within the City. There are several
operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and Development & Promotions.
Explanation of Revenue Sources
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as
pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the Local Income Tax Certified Shares
Fund (#404) help subsidize operations.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The Department underwent a reorganization for 2025 that included the creation of a new division, Visitor Experience. This reorganization included the renaming of various leadership position and removal of certain positions
as well.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 10,742,492 11,441,107 12,054,149 13,075,496 12,564,386 12,815,674 13,071,987 13,333,427 13,600,095 (511,110) -4%
03 - Intergov./ Shared Revenues 427,491 861,197 897,088 897,088 1,138,013 1,138,013 1,138,013 1,138,013 1,138,013 240,925 27%
04 - Intergov./ Grants - 135,000 - - - - - - - - 0%
05 - Licenses & Permits 348 289 360 - 360 360 360 360 360 360 0%
06 - Charges for Services 3,503,012 3,171,541 2,959,252 2,959,252 3,531,304 3,531,304 3,531,304 3,531,304 3,531,304 572,052 19%
07 - Fines, Forfeitures, and Fees 24 - - - - - - - - - 0%
08 - Interest Earnings 37,004 130,670 759,006 759,006 107,017 17,012 - - - (651,989) -86%
09 - Donations 640,929 1,447,300 294,000 6,494,000 - - - - - (6,494,000) -100%
10 - Other Income 336,986 240,432 84,784 3,084,784 117,264 124,551 124,551 124,551 124,551 (2,967,520) -96%
11 - Debt Proceeds 1,290,000 - 1,172,500 1,172,500 1,347,128 - - - - 174,628 15%
14 - Interfund Transfers In 119,221 5,372,562 6,000,000 6,000,000 4,100,000 - - - - (1,900,000) -32%
Total Revenues 17,097,508 22,800,098 24,221,139 34,442,126 22,905,472 17,626,914 17,866,215 18,127,655 18,394,323 (11,536,654) -33%
011 - Community Initiatives - 1,280,884 1,639,574 1,735,079 1,888,863 1,913,961 1,942,771 1,972,311 2,002,598 153,784 9%
200 - Park Administration 1,064,019 996,038 1,268,802 1,313,653 1,202,457 1,240,574 1,273,078 1,306,493 1,340,846 (111,196) -8%
201 - Park Maintenance 7,955,421 9,494,446 9,646,173 13,270,298 10,087,014 9,791,753 10,064,424 10,210,218 10,361,700 (3,183,284) -24%
202 - Golf Courses 1,975,148 2,215,416 2,752,698 2,883,650 3,282,802 2,583,558 2,631,626 2,699,049 2,701,428 399,152 14%
203 - Recreation 2,294,300 2,376,955 2,636,923 2,656,624 2,436,478 2,472,049 2,521,271 2,599,170 2,679,904 (220,145) -8%
204 - Potawatomi Zoo 701,803 602,174 403,422 403,422 353,422 353,525 303,630 303,739 253,851 (50,000) -12%
205 - Development & Promotions 1,068,863 1,069,187 1,659,496 2,460,081 2,481,320 2,548,430 2,617,416 2,688,330 2,761,225 21,239 1%
206 - Park Projects & Capital 485,729 838,269 400,000 9,085,621 100,000 100,000 100,000 - - (8,985,621) -99%
207 - Park Debt 4,400 4,950 5,500 5,500 5,500 5,500 5,500 5,500 5,500 - 0%
208 - Community Programming 1,219,796 1,331,326 1,942,148 1,942,456 2,430,036 2,491,413 2,553,922 2,618,050 2,683,837 487,580 25%
209 - Visitor Experience - - - - 1,451,650 188,600 - - - 1,451,650 0%
Expenditures by Division 16,769,479 20,209,644 22,354,736 35,756,383 25,719,542 23,689,363 24,013,639 24,402,860 24,790,890 (10,036,840) -28%
01 - Personnel 8,259,162 9,409,288 11,077,781 11,077,780 13,168,875 12,198,740 12,503,692 12,816,268 13,136,658 2,091,095 19%
01 - Salaries & Wages 6,158,855 7,099,030 8,069,907 8,054,397 9,671,263 9,009,628 9,234,869 9,465,740 9,702,384 1,616,866 20%
02 - Fringe Benefits 2,100,307 2,310,259 3,007,874 3,023,384 3,497,613 3,189,112 3,268,823 3,350,527 3,434,274 474,229 16%
02 - Supplies 1,591,115 1,611,704 1,839,279 2,006,579 2,047,798 2,262,780 2,293,362 2,360,352 2,425,039 41,219 2%
04 - Supplies 1,591,115 1,611,704 1,839,279 2,006,579 2,047,798 2,262,780 2,293,362 2,360,352 2,425,039 41,219 2%
03 - Services 3,788,281 4,923,923 5,324,550 6,338,191 6,079,320 6,247,095 6,187,823 6,360,008 6,490,807 (258,871) -4%
05 - Professional Services 195,731 565,476 779,706 969,132 871,196 831,079 702,722 707,858 713,250 (97,936) -10%
06 - Repairs & Maintenance 600,941 960,346 936,283 969,622 951,483 1,046,957 1,057,447 1,101,237 1,143,015 (18,139) -2%
07 - Grants & Subsidies 715,000 1,084,275 685,000 688,500 640,000 640,000 590,000 590,000 540,000 (48,500) -7%
08 - Utilities 942,839 914,400 1,203,300 1,159,160 1,066,550 1,119,878 1,175,873 1,234,669 1,296,400 (92,610) -8%
09 - Printing & Advertising 409,687 631,575 731,687 1,536,516 1,450,769 1,490,106 1,532,956 1,577,150 1,622,728 (85,747) -6%
11 - Education & Training 22,292 96,883 55,100 58,558 72,720 70,085 68,749 69,490 70,263 14,162 24%
12 - Travel 19,192 16,085 33,630 44,376 50,975 51,567 52,182 52,824 53,490 6,599 15%
13 - Bad Debt 1,100 240 - 160 - - - - - (160) -100%
14 - Other Services & Charges 881,498 654,643 899,844 912,167 975,627 997,424 1,007,893 1,026,780 1,051,661 63,460 7%
04 - Capital 896,973 1,807,647 1,572,500 13,241,721 1,597,079 260,507 260,507 160,507 93,007 (11,644,642) -88%
15 - Capital 896,973 1,807,647 1,572,500 13,241,721 1,597,079 260,507 260,507 160,507 93,007 (11,644,642) -88%
05 - Debt Service 403,500 519,757 369,794 921,280 477,196 301,468 277,923 141,712 5,500 (444,083) -48%
16 - Debt Service Principal 379,954 462,762 326,793 806,417 422,934 281,349 264,590 134,630 - (383,483) -48%
17 - Debt Service Interest & Fees 23,547 56,995 43,002 114,863 54,263 20,119 13,333 7,082 5,500 (60,600) -53%
06 - Interfund Transfers 1,830,448 1,937,325 2,170,831 2,170,831 2,349,274 2,418,773 2,490,332 2,564,013 2,639,879 178,442 8%
19 - Interfund Allocations 1,830,448 1,937,325 2,170,831 2,170,831 2,349,274 2,418,773 2,490,332 2,564,013 2,639,879 178,442 8%
Total Expenditures 16,769,479 20,209,644 22,354,736 35,756,383 25,719,542 23,689,363 24,013,639 24,402,860 24,790,890 (10,036,840) -28%
Net Surplus / (Deficit)328,028 2,590,454 1,866,403 (1,314,257) (2,814,070) (6,062,449) (6,147,424) (6,275,205) (6,396,566)
Beginning Balance 5,865,858 6,223,909 8,884,670 7,570,413 4,756,343 (1,306,106) (7,453,530) (13,728,735)
Cash Adjustments 30,022 70,307
Ending Balance 6,223,909 8,884,670 7,570,413 4,756,343 (1,306,106) (7,453,530) (13,728,735) (20,125,301)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Division
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 201 - Parks & Recreation
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 103
Fund Purpose
This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works. Streets - Repairs and maintains 2,200 lane miles of road surface
in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in
the street surface. Additionally, Streets maintains around 398 miles of alley surface. Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies.
| Traffic & Lighting - Maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South
Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An
annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a public works
project.
Explanation of Revenue Sources
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road
miles. In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge taxes by 10 cents. On July
1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to changes to the State's distribution formula which keeps more funds at
the State level. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified
Shares Fund (#404) in the amount necessary for this fund to break even (see forecasted revenue for Interfund Transfers In ).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for the procurement of street paving
materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic & Lighting operations such as fuel for vehicles, small tools & equipment,
uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget
includes funding for contracted paving of curbs & sidewalks. The utilities budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers
subdivision which is budgeted in the Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common
Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget. | Capital Budget - The 2022 capital budget includes $775,000 for capital lease purchases of vehicles and equipment for the
Streets and Traffic & Lighting operations. See the Five-Year Capital Improvement Plan for details.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 3,134,543 3,274,223 3,174,424 3,174,424 3,167,476 3,167,476 3,167,476 3,167,476 3,167,476 (6,949) 0%
05 - Licenses & Permits 2,175 2,725 1,500 1,500 1,500 1,500 1,500 1,500 1,500 - 0%
06 - Charges for Services 112,415 89,847 165,300 165,300 160,500 160,500 160,500 160,500 160,500 (4,800) -3%
08 - Interest Earnings 52,037 90,854 336,195 336,195 49,178 - - - - (287,017) -85%
10 - Other Income 44,405 107,157 29,500 29,500 81,500 81,500 81,500 81,500 81,500 52,000 176%
11 - Debt Proceeds 817,500 2,235,000 2,670,000 2,670,000 3,101,869 3,101,869 3,101,869 3,101,869 3,101,869 431,869 16%
13 - Interfund Allocation Reimb 187,963 162,650 167,318 167,318 167,318 188,604 194,262 200,090 206,093 - 0%
14 - Interfund Transfers In 5,550,000 5,087,500 10,000,000 10,000,000 11,400,000 1,200,000 1,200,000 1,200,000 1,200,000 1,400,000 14%
Total Revenues 9,901,038 11,049,955 16,544,237 16,544,237 18,129,341 7,901,449 7,907,107 7,912,935 7,918,938 1,585,104 10%
503 - Streets 7,313,705 8,783,703 13,908,417 16,500,212 15,375,399 14,596,421 13,376,918 13,363,101 14,638,557 (1,124,812) -7%
505 - Curb & Sidewalk 1,507,024 1,893,969 2,911,667 3,397,528 2,951,845 2,285,246 2,321,165 2,358,238 2,396,507 (445,684) -13%
Expenditures by Subdivision 8,820,729 10,677,672 16,820,084 19,897,740 18,327,244 16,881,667 15,698,083 15,721,339 17,035,064 (1,570,496) -8%
01 - Personnel 4,128,023 4,492,597 5,513,950 5,513,950 6,560,163 6,724,167 6,892,271 7,064,578 7,241,193 1,046,213 19%
01 - Salaries & Wages 2,924,195 3,186,475 3,800,903 3,800,903 4,513,428 4,626,263 4,741,920 4,860,468 4,981,979 712,525 19%
02 - Fringe Benefits 1,203,828 1,306,122 1,713,047 1,713,047 2,046,736 2,097,904 2,150,352 2,204,110 2,259,213 333,688 19%
02 - Supplies 854,478 1,146,446 1,615,391 1,763,068 1,642,532 1,631,231 1,655,614 1,690,235 1,721,547 (120,536) -7%
04 - Supplies 854,478 1,146,446 1,615,391 1,763,068 1,642,532 1,631,231 1,655,614 1,690,235 1,721,547 (120,536) -7%
03 - Services 1,426,692 1,413,672 3,008,848 3,306,446 3,121,605 2,341,653 2,354,687 2,367,955 2,381,464 (184,841) -6%
05 - Professional Services 636,199 866,929 1,745,000 2,219,462 1,750,000 1,065,000 1,065,000 1,065,000 1,065,000 (469,462) -21%
06 - Repairs & Maintenance 701,876 346,497 984,508 801,894 1,089,834 996,018 1,007,731 1,019,651 1,031,786 287,940 36%
08 - Utilities 44,781 47,159 64,770 64,770 66,836 66,065 67,386 68,734 70,108 2,066 3%
09 - Printing & Advertising 2,422 1,810 2,950 6,150 2,950 2,950 2,950 2,950 2,950 (3,200) -52%
11 - Education & Training 8,291 11,555 30,000 30,050 30,000 30,000 30,000 30,000 30,000 (50) 0%
12 - Travel 5,135 803 25,000 25,000 25,000 25,000 25,000 25,000 25,000 - 0%
14 - Other Services & Charges 27,988 138,918 156,620 159,120 156,985 156,620 156,620 156,620 156,620 (2,135) -1%
04 - Capital 155,986 1,067,160 3,416,085 6,048,467 3,031,869 2,565,000 1,230,000 1,030,000 1,760,000 (3,016,598) -50%
15 - Capital 155,986 1,067,160 3,416,085 6,048,467 3,031,869 2,565,000 1,230,000 1,030,000 1,760,000 (3,016,598) -50%
05 - Debt Service 925,968 1,158,251 1,670,423 1,670,423 2,225,981 1,820,813 1,712,744 1,660,221 1,965,260 555,558 33%
16 - Debt Service Principal 891,039 1,113,112 1,469,371 1,469,371 1,909,313 1,753,593 1,641,863 1,584,318 1,872,760 439,942 30%
17 - Debt Service Interest & Fees 34,928 45,139 201,053 201,053 316,668 67,220 70,881 75,903 92,500 115,616 58%
06 - Interfund Transfers 1,329,582 1,399,546 1,595,386 1,595,386 1,745,093 1,798,803 1,852,767 1,908,350 1,965,600 149,707 9%
19 - Interfund Allocations 1,329,582 1,399,546 1,595,386 1,595,386 1,745,093 1,798,803 1,852,767 1,908,350 1,965,600 149,707 9%
Total Expenditures 8,820,729 10,677,672 16,820,084 19,897,740 18,327,244 16,881,667 15,698,083 15,721,339 17,035,064 (1,570,496) -8%
Net Surplus / (Deficit)1,080,308 372,283 (275,847) (3,353,503) (197,903) (8,980,218) (7,790,976) (7,808,404) (9,116,126)
Beginning Balance 4,772,416 5,878,352 6,272,150 2,918,647 2,720,744 (6,259,474) (14,050,451) (21,858,855)
Cash Adjustments 25,628 21,515
Ending Balance 5,878,352 6,272,150 2,918,647 2,720,744 (6,259,474) (14,050,451) (21,858,855) (30,974,981)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 202 - Motor Vehicle Highway
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 104
Fund Purpose
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to
year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for
eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities.
Explanation of Revenue Sources
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 9,389 18,615 13,312 13,312 10,783 9,983 8,983 7,983 7,483 (2,529) -19%
Total Revenues 9,389 18,615 13,312 13,312 10,783 9,983 8,983 7,983 7,483 (2,529) -19%
03 - Services 41,621 25,658 50,000 98,331 30,000 50,000 50,000 50,000 50,000 (68,331) -69%
05 - Professional Services 41,621 25,658 50,000 98,331 30,000 50,000 50,000 50,000 50,000 (68,331) -69%
Total Expenditures 41,621 25,658 50,000 98,331 30,000 50,000 50,000 50,000 50,000 (68,331) -69%
Net Surplus / (Deficit)(32,231) (7,043) (36,688) (85,019) (19,217) (40,017) (41,017) (42,017) (42,517)
Beginning Balance 692,248 657,860 652,479 567,460 548,243 508,226 467,209 425,192
Cash Adjustments (2,157) 1,661
Ending Balance 657,860 652,479 567,460 548,243 508,226 467,209 425,192 382,674
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 209 - Studebaker-Oliver Revitalizing Grants
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 105
Fund Purpose
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Explanation of Revenue Sources
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Negative balance is due to the City waiting on reimbursement for grant expenditures. The City has to pay for costs up front, then seek reimbursement for those expenses.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 126,822 85,650 - - - - - - - - 0%
08 - Interest Earnings 51 - - - - - - - - - 0%
Total Revenues 126,873 85,650 - - - - - - - - 0%
02 - Supplies 9,000 - - - - - - - - - 0%
04 - Supplies 9,000 - - - - - - - - - 0%
03 - Services 220,637 144,348 - 222,865 - - - - - (222,865) -100%
05 - Professional Services (46,845) - - 137,695 - - - - - (137,695) -100%
06 - Repairs & Maintenance 246,637 144,348 - 8,770 - - - - - (8,770) -100%
07 - Grants & Subsidies 20,845 - - 65,000 - - - - - (65,000) -100%
14 - Other Services & Charges - - - 11,400 - - - - - (11,400) -100%
Total Expenditures 229,637 144,348 - 222,865 - - - - - (222,865) -100%
Net Surplus / (Deficit)(102,763) (58,698) - (222,865) - - - - -
Beginning Balance 26,876 (75,903) (134,601) (357,466) (357,466) (357,466) (357,466) (357,466)
Cash Adjustments (15) -
Ending Balance (75,903) (134,601) (357,466) (357,466) (357,466) (357,466) (357,466) (357,466)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 210 - Economic Development State Grants
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 106
Fund Purpose
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by attracting & retaining growing
businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods.
Explanation of Revenue Sources
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff are
allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants - 229,133 - - - - - - - - 0%
06 - Charges for Services 691,646 266,888 831,849 831,849 608,674 608,674 608,674 608,674 608,674 (223,175) -27%
07 - Fines, Forfeitures, and Fees 70,178 92,005 58,450 58,450 64,500 64,500 64,500 64,500 64,500 6,050 10%
08 - Interest Earnings 3,006 (92) 105,576 105,576 100,000 - - - - (5,576) -5%
10 - Other Income 2,750 24,565 - - 20,000 20,000 20,000 20,000 20,000 20,000 0%
13 - Interfund Allocation Reimb 181,981 - - - - - - - - - 0%
14 - Interfund Transfers In 2,570,000 3,778,841 4,250,000 4,250,000 4,000,000 - - - - (250,000) -6%
Total Revenues 3,519,561 4,391,340 5,245,875 5,245,875 4,793,174 693,174 693,174 693,174 693,174 (452,701) -9%
120 - Community Investment 3,406,854 3,496,347 3,732,998 3,772,653 4,019,026 4,114,768 4,216,913 4,321,751 4,429,355 246,373 7%
124 - Historic Preservation 152,618 161,987 187,179 187,179 199,254 203,304 207,968 212,748 217,648 12,075 6%
125 - Business Growth &
Opportunity 17,515 15,783 45,600 74,023 43,600 45,600 45,600 45,600 45,600 (30,423) -41%
126 - Neighborhoods 3,462 17,166 - - - - - - - - 0%
127 - Engagement 132,482 148,402 205,500 528,617 205,500 255,500 255,500 255,500 255,500 (323,117) -61%
128 - Planning 2,039 6,808 22,100 22,100 22,100 22,100 22,100 22,100 22,100 - 0%
129 - Zoning - 6,190 20,000 20,000 10,000 20,000 20,000 20,000 20,000 (10,000) -50%
130 - Property - 11,669 25,000 25,000 34,000 25,000 25,000 25,000 25,000 9,000 36%
132 - Sustainability 180,161 150,730 354,897 434,162 364,496 373,008 379,790 386,745 393,879 (69,665) -16%
Expenditures by Subdivision 3,895,130 4,015,082 4,593,274 5,063,734 4,897,977 5,059,280 5,172,871 5,289,445 5,409,082 (165,757) -3%
01 - Personnel 2,845,197 2,691,232 3,142,244 3,142,244 3,303,049 3,385,625 3,470,266 3,557,023 3,645,948 160,805 5%
01 - Salaries & Wages 2,080,766 1,854,286 2,230,843 2,230,843 2,336,348 2,394,757 2,454,626 2,515,991 2,578,891 105,505 5%
02 - Fringe Benefits 764,431 836,946 911,401 911,401 966,701 990,869 1,015,640 1,041,031 1,067,057 55,300 6%
02 - Supplies 33,616 29,510 51,611 53,190 71,129 51,624 51,637 51,650 51,663 17,939 34%
04 - Supplies 33,616 29,510 51,611 53,190 71,129 51,624 51,637 51,650 51,663 17,939 34%
03 - Services 350,457 541,181 557,482 1,026,363 587,343 657,482 657,482 657,482 657,482 (439,020) -43%
05 - Professional Services 303,797 496,648 459,200 934,074 488,200 559,200 559,200 559,200 559,200 (445,874) -48%
06 - Repairs & Maintenance 1,367 1,302 3,895 3,895 4,406 3,895 3,895 3,895 3,895 511 13%
09 - Printing & Advertising 5,797 12,182 23,675 15,942 23,675 23,675 23,675 23,675 23,675 7,733 49%
11 - Education & Training 5,447 6,663 23,500 25,475 18,200 23,500 23,500 23,500 23,500 (7,275) -29%
12 - Travel 7,763 8,342 21,662 22,427 24,162 21,662 21,662 21,662 21,662 1,735 8%
14 - Other Services & Charges 26,286 16,044 25,550 24,550 28,700 25,550 25,550 25,550 25,550 4,150 17%
06 - Interfund Transfers 665,860 753,159 841,937 841,937 936,455 964,549 993,486 1,023,290 1,053,989 94,519 11%
19 - Interfund Allocations 665,860 753,159 841,937 841,937 936,455 964,549 993,486 1,023,290 1,053,989 94,519 11%
Total Expenditures 3,895,130 4,015,082 4,593,274 5,063,734 4,897,977 5,059,280 5,172,871 5,289,445 5,409,082 (165,757) -3%
Net Surplus / (Deficit)(375,569) 376,258 652,600 182,141 (104,803) (4,366,106) (4,479,697) (4,596,271) (4,715,908)
Beginning Balance 394,125 23,296 396,172 578,313 473,510 (3,892,596) (8,372,293) (12,968,564)
Cash Adjustments 4,740 (3,381)
Ending Balance 23,296 396,172 578,313 473,510 (3,892,596) (8,372,293) (12,968,564) (17,684,472)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 211 - Dept of Community Investment Operating
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 107
Fund Purpose
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This
fund accounts for various grants including:
Community Development Block Grant (CDBG) CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and
families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant (ESG) The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP)
Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees
develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed
homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight"
or "address urgent community development needs" objectives.
Explanation of Revenue Sources
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID 19 Response Fund (#264).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 2,419,448 5,559,168 2,712,968 2,712,968 3,067,662 3,067,662 3,067,662 3,067,662 3,067,662 354,694 13%
08 - Interest Earnings - - - - 2,857 - - - - 2,857 0%
10 - Other Income 71,243 15,178 119,687 119,687 67,500 67,500 67,500 67,500 67,500 (52,187) -44%
Total Revenues 2,490,691 5,574,346 2,832,655 2,832,655 3,138,019 3,135,162 3,135,162 3,135,162 3,135,162 305,364 11%
03 - Services 2,823,943 4,310,457 2,832,655 10,286,845 2,987,662 2,832,655 2,832,655 2,832,655 2,832,655 (7,299,183) -71%
05 - Professional Services 19,785 - - 229,385 - - - - - (229,385) -100%
07 - Grants & Subsidies 2,804,158 4,310,457 2,832,655 10,057,460 2,987,662 2,832,655 2,832,655 2,832,655 2,832,655 (7,069,798) -70%
Total Expenditures 2,823,943 4,310,457 2,832,655 10,286,845 2,987,662 2,832,655 2,832,655 2,832,655 2,832,655 (7,299,183) -71%
Net Surplus / (Deficit)(333,251) 1,263,889 - (7,454,190) 150,357 302,507 302,507 302,507 302,507
Beginning Balance 409,818 (155,885) 1,212,370 (6,241,819) (6,091,462) (5,788,955) (5,486,448) (5,183,941)
Cash Adjustments (232,451) 104,366
Ending Balance (155,885) 1,212,370 (6,241,819) (6,091,462) (5,788,955) (5,486,448) (5,183,941) (4,881,434)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 212 - Dept of Community Investment Grants
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 108
Fund Purpose
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
Explanation of Revenue Sources
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for
seized assets in drug activities. In recent years, this fund has received little revenue. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to two vehicles each year. The Police
Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the General Fund (#101).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 23,345 51,127 15,000 15,000 5,000 5,000 5,000 5,000 5,000 (10,000) -67%
08 - Interest Earnings 2,551 6,281 4,059 4,059 4,830 4,490 4,150 3,810 3,640 771 19%
Total Revenues 25,897 57,408 19,059 19,059 9,830 9,490 9,150 8,810 8,640 (9,229) -48%
03 - Services - - 22,000 22,000 22,000 22,000 22,000 22,000 22,000 - 0%
11 - Education & Training - - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 0%
14 - Other Services & Charges - - 12,000 12,000 12,000 12,000 12,000 12,000 12,000 - 0%
Total Expenditures - - 22,000 22,000 22,000 22,000 22,000 22,000 22,000 - 0%
Net Surplus / (Deficit)25,897 57,408 (2,941) (2,941) (12,170) (12,510) (12,850) (13,190) (13,360)
Beginning Balance 173,825 199,090 257,001 254,060 241,890 229,380 216,530 203,340
Cash Adjustments (632) 503
Ending Balance 199,090 257,001 254,060 241,890 229,380 216,530 203,340 189,980
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 216 - Police State Seizures
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 109
Fund Purpose
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the designated purpose.
Explanation of Revenue Sources
This fund receives revenue from private donations, gifts, or bequests. Donations to the South Bend Animal Resource Center are held in this fund. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate
receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project.
Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. The City
also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home Energy Improvements, not restricted to seniors.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for
low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this
grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key
program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 13,750 26,704 19,333 19,333 86,747 86,337 86,627 86,917 87,062 67,414 349%
09 - Donations 265,059 3,625,410 7,033,000 7,033,000 32,000 32,000 32,000 32,000 32,000 (7,001,000) -100%
Total Revenues 278,809 3,652,115 7,052,333 7,052,333 118,747 118,337 118,627 118,917 119,062 (6,933,586) -98%
044 - Human Rights General - 5,856 14,000 14,000 9,000 14,000 14,000 14,000 14,000 (5,000) -36%
072 - IT Initiatives 232,795 78,044 - 6,896 - - - - - (6,896) -100%
100 - Neighborhood Services &
Enforcement 44,425 - - - - - - - - - 0%
105 - Animal Resource Center 34,535 38,753 - 50,000 50,000 - - - - - 0%
120 - Community Investment - - 2,500 2,500 2,500 2,500 2,500 2,500 2,500 - 0%
124 - Historic Preservation - 266 1,000 1,000 1,000 1,000 1,000 1,000 1,000 - 0%
132 - Sustainability 32,818 24,565 - 10,163 25,000 - - - - 14,838 146%
500 - Engineering - - 7,000,000 7,000,000 - - - - - (7,000,000) -100%
Expenditures by Subdivision 344,573 147,483 7,017,500 7,084,559 87,500 17,500 17,500 17,500 17,500 (6,997,059) -99%
02 - Supplies 32,818 8,182 2,500 2,500 2,500 2,500 2,500 2,500 2,500 - 0%
04 - Supplies 32,818 8,182 2,500 2,500 2,500 2,500 2,500 2,500 2,500 - 0%
03 - Services 311,755 139,302 7,015,000 7,082,059 85,000 15,000 15,000 15,000 15,000 (6,997,059) -99%
05 - Professional Services 267,330 116,796 7,000,000 7,056,896 50,000 - - - - (7,006,896) -99%
06 - Repairs & Maintenance - 11,460 - - 25,000 - - - - 25,000 0%
07 - Grants & Subsidies - 6,313 9,000 19,163 9,000 9,000 9,000 9,000 9,000 (10,163) -53%
09 - Printing & Advertising - 4,732 6,000 6,000 1,000 6,000 6,000 6,000 6,000 (5,000) -83%
14 - Other Services & Charges 44,425 - - - - - - - - - 0%
Total Expenditures 344,573 147,483 7,017,500 7,084,559 87,500 17,500 17,500 17,500 17,500 (6,997,059) -99%
Net Surplus / (Deficit)(65,765) 3,504,631 34,833 (32,226) 31,247 100,837 101,127 101,417 101,562
Beginning Balance 978,522 894,757 4,416,666 4,384,441 4,415,688 4,516,525 4,617,652 4,719,069
Cash Adjustments (18,000) 17,278
Ending Balance 894,757 4,416,666 4,384,441 4,415,688 4,516,525 4,617,652 4,719,069 4,820,631
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 217 - Gift, Donation, Bequest
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 110
Fund Purpose
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation
abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also
pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood cleanups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Note: In
2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
Explanation of Revenue Sources
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
07 - Fines, Forfeitures, and Fees 68,583 68,515 62,900 62,900 91,240 91,240 91,240 91,240 91,240 28,340 45%
08 - Interest Earnings 11,010 24,876 18,674 18,674 19,605 20,773 22,138 23,502 24,185 931 5%
10 - Other Income 366 - - - - - - - - - 0%
Total Revenues 79,960 93,390 81,574 81,574 110,845 112,013 113,378 114,742 115,425 29,271 36%
03 - Services 20,000 17,500 23,000 24,880 25,000 23,000 23,000 23,000 23,000 120 0%
05 - Professional Services 20,000 17,500 23,000 24,880 25,000 23,000 23,000 23,000 23,000 120 0%
Total Expenditures 20,000 17,500 23,000 24,880 25,000 23,000 23,000 23,000 23,000 120 0%
Net Surplus / (Deficit)59,960 75,890 58,574 56,694 85,845 89,013 90,378 91,742 92,425
Beginning Balance 764,981 822,291 900,258 956,952 1,042,797 1,131,810 1,222,187 1,313,930
Cash Adjustments (2,650) 2,076
Ending Balance 822,291 900,258 956,952 1,042,797 1,131,810 1,222,187 1,313,930 1,406,355
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 219 - Unsafe Building
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 111
Fund Purpose
This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department.
Explanation of Revenue Sources
This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments who pay a fee to attend the
training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund also receives revenue from interest earned on
the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation eliminated this revenue source. Effective July 1, 2021, the City of
South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change negatively impacts the South Bend Police Department as gun permit fees accounted
for $45k-$60k in revenue in this fund annually.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account for grant related activities or grant funded
purchases previously accounted for in other police special revenue funds.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 390,016 648,640 300,000 300,000 300,000 300,000 300,000 300,000 300,000 - 0%
06 - Charges for Services 136,492 106,073 120,700 120,700 115,000 115,000 115,000 115,000 115,000 (5,700) -5%
07 - Fines, Forfeitures, and Fees 111,666 117,605 107,272 107,272 106,200 106,200 106,200 106,200 106,200 (1,072) -1%
08 - Interest Earnings 8,766 20,473 28,086 28,086 6,970 7,629 8,688 9,747 10,277 (21,115) -75%
09 - Donations 785 8,400 1,060 1,060 1,000 1,000 1,000 1,000 1,000 (60) -6%
10 - Other Income 1,884 93,350 - - - - - - - - 0%
14 - Interfund Transfers In 218,353 - - - - - - - - - 0%
Total Revenues 867,961 994,541 557,118 557,118 529,170 529,829 530,888 531,947 532,477 (27,947) -5%
02 - Supplies 198,761 209,080 180,000 415,019 180,000 180,000 180,000 180,000 180,000 (235,019) -57%
04 - Supplies 198,761 209,080 180,000 415,019 180,000 180,000 180,000 180,000 180,000 (235,019) -57%
03 - Services 278,383 199,280 289,250 301,019 289,250 289,250 289,250 289,250 289,250 (11,769) -4%
05 - Professional Services 1,929 13,866 - - - - - - - - 0%
11 - Education & Training 174,565 125,137 175,000 175,520 175,000 175,000 175,000 175,000 175,000 (520) 0%
12 - Travel 49,137 39,543 55,000 80,949 55,000 55,000 55,000 55,000 55,000 (25,949) -32%
14 - Other Services & Charges 52,751 20,734 59,250 44,550 59,250 59,250 59,250 59,250 59,250 14,700 33%
04 - Capital 26,338 301,100 40,000 470,000 40,000 - - - - (430,000) -91%
15 - Capital 26,338 301,100 40,000 470,000 40,000 - - - - (430,000) -91%
06 - Interfund Transfers 19,000 - - - - - - - - - 0%
20 - Interfund Transfers Out 19,000 - - - - - - - - - 0%
Total Expenditures 522,482 709,459 509,250 1,186,038 509,250 469,250 469,250 469,250 469,250 (676,788) -57%
Net Surplus / (Deficit)345,479 285,082 47,868 (628,920) 19,920 60,579 61,638 62,697 63,227
Beginning Balance 378,981 717,743 999,052 370,132 390,053 450,632 512,271 574,968
Cash Adjustments (6,718) (3,773)
Ending Balance 717,743 999,052 370,132 390,053 450,632 512,271 574,968 638,195
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 220 - Law Enforcement Continuing Education
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 112
Fund Purpose
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of these programs are managed by
the Neighborhoods Division of the Department of Community Investment (DCI). The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to
ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6- Article 14 of the City's municipal code. Once the rental
unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is
established. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
Explanation of Revenue Sources
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Local
Income Tax Economic Development Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund
Neighborhood Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-time Code Inspectors assigned to the
program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies - The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and
security deposits to move tenants if their unit is condemned and the owner doesn't have another unit for the tenant.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
07 - Fines, Forfeitures, and Fees 45,048 150,899 100,000 100,000 250,000 250,000 250,000 250,000 250,000 150,000 150%
08 - Interest Earnings 1,596 5,230 5,475 5,475 9,380 7,956 11,876 15,796 17,756 3,905 71%
14 - Interfund Transfers In 70,000 - - - - - - - - - 0%
Total Revenues 116,643 156,129 105,475 105,475 259,380 257,956 261,876 265,796 267,756 153,905 146%
01 - Personnel 78,899 63,900 - - - - - - - - 0%
01 - Salaries & Wages 52,636 42,182 - - - - - - - - 0%
02 - Fringe Benefits 26,263 21,718 - - - - - - - - 0%
03 - Services 985 1,475 54,000 206,211 54,000 54,000 54,000 54,000 54,000 (152,211) -74%
05 - Professional Services 985 1,475 54,000 206,211 54,000 54,000 54,000 54,000 54,000 (152,211) -74%
Total Expenditures 79,884 65,375 54,000 206,211 54,000 54,000 54,000 54,000 54,000 (152,211) -74%
Net Surplus / (Deficit)36,760 90,754 51,475 (100,736) 205,380 203,956 207,876 211,796 213,756
Beginning Balance 87,416 123,526 210,001 109,264 314,644 518,600 726,476 938,272
Cash Adjustments (649) (4,280)
Ending Balance 123,526 210,001 109,264 314,644 518,600 726,476 938,272 1,152,028
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
10% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 221 - Rental Units Regulation
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 113
Fund Purpose
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central
Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division.
Explanation of Revenue Sources
Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and
labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride
sharing services such as Uber and Lyft. | Facilities Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard
waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal wages. | Supplies - Includes the costs of inventory parts that are used for the repair
and maintenance of vehicles and equipment for City departments and external customers. Inventory also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the
cost of R&M for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the garages.| Debt Service - The
principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - See the Five-Year Capital Improvement Plan for details. Prior to 2022, Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund transfers it received from this fund. Therefore, Central
Services' capital expenditures will be accounted for in this fund starting in 2022
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
05 - Licenses & Permits 3,281 2,738 2,500 2,500 2,200 2,200 2,200 2,200 2,200 (300) -12%
06 - Charges for Services 9,160,143 8,923,201 11,599,402 11,599,402 11,965,257 11,965,257 11,965,257 11,965,257 11,965,257 365,855 3%
08 - Interest Earnings 7,009 78 - - - - - - - - 0%
10 - Other Income 115,532 59,794 61,500 61,500 59,500 59,500 59,500 59,500 59,500 (2,000) -3%
13 - Interfund Allocation Reimb 160,000 160,000 160,000 160,000 160,000 164,800 169,744 174,836 180,081 (0) 0%
Total Revenues 9,445,964 9,145,812 11,823,402 11,823,402 12,186,957 12,191,757 12,196,701 12,201,793 12,207,038 363,555 3%
450 - Equipment Services 9,334,778 9,412,885 10,911,772 10,925,452 11,361,726 11,834,013 12,701,793 13,675,512 14,770,387 436,274 4%
453 - Radio Shop 192,096 213,640 326,712 326,915 344,450 352,867 361,694 370,751 380,043 17,535 5%
454 - Building Maintenance 173,605 195,423 327,071 327,071 293,248 297,282 304,494 311,887 319,467 (33,822) -10%
455 - Facilities Management 142,772 159,963 152,254 152,254 244,039 194,625 199,610 204,728 209,981 91,785 60%
457 - Central Services Capital 67,785 168,092 154,000 316,869 298,730 100,000 43,900 37,400 - (18,139) -6%
Expenditures by Subdivision 9,911,036 10,150,004 11,871,809 12,048,561 12,542,193 12,778,787 13,611,491 14,600,277 15,679,878 493,632 4%
01 - Personnel 2,517,800 2,504,806 3,833,864 3,833,864 4,012,352 4,057,032 4,158,458 4,262,419 4,368,980 178,488 5%
01 - Salaries & Wages 1,765,863 1,778,787 2,642,997 2,642,997 2,762,557 2,778,021 2,847,471 2,918,658 2,991,624 119,560 5%
02 - Fringe Benefits 751,937 726,019 1,190,867 1,190,867 1,249,795 1,279,011 1,310,987 1,343,761 1,377,355 58,928 5%
02 - Supplies 6,392,707 6,543,875 6,913,647 6,915,220 7,189,518 7,584,039 8,344,405 9,207,922 10,189,738 274,298 4%
04 - Supplies 6,392,707 6,543,875 6,913,647 6,915,220 7,189,518 7,584,039 8,344,405 9,207,922 10,189,738 274,298 4%
03 - Services 227,623 374,589 309,413 484,592 511,061 250,992 236,503 231,647 195,922 26,469 5%
05 - Professional Services 12,641 6,968 12,600 12,600 86,530 21,600 30,600 12,600 12,600 73,930 587%
06 - Repairs & Maintenance 123,289 279,396 178,200 352,979 301,500 109,200 84,100 95,600 58,200 (51,479) -15%
08 - Utilities 73,151 68,323 78,963 78,963 80,881 80,542 82,153 83,797 85,472 1,918 2%
11 - Education & Training 4,953 4,990 16,050 16,219 18,050 16,050 16,050 16,050 16,050 1,831 11%
12 - Travel 61 2,342 4,850 4,850 4,850 4,850 4,850 4,850 4,850 - 0%
14 - Other Services & Charges 13,527 12,570 18,750 18,981 19,250 18,750 18,750 18,750 18,750 269 1%
04 - Capital 7,239 - 34,000 34,000 7,200 40,000 - - - (26,800) -79%
15 - Capital 7,239 - 34,000 34,000 7,200 40,000 - - - (26,800) -79%
05 - Debt Service 8,491 8,491 4,246 4,245 - - - - - (4,245) -100%
16 - Debt Service Principal 8,069 8,254 4,198 4,198 - - - - - (4,198) -100%
17 - Debt Service Interest & Fees 422 237 48 48 - - - - - (48) -100%
06 - Interfund Transfers 757,176 718,243 776,640 776,640 822,062 846,724 872,125 898,289 925,238 45,422 6%
19 - Interfund Allocations 757,176 718,243 776,640 776,640 822,062 846,724 872,125 898,289 925,238 45,422 6%
Total Expenditures 9,911,036 10,150,004 11,871,809 12,048,561 12,542,193 12,778,787 13,611,491 14,600,277 15,679,878 493,632 4%
Net Surplus / (Deficit)(465,072) (1,004,193) (48,407) (225,159) (355,236) (587,030) (1,414,790) (2,398,484) (3,472,839)
Beginning Balance 658,666 305,778 (680,622) (905,781) (1,261,017) (1,848,047) (3,262,837) (5,661,321)
Cash Adjustments 112,184 17,792
Ending Balance 305,778 (680,622) (905,781) (1,261,017) (1,848,047) (3,262,837) (5,661,321) (9,134,160)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
10% of Annual expenditures
City Controlled Funds4 Internal Service Funds
Fund 222 - Central Services
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 114
Fund Purpose
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside monies, assessed on all
operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any claims including, but not limited to, investigative and
legal fees. Currently, this fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance.
Explanation of Revenue Sources
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various methodologies are used to effectively and
fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs are allocated based on net book value of departments' capital assets (per
the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has
been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries.
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers'
comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was transferred to Human Resources. The Safety
& Risk division's supplies and services budget will be fully transferred to Human Resources in 2022.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 79,266 164,629 188,147 188,147 117,112 116,428 119,451 124,564 128,747 (71,035) -38%
10 - Other Income 741,339 500,956 2,000 2,000 - - - - - (2,000) -100%
13 - Interfund Allocation Reimb 3,365,000 3,583,000 3,639,999 3,639,999 3,639,999 3,749,199 3,861,675 3,977,525 4,096,851 - 0%
Total Revenues 4,185,605 4,248,586 3,830,146 3,830,146 3,757,111 3,865,627 3,981,126 4,102,090 4,225,598 (73,035) -2%
411 - Business Insurance 1,555,388 1,062,020 1,280,000 1,358,778 1,330,050 1,289,500 1,299,095 1,308,786 1,318,574 (28,728) -2%
412 - Liability Coverage 2,429,126 872,633 1,085,000 1,455,068 1,085,000 1,085,000 1,085,000 1,085,000 1,085,000 (370,068) -25%
413 - Worker's Compensation 1,068,632 1,086,164 1,275,000 1,275,288 1,393,000 1,275,000 1,275,000 1,275,000 1,275,000 117,712 9%
414 - Catastrophic Events 479 500 - 101,769 - - - - - (101,769) -100%
Expenditures by Subdivision 5,053,624 3,021,317 3,640,000 4,190,903 3,808,050 3,649,500 3,659,095 3,668,786 3,678,574 (382,853) -9%
01 - Personnel 24,902 29,792 47,000 47,288 55,000 47,000 47,000 47,000 47,000 7,712 16%
03 - Other Personnel Costs 24,902 29,792 47,000 47,288 55,000 47,000 47,000 47,000 47,000 7,712 16%
03 - Services 5,028,243 2,991,026 3,593,000 4,041,847 3,753,050 3,602,500 3,612,095 3,621,786 3,631,574 (288,797) -7%
05 - Professional Services 405,364 498,869 223,000 518,351 233,000 223,000 223,000 223,000 223,000 (285,351) -55%
06 - Repairs & Maintenance 1,710,233 231,043 - - - - - - - - 0%
10 - Insurance 2,121,803 2,052,688 2,120,000 2,121,438 2,270,050 2,129,500 2,139,095 2,148,786 2,158,574 148,612 7%
14 - Other Services & Charges 790,843 208,426 1,250,000 1,402,058 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 (152,058) -11%
04 - Capital 479 500 - 101,769 - - - - - (101,769) -100%
15 - Capital 479 500 - 101,769 - - - - - (101,769) -100%
Total Expenditures 5,053,624 3,021,317 3,640,000 4,190,903 3,808,050 3,649,500 3,659,095 3,668,786 3,678,574 (382,853) -9%
Net Surplus / (Deficit)(868,019) 1,227,268 190,146 (360,757) (50,939) 216,127 322,031 433,304 547,024
Beginning Balance 6,100,867 5,760,773 6,488,526 6,127,769 6,076,830 6,292,957 6,614,988 7,048,292
Cash Adjustments 527,926 (499,515)
Ending Balance 5,760,773 6,488,526 6,127,769 6,076,830 6,292,957 6,614,988 7,048,292 7,595,316
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
50% of Annual expenditures
City Controlled Funds4 Internal Service Funds
Fund 226 - Liability Insurance
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 115
Fund Purpose
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The monies deposited into this
fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
Explanation of Revenue Sources
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The fund has been used for capital projects related to environmental cleanup.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 634,425 1,067,118 - - - - - - - - 0%
08 - Interest Earnings 5,761 53,138 21,226 21,226 41,355 39,255 39,255 39,255 39,255 20,129 95%
Total Revenues 640,186 1,120,256 21,226 21,226 41,355 39,255 39,255 39,255 39,255 20,129 95%
03 - Services - - 1,500 1,500 210,000 - - - - 208,500 13900%
05 - Professional Services - - 1,500 1,500 - - - - - (1,500) -100%
14 - Other Services & Charges - - - - 210,000 - - - - 210,000 0%
Total Expenditures - - 1,500 1,500 210,000 - - - - 208,500 13900%
Net Surplus / (Deficit)640,186 1,120,256 19,726 19,726 (168,645) 39,255 39,255 39,255 39,255
Beginning Balance 414,099 1,052,929 2,174,242 2,193,968 2,025,322 2,064,577 2,103,832 2,143,087
Cash Adjustments (1,356) 1,057
Ending Balance 1,052,929 2,174,242 2,193,968 2,025,322 2,064,577 2,103,832 2,143,087 2,182,342
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 227 - Loss Recovery
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 116
Fund Purpose
This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods Division is Neighborhood Code
Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe
Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and
Federal regulations. NEAT works in tandem with NCE to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials,
appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Note: In 2021, the Department of Code Enforcement was brought under the Department of
Community Investment (DCI) and was renamed the Neighborhoods Division.
Explanation of Revenue Sources
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource Center (SBARC) collects revenues from
fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it assesses for animal welfare ordinance violations. These revenues do not cover the
expenditures of these activities. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by the NEAT Crew, and the operational
costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms, small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating
supplies for SBARC such as animal feed and cleaning supplies. | Services - Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance
includes vehicle R&M for inspectors' vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes $400k
for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and trash/litter campaign monthly per six (6) Council
districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - See the Capital Improvement Plan for details.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
05 - Licenses & Permits 28,750 23,580 37,000 37,000 25,000 25,000 25,000 25,000 25,000 (12,000) -32%
06 - Charges for Services 53,545 43,575 50,300 50,300 45,200 45,200 45,200 45,200 45,200 (5,100) -10%
07 - Fines, Forfeitures, and Fees 292,490 301,742 342,000 342,000 181,900 181,900 181,900 181,900 181,900 (160,100) -47%
08 - Interest Earnings 1,439 1,261 - - - - - - - - 0%
10 - Other Income 52,972 19,515 500 500 1,000 1,000 1,000 1,000 1,000 500 100%
11 - Debt Proceeds 500,000 232,000 300,000 300,000 356,000 356,000 356,000 356,000 356,000 56,000 19%
14 - Interfund Transfers In 2,930,968 3,298,000 5,970,000 5,970,000 6,800,000 - - - - 830,000 14%
Total Revenues 3,860,165 3,919,673 6,699,800 6,699,800 7,409,100 609,100 609,100 609,100 609,100 709,300 11%
100 - Neighborhood Services &
Enforcement 2,843,929 3,247,961 5,376,573 5,834,539 5,732,675 5,646,043 5,764,540 5,568,878 5,649,244 (101,864) -2%
105 - Animal Resource Center 941,390 1,148,773 1,232,692 1,345,230 1,475,077 1,435,201 1,465,784 1,485,012 1,505,051 129,847 10%
Expenditures by Subdivision 3,785,320 4,396,734 6,609,265 7,179,768 7,207,752 7,081,245 7,230,324 7,053,890 7,154,295 27,984 0%
01 - Personnel 1,884,392 2,334,799 4,010,536 4,010,536 4,304,801 4,412,421 4,522,732 4,635,800 4,751,695 294,265 7%
01 - Salaries & Wages 1,341,301 1,808,302 2,728,936 2,728,936 2,946,308 3,019,966 3,095,465 3,172,851 3,252,173 217,372 8%
02 - Fringe Benefits 543,091 526,496 1,281,600 1,281,600 1,358,493 1,392,456 1,427,267 1,462,949 1,499,522 76,893 6%
02 - Supplies 142,735 212,692 235,347 242,774 252,501 236,856 238,395 239,963 241,562 9,727 4%
04 - Supplies 142,735 212,692 235,347 242,774 252,501 236,856 238,395 239,963 241,562 9,727 4%
03 - Services 482,747 509,686 831,836 1,014,855 897,478 832,664 833,508 834,369 835,247 (117,377) -12%
05 - Professional Services 64,822 119,478 140,300 220,515 102,300 140,300 140,300 140,300 140,300 (118,215) -54%
06 - Repairs & Maintenance 232,670 129,650 424,900 473,600 492,542 424,900 424,900 424,900 424,900 18,942 4%
08 - Utilities 35,837 35,422 41,389 41,389 41,389 42,217 43,061 43,922 44,800 - 0%
09 - Printing & Advertising 19,060 11,387 22,147 22,147 22,147 22,147 22,147 22,147 22,147 - 0%
11 - Education & Training 5,305 7,627 29,900 30,547 29,900 29,900 29,900 29,900 29,900 (647) -2%
12 - Travel 1,360 6,641 26,400 27,240 26,400 26,400 26,400 26,400 26,400 (840) -3%
13 - Bad Debt - 270 - - - - - - - - 0%
14 - Other Services & Charges 123,694 199,211 146,800 199,417 182,800 146,800 146,800 146,800 146,800 (16,617) -8%
04 - Capital 320,736 273,206 300,000 680,058 356,000 223,000 234,000 - - (324,058) -48%
15 - Capital 320,736 273,206 300,000 680,058 356,000 223,000 234,000 - - (324,058) -48%
05 - Debt Service 187,095 221,101 264,116 264,116 334,518 281,976 274,532 182,786 129,990 70,402 27%
16 - Debt Service Principal 181,470 207,530 243,217 243,217 306,356 270,309 265,397 175,983 123,800 63,139 26%
17 - Debt Service Interest & Fees 5,625 13,571 20,899 20,899 28,162 11,667 9,135 6,803 6,190 7,263 35%
06 - Interfund Transfers 767,616 845,250 967,430 967,430 1,062,454 1,094,327 1,127,157 1,160,972 1,195,801 95,024 10%
19 - Interfund Allocations 767,616 845,250 967,430 967,430 1,062,454 1,094,327 1,127,157 1,160,972 1,195,801 95,024 10%
Total Expenditures 3,785,320 4,396,734 6,609,265 7,179,768 7,207,752 7,081,245 7,230,324 7,053,890 7,154,295 27,984 0%
Net Surplus / (Deficit)74,845 (477,061) 90,535 (479,968) 201,348 (6,472,145) (6,621,224) (6,444,790) (6,545,195)
Beginning Balance 497,492 497,495 (18,294) (498,262) (296,915) (6,769,059) (13,390,283) (19,835,073)
Cash Adjustments (74,842) (38,727)
Ending Balance 497,495 (18,294) (498,262) (296,915) (6,769,059) (13,390,283) (19,835,073) (26,380,269)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 230 - Code Enforcement Fund
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 117
Fund Purpose
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel wages and benefits. (Resolution
3980-09, Indiana Code IC 6-3.6-6-8)
Explanation of Revenue Sources
This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public
safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated supplemental income tax distributions; therefore, the City plans to spend down the excess cash
during 2022.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
02 - Local Income Taxes 9,168,579 12,690,915 11,988,584 13,856,678 12,400,678 12,896,705 13,412,573 13,949,076 14,507,039 (1,456,000) -11%
08 - Interest Earnings 30,151 178,001 262,027 262,027 178,522 150,454 125,478 103,825 95,701 (83,505) -32%
Total Revenues 9,198,730 12,868,916 12,250,611 14,118,705 12,579,200 13,047,159 13,538,051 14,052,901 14,602,740 (1,539,505) -11%
08 - Police Department 5,124,420 4,749,279 5,177,494 5,177,494 6,200,339 6,355,347 6,514,231 6,677,087 6,844,014 1,022,845 20%
09 - Fire Department 5,124,420 4,749,279 5,177,494 5,177,494 7,678,294 7,870,251 8,067,008 8,268,683 8,475,400 2,500,800 48%
Total Expenditures by Dept 10,248,840 9,498,558 10,354,988 10,354,988 13,878,633 14,225,599 14,581,239 14,945,770 15,319,414 3,523,645 34%
01 - Personnel 10,248,840 9,498,558 10,354,988 10,354,988 13,878,633 14,225,599 14,581,239 14,945,770 15,319,414 3,523,645 34%
01 - Salaries & Wages 10,248,840 9,498,558 10,354,988 10,354,988 13,878,633 14,225,599 14,581,239 14,945,770 15,319,414 3,523,645 34%
Total Expenditures 10,248,840 9,498,558 10,354,988 10,354,988 13,878,633 14,225,599 14,581,239 14,945,770 15,319,414 3,523,645 34%
Net Surplus / (Deficit)(1,050,110) 3,370,357 1,895,623 3,763,717 (1,299,433) (1,178,440) (1,043,187) (892,869) (716,674)
Beginning Balance 3,844,465 2,786,001 6,163,397 9,927,114 8,627,682 7,449,242 6,406,054 5,513,185
Cash Adjustments (8,354) 7,039
Ending Balance 2,786,001 6,163,397 9,927,114 8,627,682 7,449,242 6,406,054 5,513,185 4,796,511
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Department
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds1 General Plus Funds
Fund 249 - Local Income Tax - Public Safety
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 118
Fund Purpose
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
Explanation of Revenue Sources
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account
population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula. This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund
were moved to the 2021 Infrastructure Bond Capital Fund (#455). This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road &
Bridge Grant Fund (#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455). In 2022, this fund will resume the $1,000,000 matching transfer.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 2,003,475 2,040,961 1,952,634 1,952,634 1,944,187 1,944,187 1,944,187 1,944,187 1,944,187 (8,447) 0%
04 - Intergov./ Grants 145,348 205,355 115,000 115,000 55,000 55,000 55,000 55,000 55,000 (60,000) -52%
08 - Interest Earnings 34,259 74,193 169,289 169,289 43,834 30,818 11,302 - - (125,455) -74%
10 - Other Income 10,510 - - - - - - - - - 0%
14 - Interfund Transfers In - - 4,000,000 4,000,000 - - - - - (4,000,000) -100%
Total Revenues 2,193,593 2,320,509 6,236,923 6,236,923 2,043,021 2,030,005 2,010,489 1,999,187 1,999,187 (4,193,902) -67%
02 - Supplies 57,542 347,256 400,000 400,000 - 400,000 400,000 400,000 400,000 (400,000) -100%
04 - Supplies 57,542 347,256 400,000 400,000 - 400,000 400,000 400,000 400,000 (400,000) -100%
03 - Services 816,396 2,241,701 650,000 3,973,855 600,000 800,000 850,000 850,000 700,000 (3,373,855) -85%
05 - Professional Services 690,622 524,598 250,000 1,751,964 300,000 250,000 250,000 250,000 250,000 (1,451,964) -83%
06 - Repairs & Maintenance 125,774 1,717,103 400,000 2,221,891 300,000 550,000 600,000 600,000 450,000 (1,921,891) -86%
04 - Capital 303,138 783,787 400,000 715,085 250,000 250,000 250,000 200,000 - (465,085) -65%
15 - Capital 303,138 783,787 400,000 715,085 250,000 250,000 250,000 200,000 - (465,085) -65%
06 - Interfund Transfers 1,000,000 - 1,000,000 - 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 0%
20 - Interfund Transfers Out 1,000,000 - 1,000,000 - 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 0%
Total Expenditures 2,177,076 3,372,745 2,450,000 5,088,939 2,350,000 2,950,000 3,000,000 2,950,000 2,600,000 (2,738,939) -54%
Net Surplus / (Deficit)16,517 (1,052,235) 3,786,923 1,147,984 (306,979) (919,995) (989,511) (950,813) (600,813)
Beginning Balance 2,349,376 2,380,085 1,388,435 2,536,419 2,229,441 1,309,446 319,935 (630,878)
Cash Adjustments 14,192 60,586
Ending Balance 2,380,085 1,388,435 2,536,419 2,229,441 1,309,446 319,935 (630,878) (1,231,691)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 251 - Local Road & Street
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 119
Fund Purpose
This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute (Senate
Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102).
Explanation of Revenue Sources
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once all funds are spent.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 3,417 3,388 4,965 4,965 - 267 267 267 267 (4,965) -100%
Total Revenues 3,417 3,388 4,965 4,965 - 267 267 267 267 (4,965) -100%
03 - Services - 184,782 - 1,501 - - - - - (1,501) -100%
05 - Professional Services - 184,782 - 1,501 - - - - - (1,501) -100%
04 - Capital - 4,314 - 52,636 - - - - - (52,636) -100%
15 - Capital - 4,314 - 52,636 - - - - - (52,636) -100%
Total Expenditures - 189,096 - 54,136 - - - - - (54,136) -100%
Net Surplus / (Deficit)3,417 (185,709) 4,965 (49,171) - 267 267 267 267
Beginning Balance 245,630 248,243 67,475 18,304 18,304 18,571 18,838 19,105
Cash Adjustments (804) 4,941
Ending Balance 248,243 67,475 18,304 18,304 18,571 18,838 19,105 19,372
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - one-
time distribution - spend down
to zero
City Controlled Funds2 Special Revenue Funds
Fund 257 - LOIT Special Distribution
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 120
Fund Purpose
This fund tracks the portion of the South Bend Human Rights Commission’s expenses that are funded by grants from the federal government.
Explanation of Revenue Sources
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). This fund also receives revenue from staff
contracts.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities related to fair housing and
equal opportunity employment in St. Joseph County.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 66,260 8,775 211,400 288,900 187,000 187,000 187,000 187,000 187,000 (101,900) -35%
06 - Charges for Services 1,667 20,000 85,000 85,000 - - - - - (85,000) -100%
08 - Interest Earnings 4,033 6,995 2,550 2,550 3,000 - - - - 450 18%
10 - Other Income - - 1,400 1,400 40,000 40,000 40,000 40,000 40,000 38,600 2757%
Total Revenues 71,960 35,770 300,350 377,850 230,000 227,000 227,000 227,000 227,000 (147,850) -39%
044 - Human Rights General 2,760 - - - - - - - - - 0%
045 - Human Rights - EEOC 98,244 96,673 143,559 143,958 129,396 151,981 154,630 157,346 160,130 (14,563) -10%
046 - Human Rights - HUD 81,278 100,097 124,246 124,245 225,782 132,726 135,437 138,215 141,063 101,536 82%
Expenditures by Subdivision 182,282 196,770 267,805 268,204 355,177 284,707 290,067 295,561 301,193 86,974 32%
01 - Personnel 139,503 168,255 197,505 197,505 209,177 214,407 219,767 225,261 230,893 11,673 6%
01 - Salaries & Wages 108,072 121,381 139,014 139,014 146,200 149,855 153,601 157,441 161,377 7,186 5%
02 - Fringe Benefits 31,431 46,874 58,491 58,491 62,977 64,552 66,166 67,820 69,515 4,487 8%
02 - Supplies 824 1,280 2,500 2,500 12,000 2,500 2,500 2,500 2,500 9,500 380%
04 - Supplies 824 1,280 2,500 2,500 12,000 2,500 2,500 2,500 2,500 9,500 380%
03 - Services 41,955 27,235 67,800 68,199 134,000 67,800 67,800 67,800 67,800 65,801 96%
05 - Professional Services 21,692 1,667 28,000 28,000 12,000 28,000 28,000 28,000 28,000 (16,000) -57%
09 - Printing & Advertising 9,323 23,500 8,000 8,000 52,000 8,000 8,000 8,000 8,000 44,000 550%
11 - Education & Training 3,503 - 9,000 9,399 16,000 9,000 9,000 9,000 9,000 6,601 70%
12 - Travel 7,295 2,068 22,000 22,000 23,000 22,000 22,000 22,000 22,000 1,000 5%
14 - Other Services & Charges 141 - 800 800 31,000 800 800 800 800 30,200 3775%
Total Expenditures 182,282 196,770 267,805 268,204 355,177 284,707 290,067 295,561 301,193 86,974 32%
Net Surplus / (Deficit)(110,322) (161,000) 32,545 109,647 (125,177) (57,707) (63,067) (68,561) (74,193)
Beginning Balance 426,544 315,523 155,014 264,660 139,483 81,776 18,709 (49,852)
Cash Adjustments (699) 491
Ending Balance 315,523 155,014 264,660 139,483 81,776 18,709 (49,852) (124,045)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 258 - Human Rights Federal Grants
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 121
Fund Purpose
This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act. Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state,
local, territorial and Tribal governments to respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery. The City of South Bend was one of almost 1,200 Metropolitan Cities
across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”). On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe
the requirements on implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation
of a formal spending plan for the ARP Funds.
In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In developing its own plan for spending, the City of South Bend further grouped these four objectives into two main
categories of spending: Response & Relief • Support urgent COVID-19 response efforts • Support immediate economic stabilization for households and businesses Equitable Recovery • Replace lost revenue for eligible state,
local, territorial, and Tribal governments • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents and businesses who have experienced economic or health-related harms related to the pandemic. Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable
economy and community by addressing systemic challenges that have been present in our community for decades. In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible uses of funds: a) To respond to
the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID–
19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure
Explanation of Revenue Sources
The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2021, the Common Council appropriated $1,500,000 of the funds: $500,000 for vacant building development financing and $1,000,000 for the Dream Center at Martin Luther King Jr. Park (a renovation to a community center managed by the City's Department of Venues, Parks & Arts). In the 2022 budget, the Common Council approved additional funding for the Dream Center ($10,100,000).
Vacant Building Development Financing The City proposes to add $2,000,000 to the $500,000 that is already allocated through the City’s 2021 structural budget to develop a fund to support small-scale and mission-based developers entering into areas of the City where
it is difficult to obtain traditional financing. This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial
investment in the corridors.
Dream Center
The City is proposing to fund an $11 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world-class, intergenerational community center will be developed in conjunction with the community, and community feedback will play a large role in deciding what facilities and programming are built at the Dream Center.
Other Programs & Projects The Common Council approved $46.5 million worth of expenditures in the General Fund (#101) to be funded by the American Rescue Plan. A transfer of funds from the American Rescue Plan Fund (#263) is needed to cover
these expenditures; however, the transfer is not anticipated until early 2022. Therefore, this fund's forecast shows a cash balance in future years, as of the adoption of the 2022 budget on October 11, 2021. Once the transfer is
approved, it will cover these one-time, programmatic and project expenditures in Fund #101 and spend down the American Rescue Plan funds. Per the Department of Treasury, cities have until December 31, 2024 to obligate all funds and until December 31, 2026 to spend all funds. After that time, the funds are subject to recapture or return.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 29,455,024 - - - - - - - - - 0%
08 - Interest Earnings 707,757 180,695 - - - - - - - - 0%
Total Revenues 30,162,781 180,695 - - - - - - - - 0%
040 - General City 2,697,983 945,227 - 9,346,451 - - - - - (9,346,451) -100%
080 - Police General 23,040,203 - - - - - - - - - 0%
090 - Fire General 23,040,202 - - - - - - - - - 0%
Expenditures by Subdivision 48,778,388 945,227 - 9,346,451 - - - - - (9,346,451) -100%
01 - Personnel 47,970,065 - - - - - - - - - 0%
01 - Salaries & Wages 47,970,065 - - - - - - - - - 0%
03 - Services 1,270 - - - - - - - - - 0%
14 - Other Services & Charges 1,270 - - - - - - - - - 0%
04 - Capital 807,053 945,227 - 9,346,451 - - - - - (9,346,451) -100%
15 - Capital 807,053 945,227 - 9,346,451 - - - - - (9,346,451) -100%
Total Expenditures 48,778,388 945,227 - 9,346,451 - - - - - (9,346,451) -100%
Net Surplus / (Deficit)(18,615,607) (764,532) - (9,346,451) - - - - -
Beginning Balance 29,536,642 10,879,460 10,144,293 797,842 797,842 797,842 797,842 797,842
Cash Adjustments (41,575) 29,365
Ending Balance 10,879,460 10,144,293 797,842 797,842 797,842 797,842 797,842 797,842
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 263 - American Rescue Plan
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 122
Fund Purpose
This fund was established to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
Explanation of Revenue Sources
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and
Emergency Solutions Grant (ESG).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department
of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and
respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are
homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2.
These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 460,352 368,404 75,000 75,000 5,000 5,000 5,000 5,000 5,000 (70,000) -93%
Total Revenues 460,352 368,404 75,000 75,000 5,000 5,000 5,000 5,000 5,000 (70,000) -93%
120 - Community Investment 525,002 383,405 - 122,305 - - - - - (122,305) -100%
Expenditures by Subdivision 525,002 383,405 - 122,305 - - - - - (122,305) -100%
03 - Services 525,002 383,405 - 122,305 - - - - - (122,305) -100%
07 - Grants & Subsidies 525,002 383,405 - 122,305 - - - - - (122,305) -100%
Total Expenditures 525,002 383,405 - 122,305 - - - - - (122,305) -100%
Net Surplus / (Deficit)(64,649) (15,001) 75,000 (47,305) 5,000 5,000 5,000 5,000 5,000
Beginning Balance - (52,921) (79,650) (126,955) (121,955) (116,955) (111,955) (106,955)
Cash Adjustments 11,729 (11,729)
Ending Balance (52,921) (79,650) (126,955) (121,955) (116,955) (111,955) (106,955) (101,955)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 264 - COVID-19 Response
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 123
Fund Purpose
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State
Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year.
Explanation of Revenue Sources
In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million. The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million -
Local Road & Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 through 2026 - $1 million - Local Road & Street Fund (#251) This
fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 1,350,100 1,000,000 1,000,000 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 500,000 50%
08 - Interest Earnings 23,684 50,707 73,943 73,943 4,106 14,106 34,106 54,106 84,106 (69,836) -94%
14 - Interfund Transfers In 1,000,000 - 1,000,000 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 500,000 50%
Total Revenues 2,373,784 1,050,707 2,073,943 2,073,943 3,004,106 3,014,106 3,034,106 3,054,106 3,084,106 930,164 45%
03 - Services 594,751 3,105,996 2,000,000 2,222,695 3,000,000 2,000,000 2,000,000 2,000,000 - 777,305 35%
06 - Repairs & Maintenance 594,751 3,105,996 2,000,000 2,222,695 3,000,000 2,000,000 2,000,000 2,000,000 - 777,305 35%
Total Expenditures 594,751 3,105,996 2,000,000 2,222,695 3,000,000 2,000,000 2,000,000 2,000,000 - 777,305 35%
Net Surplus / (Deficit)1,779,033 (2,055,289) 73,943 (148,753) 4,106 1,014,106 1,034,106 1,054,106 3,084,106
Beginning Balance 704,875 2,477,054 428,020 279,267 283,374 1,297,480 2,331,587 3,385,693
Cash Adjustments (6,854) 6,255
Ending Balance 2,477,054 428,020 279,267 283,374 1,297,480 2,331,587 3,385,693 6,469,800
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City Controlled Funds2 Special Revenue Funds
Fund 265 - Local Road & Bridge Grant
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 124
Fund Purpose
The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to
MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any
transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required
50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation.
Explanation of Revenue Sources
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road
miles. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Qualified Expenditures: Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance
expenditures do not count toward the 50% requirement.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 3,134,543 3,274,223 3,174,424 3,174,424 3,167,476 3,167,476 3,167,476 3,167,476 3,167,476 (6,949) 0%
08 - Interest Earnings 23,921 39,874 109,522 109,522 10,650 7,680 - - - (98,872) -90%
11 - Debt Proceeds 888,007 - - - - - - - - - 0%
14 - Interfund Transfers In - - 200,000 200,000 - - - - - (200,000) -100%
Total Revenues 4,046,471 3,314,097 3,483,946 3,483,946 3,178,126 3,175,155 3,167,476 3,167,476 3,167,476 (305,820) -9%
01 - Personnel 379,172 582,623 669,771 669,771 679,651 696,642 714,058 731,910 750,208 9,880 1%
01 - Salaries & Wages 255,141 399,253 506,857 506,857 521,781 534,826 548,196 561,901 575,949 14,924 3%
02 - Fringe Benefits 124,031 183,370 162,914 162,914 157,870 161,817 165,862 170,009 174,259 (5,044) -3%
02 - Supplies 2,107,582 1,386,353 1,381,999 1,437,531 2,112,757 1,432,606 1,485,555 1,540,960 1,598,943 675,226 47%
04 - Supplies 2,107,582 1,386,353 1,381,999 1,437,531 2,112,757 1,432,606 1,485,555 1,540,960 1,598,943 675,226 47%
03 - Services 1,376,423 1,592,715 387,768 1,292,826 393,470 941,783 879,430 712,030 743,045 (899,356) -70%
06 - Repairs & Maintenance 1,376,423 1,592,715 387,768 1,292,826 393,470 941,783 879,430 712,030 743,045 (899,356) -70%
04 - Capital 184,116 662,791 - - - - 505,000 - - - 0%
15 - Capital 184,116 662,791 - - - - 505,000 - - - 0%
05 - Debt Service 93,765 187,529 187,529 187,529 187,529 187,531 293,581 199,816 106,050 - 0%
16 - Debt Service Principal 91,621 169,814 173,826 173,826 177,933 177,934 283,138 193,677 101,000 4,107 2%
17 - Debt Service Interest & Fees 2,144 17,716 13,703 13,703 9,596 9,597 10,443 6,139 5,050 (4,107) -30%
Total Expenditures 4,141,058 4,412,010 2,627,067 3,587,657 3,373,407 3,258,562 3,877,624 3,184,716 3,198,246 (214,250) -6%
Net Surplus / (Deficit)(94,586) (1,097,914) 856,879 (103,711) (195,282) (83,407) (710,149) (17,240) (30,770)
Beginning Balance 2,042,332 1,971,069 848,707 744,997 549,715 466,308 (243,841) (261,081)
Cash Adjustments 23,323 (24,448)
Ending Balance 1,971,069 848,707 744,997 549,715 466,308 (243,841) (261,081) (291,851)
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds2 Special Revenue Funds
Fund 266 - MVH Restricted Fund
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 125
Fund Purpose
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
Explanation of Revenue Sources
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the
Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipates the deduction will
be increased.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 44,220 59,460 40,000 40,000 50,000 50,000 50,000 50,000 50,000 10,000 25%
08 - Interest Earnings 10,132 22,799 15,276 15,276 16,472 16,472 16,472 16,472 16,472 1,196 8%
Total Revenues 54,352 82,259 55,276 55,276 66,472 66,472 66,472 66,472 66,472 11,196 20%
03 - Services - 1,040 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
14 - Other Services & Charges - 1,040 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
Total Expenditures - 1,040 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
Net Surplus / (Deficit)54,352 81,219 5,276 5,276 16,472 16,472 16,472 16,472 16,472
Beginning Balance 698,546 750,477 833,591 838,868 855,339 871,811 888,283 904,755
Cash Adjustments (2,420) 1,895
Ending Balance 750,477 833,591 838,868 855,339 871,811 888,283 904,755 921,227
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
Set dollar amount of $750,000
City Controlled Funds4 Internal Service Funds
Fund 278 - Police Take Home Vehicle
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 126
Fund Purpose
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. The functions within the department include: The 311
Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal
technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and
supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. | Infrastructure
oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all
technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons
between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including
business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with City and community partners to
improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to succeed by leveraging connections both internal and external connections.
Explanation of Revenue Sources
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311 calls, number of devices,
number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center, along with a budget for part-time help at
the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and
renewal costs. The professional services budget includes software support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process
improvements and other innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans. A hardware
refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as computers and printers, over a period of 3-5 years. At the end
of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program ensures that City employees are equipped with the most current technology to better serve the City and its
residents. | Interfund Transfer: In 2019, $600,000 (from prior year reserves) was transferred to the Local Income Tax Certified Shares Fund (#404) to cover the cost of the new enterprise resource planning (ERP) software
implementation. The ERP implementation lasted 18 months and costed about $3 million. The software successfully went live on May 1, 2020.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services - 2,602 - - - - - - - - 0%
08 - Interest Earnings 53,386 123,322 296,627 296,627 72,125 88,820 129,601 182,308 214,699 (224,503) -76%
09 - Donations 181,987 15,000 - - - - - - - - 0%
10 - Other Income 131,610 131,250 73,764 73,764 - - - - - (73,764) -100%
11 - Debt Proceeds 166,343 - - - - - - - - - 0%
13 - Interfund Allocation Reimb 9,620,204 9,990,823 13,100,296 13,100,296 14,991,280 15,441,018 15,904,249 16,381,376 16,872,818 1,890,984 14%
Total Revenues 10,153,530 10,262,996 13,470,687 13,470,687 15,063,405 15,529,839 16,033,849 16,563,685 17,087,516 1,592,717 12%
070 - 311 Call Center 637,390 675,189 1,338,942 1,349,869 1,429,380 1,452,432 1,487,335 1,523,111 1,559,781 79,511 6%
071 - Information Technology 8,398,022 8,751,316 11,708,236 13,714,124 13,582,670 12,298,248 12,029,230 11,975,161 12,073,988 (131,454) -1%
Expenditures by Division 9,035,411 9,426,505 13,047,178 15,063,993 15,012,050 13,750,680 13,516,565 13,498,272 13,633,769 (51,943) 0%
01 - Personnel 2,677,158 2,975,719 4,817,178 4,827,678 5,042,919 5,157,717 5,286,660 5,418,827 5,554,298 215,241 4%
01 - Salaries & Wages 1,965,182 2,176,973 3,402,749 3,402,749 3,532,087 3,620,389 3,710,899 3,803,672 3,898,763 129,338 4%
02 - Fringe Benefits 711,976 798,746 1,414,429 1,424,929 1,510,832 1,537,328 1,575,761 1,615,155 1,655,534 85,903 6%
02 - Supplies 468,930 164,623 663,850 795,513 709,500 823,200 823,200 823,200 823,200 (86,013) -11%
04 - Supplies 468,930 164,623 663,850 795,513 709,500 823,200 823,200 823,200 823,200 (86,013) -11%
03 - Services 4,892,737 5,410,183 6,682,879 8,490,101 8,521,567 7,255,351 7,255,351 7,255,351 7,255,351 31,466 0%
05 - Professional Services 782,666 967,886 646,260 2,138,500 1,075,000 936,260 936,260 936,260 936,260 (1,063,500) -50%
06 - Repairs & Maintenance 3,802,342 4,116,523 5,840,569 5,890,999 7,005,530 6,095,461 6,095,461 6,095,461 6,095,461 1,114,531 19%
09 - Printing & Advertising 4,366 6,393 16,500 20,974 15,000 16,500 16,500 16,500 16,500 (5,974) -28%
11 - Education & Training 34,682 32,822 67,000 96,483 67,000 84,580 84,580 84,580 84,580 (29,483) -31%
12 - Travel 24,829 30,830 35,000 50,738 35,000 35,000 35,000 35,000 35,000 (15,738) -31%
14 - Other Services & Charges 243,852 255,730 77,550 292,407 324,037 87,550 87,550 87,550 87,550 31,630 11%
05 - Debt Service 995,934 875,168 882,453 949,882 737,245 513,569 150,486 - - (212,637) -22%
16 - Debt Service Principal 930,920 817,680 788,983 856,412 665,608 480,965 140,777 - - (190,804) -22%
17 - Debt Service Interest & Fees 65,014 57,489 93,470 93,470 71,637 32,604 9,709 - - (21,833) -23%
06 - Interfund Transfers 653 813 818 818 818 843 868 894 921 - 0%
19 - Interfund Allocations 653 813 818 818 818 843 868 894 921 - 0%
Total Expenditures 9,035,411 9,426,505 13,047,178 15,063,993 15,012,050 13,750,680 13,516,565 13,498,272 13,633,769 (51,943) 0%
Net Surplus / (Deficit)1,118,119 836,490 423,509 (1,593,305) 51,355 1,779,159 2,517,284 3,065,413 3,453,747
Beginning Balance 3,482,865 4,698,328 5,506,547 3,913,242 3,964,597 5,743,755 8,261,040 11,326,453
Cash Adjustments 97,344 (28,272)
Ending Balance 4,698,328 5,506,547 3,913,242 3,964,597 5,743,755 8,261,040 11,326,453 14,780,200
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Division
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds4 Internal Service Funds
Fund 279 - IT / Innovation / 311 Call Center
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 127
Fund Purpose
This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
Explanation of Revenue Sources
In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper
trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing
apparatus (SCBA), cardiac monitors, and turnout gear. See the Five-Year Capital Improvement Plan for details. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles and
equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final
payment February 1, 2033, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants - - 75,000 75,000 75,000 75,000 75,000 75,000 75,000 - 0%
06 - Charges for Services 1,972,044 2,031,836 2,066,825 2,066,825 2,108,162 2,108,162 2,108,162 2,108,162 2,108,162 41,337 2%
07 - Fines, Forfeitures, and Fees 47 26 - - - - - - - - 0%
08 - Interest Earnings 25,176 29,370 151,822 151,822 17,452 56,972 98,463 118,185 146,838 (134,370) -89%
10 - Other Income 35,574 - - - - - - - - - 0%
11 - Debt Proceeds 1,355,000 1,430,000 3,410,000 3,410,000 3,410,000 3,410,000 3,410,000 3,410,000 3,410,000 - 0%
Total Revenues 3,387,841 3,491,232 5,703,647 5,703,647 5,610,614 5,650,134 5,691,625 5,711,347 5,740,000 (93,033) -2%
04 - Capital 671,760 4,037,967 2,895,000 4,676,808 1,807,708 755,000 1,710,000 2,955,000 - (2,869,100) -61%
15 - Capital 671,760 4,037,967 2,895,000 4,676,808 1,807,708 755,000 1,710,000 2,955,000 - (2,869,100) -61%
05 - Debt Service 862,471 994,570 1,499,349 1,499,349 1,683,394 1,482,735 1,583,963 1,451,375 1,965,600 184,045 12%
16 - Debt Service Principal 833,022 948,939 1,366,196 1,366,196 1,521,156 1,425,895 1,515,674 1,387,414 1,872,000 154,960 11%
17 - Debt Service Interest & Fees 29,449 45,632 133,153 133,154 162,238 56,840 68,289 63,961 93,600 29,085 22%
06 - Interfund Transfers 748,656 752,356 746,961 746,961 751,199 754,249 751,274 762,505 762,311 4,238 1%
20 - Interfund Transfers Out 748,656 752,356 746,961 746,961 751,199 754,249 751,274 762,505 762,311 4,238 1%
Total Expenditures 2,282,888 5,784,893 5,141,311 6,923,119 4,242,301 2,991,984 4,045,237 5,168,880 2,727,911 (2,680,818) -39%
Net Surplus / (Deficit)1,104,953 (2,293,661) 562,336 (1,219,472) 1,368,313 2,658,151 1,646,389 542,467 3,012,089
Beginning Balance 2,758,339 3,856,779 1,568,458 348,986 1,717,299 4,375,450 6,021,838 6,564,306
Cash Adjustments (6,512) 5,340
Ending Balance 3,856,779 1,568,458 348,986 1,717,299 4,375,450 6,021,838 6,564,306 9,576,394
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City Controlled Funds3 Capital & Debt Service Funds
Fund 287 - Fire Department Capital
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 128
Fund Purpose
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this fund may be expended for the
replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted positions in this fund, responses are made by firefighters of the
South Bend Fire Department.
Explanation of Revenue Sources
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. This typically happens once or twice a year. Funding is entirely dependent on the number of billable hazardous material
responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 3,000 2,375 5,000 5,000 5,000 5,000 5,000 5,000 5,000 - 0%
08 - Interest Earnings 403 910 785 785 494 394 294 194 144 (292) -37%
Total Revenues 3,403 3,285 5,785 5,785 5,494 5,394 5,294 5,194 5,144 (292) -5%
02 - Supplies 200 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 0%
04 - Supplies 200 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 0%
Total Expenditures 200 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - 0%
Net Surplus / (Deficit)3,203 3,285 (4,215) (4,215) (4,506) (4,606) (4,706) (4,806) (4,856)
Beginning Balance 28,102 31,206 32,194 27,980 23,474 18,867 14,161 9,355
Cash Adjustments (99) (2,296)
Ending Balance 31,206 32,194 27,980 23,474 18,867 14,161 9,355 4,499
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 289 - Haz-Mat
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 129
Fund Purpose
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration.
The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It
has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class
lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems &
necessary personal gear. Many of the teaching sites have actual accident histories.
Explanation of Revenue Sources
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 125,805 149,173 90,000 90,000 90,000 90,000 90,000 90,000 90,000 - 0%
08 - Interest Earnings 5,011 12,217 9,714 9,714 9,152 9,116 9,080 9,043 9,025 (562) -6%
Total Revenues 130,816 161,390 99,714 99,714 99,152 99,116 99,080 99,043 99,025 (562) -1%
02 - Supplies 59,778 31,093 67,500 70,571 67,500 67,515 67,530 67,545 67,560 (3,071) -4%
04 - Supplies 59,778 31,093 67,500 70,571 67,500 67,515 67,530 67,545 67,560 (3,071) -4%
03 - Services 30,550 25,429 24,300 24,300 24,300 24,300 24,300 24,300 24,300 - 0%
06 - Repairs & Maintenance 7,796 1,770 13,000 5,000 13,000 13,000 13,000 13,000 13,000 8,000 160%
09 - Printing & Advertising - 2,101 1,300 300 1,300 1,300 1,300 1,300 1,300 1,000 333%
11 - Education & Training 22,179 21,269 10,000 19,000 10,000 10,000 10,000 10,000 10,000 (9,000) -47%
14 - Other Services & Charges 575 289 - - - - - - - - 0%
04 - Capital - 34,530 - - - - - - - - 0%
15 - Capital - 34,530 - - - - - - - - 0%
Total Expenditures 90,328 91,052 91,800 94,871 91,800 91,815 91,830 91,845 91,860 (3,071) -3%
Net Surplus / (Deficit)40,488 70,338 7,914 4,844 7,352 7,301 7,250 7,198 7,165
Beginning Balance 360,311 389,572 463,394 468,238 475,590 482,892 490,141 497,340
Cash Adjustments (11,227) 3,484
Ending Balance 389,572 463,394 468,238 475,590 482,892 490,141 497,340 504,504
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 291 - Indiana River Rescue
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 130
Fund Purpose
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years, this fund has also been used
to track donations and their associated expenditures.
Explanation of Revenue Sources
This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective
(MORE) program. This fund also received revenue from impound towing fees.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be
discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic
League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to
encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL program was
expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). In 2022, the PAL program is entirely budgeted in Fund #101.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 30 64 - - - - - - - - 0%
Total Revenues 30 64 - - - - - - - - 0%
06 - Interfund Transfers 24,566 - - - - - - - - - 0%
20 - Interfund Transfers Out 24,566 - - - - - - - - - 0%
Total Expenditures 24,566 - - - - - - - - - 0%
Net Surplus / (Deficit)(24,536) 64 - - - - - - -
Beginning Balance 45,349 20,813 20,876 20,876 20,876 20,876 20,876 20,876
Cash Adjustments - 0
Ending Balance 20,813 20,876 20,876 20,876 20,876 20,876 20,876 20,876
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 295 - COPS MORE Grant
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 131
Fund Purpose
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training.
Explanation of Revenue Sources
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 98,333 155,023 80,000 80,000 80,000 80,000 80,000 80,000 80,000 - 0%
08 - Interest Earnings 1,002 3,289 3,208 3,208 4,926 5,526 6,126 6,726 7,026 1,718 54%
14 - Interfund Transfers In 19,000 - - - - - - - - - 0%
Total Revenues 118,335 158,312 83,208 83,208 84,926 85,526 86,126 86,726 87,026 1,718 2%
02 - Supplies 34,145 - 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
04 - Supplies 34,145 - 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
03 - Services 9,999 - - - - - - - - - 0%
05 - Professional Services 9,999 - - - - - - - - - 0%
04 - Capital 15,835 75,609 - - - - - - - - 0%
15 - Capital 15,835 75,609 - - - - - - - - 0%
Total Expenditures 59,979 75,609 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
Net Surplus / (Deficit)58,356 82,703 33,208 33,208 34,926 35,526 36,126 36,726 37,026
Beginning Balance 60,237 118,593 201,296 234,504 269,430 304,956 341,082 377,807
Cash Adjustments - -
Ending Balance 118,593 201,296 234,504 269,430 304,956 341,082 377,807 414,833
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City Controlled Funds2 Special Revenue Funds
Fund 299 - Police Federal Drug Enforcement
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 132
Fund Purpose
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds,
Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after
bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
Explanation of Revenue Sources
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018).
This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The bonds are to be repaid over 15 with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 1,149,510 1,080,710 1,125,000 1,130,704 1,140,000 1,162,800 1,186,056 1,209,777 1,233,973 9,296 1%
03 - Intergov./ Shared Revenues 32,012 54,790 49,747 49,747 61,490 61,490 61,490 61,490 61,490 11,743 24%
08 - Interest Earnings 253 438 27,331 27,331 - 3,952 5,125 6,780 7,980 (27,331) -100%
Total Revenues 1,181,774 1,135,939 1,202,078 1,207,783 1,201,490 1,228,242 1,252,671 1,278,047 1,303,442 (6,293) -1%
05 - Debt Service 1,169,365 1,179,165 1,177,990 1,177,990 1,181,215 1,181,217 1,173,392 1,179,892 1,175,502 3,225 0%
16 - Debt Service Principal 830,000 865,000 890,000 890,000 920,000 920,000 940,000 975,000 1,000,000 30,000 3%
17 - Debt Service Interest & Fees 339,365 314,165 287,990 287,990 261,215 261,217 233,392 204,892 175,502 (26,775) -9%
Total Expenditures 1,169,365 1,179,165 1,177,990 1,177,990 1,181,215 1,181,217 1,173,392 1,179,892 1,175,502 3,225 0%
Net Surplus / (Deficit)12,409 (43,226) 24,088 29,793 20,275 47,025 79,279 98,155 127,940
Beginning Balance 184,163 196,572 153,346 183,139 203,414 250,439 329,718 427,873
Cash Adjustments 0 -
Ending Balance 196,572 153,346 183,139 203,414 250,439 329,718 427,873 555,813
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City Controlled Funds3 Capital & Debt Service Funds
Fund 312 - 2017 Parks Bond Debt Service
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 133
Fund Purpose
This fund was established to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project.
Explanation of Revenue Sources
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into the River West
TIF Fund (#324) rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 10,084 30,526 - - 134 - - - - 134 0%
Total Revenues 10,084 30,526 - - 134 - - - - 134 0%
05 - Debt Service - - 1,040,462 1,040,462 - - - - - (1,040,462) -100%
16 - Debt Service Principal - - 1,040,462 1,040,462 - - - - - (1,040,462) -100%
Total Expenditures - - 1,040,462 1,040,462 - - - - - (1,040,462) -100%
Net Surplus / (Deficit)10,084 30,526 (1,040,462) (1,040,462) 134 - - - -
Beginning Balance 1,040,462 1,047,153 1,080,323 39,861 39,995 39,995 39,995 39,995
Cash Adjustments (3,394) 2,644
Ending Balance 1,047,153 1,080,323 39,861 39,995 39,995 39,995 39,995 39,995
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% debt service reserve per
bond covenants
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 315 - Airport 2003 Debt Reserve
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 134
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget for RDC controlled funds was approved by the Redevelopment Commission on
October 18, 2021, totaling $9,659,406 for debt service payments and ongoing service contracts. The remaining budget displayed in this fund ($8,070,772) has not been appropriated by the Redevelopment Commission. It is an
estimate of potential spending on capital projects based on available cash balances and forecasted TIF revenues. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as
projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax
(intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development agreements aimed at increasing early
childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2020, bonds were issued to fund the St. Joseph County Public Library
Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the
remaining amount went towards cost of issuance. This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service
Principal & Interest expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Current debt includes:
• 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13)
• 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5)
• 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6) • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39)
• 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135) • 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200)
• 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169)
• 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210) - 2023 Redevelopment Authority Rental Bond, Series A – final payment 2/1/41, (debt schedule #227)
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 16,811,078 19,559,921 18,091,160 18,091,160 20,984,804 21,404,500 21,832,590 22,269,242 22,714,627 2,893,644 16%
03 - Intergov./ Shared Revenues 200,000 385,000 396,500 396,500 283,500 283,500 283,500 283,500 283,500 (113,000) -28%
04 - Intergov./ Grants 123,848 331,620 - - 402,850 402,850 402,850 402,850 402,850 402,850 0%
08 - Interest Earnings 431,088 868,831 1,169,137 1,169,137 1,086,498 144,252 142,783 139,345 290,018 (82,639) -7%
10 - Other Income 167,125 68,639 - - 133,500 133,500 133,500 133,500 133,500 133,500 0%
14 - Interfund Transfers In 16 8 - - - - - - - - 0%
Total Revenues 17,733,155 21,214,018 19,656,797 19,656,797 22,891,152 22,368,602 22,795,223 23,228,437 23,824,494 3,234,355 16%
03 - Services 919,160 986,913 447,928 9,498,271 433,309 456,886 466,024 475,344 484,851 (9,064,962) -95%
05 - Professional Services 669,160 761,913 447,928 6,473,271 433,309 456,886 466,024 475,344 484,851 (6,039,962) -93%
14 - Other Services & Charges 250,000 225,000 - 3,025,000 - - - - - (3,025,000) -100%
04 - Capital 6,103,348 12,780,071 12,991,913 41,463,700 - 14,130,316 14,635,795 15,000,000 - (41,463,700) -100%
15 - Capital 6,103,348 12,780,071 12,991,913 41,463,700 - 14,130,316 14,635,795 15,000,000 - (41,463,700) -100%
05 - Debt Service 4,524,105 4,516,261 4,525,425 4,525,425 1,517,290 1,517,290 1,311,690 1,290,290 1,312,715 (3,008,135) -66%
16 - Debt Service Principal 3,711,202 3,874,615 4,063,455 4,063,455 1,207,742 1,207,742 1,040,000 1,075,000 1,105,000 (2,855,713) -70%
17 - Debt Service Interest & Fees 812,903 641,646 461,970 461,970 309,548 309,548 271,690 215,290 207,715 (152,422) -33%
06 - Interfund Transfers 4,710,000 4,270,800 4,581,135 4,581,135 5,116,281 6,185,419 6,320,244 6,585,919 6,669,644 535,147 12%
20 - Interfund Transfers Out 4,710,000 4,270,800 4,581,135 4,581,135 5,116,281 6,185,419 6,320,244 6,585,919 6,669,644 535,147 12%
Total Expenditures 16,256,613 22,554,045 22,546,401 60,068,530 7,066,880 22,289,911 22,733,753 23,351,553 8,467,210 (53,001,650) -88%
Net Surplus / (Deficit)1,476,541 (1,340,027) (2,889,604) (40,411,733) 15,824,272 78,691 61,470 (123,116) 15,357,285
Beginning Balance 33,713,041 35,127,336 34,088,454 (6,323,279) 9,500,993 9,579,684 9,641,154 9,518,038
Cash Adjustments (62,246) 301,145
Ending Balance 35,127,336 34,088,454 (6,323,279) 9,500,993 9,579,684 9,641,154 9,518,038 24,875,323
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 324 - TIF - River West Development Area
Fund Summaries
City of South Bend, Indiana 2025 Budget
Page 135
Fund Purpose
This fund was established to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale
project.
Explanation of Revenue Sources
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into the River West
TIF Fund (#324) rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 16,859 51,035 - - 224 - - - - 224 0%
Total Revenues 16,859 51,035 - - 224 - - - - 224 0%
05 - Debt Service - - 1,739,495 1,739,495 - - - - - (1,739,495) -100%
16 - Debt Service Principal - - 1,739,495 1,739,495 - - - - - (1,739,495) -100%
Total Expenditures - - 1,739,495 1,739,495 - - - - - (1,739,495) -100%
Net Surplus / (Deficit)16,859 51,035 (1,739,495) (1,739,495) 224 - - - -
Beginning Balance 1,739,495 1,750,680 1,806,136 66,641 66,865 66,865 66,865 66,865
Cash Adjustments (5,674) 4,421
Ending Balance 1,750,680 1,806,136 66,641 66,865 66,865 66,865 66,865 66,865
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 328 - SBCDA 2003 Debt Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% debt service reserve per
bond covenants
City of South Bend, Indiana 2025 Budget
Page 136
Fund Purpose
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was
$5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
Explanation of Revenue Sources
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
14 - Interfund Transfers In 344,156 342,856 341,331 341,331 344,656 342,756 340,631 348,356 340,706 3,325 1%
Total Revenues 344,156 342,856 341,331 341,331 344,656 342,756 340,631 348,356 340,706 3,325 1%
05 - Debt Service 344,156 342,856 341,331 341,331 344,656 344,657 342,756 340,632 348,357 3,325 1%
16 - Debt Service Principal 210,000 215,000 220,000 220,000 230,000 230,000 235,000 240,000 255,000 10,000 5%
17 - Debt Service Interest & Fees 134,156 127,856 121,331 121,331 114,656 114,657 107,756 100,632 93,357 (6,675) -6%
Total Expenditures 344,156 342,856 341,331 341,331 344,656 344,657 342,756 340,632 348,357 3,325 1%
Net Surplus / (Deficit)- - - - - (1,901) (2,125) 7,724 (7,651)
Beginning Balance - - - - - (1,901) (4,025) 3,699
Cash Adjustments - -
Ending Balance - - - - (1,901) (4,025) 3,699 (3,952)
City Controlled Funds3 Capital & Debt Service Funds
Fund 350 - 2018 Fire Station #9 Bond Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 137
Fund Purpose
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance
costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds,
the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
Explanation of Revenue Sources
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 14,409 30,515 21,353 21,353 21,362 21,598 21,598 21,598 21,598 9 0%
Total Revenues 14,409 30,515 21,353 21,353 21,362 21,598 21,598 21,598 21,598 9 0%
Net Surplus / (Deficit)14,409 30,515 21,353 21,353 21,362 21,598 21,598 21,598 21,598
Beginning Balance 1,035,750 1,046,766 1,079,924 1,101,278 1,122,640 1,144,238 1,165,837 1,187,435
Cash Adjustments (3,392) 2,643
Ending Balance 1,046,766 1,079,924 1,101,278 1,122,640 1,144,238 1,165,837 1,187,435 1,209,034
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 351 - 2018 TIF Park Bond Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Cash Reserve Target
100% debt service reserve per
bond covenants
City of South Bend, Indiana 2025 Budget
Page 138
Fund Purpose
This fund was established to account for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore
Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget for RDC controlled funds was approved by the Redevelopment Commission on October 18, 2021, totaling $1,029,750 for debt service payments.
Explanation of Revenue Sources
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 3 3 21,004 402 713 400 425 406 440 311 78%
14 - Interfund Transfers In 1,035,000 1,035,500 1,033,625 1,033,625 1,030,125 1,030,000 1,032,625 1,028,125 1,031,500 (3,500) 0%
Total Revenues 1,035,003 1,035,503 1,054,629 1,034,027 1,030,838 1,030,400 1,033,050 1,028,531 1,031,940 (3,189) 0%
05 - Debt Service 1,029,750 1,030,125 1,033,625 1,033,625 1,030,125 1,030,125 1,030,000 1,032,625 1,028,125 (3,500) 0%
16 - Debt Service Principal 685,000 720,000 760,000 760,000 795,000 795,000 835,000 880,000 920,000 35,000 5%
17 - Debt Service Interest & Fees 344,750 310,125 273,625 273,625 235,125 235,125 195,000 152,625 108,125 (38,500) -14%
Total Expenditures 1,029,750 1,030,125 1,033,625 1,033,625 1,030,125 1,030,125 1,030,000 1,032,625 1,028,125 (3,500) 0%
Net Surplus / (Deficit)5,253 5,378 21,004 402 713 275 3,050 (4,094) 3,815
Beginning Balance 9,443 14,696 20,074 20,476 21,189 21,464 24,514 20,421
Cash Adjustments (0) (0)
Ending Balance 14,696 20,074 20,476 21,189 21,464 24,514 20,421 24,236
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 352 - 2019 South Shore Double Tracking Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% debt service reserve per
bond covenants
City of South Bend, Indiana 2025 Budget
Page 139
Fund Purpose
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and
education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a
more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
Explanation of Revenue Sources
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 16 16 6,539 6,539 6,670 6,539 6,539 6,539 6,539 131 2%
Total Revenues 16 16 6,539 6,539 6,670 6,539 6,539 6,539 6,539 131 2%
Net Surplus / (Deficit)- 8 6,539 6,539 6,670 6,539 6,539 6,539 6,539
Beginning Balance 326,944 326,944 326,952 333,492 340,162 346,701 353,240 359,779
Cash Adjustments - 0
Ending Balance 326,944 326,952 333,492 340,162 346,701 353,240 359,779 366,318
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 353 - 2020 TIF Library Bond Debt Service Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Cash Reserve Target
100% debt service reserve per
bond covenants
City of South Bend, Indiana 2025 Budget
Page 140
Fund Purpose
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by the Department of Venues, Parks & Arts.
Explanation of Revenue Sources
Revenues are in the form of compensation received by the City based on stadium attendance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Planned expenditures are for painting, landscaping, and mechanical upgrades at Coveleski Stadium.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 21,182 31,611 25,000 25,000 31,611 31,611 31,611 31,611 31,611 6,611 26%
08 - Interest Earnings 25 111 - - - - - - - - 0%
Total Revenues 21,207 31,722 25,000 25,000 31,611 31,611 31,611 31,611 31,611 6,611 26%
03 - Services 17,784 33,159 40,000 40,000 30,000 40,000 40,000 40,000 40,000 (10,000) -25%
06 - Repairs & Maintenance 17,784 33,159 40,000 40,000 30,000 40,000 40,000 40,000 40,000 (10,000) -25%
Total Expenditures 17,784 33,159 40,000 40,000 30,000 40,000 40,000 40,000 40,000 (10,000) -25%
Net Surplus / (Deficit)3,422 (1,437) (15,000) (15,000) 1,611 (8,389) (8,389) (8,389) (8,389)
Beginning Balance 814 4,226 2,799 (12,201) (10,590) (18,979) (27,368) (35,757)
Cash Adjustments (11) 11
Ending Balance 4,226 2,799 (12,201) (10,590) (18,979) (27,368) (35,757) (44,146)
City Controlled Funds3 Capital & Debt Service Funds
Fund 401 - Coveleski Stadium Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 141
Fund Purpose
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and operational subsidies,
capital expenditures and other uses as deemed by the Mayor and Council.
Explanation of Revenue Sources
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). In 2021,
the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in 2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash
balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. | In 2022, the interfund
transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept
of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is
meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service
principal and interest payments are paid by this fund. Starting in 2024, the lease purchases will be funded by Fund #406. As of 1/1/2023, revenues were receipted into Fund #101 per guidance from the Indiana State Board of
Accounts.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
02 - Local Income Taxes 9,591,298 - - - - - - - - - 0%
08 - Interest Earnings 205,249 (329,900) - - - - - - - - 0%
10 - Other Income 53,680 318,253 - - - - - - - - 0%
11 - Debt Proceeds 1,632,000 - - - - - - - - - 0%
14 - Interfund Transfers In 730,725 - - - - - - - - - 0%
Total Revenues 12,212,952 (11,647) - - - - - - - - 0%
040 - General City 1,248,612 13,131,982 - 3,402,510 - - - - - (3,402,510) -100%
050 - Legal Dept 625 - - - - - - - - - 0%
071 - Information Technology 31,365 40,135 - - - - - - - - 0%
085 - Police Programs and Grants 40,000 - - - - - - - - - 0%
088 - Police Other 3,990,548 1,138,217 - - - - - - - - 0%
100 - Neighborhood Services &
Enforcement 338,827 - - - - - - - - - 0%
120 - Community Investment 687,244 - - - - - - - - - 0%
201 - Park Maintenance 1,086,967 - - - - - - - - - 0%
273 - Park Capital 237,826 84,198 - 11,356 - - - - - (11,356) -100%
500 - Engineering 158,047 - - 99,875 - - - - - (99,875) -100%
503 - Streets 3,750,000 - - - - - - - - - 0%
505 - Curb & Sidewalk 1,500,000 - - - - - - - - - 0%
507 - Street Signals & Lighting 1,327,014 - - - - - - - - - 0%
Expenditures by Subdivision 14,397,074 14,394,532 - 3,513,740 - - - - - (3,513,740) -100%
02 - Supplies 107,876 - - 99,875 - - - - - (99,875) -100%
04 - Supplies 107,876 - - 99,875 - - - - - (99,875) -100%
03 - Services 4,907,509 124,505 - 110,257 - - - - - (110,257) -100%
05 - Professional Services 87,389 40,135 - 98,901 - - - - - (98,901) -100%
06 - Repairs & Maintenance 912,701 84,198 - 11,356 - - - - - (11,356) -100%
07 - Grants & Subsidies 1,016,129 - - - - - - - - - 0%
08 - Utilities 1,327,014 - - - - - - - - - 0%
14 - Other Services & Charges 1,564,276 172 - - - - - - - - 0%
04 - Capital 2,692,887 - - - - - - - - - 0%
15 - Capital 2,692,887 - - - - - - - - - 0%
05 - Debt Service 1,309,905 1,138,217 - - - - - - - - 0%
16 - Debt Service Principal 1,269,734 1,080,040 - - - - - - - - 0%
17 - Debt Service Interest & Fees 40,171 58,178 - - - - - - - - 0%
06 - Interfund Transfers 5,378,897 13,131,810 - 3,303,608 - - - - - (3,303,608) -100%
19 - Interfund Allocations 9,676 - - - - - - - - - 0%
20 - Interfund Transfers Out 5,369,221 13,131,810 - 3,303,608 - - - - - (3,303,608) -100%
Total Expenditures 14,397,074 14,394,532 - 3,513,740 - - - - - (3,513,740) -100%
Net Surplus / (Deficit)(2,184,123) (14,406,179) - (3,513,740) - - - - -
Beginning Balance 18,631,245 16,451,803 2,042,781 (1,470,959) (1,470,959) (1,470,959) (1,470,959) (1,470,959)
Cash Adjustments 4,680 (2,843)
Ending Balance 16,451,803 2,042,781 (1,470,959) (1,470,959) (1,470,959) (1,470,959) (1,470,959) (1,470,959)
City Controlled Funds1 General Plus Funds
Fund 404 - Local Income Tax - Certified Shares
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 142
Fund Purpose
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-16) and was established by the
Common Council in 1985 (ordinance no. 7486-85).
Explanation of Revenue Sources
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by
circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10,
depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in
2024. In 2022, this fund will transfer $143,687 to Fund #404 to help offset the debt service payments paid out of that fund. 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails
project at Howard Park.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 492,015 581,307 610,828 662,586 691,286 705,112 719,214 733,598 748,270 28,700 4%
03 - Intergov./ Shared Revenues 19,615 43,758 45,458 45,458 62,613 62,613 62,613 62,613 62,613 17,155 38%
08 - Interest Earnings 2,505 4,133 17,944 2,724 - - - - - (2,724) -100%
Total Revenues 514,135 629,199 674,230 710,768 753,899 767,725 781,827 796,211 810,883 43,131 6%
040 - General City 143,687 458,333 500,000 500,000 500,000 450,000 450,000 450,000 450,000 - 0%
088 - Police Other 367,808 260,548 48,541 48,541 391,096 2,559,775 2,943,550 767,550 767,550 342,556 706%
Expenditures by Subdivision 511,495 718,881 548,541 548,541 891,096 3,009,775 3,393,550 1,217,550 1,217,550 342,556 62%
04 - Capital - - - - - 2,176,000 2,176,000 - - - 0%
15 - Capital - - - - - 2,176,000 2,176,000 - - - 0%
05 - Debt Service 367,808 260,548 48,541 48,541 391,096 383,775 767,550 767,550 767,550 342,556 706%
16 - Debt Service Principal 353,115 255,412 47,993 47,993 347,568 365,500 731,000 731,000 731,000 299,574 624%
17 - Debt Service Interest & Fees 14,694 5,136 547 547 43,529 18,275 36,550 36,550 36,550 42,982 7856%
06 - Interfund Transfers 143,687 458,333 500,000 500,000 500,000 450,000 450,000 450,000 450,000 - 0%
20 - Interfund Transfers Out 143,687 458,333 500,000 500,000 500,000 450,000 450,000 450,000 450,000 - 0%
Total Expenditures 511,495 718,881 548,541 548,541 891,096 3,009,775 3,393,550 1,217,550 1,217,550 342,556 62%
Net Surplus / (Deficit)2,640 (89,683) 125,690 162,227 (137,197) (2,242,050) (2,611,723) (421,339) (406,667)
Beginning Balance 286,746 288,976 199,512 361,739 224,542 (2,017,508) (4,629,231) (5,050,570)
Cash Adjustments (410) 219
Ending Balance 288,976 199,512 361,739 224,542 (2,017,508) (4,629,231) (5,050,570) (5,457,237)
City Controlled Funds3 Capital & Debt Service Funds
Fund 406 - Cumulative Capital Development
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 143
Fund Purpose
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
Explanation of Revenue Sources
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City gave a discount due to COVID-19. This fund
also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. | In 2020, $250,000 was
transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021, $262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund
(#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid
out of that fund.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 187,765 187,788 186,102 186,102 173,274 173,274 173,274 173,274 173,274 (12,828) -7%
08 - Interest Earnings 7,039 7,680 13,406 2,686 - 8,110 10,576 13,041 14,274 (2,686) -100%
10 - Other Income - - 25,000 25,000 - - - - - (25,000) -100%
Total Revenues 194,804 195,468 224,508 213,788 173,274 181,384 183,850 186,315 187,548 (40,514) -19%
040 - General City 239,341 275,000 75,000 75,000 75,000 50,000 50,000 50,000 50,000 - 0%
273 - Park Capital 246,116 996 170,000 170,000 - - - - - (170,000) -100%
Expenditures by Subdivision 485,457 275,996 245,000 245,000 75,000 50,000 50,000 50,000 50,000 (170,000) -69%
04 - Capital 246,116 996 170,000 170,000 - - - - - (170,000) -100%
15 - Capital 246,116 996 170,000 170,000 - - - - - (170,000) -100%
06 - Interfund Transfers 239,341 275,000 75,000 75,000 75,000 50,000 50,000 50,000 50,000 - 0%
20 - Interfund Transfers Out 239,341 275,000 75,000 75,000 75,000 50,000 50,000 50,000 50,000 - 0%
Total Expenditures 485,457 275,996 245,000 245,000 75,000 50,000 50,000 50,000 50,000 (170,000) -69%
Net Surplus / (Deficit)(290,653) (80,528) (20,492) (31,212) 98,274 131,384 133,850 136,315 137,548
Beginning Balance 651,096 359,020 279,499 248,287 346,561 477,946 611,795 748,111
Cash Adjustments (1,423) 1,008
Ending Balance 359,020 279,499 248,287 346,561 477,946 611,795 748,111 885,659
City Controlled Funds3 Capital & Debt Service Funds
Fund 407 - Cumulative Capital Improvement
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 144
Fund Purpose
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic development, capital expenditures
benefiting economic development street operations and other uses as deemed by the Mayor and Council.
Explanation of Revenue Sources
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County.
Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job
penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded
incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph County Council passed a
resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. | New Admin Building - In March 2022, the Common Council approved an additional
appropriation for $7.8 million for the purchase and renovation of South Bend Community School Corporation administration building. If the sale proceeds, the City of South Bend will move its offices from the County-City
Building to the newly acquired building. | Interfund Transfers - This fund provides operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #219 & #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment -
Various community and economic development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development, $250k for
small business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for neighborhood organization support, $40k for
consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB
Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment
8/1/35, (debt schedule #141) • 2018 Economic Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds
(Infrastructure Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
02 - Local Income Taxes 12,704,389 17,660,862 16,896,469 19,485,677 17,774,148 18,485,114 19,224,518 19,993,499 20,793,239 (1,711,529) -9%
04 - Intergov./ Grants - 44,703 - - - - - - - - 0%
08 - Interest Earnings 353,542 750,667 692,882 62,311 177,628 279,437 557,051 849,711 1,008,791 115,317 185%
09 - Donations 67,950 7,500 - - - - - - - - 0%
10 - Other Income 165,020 1,124 150,000 347,083 500 500 500 500 500 (346,583) -100%
Total Revenues 13,290,901 18,464,856 17,739,351 19,895,071 17,952,276 18,765,051 19,782,070 20,843,710 21,802,530 (1,942,795) -10%
040 - General City 2,834,071 64,117 - 7,462,811 - - - - - (7,462,811) -100%
100 - Neighborhood Services &
Enforcement 2,489,470 2,847,911 6,520,000 6,913,493 7,371,250 550,000 550,000 550,000 550,000 457,757 7%
105 - Animal Resource Center 545,968 - - - - - - - - - 0%
120 - Community Investment 4,092,104 4,519,588 4,400,000 5,451,910 4,150,000 150,000 150,000 150,000 150,000 (1,301,910) -24%
124 - Historic Preservation 3,500 83,345 100,000 251,655 - - - - - (251,655) -100%
125 - Business Growth &
Opportunity 735,351 858,521 500,000 827,858 425,000 695,000 695,000 695,000 695,000 (402,858) -49%
126 - Neighborhoods 527,196 991,123 1,500,000 2,662,214 1,380,000 850,000 850,000 850,000 850,000 (1,282,214) -48%
127 - Engagement 160,403 147,004 150,000 307,916 152,500 200,000 200,000 200,000 200,000 (155,416) -50%
128 - Planning 340,977 525,469 125,000 515,679 130,000 225,000 225,000 225,000 125,000 (385,679) -75%
130 - Property 408,732 300,102 309,028 323,719 307,285 335,485 336,970 338,161 339,700 (16,434) -5%
132 - Sustainability - 349,223 400,000 531,451 250,000 475,000 475,000 475,000 475,000 (281,451) -53%
276 - 2015 Park Bond 374,474 308,421 369,381 369,381 382,031 374,231 376,356 378,181 384,616 12,650 3%
290 - Potawatomi Zoo - 1,100,000 - - 100,000 100,000 100,000 100,000 100,000 100,000 0%
291 - Zoo Bond 332,100 334,500 326,500 326,500 318,000 318,000 327,750 321,750 325,375 (8,500) -3%
292 - Morris PAC - - - - 450,000 - - - - 450,000 0%
500 - Engineering - - 50,000 50,000 50,000 50,000 50,000 50,000 50,000 - 0%
503 - Streets 1,257,250 2,379,999 2,800,000 5,119,305 5,000,000 - - - - (119,305) -2%
506 - Local Roads & Streets 575,500 644,500 4,790,300 4,790,300 643,900 646,700 643,700 640,200 641,000 (4,146,400) -87%
Expenditures by Subdivision 14,677,096 15,453,823 22,340,209 35,904,192 21,109,966 4,969,416 4,979,776 4,973,292 4,885,691 (14,794,225) -41%
03 - Services 4,820,400 6,764,914 3,684,028 9,746,811 3,366,035 3,380,485 3,381,970 3,383,161 3,384,700 (6,380,776) -65%
05 - Professional Services 380,420 489,734 560,000 751,654 408,500 660,000 660,000 660,000 660,000 (343,154) -46%
06 - Repairs & Maintenance 1,526,173 2,411,278 71,200 2,390,505 70,000 71,200 71,200 71,200 71,200 (2,320,505) -97%
07 - Grants & Subsidies 2,817,950 3,696,740 2,375,000 5,557,831 2,206,250 1,970,000 1,970,000 1,970,000 1,970,000 (3,351,581) -60%
08 - Utilities 47,538 41,208 72,828 72,828 74,285 74,285 75,770 76,961 78,500 1,457 2%
09 - Printing & Advertising 8,644 1,969 5,000 5,500 7,000 5,000 5,000 5,000 5,000 1,500 27%
14 - Other Services & Charges 39,675 123,986 600,000 968,493 600,000 600,000 600,000 600,000 600,000 (368,493) -38%
04 - Capital 3,003,653 324,647 - 6,690,199 - 100,000 100,000 100,000 - (6,690,199) -100%
15 - Capital 3,003,653 324,647 - 6,690,199 - 100,000 100,000 100,000 - (6,690,199) -100%
05 - Debt Service 332,850 335,250 327,500 327,500 319,000 319,000 328,750 322,750 326,375 (8,500) -3%
16 - Debt Service Principal 190,000 200,000 200,000 200,000 200,000 200,000 220,000 225,000 240,000 - 0%
17 - Debt Service Interest & Fees 142,850 135,250 127,500 127,500 119,000 119,000 108,750 97,750 86,375 (8,500) -7%
06 - Interfund Transfers 6,520,192 8,029,012 18,328,681 19,139,681 17,424,931 1,169,931 1,169,056 1,167,381 1,174,616 (1,714,750) -9%
20 - Interfund Transfers Out 6,520,192 8,029,012 18,328,681 19,139,681 17,424,931 1,169,931 1,169,056 1,167,381 1,174,616 (1,714,750) -9%
Total Expenditures 14,677,096 15,453,823 22,340,209 35,904,192 21,109,966 4,969,416 4,979,776 4,973,292 4,885,691 (14,794,225) -41%
Net Surplus / (Deficit)(1,386,195) 3,011,033 (4,600,858) (16,009,120) (3,157,690) 13,795,634 14,802,293 15,870,417 16,916,840
Beginning Balance 24,795,353 23,374,857 26,620,483 10,611,363 7,453,672 21,249,306 36,051,600 51,922,017
Cash Adjustments (34,301) 234,593
Ending Balance 23,374,857 26,620,483 10,611,363 7,453,672 21,249,306 36,051,600 51,922,017 68,838,857
City Controlled Funds1 General Plus Funds
Fund 408 - Local Income Tax - Economic Development
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
50% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 145
Fund Purpose
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Explanation of Revenue Sources
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt
schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially close this fund rather than following current amortization schedule which goes out to 2046.
Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as
such may require an amendment to the debt schedule.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 4,046 8,846 - - 7,950 - - - - 7,950 0%
10 - Other Income 385,577 - - - - - - - - - 0%
Total Revenues 389,623 8,846 - - 7,950 - - - - 7,950 0%
05 - Debt Service 18,000 338,253 - - - - - - - - 0%
16 - Debt Service Principal 18,000 338,253 - - - - - - - - 0%
Total Expenditures 18,000 338,253 - - - - - - - - 0%
Net Surplus / (Deficit)371,623 (329,407) - - 7,950 - - - -
Beginning Balance 27,182 397,517 69,114 69,114 77,064 77,064 77,064 77,064
Cash Adjustments (1,288) 1,004
Ending Balance 397,517 69,114 69,114 77,064 77,064 77,064 77,064 77,064
City Controlled Funds2 Special Revenue Funds
Fund 410 - Urban Development Action Grant
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Grant
fund - spend down to zero
City of South Bend, Indiana 2025 Budget
Page 146
Fund Purpose
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the
Department of Public Works. Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3) Providing funding for
economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for
interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
Explanation of Revenue Sources
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives
revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022 and 2023 internal street paving materials decreased to $350,000 each year. Budgeted for 2022 is $450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 as part of the Capital Outlay for Infrastructure Streets and Alleys is $200,000 Flashing Beacon and $300,000 Guardrail Installation.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 32,517 238,248 - - - - - - - - 0%
08 - Interest Earnings 26,999 53,463 35,775 35,775 3,463 2,972 2,389 1,827 1,826 (32,312) -90%
10 - Other Income 493,328 493,328 138,514 138,514 120,892 120,892 120,892 120,892 120,892 (17,622) -13%
14 - Interfund Transfers In - - 150,000 150,000 - - - - - (150,000) -100%
Total Revenues 552,844 785,039 324,289 324,289 124,355 123,864 123,281 122,719 122,718 (199,935) -62%
02 - Supplies - 628,041 350,000 350,002 - - - - - (350,002) -100%
04 - Supplies - 628,041 350,000 350,002 - - - - - (350,002) -100%
03 - Services 667,156 97,521 200,000 596,861 - 150,000 150,000 148,000 121,060 (596,861) -100%
05 - Professional Services 217,156 97,521 200,000 596,861 - 150,000 150,000 148,000 121,060 (596,861) -100%
06 - Repairs & Maintenance 450,000 - - - - - - - - - 0%
04 - Capital 196,985 33,493 300,000 760,770 140,892 - - - - (619,878) -81%
15 - Capital 196,985 33,493 300,000 760,770 140,892 - - - - (619,878) -81%
Total Expenditures 864,141 759,056 850,000 1,707,634 140,892 150,000 150,000 148,000 121,060 (1,566,742) -92%
Net Surplus / (Deficit)(311,297) 25,983 (525,711) (1,383,345) (16,537) (26,136) (26,719) (25,281) 1,658
Beginning Balance 1,889,193 1,572,300 1,602,252 218,908 202,370 176,234 149,515 124,234
Cash Adjustments (5,596) 3,969
Ending Balance 1,572,300 1,602,252 218,908 202,370 176,234 149,515 124,234 125,892
City Controlled Funds3 Capital & Debt Service Funds
Fund 412 - Major Moves Construction
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 147
Fund Purpose
This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South Bend. The PSCDA was originally established in
1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax revenue for the original area from January 1998 through December 2017. The original
PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the
campus of Indiana University South Bend.
Explanation of Revenue Sources
The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA). The taxes are remitted on a monthly basis
to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA is $2 million per year per IC 36- 7-31.8-10(e). The allocation provisions shall expire
July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5 million per year.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a professional sports franchise for practice or
competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)). Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend Cubs minor league baseball team.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 2,082,741 2,055,414 5,000,000 5,000,000 2,800,000 2,800,000 2,800,000 2,800,000 2,800,000 (2,200,000) -44%
08 - Interest Earnings 14,387 15,005 - - - - - - - - 0%
Total Revenues 2,097,128 2,070,419 5,000,000 5,000,000 2,800,000 2,800,000 2,800,000 2,800,000 2,800,000 (2,200,000) -44%
04 - Capital 1,121,352 3,568,457 - 366,418 - - - - - (366,418) -100%
15 - Capital 1,121,352 3,568,457 - 366,418 - - - - - (366,418) -100%
06 - Interfund Transfers - - 1,337,704 - - - - - - - 0%
20 - Interfund Transfers Out - - 1,337,704 - - - - - - - 0%
Total Expenditures 1,121,352 3,568,457 1,337,704 366,418 - - - - - (366,418) -100%
Net Surplus / (Deficit)975,776 (1,498,038) 3,662,296 4,633,582 2,800,000 2,800,000 2,800,000 2,800,000 2,800,000
Beginning Balance 775,632 1,466,302 252,675 4,886,257 7,686,257 10,486,257 13,286,257 16,086,257
Cash Adjustments (285,106) 284,411
Ending Balance 1,466,302 252,675 4,886,257 7,686,257 10,486,257 13,286,257 16,086,257 18,886,257
City Controlled Funds3 Capital & Debt Service Funds
Fund 413 - Professional Sports Convention Development Area
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 148
C
Fund Purpose
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts Center (MPAC). The Morris
Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet
the requirements of the performances / acts renting the facility.
Explanation of Revenue Sources
In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on March 2, 2022 with a par amount of
$6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of 3.064%. The bonds are backed by hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 25 years with the first debt service payment due on August 1, 2022 and the final payment due on
February 1, 2046. Debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752). Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the
Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The Morris celebrated its 100 year anniversary in 2022 and began major renovations consisting of certain energy savings improvements, renovations to the floor and seating, and other improvements. Funding will be provided by
donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the capital improvements. Negative fund balance doesn’t capture capital campaign and grant revenue
used to fund capital expenditures at the Morris.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 8,138 307 - - - - - - - - 0%
10 - Other Income - 378,872 - - - - - - - - 0%
11 - Debt Proceeds 6,501,890 - - - - - - - - - 0%
Total Revenues 6,510,028 379,179 - - - - - - - - 0%
03 - Services 30,000 - - - - - - - - - 0%
05 - Professional Services 30,000 - - - - - - - - - 0%
04 - Capital 6,810,900 1,440,954 - 8,186,012 - - - - - (8,186,012) -100%
15 - Capital 6,810,900 1,440,954 - 8,186,012 - - - - - (8,186,012) -100%
05 - Debt Service 359,274 - - - - - - - - - 0%
17 - Debt Service Interest & Fees 359,274 - - - - - - - - - 0%
Total Expenditures 7,200,174 1,440,954 - 8,186,012 - - - - - (8,186,012) -100%
Net Surplus / (Deficit)(690,145) (1,061,775) - (8,186,012) - - - - -
Beginning Balance 1,912,926 1,368,110 160,804 (8,025,208) (8,025,208) (8,025,208) (8,025,208) (8,025,208)
Cash Adjustments 145,329 (145,531)
Ending Balance 1,368,110 160,804 (8,025,208) (8,025,208) (8,025,208) (8,025,208) (8,025,208) (8,025,208)
City Controlled Funds3 Capital & Debt Service Funds
Fund 416 - Morris Performing Arts Center Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 149
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget displayed in this fund has not been appropriated by the Redevelopment Commission.
It is an estimate of potential spending on capital projects based on available cash balances and forecasted TIF revenues. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2022 and continuing through 2025, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 308,363 490,344 289,606 289,606 667,151 680,494 694,104 707,986 722,146 377,545 130%
08 - Interest Earnings 18,135 45,603 37,971 37,971 49,974 31,037 39,183 47,604 54,825 12,003 32%
Total Revenues 326,498 535,947 327,577 327,577 717,125 711,531 733,287 755,590 776,971 389,548 119%
03 - Services - - - 1,140,000 - - - - - (1,140,000) -100%
05 - Professional Services - - - 1,140,000 - - - - - (1,140,000) -100%
04 - Capital 113,570 99,745 280,000 348,357 - 280,000 280,000 280,000 - (348,357) -100%
15 - Capital 113,570 99,745 280,000 348,357 - 280,000 280,000 280,000 - (348,357) -100%
Total Expenditures 113,570 99,745 280,000 1,488,357 - 280,000 280,000 280,000 - (1,488,357) -100%
Net Surplus / (Deficit)212,928 436,202 47,577 (1,160,780) 717,125 431,531 453,287 475,590 776,971
Beginning Balance 1,235,031 1,443,740 1,883,190 722,410 1,439,535 1,871,066 2,324,352 2,799,942
Cash Adjustments (4,218) 3,248
Ending Balance 1,443,740 1,883,190 722,410 1,439,535 1,871,066 2,324,352 2,799,942 3,576,913
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 422 - TIF - West Washington
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 150
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget displayed in this fund has not been appropriated by the Redevelopment Commission.
It is an estimate of potential spending on capital projects based on available cash balances and forecasted TIF revenues. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 4,209,328 6,216,898 3,899,348 3,899,348 7,483,422 7,633,090 7,785,752 7,941,467 8,100,297 3,584,074 92%
08 - Interest Earnings 146,645 360,139 356,490 356,490 479,114 326,340 410,529 529,301 610,304 122,624 34%
10 - Other Income 16,850 1,000 - - - - - - - - 0%
Total Revenues 4,372,823 6,578,037 4,255,838 4,255,838 7,962,536 7,959,431 8,196,281 8,470,768 8,710,601 3,706,698 87%
03 - Services 428,035 371,517 - 1,551,297 - - - - - (1,551,297) -100%
05 - Professional Services 428,035 371,517 - 1,426,297 - - - - - (1,426,297) -100%
14 - Other Services & Charges - - - 125,000 - - - - - (125,000) -100%
04 - Capital 1,549,275 3,232,307 3,500,000 9,685,649 - 3,500,000 3,500,000 350,000 - (9,685,649) -100%
15 - Capital 1,549,275 3,232,307 3,500,000 9,685,649 - 3,500,000 3,500,000 350,000 - (9,685,649) -100%
06 - Interfund Transfers - 230,200 - - 526,200 - - - - 526,200 0%
20 - Interfund Transfers Out - 230,200 - - 526,200 - - - - 526,200 0%
Total Expenditures 1,977,310 3,834,024 3,500,000 11,236,946 526,200 3,500,000 3,500,000 350,000 - (10,710,746) -95%
Net Surplus / (Deficit)2,395,513 2,744,012 755,838 (6,981,108) 7,436,336 4,459,431 4,696,281 8,120,768 8,710,601
Beginning Balance 9,506,445 11,899,914 14,630,846 7,649,738 15,086,074 19,545,505 24,241,786 32,362,554
Cash Adjustments (2,044) (13,081)
Ending Balance 11,899,914 14,630,846 7,649,738 15,086,074 19,545,505 24,241,786 32,362,554 41,073,155
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 429 - TIF - River East Development Area (NE Dev)
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 151
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget displayed in this fund has not been appropriated by the Redevelopment Commission.
It is an estimate of potential spending on capital projects based on available cash balances and forecasted TIF revenues. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during
2022 as projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash
balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development opportunities which may be presented to the
Redevelopment Commission in 2022.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 2,745,678 2,986,918 1,852,064 1,852,064 3,369,158 3,436,541 3,505,272 3,575,377 3,646,885 1,517,094 82%
08 - Interest Earnings 200,851 411,769 360,690 360,690 409,258 144,754 174,172 222,978 259,447 48,568 13%
10 - Other Income - 691,010 - - - - - - - - 0%
Total Revenues 2,946,528 4,089,697 2,212,754 2,212,754 3,778,416 3,581,295 3,679,444 3,798,356 3,906,332 1,565,662 71%
03 - Services 176,193 568,771 - 275,982 - - - - - (275,982) -100%
05 - Professional Services 176,193 568,771 - 275,982 - - - - - (275,982) -100%
04 - Capital 2,057,679 5,879,206 2,000,000 11,260,280 - 2,000,000 2,000,000 200,000 - (11,260,280) -100%
15 - Capital 2,057,679 5,879,206 2,000,000 11,260,280 - 2,000,000 2,000,000 200,000 - (11,260,280) -100%
Total Expenditures 2,233,872 6,447,977 2,000,000 11,536,262 - 2,000,000 2,000,000 200,000 - (11,536,262) -100%
Net Surplus / (Deficit)712,656 (2,358,280) 212,754 (9,323,508) 3,778,416 1,581,295 1,679,444 3,598,356 3,906,332
Beginning Balance 14,473,182 15,162,732 12,834,453 3,510,946 7,289,362 8,870,656 10,550,100 14,148,456
Cash Adjustments (23,106) 30,002
Ending Balance 15,162,732 12,834,453 3,510,946 7,289,362 8,870,656 10,550,100 14,148,456 18,054,788
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 430 - TIF - Southside Development Area #1
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 152
Fund Purpose
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of
the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within
South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. There is one additional member from the
South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget for RDC controlled funds was approved by the Redevelopment Commission on
October 18, 2021, totaling $4,500 for potential services ineligible for TIF funding. The remaining budget displayed in this fund ($1 million) has not been appropriated by the Redevelopment Commission. It is an estimate of
potential spending on capital projects based on available cash balances. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as projects arise.
Explanation of Revenue Sources
Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the Hotel/Motel tax revenue, to fund capital
improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752) and the Zoo bonds debt
service payments are tracked in the South Bend Building Corporation Fund (#755). The hotel/motel taxes received in this fund will be transferred to debt service funds for the repayment of the bonds.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the
City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment
Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in
the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, and supporting the creation and growth of small businesses.
Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022).
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221) • 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222)
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
02 - Local Income Taxes 556 352 100 100 - - - - - (100) -100%
03 - Intergov./ Shared Revenues 374,523 191,000 763,500 763,500 380,500 380,500 380,500 380,500 380,500 (383,000) -50%
08 - Interest Earnings 44,323 98,249 126,479 126,479 114,424 67,422 69,890 72,322 73,563 (12,055) -10%
09 - Donations 1,000,000 1,364,412 1,000,000 1,000,000 1,350,000 1,350,000 1,350,000 1,350,000 1,350,000 350,000 35%
14 - Interfund Transfers In - - 150,000 150,000 150,000 150,000 150,000 150,000 150,000 - 0%
Total Revenues 1,419,402 1,654,014 2,040,079 2,040,079 1,994,924 1,947,922 1,950,390 1,952,822 1,954,063 (45,155) -2%
03 - Services 460,417 1,407,909 4,500 1,221,458 4,500 4,500 4,500 4,500 4,500 (1,216,958) -100%
05 - Professional Services - 10,006 4,500 94,494 4,500 4,500 4,500 4,500 4,500 (89,994) -95%
07 - Grants & Subsidies 460,417 1,397,903 - 1,126,964 - - - - - (1,126,964) -100%
04 - Capital - - 1,000,000 1,000,000 - 1,000,000 1,000,000 1,000,000 1,000,000 (1,000,000) -100%
15 - Capital - - 1,000,000 1,000,000 - 1,000,000 1,000,000 1,000,000 1,000,000 (1,000,000) -100%
06 - Interfund Transfers 381,500 763,000 750,388 750,388 755,513 755,013 750,138 758,713 751,913 5,125 1%
20 - Interfund Transfers Out 381,500 763,000 750,388 750,388 755,513 755,013 750,138 758,713 751,913 5,125 1%
Total Expenditures 841,917 2,170,909 1,754,888 2,971,846 760,013 1,759,513 1,754,638 1,763,213 1,756,413 (2,211,833) -74%
Net Surplus / (Deficit)577,485 (516,895) 285,191 (931,767) 1,234,912 188,409 195,753 189,609 197,650
Beginning Balance 3,187,994 3,754,261 3,248,346 2,316,579 3,551,490 3,739,899 3,935,652 4,125,261
Cash Adjustments (11,218) 10,980
Ending Balance 3,754,261 3,248,346 2,316,579 3,551,490 3,739,899 3,935,652 4,125,261 4,322,911
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 433 - Redevelopment General
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 153
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF
was established to develop the road and area near the border between South Bend and Mishawaka.
The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget displayed in this fund has not been appropriated by the Redevelopment Commission. It is an estimate of potential spending on capital projects based on available cash balances and forecasted TIF revenues. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during
2022 as projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash
balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the
increment.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The repayment was started in 2021 and is
anticipated to go through 2022 based on TIF revenue collections.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 308,581 233,288 169,320 169,320 402,862 410,919 419,138 427,520 436,071 233,542 138%
08 - Interest Earnings 3,018 12,570 12,308 12,308 22,958 26,157 34,458 42,925 47,285 10,650 87%
Total Revenues 311,600 245,859 181,628 181,628 425,820 437,077 453,596 470,445 483,356 244,192 134%
03 - Services 1,308 - - 74,175 - - - - - (74,175) -100%
05 - Professional Services 1,308 - - 74,175 - - - - - (74,175) -100%
06 - Interfund Transfers 209,147 - - - - - - - - - 0%
20 - Interfund Transfers Out 209,147 - - - - - - - - - 0%
Total Expenditures 210,455 - - 74,175 - - - - - (74,175) -100%
Net Surplus / (Deficit)101,145 245,859 181,628 107,453 425,820 437,077 453,596 470,445 483,356
Beginning Balance 257,579 357,934 604,408 711,861 1,137,681 1,574,758 2,028,353 2,498,798
Cash Adjustments (790) 616
Ending Balance 357,934 604,408 711,861 1,137,681 1,574,758 2,028,353 2,498,798 2,982,154
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 435 - TIF - Douglas Road
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 154
Fund Purpose
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries
for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget for RDC controlled funds was approved by the Redevelopment Commission on
October 18, 2021, totaling $4,921,704 for debt service payments and ongoing service contracts. Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as projects arise.
Explanation of Revenue Sources
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash
balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the first time to fund
various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore
higher than anticipated TIF revenue collections. This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being funded by interfund
transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal & Interest expense). Principal and interest
payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Current debt includes:
• 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84)
• 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment 2/15/33, (debt
schedule #54)
• 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163)
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
01 - Property Taxes 6,268,217 7,228,216 6,097,948 6,097,948 7,897,678 8,055,632 8,216,744 8,381,079 8,548,701 1,799,730 30%
08 - Interest Earnings 56,636 157,758 274,857 274,857 274,784 261,182 332,485 407,021 446,896 (73) 0%
Total Revenues 6,324,854 7,385,974 6,372,805 6,372,805 8,172,462 8,316,813 8,549,229 8,788,100 8,995,596 1,799,657 28%
03 - Services 11,500 - 30,000 45,000 - 30,000 30,000 30,000 30,000 (45,000) -100%
05 - Professional Services 11,500 - 30,000 45,000 - 30,000 30,000 30,000 30,000 (45,000) -100%
04 - Capital - 338,132 - 2,561,868 - - - - - (2,561,868) -100%
15 - Capital - 338,132 - 2,561,868 - - - - - (2,561,868) -100%
05 - Debt Service 494,828 494,828 140,514 140,514 122,892 122,893 122,893 122,893 122,893 (17,622) -13%
16 - Debt Service Principal 445,523 464,882 126,129 126,129 111,126 111,126 113,360 115,639 117,963 (15,003) -12%
17 - Debt Service Interest & Fees 49,305 29,946 14,386 14,386 11,766 11,767 9,533 7,254 4,930 (2,619) -18%
06 - Interfund Transfers 4,396,375 4,403,875 4,409,606 4,409,606 4,424,731 4,417,356 4,418,881 4,419,616 4,408,300 15,125 0%
20 - Interfund Transfers Out 4,396,375 4,403,875 4,409,606 4,409,606 4,424,731 4,417,356 4,418,881 4,419,616 4,408,300 15,125 0%
Total Expenditures 4,902,703 5,236,835 4,580,121 7,156,989 4,547,623 4,570,249 4,571,774 4,572,509 4,561,193 (2,609,365) -36%
Net Surplus / (Deficit)1,422,151 2,149,139 1,792,684 (784,184) 3,624,839 3,746,564 3,977,455 4,215,591 4,434,403
Beginning Balance 5,429,968 6,838,775 9,025,377 8,241,194 11,866,032 15,612,596 19,590,051 23,805,642
Cash Adjustments (13,344) 37,464
Ending Balance 6,838,775 9,025,377 8,241,194 11,866,032 15,612,596 19,590,051 23,805,642 28,240,046
Redevelopment Commission Controlled Funds6 Tax Increment Financing
Fund 436 - TIF - River East Residential (NE Res)
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 155
Fund Purpose
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park.
Explanation of Revenue Sources
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In 2019, funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions,
and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Eligible expenses will be
appropriated as identified in 2022.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 155 328 230 230 230 232 232 232 232 0 0%
Total Revenues 155 328 230 230 230 232 232 232 232 0 0%
Net Surplus / (Deficit)155 328 230 230 230 232 232 232 232
Beginning Balance 11,145 11,264 11,621 11,850 12,080 12,313 12,545 12,778
Cash Adjustments (37) 28
Ending Balance 11,264 11,621 11,850 12,080 12,313 12,545 12,778 13,010
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 439 - Certified Technology Park
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 156
Fund Purpose
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities.
Explanation of Revenue Sources
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 14,235 15,594 14,500 14,500 16,000 16,000 16,000 16,000 16,000 1,500 10%
08 - Interest Earnings 1,417 3,450 2,629 2,629 2,512 2,532 2,452 2,372 2,332 (117) -4%
Total Revenues 15,653 19,044 17,129 17,129 18,512 18,532 18,452 18,372 18,332 1,383 8%
03 - Services - - 20,000 20,000 10,000 20,000 20,000 20,000 20,000 (10,000) -50%
06 - Repairs & Maintenance - - 20,000 20,000 10,000 20,000 20,000 20,000 20,000 (10,000) -50%
Total Expenditures - - 20,000 20,000 10,000 20,000 20,000 20,000 20,000 (10,000) -50%
Net Surplus / (Deficit)15,653 19,044 (2,871) (2,871) 8,512 (1,468) (1,548) (1,628) (1,668)
Beginning Balance 93,481 108,786 128,105 125,234 133,746 132,278 130,730 129,102
Cash Adjustments (348) 275
Ending Balance 108,786 128,105 125,234 133,746 132,278 130,730 129,102 127,435
City Controlled Funds3 Capital & Debt Service Funds
Fund 450 - Palais Royale Historic Preservation
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 157
Fund Purpose
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on
the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were
recorded in this fund per Ordinance 10576-18 section VII-(a)
Explanation of Revenue Sources
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance
costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned
firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 4,397 9,313 - - - - - - - - 0%
Total Revenues 4,397 9,313 - - - - - - - - 0%
Net Surplus / (Deficit)4,397 9,313 - - - - - - -
Beginning Balance 316,090 319,452 329,571 329,571 329,571 329,571 329,571 329,571
Cash Adjustments (1,035) 807
Ending Balance 319,452 329,571 329,571 329,571 329,571 329,571 329,571 329,571
City Controlled Funds3 Capital & Debt Service Funds
Fund 451 - 2018 Fire Station #9 Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 158
Fund Purpose
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades
at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development
Area.
Explanation of Revenue Sources
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance
costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Funding is to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 33,275 67,016 - - 1,055 - - - - 1,055 0%
Total Revenues 33,275 67,016 - - 1,055 - - - - 1,055 0%
04 - Capital 156,103 7,480 - 2,315,432 - - - - - (2,315,432) -100%
15 - Capital 156,103 7,480 - 2,315,432 - - - - - (2,315,432) -100%
Total Expenditures 156,103 7,480 - 2,315,432 - - - - - (2,315,432) -100%
Net Surplus / (Deficit)(122,827) 59,536 - (2,315,432) 1,055 - - - -
Beginning Balance 2,433,236 2,302,851 2,368,202 52,770 53,826 53,826 53,826 53,826
Cash Adjustments (7,557) 5,815
Ending Balance 2,302,851 2,368,202 52,770 53,826 53,826 53,826 53,826 53,826
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 452 - 2018 TIF Park Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 159
Fund Purpose
This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of projects in
furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a
period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are tracked in the South Bend Building Corporation Debt Service Fund (#755).
Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital improvements at the Zoo,
including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent in 2020.
Explanation of Revenue Sources
The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The bonds have a net interest rate of 2.718%. The
2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814. The bonds have a net interest rate of 3.78%.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue, including the following: (i) the renovation,
construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the construction, equipping and furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear habitat which will permit the introduction of a new species for the Zoo; (iii) replacement of the existing corporate and family picnic area
with a new covered pavilion along with a new kitchen area and new fencing, pathways and storage areas; (iv) renovation of the North American animal habitats to meet modern Zoo standards including without limitation the
construction and equipping of a new holding barn in the center and the installation of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat to meet current accreditation standards for zoos which will include the construction of a new, modern habitat within a portion of Potawatomi Park land not currently being utilized by the Zoo.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 205 122 - - 0 - - - - 0 0%
11 - Debt Proceeds 5,891,800 - - - - - - - - - 0%
Total Revenues 5,892,006 122 - - 0 - - - - 0 0%
04 - Capital 1,105,985 4,467,955 - - - - - - - - 0%
15 - Capital 1,105,985 4,467,955 - - - - - - - - 0%
05 - Debt Service 318,188 - - - - - - - - - 0%
17 - Debt Service Interest & Fees 318,188 - - - - - - - - - 0%
Total Expenditures 1,424,173 4,467,955 - - - - - - - - 0%
Net Surplus / (Deficit)4,467,833 (4,467,833) - - 0 - - - -
Beginning Balance - 4,467,833 0 0 0 0 0 0
Cash Adjustments - -
Ending Balance 4,467,833 0 0 0 0 0 0 0
City Controlled Funds3 Capital & Debt Service Funds
Fund 453 - Zoo Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 160
Fund Purpose
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as
provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to
benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law. The budget for the RDC controlled funds is approved by the Redevelopment Commission and not the Common Council. The 2022 budget displayed in this fund has not been appropriated by the Redevelopment Commission.
Budget for capital project expenditures will be appropriated by the Redevelopment Commission during 2022 as projects arise.
Explanation of Revenue Sources
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on
the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 5,709 12,091 8,296 8,296 8,461 8,558 8,558 8,558 8,558 165 2%
Total Revenues 5,709 12,091 8,296 8,296 8,461 8,558 8,558 8,558 8,558 165 2%
Net Surplus / (Deficit)5,709 12,091 8,296 8,296 8,461 8,558 8,558 8,558 8,558
Beginning Balance 410,393 414,758 427,896 436,192 444,653 453,211 461,769 470,327
Cash Adjustments (1,344) 1,047
Ending Balance 414,758 427,896 436,192 444,653 453,211 461,769 470,327 478,885
Redevelopment Commission Controlled Funds7 Redevelopment Capital & Debt Service
Fund 454 - Airport Urban Enterprise Zone
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 161
Fund Purpose
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were
secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to the bondholders is recorded in the Building
Corporation Fund (#755).
Explanation of Revenue Sources
The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond proceeds and cost of issuance were
accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the approved capital projects.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. $1,000,000 will be transferred to the Local Road & Bridge Grant Fund (#265) as the City's match
portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 37,031 48,402 - - - - - - - - 0%
Total Revenues 37,031 48,402 - - - - - - - - 0%
04 - Capital 1,761,110 1,236,390 - 723,498 - - - - - (723,498) -100%
15 - Capital 1,761,110 1,236,390 - 723,498 - - - - - (723,498) -100%
Total Expenditures 1,761,110 1,236,390 - 723,498 - - - - - (723,498) -100%
Net Surplus / (Deficit)(1,724,079) (1,187,989) - (723,498) - - - - -
Beginning Balance 3,836,482 2,302,010 922,516 199,018 199,018 199,018 199,018 199,018
Cash Adjustments 189,608 (191,505)
Ending Balance 2,302,010 922,516 199,018 199,018 199,018 199,018 199,018 199,018
City Controlled Funds3 Capital & Debt Service Funds
Fund 455 - 2021 Infrastructure Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 162
Fund Purpose
The 2023 TIF Bond Series A Capital Fund (#456) is hereby established as a non-reverting fund for the purpose of accounting for the proceeds of the Series A Bonds and any interest earnings.
Explanation of Revenue Sources
Main revenue source for Fund #456 are the bond proceeds from the issuance of the 2023 RDA Lease Rental Revenue bonds and the interest earnings from the investment of those proceeds.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures from this fund are primarily capital expenditures for various public improvement projects located in the River East and River West TIF Districts.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings - 662,994 - - - - - - - - 0%
10 - Other Income - 7,115,209 - - - - - - - - 0%
11 - Debt Proceeds - 33,098,353 - - - - - - - - 0%
Total Revenues - 40,876,557 - - - - - - - - 0%
03 - Services - 5,530,838 - 6,011,767 - - - - - (6,011,767) -100%
05 - Professional Services - 5,530,838 - 6,011,767 - - - - - (6,011,767) -100%
04 - Capital - 794,541 - 21,119,956 - - - - - (21,119,956) -100%
15 - Capital - 794,541 - 21,119,956 - - - - - (21,119,956) -100%
05 - Debt Service - 490,359 - - - - - - - - 0%
17 - Debt Service Interest & Fees - 490,359 - - - - - - - - 0%
Total Expenditures - 6,815,738 - 27,131,723 - - - - - (27,131,723) -100%
Net Surplus / (Deficit)- 34,060,819 - (27,131,723) - - - - -
Beginning Balance - - 28,540,322 1,408,600 1,408,600 1,408,600 1,408,600 1,408,600
Cash Adjustments - (5,520,497)
Ending Balance - 28,540,322 1,408,600 1,408,600 1,408,600 1,408,600 1,408,600 1,408,600
City Controlled Funds3 Capital & Debt Service Funds
Fund 456 - 2023A RDA Bonds
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
City of South Bend, Indiana 2025 Budget
Page 163
Fund Purpose
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in connection with the MY SB
Parks & Trails initiative. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312).
Explanation of Revenue Sources
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
These are the various projects: Series A - Howard Park Riverfront promenade Storm water habitat area
Series B - St. Louis Street St. Louis Street parking and street upgrades (Howard Park)
Series C - Colfax-Seitz Riverfront trail upgrades - Colfax to Seitz Park Series D - Howard-Farmers Riverfront trail upgrades - Howard Park to Farmer's Market
Series E - Miami-Twyckenham Riverfront trail upgrades - Miami to Twyckenham
Series F - Seitz-Howard Riverfront trail upgrades - Seitz Park to Howard Park Seitz Park parking Series G - Seitz Park AM General parking and plaza area East Race promenade and bridge
Series H - Pinhook Park Pavilion upgrade Reconnect river flow to lagoon Playground and site improvements
Series I - Other Park Improvements Park security, lighting, and storage Restrooms modernization & ADA compliance Series J - Pinhook Park Pinhook Park neighborhood connectivity
Series K - Future Projects Future park acquisitions, partnerships, and build-outs
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 45,200 43,384 - - 134 - - - - 134 0%
Total Revenues 45,200 43,384 - - 134 - - - - 134 0%
277 - 2017 Park Bond - - - 529,544 - - - - - (529,544) -100%
279 - 2017 Park Bond Series B -
St. Louis Street 21,539 3,881 - 400 - - - - - (400) -100%
280 - 2017 Park Bond Series C -
Colfax-Seitz 189,497 672 - 123 - - - - - (123) -100%
281 - 2017 Park Bond Series D -
Howard-Farmers - 2,816 - - - - - - - - 0%
282 - 2017 Park Bond Series E -
Miami-Twyckenham 8,218 15,000 - 10,000 - - - - - (10,000) -100%
283 - 2017 Park Bond Series F -
Seitz Park 1,085,400 2,565 - 200 - - - - - (200) -100%
284 - 2017 Park Bond Series G -
East Race/AM General 543,907 465,962 - 267,485 - - - - - (267,485) -100%
285 - 2017 Park Bond Series H -
Pinhook Park 26,051 57,555 - 42,068 - - - - - (42,068) -100%
286 - 2017 Park Bond Series I -
Other Park Improvements 13,778 44,749 - 67,225 - - - - - (67,225) -100%
287 - 2017 Park Bond Series J -
Pinhook Connect 1,263 4,403 - 35,191 - - - - - (35,191) -100%
288 - 2017 Park Bond Series K -
Future Projects 304,899 182,721 - 412,005 - - - - - (412,005) -100%
Expenditures by Subdivision 2,194,553 780,322 - 1,364,242 - - - - - (1,364,242) -100%
03 - Services 6,414 - - - - - - - - - 0%
05 - Professional Services 6,414 - - - - - - - - - 0%
04 - Capital 2,188,139 780,322 - 1,364,242 - - - - - (1,364,242) -100%
15 - Capital 2,188,139 780,322 - 1,364,242 - - - - - (1,364,242) -100%
Total Expenditures 2,194,553 780,322 - 1,364,242 - - - - - (1,364,242) -100%
Net Surplus / (Deficit)(2,149,352) (736,938) - (1,364,242) 134 - - - -
Beginning Balance 4,259,726 2,587,911 1,370,920 6,677 6,811 6,811 6,811 6,811
Cash Adjustments 477,538 (480,053)
Ending Balance 2,587,911 1,370,920 6,677 6,811 6,811 6,811 6,811 6,811
City Controlled Funds3 Capital & Debt Service Funds
Fund 471 - 2017 Parks Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 164
Fund Purpose
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St.
Joseph County. Note: From 2019 through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now part of the DCI Planning team.
Explanation of Revenue Sources
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19, permit revenue is budgeted at 2021 anticipated actual levels.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time employees. | Supplies - Includes fuel for
inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. |
Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting
in a planned spend down of cash reserves. The implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund allocation.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
05 - Licenses & Permits 1,886,287 2,099,002 1,594,100 1,594,100 2,285,800 2,285,800 2,285,800 2,285,800 2,285,800 691,700 43%
07 - Fines, Forfeitures, and Fees 5,860 13,890 8,000 8,000 13,000 13,000 13,000 13,000 13,000 5,000 63%
08 - Interest Earnings 28,301 56,845 73,281 73,281 55,082 43,049 47,661 51,264 52,687 (18,199) -25%
10 - Other Income 2,105 5,831 - - - - - - - - 0%
Total Revenues 1,922,553 2,175,568 1,675,381 1,675,381 2,353,882 2,341,849 2,346,461 2,350,064 2,351,487 678,501 40%
01 - Personnel 1,131,634 1,179,858 1,381,379 1,381,729 1,519,128 1,557,106 1,596,033 1,635,934 1,676,833 137,399 10%
01 - Salaries & Wages 788,291 830,167 941,465 941,465 1,029,318 1,055,051 1,081,427 1,108,463 1,136,174 87,853 9%
02 - Fringe Benefits 343,343 349,691 439,914 440,264 489,810 502,055 514,606 527,471 540,658 49,546 11%
02 - Supplies 25,192 22,819 22,338 22,338 23,000 5,000 5,000 5,000 5,000 662 3%
04 - Supplies 25,192 22,819 22,338 22,338 23,000 5,000 5,000 5,000 5,000 662 3%
03 - Services 59,568 614,274 80,360 80,360 89,493 80,360 80,360 80,360 80,360 9,133 11%
05 - Professional Services - 55 8,000 8,000 8,000 8,000 8,000 8,000 8,000 - 0%
06 - Repairs & Maintenance 27,699 30,349 17,590 17,590 29,743 17,590 17,590 17,590 17,590 12,153 69%
09 - Printing & Advertising 161 - 4,200 4,200 4,200 4,200 4,200 4,200 4,200 - 0%
11 - Education & Training 3,413 5,867 6,000 6,000 6,000 6,000 6,000 6,000 6,000 - 0%
12 - Travel 9 - 6,000 6,000 6,000 6,000 6,000 6,000 6,000 - 0%
13 - Bad Debt - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 - 0%
14 - Other Services & Charges 28,286 578,003 37,570 37,570 34,550 37,570 37,570 37,570 37,570 (3,020) -8%
04 - Capital - 28,978 100,000 100,000 80,000 40,000 40,000 40,000 - (20,000) -20%
15 - Capital - 28,978 100,000 100,000 80,000 40,000 40,000 40,000 - (20,000) -20%
05 - Debt Service 24,119 4,722 - - - - - - - - 0%
16 - Debt Service Principal 23,593 4,673 - - - - - - - - 0%
17 - Debt Service Interest & Fees 526 49 - - - - - - - - 0%
06 - Interfund Transfers 665,210 354,619 317,710 317,710 350,370 360,881 371,707 382,859 394,344 32,660 10%
19 - Interfund Allocations 665,210 354,619 317,710 317,710 350,370 360,881 371,707 382,859 394,344 32,660 10%
Total Expenditures 1,905,723 2,205,269 1,901,787 1,902,137 2,061,991 2,043,347 2,093,101 2,144,153 2,156,537 159,854 8%
Net Surplus / (Deficit)16,830 (29,702) (226,406) (226,756) 291,891 298,502 253,360 205,911 194,950
Beginning Balance 2,102,372 2,112,164 2,087,954 1,861,199 2,153,090 2,451,592 2,704,952 2,910,863
Cash Adjustments (7,038) 5,493
Ending Balance 2,112,164 2,087,954 1,861,199 2,153,090 2,451,592 2,704,952 2,910,863 3,105,813
City Controlled Funds5 Enterprise Funds
Fund 600 - Consolidated Building Fund
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 165
Fund Purpose
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various parking garages owned by the
City of South Bend. There are currently 1,484 stalls.
Explanation of Revenue Sources
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and less monthly parkers as people worked from
home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for by the City directly rather than through a
management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. | Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services &
charges includes elevator permits and credit card processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. |
Interfund Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 778,176 842,422 1,110,288 1,110,288 859,619 859,619 859,619 859,619 859,619 (250,669) -23%
07 - Fines, Forfeitures, and Fees 47,241 69,839 57,798 57,798 70,000 70,000 70,000 70,000 70,000 12,202 21%
08 - Interest Earnings 11,309 22,813 50,039 50,039 4,985 3,942 7,517 10,816 12,275 (45,053) -90%
10 - Other Income 3,404 - - - - - - - - - 0%
Total Revenues 840,130 935,075 1,218,125 1,218,125 934,604 933,561 937,136 940,435 941,894 (283,520) -23%
460 - Parking Enforcement 607 80,623 233,434 233,434 37,845 306 312 318 324 (195,589) -84%
461 - Parking General Operations 406,178 585,441 69,970 106,970 227,898 516,583 529,484 540,106 550,703 120,928 113%
462 - Main Street Garage 180,396 210,216 299,423 344,473 241,844 74,848 75,498 76,167 76,853 (102,629) -30%
463 - Leighton Plaza Garage 164,397 231,288 302,183 355,499 244,602 77,688 78,424 79,180 79,957 (110,897) -31%
464 - Wayne Street Garage 140,760 154,644 298,586 287,086 241,631 73,970 74,594 75,235 75,894 (45,454) -16%
467 - Wayne West Street Garage - - - - 226,377 - - - - 226,377 0%
Expenditures by Subdivision 892,339 1,262,212 1,203,596 1,327,462 1,220,198 743,394 758,313 771,006 783,731 (107,264) -8%
01 - Personnel 286,156 197,293 - - 756,920 403,920 411,998 420,238 428,643 756,920 0%
03 - Other Personnel Costs 286,156 197,293 - - 756,920 403,920 411,998 420,238 428,643 756,920 0%
02 - Supplies 22,310 29,259 21,564 21,880 61,609 18,564 18,935 19,313 19,699 39,730 182%
04 - Supplies 22,310 29,259 21,564 21,880 61,609 18,564 18,935 19,313 19,699 39,730 182%
03 - Services 205,520 936,052 935,116 1,058,666 250,557 66,765 70,110 70,967 71,586 (808,109) -76%
05 - Professional Services 18,974 636,076 906,235 872,735 75,620 37,000 39,750 40,000 40,000 (797,115) -91%
06 - Repairs & Maintenance 69,498 143,195 1,020 33,070 - 1,040 1,061 1,082 1,104 (33,070) -100%
08 - Utilities 101,206 114,917 - 123,500 104,000 - - - - (19,500) -16%
10 - Insurance - - - - 20,257 - - - - 20,257 0%
12 - Travel - - - - 10,080 - - - - 10,080 0%
13 - Bad Debt 55 - - - - - - - - - 0%
14 - Other Services & Charges 15,787 41,864 27,861 29,361 40,600 28,724 29,299 29,884 30,482 11,239 38%
04 - Capital 275,068 - 150,000 150,000 50,000 150,000 150,000 150,000 150,000 (100,000) -67%
15 - Capital 275,068 - 150,000 150,000 50,000 150,000 150,000 150,000 150,000 (100,000) -67%
06 - Interfund Transfers 103,285 99,609 96,916 96,916 101,112 104,146 107,270 110,488 113,803 4,196 4%
19 - Interfund Allocations 103,285 99,609 96,916 96,916 101,112 104,146 107,270 110,488 113,803 4,196 4%
Total Expenditures 892,339 1,262,212 1,203,596 1,327,462 1,220,198 743,394 758,313 771,006 783,731 (107,264) -8%
Net Surplus / (Deficit)(52,209) (327,138) 14,528 (109,337) (285,594) 190,166 178,823 169,429 158,164
Beginning Balance 907,380 864,961 553,932 444,595 159,001 349,168 527,991 697,420
Cash Adjustments 9,790 16,109
Ending Balance 864,961 553,932 444,595 159,001 349,168 527,991 697,420 855,584
City Controlled Funds5 Enterprise Funds
Fund 601 - Parking Garages
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 166
Fund Purpose
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the operating costs of the Morris Performing Arts
Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts.
Explanation of Revenue Sources
This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund
(#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund (#601) for 100% of costs of wages and benefits for the ManagerFacility Operations. In 2022, this fund will receive a $600,000
interfund transfer from the General Fund (#101) to establish this fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund (#101). Additionally, the remaining cash balances in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be transferred into this fund as the accounting for the Morris' operations are consolidated
into one fund.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms, cleaning supplies, repair & maintenance
materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget
includes the costs of electric, natural gas, and water for the Morris. The printing & advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 1,028,252 988,672 1,587,871 1,587,871 1,403,079 1,403,079 1,403,079 1,403,079 1,403,079 (184,792) -12%
08 - Interest Earnings 9,447 2,954 46,103 46,103 16,800 6,147 - - - (29,303) -64%
09 - Donations 8,750 - - - 10,000 10,000 10,000 10,000 10,000 10,000 0%
10 - Other Income 58,561 172,449 50,636 50,636 50,636 50,636 50,636 50,636 50,636 - 0%
13 - Interfund Allocation Reimb 29,817 - - - - - - - - - 0%
14 - Interfund Transfers In 939,012 - - - 450,000 - - - - 450,000 0%
Total Revenues 2,073,839 1,164,076 1,684,609 1,684,609 1,930,515 1,469,862 1,463,715 1,463,715 1,463,715 245,906 15%
292 - Morris PAC 1,168,404 1,413,999 1,647,070 1,722,701 1,834,213 1,796,536 1,862,029 1,906,486 1,952,045 111,513 6%
294 - Events Promotion - - 85,000 85,000 40,000 86,700 88,434 90,203 92,007 (45,000) -53%
Expenditures by Subdivision 1,168,404 1,413,999 1,732,070 1,807,701 1,874,213 1,883,236 1,950,463 1,996,689 2,044,052 66,513 4%
01 - Personnel 567,334 639,950 762,725 795,985 855,918 877,316 899,249 921,730 944,774 59,933 8%
01 - Salaries & Wages 401,782 462,232 526,333 559,593 603,599 618,689 634,156 650,010 666,260 44,006 8%
02 - Fringe Benefits 165,552 177,718 236,392 236,392 252,319 258,627 265,093 271,720 278,513 15,927 7%
02 - Supplies 25,631 32,647 33,388 41,388 82,360 33,819 35,360 36,007 36,668 40,972 99%
04 - Supplies 25,631 32,647 33,388 41,388 82,360 33,819 35,360 36,007 36,668 40,972 99%
03 - Services 353,095 462,767 639,690 674,060 622,985 649,762 683,845 696,982 710,382 (51,075) -8%
05 - Professional Services 63,163 61,849 85,000 87,668 82,000 86,260 87,545 88,856 90,193 (5,668) -6%
06 - Repairs & Maintenance 56,533 66,555 110,000 129,068 104,000 112,200 114,444 116,733 119,068 (25,068) -19%
08 - Utilities 133,765 137,372 163,103 163,103 181,976 166,366 191,321 195,148 199,051 18,873 12%
09 - Printing & Advertising 52,191 74,137 178,637 185,019 119,401 182,210 185,854 189,571 193,362 (65,618) -35%
11 - Education & Training 2,413 3,718 4,590 7,084 10,000 4,682 4,775 4,871 4,968 2,916 41%
12 - Travel 5,775 4,341 6,120 6,120 6,120 6,242 6,367 6,495 6,624 - 0%
14 - Other Services & Charges 39,255 114,797 92,240 95,998 119,488 91,802 93,538 95,309 97,115 23,490 24%
06 - Interfund Transfers 222,344 278,635 296,268 296,268 312,950 322,339 332,009 341,969 352,228 16,682 6%
19 - Interfund Allocations 222,344 278,635 296,268 296,268 312,950 322,339 332,009 341,969 352,228 16,682 6%
Total Expenditures 1,168,404 1,413,999 1,732,070 1,807,701 1,874,213 1,883,236 1,950,463 1,996,689 2,044,052 66,513 4%
Net Surplus / (Deficit)905,436 (249,924) (47,461) (123,092) 56,302 (413,374) (486,748) (532,974) (580,337)
Beginning Balance - 435,479 646,796 523,704 580,006 166,632 (320,116) (853,090)
Cash Adjustments (469,956) 461,240
Ending Balance 435,479 646,796 523,704 580,006 166,632 (320,116) (853,090) (1,433,426)
City Controlled Funds5 Enterprise Funds
Fund 602 - Morris Performing Arts Center Operations
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
10% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 167
Fund Purpose
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services available to residents include
trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
Explanation of Revenue Sources
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases were in 2008 (ordinance no. 9861-08), 2017
(ordinance no. 10400-15), and 2021 (ordinance no. 10797-21). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash
balance was not negative at year-end. The loan was repaid June 30, 2021.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have gone up significantly. | Supplies - The supplies
budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for
other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022). Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents
based on the volume of trash picked up so there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's capital
needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 7,410 8,636 - - - - - - - - 0%
06 - Charges for Services 6,909,550 7,622,504 7,880,920 7,880,920 8,256,538 8,256,538 8,256,538 8,256,538 8,256,538 375,618 5%
08 - Interest Earnings 3,406 8,323 157,476 7,677 10,970 8,950 10,306 14,496 18,957 3,294 43%
10 - Other Income 63,306 18,231 45,000 45,000 45,000 45,000 45,000 45,000 45,000 - 0%
14 - Interfund Transfers In 263,687 527,035 - - - - - - - - 0%
Total Revenues 7,247,359 8,184,729 8,083,396 7,933,597 8,312,508 8,310,488 8,311,844 8,316,034 8,320,495 378,912 5%
01 - Personnel 1,702,321 1,794,982 2,075,647 2,075,647 2,230,825 2,286,596 2,343,761 2,402,355 2,462,413 155,178 7%
01 - Salaries & Wages 1,223,746 1,265,563 1,382,125 1,382,125 1,482,946 1,520,020 1,558,020 1,596,971 1,636,895 100,821 7%
02 - Fringe Benefits 478,575 529,419 693,522 693,522 747,879 766,576 785,740 805,384 825,519 54,357 8%
02 - Supplies 434,548 306,830 553,468 553,468 567,435 564,538 575,830 587,345 599,091 13,967 3%
04 - Supplies 434,548 306,830 553,468 553,468 567,435 564,538 575,830 587,345 599,091 13,967 3%
03 - Services 3,613,689 3,256,517 2,610,830 2,832,512 2,779,672 2,660,782 2,711,734 2,763,703 2,816,711 (52,840) -2%
06 - Repairs & Maintenance 1,844,161 1,893,174 1,168,408 1,168,408 1,194,168 1,191,356 1,214,764 1,238,640 1,262,994 25,761 2%
09 - Printing & Advertising 13,059 12,003 5,865 18,236 5,870 5,983 6,103 6,225 6,349 (12,366) -68%
11 - Education & Training 180 4,068 20,000 20,000 20,400 20,400 20,808 21,224 21,648 400 2%
12 - Travel - - 9,900 9,900 15,300 10,098 10,300 10,506 10,716 5,400 55%
13 - Bad Debt 670,719 219,772 62,273 171,308 150,000 62,273 62,273 62,273 62,273 (21,308) -12%
14 - Other Services & Charges 1,085,570 1,127,500 1,344,384 1,444,660 1,393,934 1,370,672 1,397,486 1,424,835 1,452,731 (50,726) -4%
06 - Interfund Transfers 2,169,165 2,258,026 2,585,802 2,585,802 2,917,459 2,797,816 2,526,427 2,272,894 1,977,289 331,657 13%
19 - Interfund Allocations 1,187,501 1,358,336 1,476,423 1,476,423 1,579,144 1,626,519 1,675,314 1,725,574 1,777,341 102,722 7%
20 - Interfund Transfers Out 981,664 899,690 1,109,379 1,109,379 1,338,315 1,171,297 851,113 547,321 199,948 228,935 21%
Total Expenditures 7,919,724 7,616,354 7,825,747 8,047,429 8,495,391 8,309,731 8,157,751 8,026,297 7,855,504 447,962 6%
Net Surplus / (Deficit)(672,365) 568,375 257,649 (113,832) (182,883) 757 154,093 289,737 464,990
Beginning Balance 906,471 294,832 766,957 653,124 470,241 470,998 625,091 914,828
Cash Adjustments 60,726 (96,250)
Ending Balance 294,832 766,957 653,124 470,241 470,998 625,091 914,828 1,379,818
City Controlled Funds5 Enterprise Funds
Fund 610 - Solid Waste Operations
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
10% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 168
Fund Purpose
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital leases which are usually paid
off over 5 years.
Explanation of Revenue Sources
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. See the Five-Year Capital Improvement Plan for details. These trucks
will be purchased with capital lease proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 1,516 5,297 - - - - - - - - 0%
11 - Debt Proceeds 1,559,726 1,225,000 2,200,000 2,200,000 - - - - - (2,200,000) -100%
14 - Interfund Transfers In 981,664 899,690 1,109,379 1,109,379 1,338,315 1,171,297 851,113 547,321 199,948 228,935 21%
Total Revenues 2,542,907 2,129,987 3,309,379 3,309,379 1,338,315 1,171,297 851,113 547,321 199,948 (1,971,065) -60%
04 - Capital 758,270 - 2,200,000 5,080,335 - 120,000 - - - (5,080,335) -100%
15 - Capital 758,270 - 2,200,000 5,080,335 - 120,000 - - - (5,080,335) -100%
05 - Debt Service 981,664 977,143 1,109,379 1,109,379 1,338,315 562,105 484,875 164,692 - 228,935 21%
16 - Debt Service Principal 950,448 928,231 1,015,873 1,015,873 1,206,567 542,006 474,282 162,780 - 190,695 19%
17 - Debt Service Interest & Fees 31,216 48,912 93,507 93,507 131,747 20,099 10,593 1,912 - 38,241 41%
Total Expenditures 1,739,934 977,143 3,309,379 6,189,714 1,338,315 682,105 484,875 164,692 - (4,851,400) -78%
Net Surplus / (Deficit)802,972 1,152,844 - (2,880,335) - 489,192 366,238 382,629 199,948
Beginning Balance 779,163 1,582,027 2,734,871 (145,464) (145,464) 343,727 709,965 1,092,594
Cash Adjustments (108) -
Ending Balance 1,582,027 2,734,871 (145,464) (145,464) 343,727 709,965 1,092,594 1,292,542
City Controlled Funds5 Enterprise Funds
Fund 611 - Solid Waste Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 169
Fund Purpose
This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital improvements through transfer of
monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes groundwater to serve more than 112,000 customers. There are nine well
fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after
treatment, as well as throughout the distribution system. Water being distributed meets or exceeds all drinking water regulations.
Explanation of Revenue Sources
The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate
adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive
utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative.
Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer
service department to benefiting operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and benefits for
positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds
that is subsequently transferred to this fund.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. |
Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. | Supplies - The supplies budget includes inventory such as replacement parts for water
mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals, laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and
other small operating supplies. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas,
and water for the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges & services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and mailing, and utility billing software charges. Other charges and
services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will
be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to the General Fund
(#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital fund (#622). Funds are transferred as needed to cover capital
expenditures.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 19,141,578 19,884,401 21,693,109 21,693,109 21,693,111 21,693,111 21,693,111 21,693,111 21,693,111 2 0%
08 - Interest Earnings 95,051 187,240 546,438 83,583 136,803 152,739 188,514 218,855 227,298 53,220 64%
10 - Other Income 41,395 510,566 18,055 18,055 18,055 18,055 18,055 18,055 18,055 0 0%
13 - Interfund Allocation Reimb 1,414,701 1,633,074 1,652,888 1,652,888 1,655,108 1,704,761 1,755,904 1,808,581 1,862,839 2,220 0%
14 - Interfund Transfers In 294,627 134,865 - 37,442 - - - - - (37,442) -100%
Total Revenues 20,987,352 22,350,146 23,910,491 23,485,077 23,503,077 23,568,666 23,655,584 23,738,602 23,801,303 18,000 0%
01 - Personnel 5,001,068 5,301,166 5,976,421 5,976,421 6,367,650 6,526,841 6,690,013 6,857,263 7,028,694 391,229 7%
01 - Salaries & Wages 3,497,540 3,777,318 4,085,437 4,085,437 4,336,218 4,444,623 4,555,739 4,669,633 4,786,373 250,781 6%
02 - Fringe Benefits 1,503,528 1,523,848 1,890,984 1,890,984 2,031,432 2,082,218 2,134,273 2,187,630 2,242,321 140,448 7%
02 - Supplies 1,604,334 1,598,311 2,203,203 2,535,144 2,279,509 2,246,271 2,290,198 2,335,003 2,380,703 (255,635) -10%
04 - Supplies 1,604,334 1,598,311 2,203,203 2,535,144 2,279,509 2,246,271 2,290,198 2,335,003 2,380,703 (255,635) -10%
03 - Services 5,662,824 5,030,571 6,828,335 7,543,154 7,399,524 5,976,666 5,658,356 5,985,982 5,884,085 (143,630) -2%
05 - Professional Services 760,096 872,977 1,493,359 1,783,311 1,569,381 1,303,727 1,329,601 1,355,993 1,382,912 (213,931) -12%
06 - Repairs & Maintenance 411,658 402,687 639,177 714,712 725,429 651,960 665,001 678,300 691,866 10,717 1%
08 - Utilities 828,854 893,492 938,051 938,051 956,812 956,811 975,947 995,467 1,015,376 18,761 2%
09 - Printing & Advertising 7,168 2,341 7,373 8,406 7,520 7,520 7,670 7,823 7,979 (886) -11%
11 - Education & Training 15,517 22,722 36,704 39,624 37,438 37,439 38,188 38,951 39,730 (2,186) -6%
12 - Travel - 3,775 23,250 26,028 23,715 23,715 24,189 24,673 25,166 (2,313) -9%
13 - Bad Debt 1,103,072 303,108 100,000 234,865 102,000 100,000 100,000 100,000 100,000 (132,865) -57%
14 - Other Services & Charges 2,536,459 2,529,469 3,590,420 3,798,157 3,977,229 2,895,494 2,517,760 2,784,776 2,621,057 179,072 5%
05 - Debt Service 204,179 - - - - - - - - - 0%
16 - Debt Service Principal 201,048 - - - - - - - - - 0%
17 - Debt Service Interest & Fees 3,131 - - - - - - - - - 0%
06 - Interfund Transfers 10,605,783 7,204,529 8,354,378 8,354,378 7,330,946 7,061,249 6,855,918 7,279,990 7,436,154 (1,023,431) -12%
18 - PILOT 1,613,639 1,606,468 1,638,597 1,638,597 1,602,400 1,609,682 1,611,292 1,612,903 1,614,516 (36,197) -2%
19 - Interfund Allocations 2,342,714 2,848,061 3,559,703 3,559,703 3,853,754 3,969,366 4,088,447 4,211,101 4,337,434 294,051 8%
20 - Interfund Transfers Out 6,649,430 2,750,000 3,156,078 3,156,078 1,874,793 1,482,200 1,156,178 1,455,986 1,484,205 (1,281,285) -41%
Total Expenditures 23,078,188 19,134,577 23,362,337 24,409,097 23,377,629 21,811,027 21,494,484 22,458,237 22,729,638 (1,031,468) -4%
Net Surplus / (Deficit)(2,090,837) 3,215,569 548,154 (924,020) 125,448 1,757,639 2,161,099 1,280,365 1,071,665
Beginning Balance 6,550,457 4,758,783 7,853,450 6,929,430 7,054,878 8,812,517 10,973,616 12,253,981
Cash Adjustments 299,163 (120,902)
Ending Balance 4,758,783 7,853,450 6,929,430 7,054,878 8,812,517 10,973,616 12,253,981 13,325,646
City Controlled Funds5 Enterprise Funds
Fund 620 - Water Works Operations
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
5% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 170
Fund Purpose
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
Explanation of Revenue Sources
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a onetime capital contribution
charged to customers making a new connection to the water system.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
See the Capital Improvement Plan for details.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 251,905 (106,004) 210,000 210,000 210,000 210,000 210,000 210,000 210,000 - 0%
08 - Interest Earnings 153,064 227,703 593,192 9,699 208,820 227,995 265,945 338,795 417,625 199,121 2053%
10 - Other Income 7,084 2,392 - - - - - - - - 0%
11 - Debt Proceeds - - 14,644,500 14,644,500 7,673,000 7,673,000 7,673,000 7,673,000 7,673,000 (6,971,500) -48%
14 - Interfund Transfers In 3,971,704 - 400,000 400,000 400,000 - - - - - 0%
Total Revenues 4,383,757 124,091 15,847,692 15,264,199 8,491,820 8,110,995 8,148,945 8,221,795 8,300,625 (6,772,379) -44%
03 - Services 42,253 132,973 - 467,551 - 150,000 - - - (467,551) -100%
05 - Professional Services 42,253 132,973 - 467,551 - 150,000 - - - (467,551) -100%
04 - Capital 3,271,169 4,104,934 2,521,000 9,760,508 10,758,520 3,340,000 8,481,000 - - 998,012 10%
15 - Capital 3,271,169 4,104,934 2,521,000 9,760,508 10,758,520 3,340,000 8,481,000 - - 998,012 10%
Total Expenditures 3,313,423 4,237,907 2,521,000 10,228,059 10,758,520 3,490,000 8,481,000 - - 530,461 5%
Net Surplus / (Deficit)1,070,334 (4,113,816) 13,326,692 5,036,140 (2,266,700) 4,620,995 (332,055) 8,221,795 8,300,625
Beginning Balance 9,672,979 11,059,854 6,652,330 11,688,471 9,421,771 14,042,766 13,710,711 21,932,506
Cash Adjustments 316,541 (293,708)
Ending Balance 11,059,854 6,652,330 11,688,471 9,421,771 14,042,766 13,710,711 21,932,506 30,233,131
City Controlled Funds5 Enterprise Funds
Fund 622 - Water Works Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 171
Fund Purpose
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final
bill.
Explanation of Revenue Sources
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620
rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this
fund directly into Fund 620 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 12,668 38,236 - - - - - - - - 0%
Total Revenues 12,668 38,236 - - - - - - - - 0%
Net Surplus / (Deficit)12,668 38,236 - - - - - - -
Beginning Balance 1,279,314 1,315,511 1,349,630 1,349,630 1,349,630 1,349,630 1,349,630 1,349,630
Cash Adjustments 23,530 (4,117)
Ending Balance 1,315,511 1,349,630 1,349,630 1,349,630 1,349,630 1,349,630 1,349,630 1,349,630
City Controlled Funds5 Enterprise Funds
Fund 624 - Water Works Customer Deposit
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves for
customer deposits
City of South Bend, Indiana 2025 Budget
Page 172
Fund Purpose
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
Explanation of Revenue Sources
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022,
the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
- 2024 Water Works Revenue Bonds – scheduled to retire on 1/1/2045 (debt schedule #238) - 2024 Water Works Revenue Bond Anticipation Note – scheduled to retire on 3/31/27, (debt schedule #241)
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this
fund directly into Fund 620 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 18,171 54,408 - - - - - - - - 0%
14 - Interfund Transfers In 2,662,430 2,750,000 2,756,078 2,793,520 1,474,793 1,482,200 1,156,178 1,455,986 1,484,205 (1,318,727) -47%
Total Revenues 2,680,601 2,804,408 2,756,078 2,793,520 1,474,793 1,482,200 1,156,178 1,455,986 1,484,205 (1,318,727) -47%
05 - Debt Service 1,639,307 1,401,675 2,756,078 2,756,078 1,474,793 1,403,889 1,406,314 1,080,324 1,071,188 (1,281,285) -46%
16 - Debt Service Principal 1,248,939 1,045,513 1,729,639 1,729,639 1,127,262 1,127,262 1,173,181 894,130 925,112 (602,377) -35%
17 - Debt Service Interest & Fees 390,368 356,162 1,026,439 1,026,439 347,531 276,627 233,133 186,194 146,076 (678,909) -66%
Total Expenditures 1,639,307 1,401,675 2,756,078 2,756,078 1,474,793 1,403,889 1,406,314 1,080,324 1,071,188 (1,281,285) -46%
Net Surplus / (Deficit)1,041,294 1,402,734 - 37,442 - 78,311 (250,136) 375,662 413,017
Beginning Balance - 2,273,787 3,665,884 3,703,326 3,703,326 3,781,637 3,531,502 3,907,164
Cash Adjustments 1,232,493 (10,637)
Ending Balance 2,273,787 3,665,884 3,703,326 3,703,326 3,781,637 3,531,502 3,907,164 4,320,181
City Controlled Funds5 Enterprise Funds
Fund 625 - Water Works Sinking (Debt Service)
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 173
Fund Purpose
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve
amount is used towards the last debt service payment.
Explanation of Revenue Sources
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620
rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this
fund directly into Fund 620 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 13,836 42,407 - - - - - - - - 0%
Total Revenues 13,836 42,407 - - - - - - - - 0%
Net Surplus / (Deficit)13,836 42,407 - - - - - - -
Beginning Balance 1,422,804 1,432,109 1,478,046 1,478,046 1,478,046 1,478,046 1,478,046 1,478,046
Cash Adjustments (4,531) 3,530
Ending Balance 1,432,109 1,478,046 1,478,046 1,478,046 1,478,046 1,478,046 1,478,046 1,478,046
City Controlled Funds5 Enterprise Funds
Fund 626 - Water Works Bond Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 174
Fund Purpose
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk of revenue shortfalls,
emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
Explanation of Revenue Sources
If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 620 rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 28,377 85,903 - - - - - - - - 0%
14 - Interfund Transfers In 15,296 - - - - - - - - - 0%
Total Revenues 43,673 85,903 - - - - - - - - 0%
Net Surplus / (Deficit)43,673 85,903 - - - - - - -
Beginning Balance 2,912,652 2,946,775 3,040,120 3,040,120 3,040,120 3,040,120 3,040,120 3,040,120
Cash Adjustments (9,550) 7,441
Ending Balance 2,946,775 3,040,120 3,040,120 3,040,120 3,040,120 3,040,120 3,040,120 3,040,120
City Controlled Funds5 Enterprise Funds
Fund 629 - Water Works Operations & Maintenance Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
16.67% of annual operating
expenses in Fund 620, net of
transfers
City of South Bend, Indiana 2025 Budget
Page 175
Fund Purpose
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The
City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a
plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
Explanation of Revenue Sources
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small operating supplies. |
Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 701,488 703,574 666,095 666,095 666,095 666,095 666,095 666,095 666,095 - 0%
08 - Interest Earnings 27,093 54,170 49,285 32,799 16,699 6,060 - - - (16,100) -49%
14 - Interfund Transfers In 48,167 6,390 - - - - - - - - 0%
Total Revenues 776,748 764,134 715,380 698,894 682,794 672,155 666,095 666,095 666,095 (16,100) -2%
01 - Personnel 174,105 186,235 202,675 202,675 212,823 218,144 223,597 229,187 234,917 10,149 5%
01 - Salaries & Wages 119,081 130,097 140,722 140,722 147,565 151,254 155,035 158,911 162,884 6,843 5%
02 - Fringe Benefits 55,024 56,138 61,953 61,953 65,258 66,890 68,562 70,276 72,033 3,306 5%
02 - Supplies 42,321 40,016 81,490 121,490 121,135 82,340 83,200 84,069 84,947 (355) 0%
04 - Supplies 42,321 40,016 81,490 121,490 121,135 82,340 83,200 84,069 84,947 (355) 0%
03 - Services 532,886 598,680 657,803 879,953 901,413 657,858 657,916 657,977 658,041 21,460 2%
06 - Repairs & Maintenance 474,934 589,860 651,103 866,863 901,213 651,158 651,216 651,277 651,341 34,350 4%
09 - Printing & Advertising - - 200 200 200 200 200 200 200 - 0%
13 - Bad Debt 57,952 8,820 6,500 12,890 - 6,500 6,500 6,500 6,500 (12,890) -100%
06 - Interfund Transfers 96,195 100,506 97,681 97,681 97,900 104,559 107,696 110,927 114,255 219 0%
19 - Interfund Allocations 96,195 100,506 97,681 97,681 97,900 104,559 107,696 110,927 114,255 219 0%
Total Expenditures 845,507 925,437 1,039,649 1,301,798 1,333,271 1,062,901 1,072,410 1,082,160 1,092,160 31,473 2%
Net Surplus / (Deficit)(68,759) (161,304) (324,269) (602,904) (650,477) (390,747) (406,315) (416,065) (426,065)
Beginning Balance 2,003,861 1,951,963 1,804,260 1,201,356 550,879 160,133 (246,182) (662,247)
Cash Adjustments 16,862 13,601
Ending Balance 1,951,963 1,804,260 1,201,356 550,879 160,133 (246,182) (662,247) (1,088,312)
City Controlled Funds5 Enterprise Funds
Fund 640 - Sewer Repair Insurance
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 176
Fund Purpose
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation
of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. | Sewers - Oversees the repair and
maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can
affect the public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products.
Explanation of Revenue Sources
This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-
year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan
commissioned by the City. The ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying lowincome customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and
benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer
Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for interest earned on cash balances in those funds that is subsequently transferred to this fund.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment
plant, such as water treatment chemicals, laboratory supplies, repair & maintenance materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating
supplies. Also includes supplies for sewer repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities costs for the Public Works Service Center
(utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202). Professional services include contract lab analysis and biomonitoring that cannot be
completed in-house. Other charges & services includes contractual services for main line repairs and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest
payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works
Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes ( PILOT) is transferred to the General Fund (#101).
PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital fund (#642). Funds are transferred as needed to cover capital
expenditures.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 40,062,043 41,920,789 41,732,688 41,732,688 43,763,012 43,763,012 43,763,012 43,763,012 43,763,012 2,030,325 5%
08 - Interest Earnings 247,071 568,907 1,045,187 197,277 115,405 77,325 171,139 251,007 281,959 (81,873) -42%
10 - Other Income 106,610 68,553 4,600 4,600 2,000 2,000 2,000 2,000 2,000 (2,600) -57%
13 - Interfund Allocation Reimb 463,761 461,751 403,429 403,429 421,322 433,962 446,981 460,390 474,202 17,893 4%
14 - Interfund Transfers In 415,513 184,500 - - - - - - - - 0%
Total Revenues 41,294,998 43,204,500 43,185,903 42,337,994 44,301,739 44,276,299 44,383,132 44,476,409 44,521,173 1,963,745 5%
509 - Sewers 7,807,448 7,048,829 7,574,714 7,804,514 7,947,725 8,021,328 8,212,523 8,414,750 8,628,670 143,210 2%
511 - Concrete Crew 521,609 562,830 592,720 591,620 640,997 647,126 663,409 680,124 697,283 49,377 8%
514 - Wastewater 32,097,845 28,653,161 36,870,058 41,225,118 42,625,843 28,797,418 29,269,309 29,713,754 30,009,178 1,400,726 3%
515 - Organic Resources 1,506,046 1,167,251 1,605,991 1,910,490 1,823,006 1,689,825 1,728,572 1,768,229 1,808,817 (87,484) -5%
Expenditures by Subdivision 41,932,947 37,432,072 46,643,483 51,531,742 53,037,571 39,155,697 39,873,813 40,576,856 41,143,948 1,505,829 3%
01 - Personnel 6,965,098 7,300,303 8,772,815 8,772,815 9,252,669 9,483,986 9,721,085 9,964,112 10,213,215 479,854 5%
01 - Salaries & Wages 4,946,254 5,272,342 6,076,802 6,076,802 6,402,628 6,562,693 6,726,761 6,894,930 7,067,303 325,826 5%
02 - Fringe Benefits 2,018,844 2,027,960 2,696,013 2,696,013 2,850,041 2,921,292 2,994,325 3,069,183 3,145,912 154,029 6%
02 - Supplies 2,230,631 2,484,857 3,332,187 3,742,157 4,109,028 3,380,952 3,453,266 3,532,416 3,618,913 366,871 10%
04 - Supplies 2,230,631 2,484,857 3,332,187 3,742,157 4,109,028 3,380,952 3,453,266 3,532,416 3,618,913 366,871 10%
03 - Services 7,206,374 7,255,275 8,219,212 10,397,501 9,121,267 8,371,308 8,527,478 8,687,697 8,852,092 (1,276,234) -12%
05 - Professional Services 590,275 1,065,584 238,164 525,105 257,927 241,927 245,766 249,682 253,675 (267,177) -51%
06 - Repairs & Maintenance 1,677,658 1,731,522 2,511,417 3,383,187 2,893,510 2,578,315 2,647,434 2,718,861 2,792,688 (489,677) -14%
08 - Utilities 1,267,312 1,337,488 1,508,370 1,508,370 1,539,308 1,538,238 1,568,702 1,599,777 1,631,473 30,938 2%
09 - Printing & Advertising 1,182 4,135 7,083 7,083 7,180 6,966 6,996 7,026 7,057 97 1%
11 - Education & Training 20,869 34,832 68,623 70,200 69,395 68,623 68,623 68,623 68,623 (805) -1%
12 - Travel 10,417 14,539 53,147 54,084 43,210 53,147 53,147 53,147 53,147 (10,874) -20%
13 - Bad Debt 1,749,145 423,366 225,000 409,500 225,000 225,000 225,000 225,000 225,000 (184,500) -45%
14 - Other Services & Charges 1,889,515 2,643,809 3,607,408 4,439,970 4,085,737 3,659,094 3,711,812 3,765,583 3,820,431 (354,233) -8%
04 - Capital 20,610 - - - - - - - - - 0%
15 - Capital 20,610 - - - - - - - - - 0%
05 - Debt Service 191,418 - - - - - - - - - 0%
16 - Debt Service Principal 188,482 - - - - - - - - - 0%
17 - Debt Service Interest & Fees 2,935 - - - - - - - - - 0%
06 - Interfund Transfers 25,318,816 20,391,637 26,319,270 28,619,270 30,554,608 17,919,451 18,171,983 18,392,631 18,459,727 1,935,338 7%
18 - PILOT 4,465,686 4,489,126 4,385,589 4,385,589 4,163,261 4,498,109 4,502,607 4,507,110 4,511,617 (222,328) -5%
19 - Interfund Allocations 6,081,041 6,129,164 7,136,712 7,136,712 7,565,272 7,792,230 8,025,997 8,266,777 8,514,780 428,559 6%
20 - Interfund Transfers Out 14,772,089 9,773,347 14,796,969 17,096,969 18,826,075 5,629,113 5,643,380 5,618,744 5,433,330 1,729,106 10%
Total Expenditures 41,932,947 37,432,072 46,643,483 51,531,742 53,037,571 39,155,697 39,873,813 40,576,856 41,143,948 1,505,829 3%
Net Surplus / (Deficit)(637,948) 5,772,428 (3,457,580) (9,193,748) (8,735,833) 5,120,602 4,509,319 3,899,553 3,377,226
Beginning Balance 13,825,371 13,821,063 19,586,870 10,393,122 1,657,289 6,777,891 11,287,210 15,186,763
Cash Adjustments 633,640 (6,621)
Ending Balance 13,821,063 19,586,870 10,393,122 1,657,289 6,777,891 11,287,210 15,186,763 18,563,988
City Controlled Funds5 Enterprise Funds
Fund 641 - Sewage Works Operations
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
5% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 177
Fund Purpose
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources,
and Concrete Crew.
Explanation of Revenue Sources
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a onetime capital contribution
charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers) credits that are part of the EPA Renewable Fuel
Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from
its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for
transportation.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
See the Capital Improvement Plan for details.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 106,734 340,467 339,000 339,000 339,000 339,000 339,000 339,000 339,000 - 0%
08 - Interest Earnings 201,511 402,237 903,861 23,244 - - - - - (23,244) -100%
10 - Other Income 19,550 - - - - - - - - - 0%
14 - Interfund Transfers In 3,874,147 - 5,000,000 7,300,000 10,412,670 - - - - 3,112,670 43%
Total Revenues 4,201,942 742,704 6,242,861 7,662,244 10,751,670 339,000 339,000 339,000 339,000 3,089,426 40%
509 - Sewers 722,568 1,378,935 3,927,474 8,663,065 1,542,670 3,050,000 3,200,000 4,200,000 3,460,000 (7,120,395) -82%
514 - Wastewater 2,208,404 1,496,881 3,711,000 12,896,970 8,100,000 1,828,000 1,623,000 1,500,000 - (4,796,970) -37%
515 - Organic Resources 388,859 390,070 650,000 888,296 720,000 47,000 400,000 - - (168,296) -19%
Expenditures by Subdivision 3,319,831 3,265,885 8,288,474 22,448,331 10,362,670 4,925,000 5,223,000 5,700,000 3,460,000 (12,085,661) -54%
03 - Services 18,900 1,105,955 500,000 814,968 4,000,000 500,000 500,000 500,000 - 3,185,032 391%
05 - Professional Services 18,900 1,105,955 500,000 814,968 4,000,000 500,000 500,000 500,000 - 3,185,032 391%
04 - Capital 3,300,931 2,159,930 7,788,474 21,633,363 6,362,670 4,425,000 4,723,000 5,200,000 3,460,000 (15,270,693) -71%
15 - Capital 3,300,931 2,159,930 7,788,474 21,633,363 6,362,670 4,425,000 4,723,000 5,200,000 3,460,000 (15,270,693) -71%
Total Expenditures 3,319,831 3,265,885 8,288,474 22,448,331 10,362,670 4,925,000 5,223,000 5,700,000 3,460,000 (12,085,661) -54%
Net Surplus / (Deficit)882,111 (2,523,181) (2,045,613) (14,786,086) 389,000 (4,586,000) (4,884,000) (5,361,000) (3,121,000)
Beginning Balance 14,359,708 15,204,815 12,732,727 (2,053,360) (1,664,360) (6,250,360) (11,134,360) (16,495,360)
Cash Adjustments (37,004) 51,093
Ending Balance 15,204,815 12,732,727 (2,053,360) (1,664,360) (6,250,360) (11,134,360) (16,495,360) (19,616,360)
City Controlled Funds5 Enterprise Funds
Fund 642 - Sewage Works Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 178
Fund Purpose
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the risk of revenue shortfalls,
emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
Explanation of Revenue Sources
If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash
balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 53,797 162,855 - - - - - - - - 0%
Total Revenues 53,797 162,855 - - - - - - - - 0%
Net Surplus / (Deficit)53,797 162,855 - - - - - - -
Beginning Balance 5,550,801 5,586,493 5,763,455 5,763,455 5,763,455 5,763,455 5,763,455 5,763,455
Cash Adjustments (18,104) 14,107
Ending Balance 5,586,493 5,763,455 5,763,455 5,763,455 5,763,455 5,763,455 5,763,455 5,763,455
City Controlled Funds5 Enterprise Funds
Fund 643 - Sewage Works Operations & Maintenance Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
16.67% of annual operating
expenses in Fund 641, net of
transfers
City of South Bend, Indiana 2025 Budget
Page 179
Fund Purpose
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
Explanation of Revenue Sources
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's cash balance. Starting in
2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the
2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893
a total of $14,339,893. The funds were deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Current debt includes:
- 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105)
- 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80) - 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219)
- 2023 Sewage Works Revenue Bonds (SRF Loan), final payment December 1, 2044 (debt schedule #235)
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds.
The 2021 Debt Service Principal and Interest expense is higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were used to pay off of the original debt. The payoff
was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest over the remaining life of the bonds
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 47,494 120,213 - - - - - - - - 0%
14 - Interfund Transfers In 11,107,089 9,773,347 9,796,969 9,796,969 8,413,405 5,629,113 5,643,380 5,618,744 5,433,330 (1,383,564) -14%
Total Revenues 11,154,583 9,893,560 9,796,969 9,796,969 8,413,405 5,629,113 5,643,380 5,618,744 5,433,330 (1,383,564) -14%
05 - Debt Service 7,513,373 7,496,591 9,796,969 9,796,969 8,413,405 6,810,710 3,735,210 3,754,760 5,554,035 (1,383,564) -14%
16 - Debt Service Principal 6,275,000 6,420,000 7,662,084 7,662,084 6,735,000 6,010,000 3,080,000 3,190,000 3,265,000 (927,084) -12%
17 - Debt Service Interest & Fees 1,238,373 1,076,591 2,134,885 2,134,885 1,678,405 800,710 655,210 564,760 2,289,035 (456,480) -21%
Total Expenditures 7,513,373 7,496,591 9,796,969 9,796,969 8,413,405 6,810,710 3,735,210 3,754,760 5,554,035 (1,383,564) -14%
Net Surplus / (Deficit)3,641,210 2,396,969 - - - (1,181,598) 1,908,170 1,863,984 (120,705)
Beginning Balance - 3,631,819 6,033,296 6,033,296 6,033,296 4,851,699 6,759,869 8,623,853
Cash Adjustments (9,391) 4,508
Ending Balance 3,631,819 6,033,296 6,033,296 6,033,296 4,851,699 6,759,869 8,623,853 8,503,148
City Controlled Funds5 Enterprise Funds
Fund 649 - Sewage Sinking (Debt Service)
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 180
Fund Purpose
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is determined by the debt service
financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
Explanation of Revenue Sources
This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). A new
debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was transferred from the Sewage Works Sinking Fund (#649) in 2021.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649). In 2020, the 2010 Sewage Works Revenue
Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. In 2021, the City issued the 2021 Sewage Works
Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve
($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt Service Fund #649 to be used towards the pay off of the debt in December 2021.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 36,341 110,014 - - - - - - - - 0%
Total Revenues 36,341 110,014 - - - - - - - - 0%
Net Surplus / (Deficit)36,341 110,014 - - - - - - -
Beginning Balance 3,749,760 3,773,871 3,893,415 3,893,415 3,893,415 3,893,415 3,893,415 3,893,415
Cash Adjustments (12,230) 9,530
Ending Balance 3,773,871 3,893,415 3,893,415 3,893,415 3,893,415 3,893,415 3,893,415 3,893,415
City Controlled Funds5 Enterprise Funds
Fund 653 - Sewage Debt Service Reserve
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 181
Fund Purpose
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill.
Explanation of Revenue Sources
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund
directly into Fund 641 rather than transferring it.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to
deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 10,905 37,039 - - - - - - - - 0%
Total Revenues 10,905 37,039 - - - - - - - - 0%
Net Surplus / (Deficit)10,905 37,039 - - - - - - -
Beginning Balance 903,840 1,185,442 1,360,670 1,360,670 1,360,670 1,360,670 1,360,670 1,360,670
Cash Adjustments 270,696 138,190
Ending Balance 1,185,442 1,360,670 1,360,670 1,360,670 1,360,670 1,360,670 1,360,670 1,360,670
City Controlled Funds5 Enterprise Funds
Fund 654 - Sewage Works Customer Deposit
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves for
customer deposits
City of South Bend, Indiana 2025 Budget
Page 182
Fund Purpose
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning
leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Explanation of Revenue Sources
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per
household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by the Motor Vehicle Highway Fund (#202). Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred has been reduced in recent years.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 455,212 455,392 456,126 456,126 456,126 456,126 456,126 456,126 456,126 (0) 0%
08 - Interest Earnings 4,980 13,471 16,430 7,640 9,402 9,092 8,701 8,226 7,924 1,762 23%
14 - Interfund Transfers In 36,158 4,905 - - - - - - - - 0%
Total Revenues 496,350 473,768 472,556 463,766 465,528 465,218 464,827 464,352 464,050 1,762 0%
01 - Personnel 38,730 43,252 89,496 89,496 123,057 126,133 129,287 132,519 135,832 33,561 38%
01 - Salaries & Wages 35,920 40,178 83,136 83,136 114,312 117,170 120,099 123,102 126,179 31,176 38%
02 - Fringe Benefits 2,810 3,074 6,360 6,360 8,745 8,964 9,188 9,417 9,653 2,385 38%
02 - Supplies 6,928 4,380 7,605 7,605 7,757 7,605 7,605 7,605 7,605 152 2%
04 - Supplies 6,928 4,380 7,605 7,605 7,757 7,605 7,605 7,605 7,605 152 2%
03 - Services 43,213 6,436 6,500 11,405 6,500 6,500 6,500 6,500 6,500 (4,905) -43%
13 - Bad Debt 43,213 6,436 6,500 11,405 6,500 6,500 6,500 6,500 6,500 (4,905) -43%
06 - Interfund Transfers 346,462 311,239 332,252 332,252 332,372 333,343 334,344 335,374 336,435 121 0%
19 - Interfund Allocations 46,462 36,239 32,252 32,252 32,372 33,343 34,344 35,374 36,435 121 0%
20 - Interfund Transfers Out 300,000 275,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 - 0%
Total Expenditures 435,333 365,307 435,852 440,757 469,686 473,582 477,735 481,998 486,372 28,929 7%
Net Surplus / (Deficit)61,017 108,461 36,704 23,009 (4,158) (8,364) (12,908) (17,646) (22,322)
Beginning Balance 282,057 353,065 461,511 484,520 480,362 471,998 459,090 441,444
Cash Adjustments 9,992 (15)
Ending Balance 353,065 461,511 484,520 480,362 471,998 459,090 441,444 419,122
City Controlled Funds2 Special Revenue Funds
Fund 655 - Project ReLeaf
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 183
Fund Purpose
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and
expense of that revenue on storm water projects. - The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed
for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality
and implementing regulations.
Explanation of Revenue Sources
The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In August 2021, the Common Council passed
ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022 through 2025. In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River
Enhancement Program Division of Wildlife to be used towards the Northshore Bank Stabilization Project
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan and misc. repairs. In 2021 projects included
work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants - 293,000 - - - - - - - - 0%
06 - Charges for Services 1,036,932 1,042,143 1,147,200 1,147,200 1,147,200 1,147,200 1,147,200 1,147,200 1,147,200 - 0%
08 - Interest Earnings 22,740 53,355 44,391 - 236 - - - - 236 0%
10 - Other Income 12,000 - - - - - - - - - 0%
14 - Interfund Transfers In 73,642 10,305 - - - - - - - - 0%
Total Revenues 1,145,315 1,398,803 1,191,591 1,147,200 1,147,436 1,147,200 1,147,200 1,147,200 1,147,200 236 0%
01 - Personnel - - 84,616 84,616 87,834 90,030 92,281 94,588 96,953 3,218 4%
01 - Salaries & Wages - - 57,000 57,000 58,650 60,116 61,619 63,160 64,739 1,650 3%
02 - Fringe Benefits - - 27,616 27,616 29,184 29,914 30,662 31,428 32,214 1,568 6%
03 - Services 274,054 286,736 250,000 370,833 230,000 200,000 200,000 200,000 204,000 (140,833) -38%
05 - Professional Services 189,476 273,376 250,000 360,528 200,000 200,000 200,000 200,000 204,000 (160,528) -45%
13 - Bad Debt 84,577 13,360 - 10,305 30,000 - - - - 19,695 191%
04 - Capital 1,217,100 389,687 1,250,000 2,808,042 900,000 900,000 900,000 900,000 918,000 (1,908,042) -68%
15 - Capital 1,217,100 389,687 1,250,000 2,808,042 900,000 900,000 900,000 900,000 918,000 (1,908,042) -68%
Total Expenditures 1,491,154 676,423 1,584,616 3,263,491 1,217,834 1,190,030 1,192,281 1,194,588 1,218,953 (2,045,657) -63%
Net Surplus / (Deficit)(345,839) 722,379 (393,025) (2,116,291) (70,398) (42,830) (45,081) (47,388) (71,753)
Beginning Balance 1,604,154 1,285,693 2,163,420 47,129 (23,269) (66,099) (111,180) (158,568)
Cash Adjustments 27,377 155,348
Ending Balance 1,285,693 2,163,420 47,129 (23,269) (66,099) (111,180) (158,568) (230,321)
City Controlled Funds5 Enterprise Funds
Fund 667 - Storm Sewer Fund
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement -
Capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 184
Fund Purpose
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The Century Center is located along the
St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts.
Explanation of Revenue Sources
This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the
COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-time wages. These employees are hired and managed by the City. Other Personnel
Costs represents the wages and benefits for ASM Global employees working for the Century Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning
supplies, repair & maintenance materials, office supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as
food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric,
natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center
Capital Fund (#671).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 1,675,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 - 0%
06 - Charges for Services 3,186,633 3,008,853 3,341,100 3,341,100 2,167,000 2,167,000 2,167,000 2,167,000 2,167,000 (1,174,100) -35%
08 - Interest Earnings 677 8,476 - - 16,003 - - - - 16,003 0%
10 - Other Income 125,315 99,675 8,160 8,160 5,000 5,000 5,000 5,000 5,000 (3,160) -39%
13 - Interfund Allocation Reimb 28,827 70,842 71,905 71,905 71,905 74,062 76,284 78,573 80,930 - 0%
Total Revenues 5,016,452 4,462,846 4,696,165 4,696,165 3,534,908 3,521,062 3,523,284 3,525,573 3,527,930 (1,161,257) -25%
295 - CC City Operations 1,229,534 1,197,943 1,655,029 1,675,629 1,668,004 1,725,163 1,767,529 1,810,947 1,853,833 (7,625) 0%
296 - CC Event Operations 2,874,119 2,930,880 3,012,827 3,012,827 1,942,921 1,944,735 1,946,604 1,948,529 1,950,511 (1,069,906) -36%
Expenditures by Subdivision 4,103,653 4,128,823 4,667,856 4,688,456 3,610,925 3,669,898 3,714,133 3,759,475 3,804,344 (1,077,531) -23%
01 - Personnel 1,562,621 1,692,541 1,933,217 1,933,217 1,685,036 1,703,214 1,721,846 1,740,944 1,760,519 (248,181) -13%
01 - Salaries & Wages 334,824 337,490 499,294 498,494 512,653 525,469 538,606 552,071 565,873 14,159 3%
02 - Fringe Benefits 114,116 113,057 206,006 206,806 214,457 219,819 225,314 230,947 236,721 7,651 4%
03 - Other Personnel Costs 1,113,680 1,241,993 1,227,917 1,227,917 957,926 957,926 957,926 957,926 957,926 (269,991) -22%
02 - Supplies 1,064,660 950,670 1,170,394 1,170,528 453,140 454,608 456,111 457,653 459,233 (717,388) -61%
04 - Supplies 1,064,660 950,670 1,170,394 1,170,528 453,140 454,608 456,111 457,653 459,233 (717,388) -61%
03 - Services 1,134,458 1,233,797 1,250,128 1,270,594 1,085,565 1,112,846 1,124,544 1,136,477 1,148,649 (185,028) -15%
05 - Professional Services 179,143 198,618 102,000 102,826 133,518 133,773 134,034 134,302 134,576 30,692 30%
06 - Repairs & Maintenance 72,081 136,704 112,506 132,146 131,840 114,756 117,050 119,391 121,778 (306) 0%
08 - Utilities 356,068 347,863 439,977 439,662 396,747 443,515 452,293 461,246 470,378 (42,915) -10%
10 - Insurance 50,834 73,264 53,040 53,040 37,520 37,520 37,520 37,520 37,520 (15,520) -29%
11 - Education & Training - 799 200 200 200 200 200 200 200 - 0%
14 - Other Services & Charges 476,332 476,549 542,405 542,720 385,741 383,083 383,447 383,818 384,197 (156,979) -29%
06 - Interfund Transfers 341,914 251,815 314,117 314,117 387,183 399,230 411,631 424,402 435,942 73,066 23%
19 - Interfund Allocations 241,226 251,815 206,298 206,298 279,364 287,745 296,377 305,269 314,427 73,066 35%
20 - Interfund Transfers Out 100,688 - 107,819 107,819 107,819 111,485 115,254 119,133 121,516 - 0%
Total Expenditures 4,103,653 4,128,823 4,667,856 4,688,456 3,610,925 3,669,898 3,714,133 3,759,475 3,804,344 (1,077,531) -23%
Net Surplus / (Deficit)912,799 334,024 28,309 7,709 (76,017) (148,836) (190,848) (233,903) (276,414)
Beginning Balance 194,350 945,928 838,464 846,173 770,156 621,321 430,472 196,569
Cash Adjustments (161,221) (441,488)
Ending Balance 945,928 838,464 846,173 770,156 621,321 430,472 196,569 (79,845)
City Controlled Funds5 Enterprise Funds
Fund 670 - Century Center Operations
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 185
Fund Purpose
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
Explanation of Revenue Sources
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center Operations Fund (#670) into this fund; however,
the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future as a result of less events due to the COVID-19 pandemic.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass
through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues - 494,855 - - 500,000 500,000 500,000 500,000 500,000 500,000 0%
08 - Interest Earnings 5,748 33,418 24,707 22,457 19,759 29,058 38,358 47,658 52,308 (2,698) -12%
Total Revenues 5,748 528,273 24,707 22,457 519,759 529,058 538,358 547,658 552,308 497,302 2214%
04 - Capital - 415,617 35,000 346,636 35,058 35,000 35,000 35,000 35,000 (311,578) -90%
15 - Capital - 415,617 35,000 346,636 35,058 35,000 35,000 35,000 35,000 (311,578) -90%
Total Expenditures - 415,617 35,000 346,636 35,058 35,000 35,000 35,000 35,000 (311,578) -90%
Net Surplus / (Deficit)5,748 112,656 (10,293) (324,179) 484,701 494,058 503,358 512,658 517,308
Beginning Balance 983,710 986,966 1,102,115 777,936 1,262,637 1,756,696 2,260,054 2,772,712
Cash Adjustments (2,492) 2,492
Ending Balance 986,966 1,102,115 777,936 1,262,637 1,756,696 2,260,054 2,772,712 3,290,021
City Controlled Funds5 Enterprise Funds
Fund 671 - Century Center Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
$800,000 Minimum per Board
of Managers
City of South Bend, Indiana 2025 Budget
Page 186
Fund Purpose
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar
panel roof and other energy efficiency projects
Explanation of Revenue Sources
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; interfund transfers
from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The bonds will be paid off over a 15-year period, with the final payment due on May 1, 2031.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 221,437 221,437 221,437 - 0%
08 - Interest Earnings 2,814 5,924 11,698 3,739 622 586 670 926 1,169 (3,116) -83%
10 - Other Income 58,178 36,231 64,132 64,132 55,832 55,832 55,832 55,832 55,832 (8,300) -13%
14 - Interfund Transfers In 100,688 - 107,819 107,819 107,819 111,485 115,254 119,133 121,516 - 0%
Total Revenues 383,117 263,591 405,086 397,127 385,710 389,340 393,193 397,328 399,954 (11,416) -3%
05 - Debt Service 402,367 407,917 393,388 393,388 388,754 388,754 384,057 379,297 374,470 (4,634) -1%
16 - Debt Service Principal 297,175 313,180 309,315 309,315 315,561 315,561 321,964 328,529 335,259 6,246 2%
17 - Debt Service Interest & Fees 105,192 94,738 84,073 84,073 73,193 73,193 62,093 50,768 39,211 (10,880) -13%
Total Expenditures 402,367 407,917 393,388 393,388 388,754 388,754 384,057 379,297 374,470 (4,634) -1%
Net Surplus / (Deficit)(19,251) (144,326) 11,698 3,739 (3,043) 586 9,136 18,031 25,484
Beginning Balance 196,702 176,962 32,956 36,695 33,652 34,238 43,374 61,405
Cash Adjustments (489) 319
Ending Balance 176,962 32,956 36,695 33,652 34,238 43,374 61,405 86,889
City Controlled Funds3 Capital & Debt Service Funds
Fund 672 - Century Center Energy Conservation Debt Svc
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement
City of South Bend, Indiana 2025 Budget
Page 187
Fund Purpose
This fund accounts for the operation of a pension plan for retired South Bend firefighters and receives reimbursement from the State of Indiana.
Explanation of Revenue Sources
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund also receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state.
Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 4,061,778 4,063,376 4,600,000 4,600,000 4,600,000 4,600,000 4,600,000 4,600,000 4,600,000 - 0%
08 - Interest Earnings 6,207 10,004 102,716 10,839 - 12,081 10,246 6,073 2,182 (10,839) -100%
10 - Other Income 5,728 2,166 - - - - - - - - 0%
Total Revenues 4,073,713 4,075,547 4,702,716 4,610,839 4,600,000 4,612,081 4,610,246 4,606,073 4,602,182 (10,839) 0%
01 - Personnel 4,122,958 4,038,647 4,433,046 4,433,046 4,505,547 4,618,186 4,733,640 4,851,981 4,973,281 72,501 2%
01 - Salaries & Wages 4,122,958 4,038,647 4,433,046 4,433,046 4,505,547 4,618,186 4,733,640 4,851,981 4,973,281 72,501 2%
02 - Supplies - 93 100 100 100 100 100 100 100 - 0%
04 - Supplies - 93 100 100 100 100 100 100 100 - 0%
03 - Services 9,949 5,011 15,750 15,750 17,150 15,750 15,750 15,750 15,750 1,400 9%
05 - Professional Services 8,767 3,825 14,000 14,000 15,400 14,000 14,000 14,000 14,000 1,400 10%
12 - Travel - - 350 350 350 350 350 350 350 - 0%
14 - Other Services & Charges 1,182 1,186 1,400 1,400 1,400 1,400 1,400 1,400 1,400 - 0%
Total Expenditures 4,132,907 4,043,751 4,448,896 4,448,896 4,522,797 4,634,036 4,749,490 4,867,831 4,989,131 73,901 2%
Net Surplus / (Deficit)(59,194) 31,796 253,820 161,943 77,203 (21,954) (139,244) (261,758) (386,949)
Beginning Balance 420,180 360,078 392,781 554,724 631,927 609,973 470,729 208,971
Cash Adjustments (908) 908
Ending Balance 360,078 392,781 554,724 631,927 609,973 470,729 208,971 (177,979)
City Controlled Funds9 Pension Trust Funds
Fund 701 - Fire Pension
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
10% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 188
Fund Purpose
This fund accounts for the operation of a pension plan for retired South Bend police officers and receives reimbursement from the State of Indiana.
Explanation of Revenue Sources
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made
during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also
receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
03 - Intergov./ Shared Revenues 6,010,721 5,984,746 5,800,000 5,800,000 6,000,000 6,000,000 6,000,000 6,000,000 6,000,000 200,000 3%
08 - Interest Earnings 9,558 14,162 188,537 8,312 190,000 6,606 1,950 - - 181,688 2186%
10 - Other Income 1,527 - 2,120 2,120 2,000 2,000 2,000 2,000 2,000 (120) -6%
Total Revenues 6,021,806 5,998,908 5,990,657 5,810,432 6,192,000 6,008,606 6,003,950 6,002,000 6,002,000 381,568 7%
01 - Personnel 5,960,160 6,105,589 5,886,264 5,886,264 5,999,549 6,149,538 6,303,276 6,460,858 6,622,380 113,285 2%
01 - Salaries & Wages 5,960,160 6,105,589 5,886,264 5,886,264 5,999,549 6,149,538 6,303,276 6,460,858 6,622,380 113,285 2%
03 - Services 4,499 4,616 8,400 8,400 8,400 8,400 8,400 8,400 8,400 - 0%
05 - Professional Services 3,500 3,500 6,500 7,000 6,500 6,500 6,500 6,500 6,500 (500) -7%
12 - Travel - - 500 - 500 500 500 500 500 500 0%
14 - Other Services & Charges 999 1,116 1,400 1,400 1,400 1,400 1,400 1,400 1,400 - 0%
Total Expenditures 5,964,659 6,110,205 5,894,664 5,894,664 6,007,949 6,157,938 6,311,676 6,469,258 6,630,780 113,285 2%
Net Surplus / (Deficit)57,147 (111,297) 95,993 (84,232) 184,051 (149,332) (307,726) (467,258) (628,780)
Beginning Balance 560,923 616,515 506,772 422,540 606,591 457,260 149,534 (317,724)
Cash Adjustments (1,555) 1,555
Ending Balance 616,515 506,772 422,540 606,591 457,260 149,534 (317,724) (946,504)
City Controlled Funds9 Pension Trust Funds
Fund 702 - Police Pension
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
10% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 189
Fund Purpose
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to set aside monies assessed
from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays
medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Explanation of Revenue Sources
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee
and public safety retiree health insurance premiums.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined
that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. Claims are forecasted to
increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for
employees.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 16,151,649 17,264,637 20,632,840 20,632,840 18,082,500 18,082,500 18,082,500 18,082,500 18,082,500 (2,550,340) -12%
08 - Interest Earnings 153,013 281,357 564,273 161,529 184,659 141,863 85,210 8,736 - 23,130 14%
10 - Other Income 868,171 645,958 760,000 760,000 810,000 810,000 810,000 810,000 810,000 50,000 7%
Total Revenues 17,172,834 18,191,953 21,957,113 21,554,369 19,077,159 19,034,363 18,977,710 18,901,236 18,892,500 (2,477,210) -11%
404 - Health Insurance 16,778,282 17,293,498 19,028,374 19,429,517 19,428,322 19,923,432 20,868,506 21,859,888 22,899,877 (1,195) 0%
405 - Workplace Wellness Clinic 349,692 1,862,320 1,193,488 1,275,046 1,250,000 1,214,358 1,235,645 1,257,358 1,279,505 (25,046) -2%
408 - Employee Wellness 86,404 81,555 102,233 118,337 145,000 103,518 104,828 106,165 107,528 26,663 23%
Expenditures by Subdivision 17,214,377 19,237,373 20,324,095 20,822,900 20,823,322 21,241,308 22,208,979 23,223,411 24,286,910 422 0%
01 - Personnel 16,086,840 16,566,627 18,203,043 18,591,512 18,696,327 19,084,447 20,015,593 20,992,769 22,018,267 104,815 1%
03 - Other Personnel Costs 16,086,840 16,566,627 18,203,043 18,591,512 18,696,327 19,084,447 20,015,593 20,992,769 22,018,267 104,815 1%
02 - Supplies 49,303 64,176 150,000 207,440 150,000 150,000 150,000 150,000 150,000 (57,440) -28%
04 - Supplies 49,303 64,176 150,000 207,440 150,000 150,000 150,000 150,000 150,000 (57,440) -28%
03 - Services 1,078,234 2,606,570 1,971,052 2,023,949 1,976,995 2,006,861 2,043,386 2,080,642 2,118,643 (46,954) -2%
05 - Professional Services 460,652 1,993,988 1,222,488 1,275,384 1,310,000 1,243,358 1,264,645 1,286,358 1,308,505 34,616 3%
09 - Printing & Advertising - - 100 100 100 100 100 100 100 - 0%
10 - Insurance 613,232 603,954 746,964 746,965 665,395 761,903 777,141 792,684 808,538 (81,570) -11%
14 - Other Services & Charges 4,351 8,628 1,500 1,500 1,500 1,500 1,500 1,500 1,500 - 0%
Total Expenditures 17,214,377 19,237,373 20,324,095 20,822,900 20,823,322 21,241,308 22,208,979 23,223,411 24,286,910 422 0%
Net Surplus / (Deficit)(41,543) (1,045,420) 1,633,018 731,469 (1,746,163) (2,206,945) (3,231,269) (4,322,175) (5,394,410)
Beginning Balance 10,786,414 10,708,563 9,628,440 10,359,908 8,613,746 6,406,801 3,175,532 (1,146,643)
Cash Adjustments (36,308) (34,703)
Ending Balance 10,708,563 9,628,440 10,359,908 8,613,746 6,406,801 3,175,532 (1,146,643) (6,541,053)
City Controlled Funds4 Internal Service Funds
Fund 711 - Self-Funded Employee Benefits
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Expenditures by Subdivision
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 190
Fund Purpose
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment of this fund, claims were
accounted for under individual departments’ operations.
Explanation of Revenue Sources
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation
percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year
in order to cover unemployment claims.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years; but in 2020 and 2021, claims increased substantially due to the COVID-19
pandemic.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 77,230 8,305 91,300 91,300 85,000 85,000 85,000 85,000 85,000 (6,300) -7%
08 - Interest Earnings 899 2,161 3,409 1,809 1,992 3,692 5,392 7,092 7,942 183 10%
Total Revenues 78,129 10,467 94,709 93,109 86,992 88,692 90,392 92,092 92,942 (6,117) -7%
01 - Personnel 24,444 77,693 80,000 80,000 - - - - - (80,000) -100%
03 - Other Personnel Costs 24,444 77,693 80,000 80,000 - - - - - (80,000) -100%
Total Expenditures 24,444 77,693 80,000 80,000 - - - - - (80,000) -100%
Net Surplus / (Deficit)53,685 (67,226) 14,709 13,109 86,992 88,692 90,392 92,092 92,942
Beginning Balance - 77,878 45,824 58,933 145,925 234,618 325,010 417,103
Cash Adjustments 24,193 35,172
Ending Balance 77,878 45,824 58,933 145,925 234,618 325,010 417,103 510,045
City Controlled Funds4 Internal Service Funds
Fund 713 - Unemployment Compensation
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 191
Fund Purpose
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the
models of other progressive, best-in-class employers.
Explanation of Revenue Sources
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage.
This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the allocation will be 0.35% of full-time wages.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
06 - Charges for Services 260,138 283,791 297,000 297,000 297,000 297,000 297,000 297,000 297,000 - 0%
08 - Interest Earnings 4,817 14,964 14,673 9,596 14,871 17,774 20,600 23,349 24,663 5,275 55%
Total Revenues 264,956 298,755 311,673 306,596 311,871 314,774 317,600 320,349 321,663 5,275 2%
01 - Personnel 79,873 83,396 253,846 253,846 150,000 153,750 157,594 161,534 165,572 (103,846) -41%
01 - Salaries & Wages 79,873 83,396 253,846 253,846 150,000 153,750 157,594 161,534 165,572 (103,846) -41%
Total Expenditures 79,873 83,396 253,846 253,846 150,000 153,750 157,594 161,534 165,572 (103,846) -41%
Net Surplus / (Deficit)185,082 215,359 57,827 52,750 161,871 161,024 160,007 158,816 156,091
Beginning Balance 226,711 410,517 626,913 679,664 841,535 1,002,559 1,162,566 1,321,381
Cash Adjustments (1,276) 1,037
Ending Balance 410,517 626,913 679,664 841,535 1,002,559 1,162,566 1,321,381 1,477,473
City Controlled Funds4 Internal Service Funds
Fund 714 - Parental Leave Fund
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
8% of Annual expenditures -
one month reserve
City of South Bend, Indiana 2025 Budget
Page 192
Fund Purpose
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Explanation of Revenue Sources
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this fund only receives revenue
from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 420 890 623 623 630 630 630 630 630 7 1%
Total Revenues 420 890 623 623 630 630 630 630 630 7 1%
Net Surplus / (Deficit)420 890 623 623 630 630 630 630 630
Beginning Balance 30,218 30,540 31,507 32,130 32,760 33,390 34,020 34,651
Cash Adjustments (99) 77
Ending Balance 30,540 31,507 32,130 32,760 33,390 34,020 34,651 35,281
City Controlled Funds2 Special Revenue Funds
Fund 730 - City Cemetery
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
25% of Annual expenditures
City of South Bend, Indiana 2025 Budget
Page 193
Fund Purpose
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman
Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Explanation of Revenue Sources
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 6,613 14,005 9,800 9,800 9,913 9,913 9,913 9,913 9,913 112 1%
Total Revenues 6,613 14,005 9,800 9,800 9,913 9,913 9,913 9,913 9,913 112 1%
Net Surplus / (Deficit)6,613 14,005 9,800 9,800 9,913 9,913 9,913 9,913 9,913
Beginning Balance 475,369 480,425 495,643 505,444 515,357 525,269 535,182 545,095
Cash Adjustments (1,557) 1,213
Ending Balance 480,425 495,643 505,444 515,357 525,269 535,182 545,095 555,008
City Controlled Funds2 Special Revenue Funds
Fund 731 - Bowman Cemetery
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
$400,000 minimum
City of South Bend, Indiana 2025 Budget
Page 194
Fund Purpose
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is
recorded in the City's Annual Comprehensive Financial Report (ACFR).
Explanation of Revenue Sources
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from
interest earned on the cash balance at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Current debt includes:
• 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment May 1, 2026, (debt schedule #62)
• 2015 Eddy St Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment February 15, 2033, (debt schedule #54)
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/46, (debt schedule #221)
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 2,855 16,077 70,170 5,420 15,272 54,826 164,616 275,419 332,781 9,852 182%
14 - Interfund Transfers In 3,055,500 3,825,000 4,684,081 9,515,081 6,205,519 10,871,456 11,090,381 11,455,991 11,555,575 (3,309,563) -35%
Total Revenues 3,058,355 3,841,077 4,754,251 9,520,501 6,220,790 10,926,283 11,254,998 11,731,410 11,888,356 (3,299,711) -35%
05 - Debt Service 3,042,027 3,652,309 4,689,081 9,515,882 6,733,009 5,227,269 5,755,582 5,710,507 5,819,365 (2,782,874) -29%
16 - Debt Service Principal 2,030,000 2,205,000 2,300,000 3,780,000 3,105,000 2,945,000 3,615,000 3,720,000 3,990,000 (675,000) -18%
17 - Debt Service Interest & Fees 1,012,027 1,447,309 2,389,081 5,735,882 3,628,009 2,282,269 2,140,582 1,990,507 1,829,365 (2,107,874) -37%
Total Expenditures 3,042,027 3,652,309 4,689,081 9,515,882 6,733,009 5,227,269 5,755,582 5,710,507 5,819,365 (2,782,874) -29%
Net Surplus / (Deficit)16,328 188,768 65,170 4,619 (512,218) 5,699,014 5,499,416 6,020,903 6,068,991
Beginning Balance 242,425 258,753 447,521 452,140 (60,079) 5,638,935 11,138,351 17,159,254
Cash Adjustments 0 -
Ending Balance 258,753 447,521 452,140 (60,079) 5,638,935 11,138,351 17,159,254 23,228,245
City Controlled Funds3 Capital & Debt Service Funds
Fund 752 - South Bend Redevelopment Authority
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 195
Fund Purpose
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash
reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained.
Explanation of Revenue Sources
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022, revenue will be received from the new
Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
04 - Intergov./ Grants 4,749,980 - - - - - - - - - 0%
08 - Interest Earnings 50,529 156,288 99,820 78,514 221,654 68,684 82,933 97,146 104,225 143,140 182%
10 - Other Income 809,701 979,867 172,000 172,000 847,900 847,900 847,900 847,900 847,900 675,900 393%
Total Revenues 5,610,209 1,136,154 271,820 250,514 1,069,554 916,584 930,833 945,046 952,125 819,040 327%
03 - Services 4,558,357 87,011 484,036 818,232 174,536 134,536 136,327 138,154 140,017 (643,696) -79%
05 - Professional Services 246,601 48,257 457,738 774,916 139,536 119,536 121,327 123,154 125,017 (635,380) -82%
07 - Grants & Subsidies 4,290,000 - - - - - - - - - 0%
14 - Other Services & Charges 21,756 38,755 26,298 43,316 35,000 15,000 15,000 15,000 15,000 (8,316) -19%
Total Expenditures 4,558,357 87,011 484,036 818,232 174,536 134,536 136,327 138,154 140,017 (643,696) -79%
Net Surplus / (Deficit)1,051,853 1,049,143 (212,216) (567,718) 895,018 782,048 794,506 806,892 812,108
Beginning Balance 3,700,843 4,731,022 3,050,364 2,482,646 3,377,664 4,159,712 4,954,218 5,761,110
Cash Adjustments (21,673) (2,729,801)
Ending Balance 4,731,022 3,050,364 2,482,646 3,377,664 4,159,712 4,954,218 5,761,110 6,573,218
City Controlled Funds2 Special Revenue Funds
Fund 754 - Industrial Revolving Fund
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No City reserve requirement;
there are program
requirements
City of South Bend, Indiana 2025 Budget
Page 196
Fund Purpose
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal
entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
Explanation of Revenue Sources
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from
interest earned on the cash balance at the trustee bank. In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 EDIT Infrastructure Bonds). The bonds were issued to fund street and
neighborhood infrastructure projects. The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond proceeds were deposited into this fund.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
Current debt includes:
• 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39)
• 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
• 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215) • 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/42, (debt schedule #222)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. In 2021, the cost of
issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount was transferred to the bond capital fund (#455) to
be used towards the approved capital infrastructure projects.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 1,249 3,995 48,628 20,165 - 4,608 4,576 4,510 4,521 (20,165) -100%
14 - Interfund Transfers In 2,736,000 2,217,500 1,423,193 1,423,193 1,428,605 1,436,855 1,429,355 1,434,311 1,437,368 5,413 0%
Total Revenues 2,737,249 2,221,495 1,471,821 1,443,358 1,428,605 1,441,463 1,433,931 1,438,822 1,441,888 (14,753) -1%
05 - Debt Service 2,749,716 2,202,118 1,425,193 1,425,193 1,430,605 1,430,605 1,438,855 1,431,355 1,436,312 5,413 0%
16 - Debt Service Principal 2,195,000 1,645,000 910,000 910,000 950,000 950,000 995,000 1,025,000 1,065,000 40,000 4%
17 - Debt Service Interest & Fees 554,716 557,118 515,193 515,193 480,605 480,605 443,855 406,355 371,312 (34,588) -7%
Total Expenditures 2,749,716 2,202,118 1,425,193 1,425,193 1,430,605 1,430,605 1,438,855 1,431,355 1,436,312 5,413 0%
Net Surplus / (Deficit)(12,468) 19,377 46,628 18,165 (2,000) 10,858 (4,924) 7,467 5,576
Beginning Balance 224,375 211,908 231,285 249,450 247,450 258,308 253,384 260,851
Cash Adjustments 0 0
Ending Balance 211,908 231,285 249,450 247,450 258,308 253,384 260,851 266,427
City Controlled Funds3 Capital & Debt Service Funds
Fund 755 - South Bend Building Corporation
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 197
Fund Purpose
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee bank. The bonds were closed
on April 9, 2015 and the par amount was $25 million.
Explanation of Revenue Sources
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from interest earned on the cash
balance at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037 (debt schedule #135). The
debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 91 91 69,189 34,996 36,162 34,874 34,824 34,803 34,800 1,166 3%
14 - Interfund Transfers In 1,715,000 1,714,000 1,704,785 1,704,785 1,710,844 1,705,819 1,709,819 1,707,694 1,709,444 6,059 0%
Total Revenues 1,715,091 1,714,091 1,773,974 1,739,780 1,747,006 1,740,693 1,744,643 1,742,496 1,744,244 7,225 0%
05 - Debt Service 1,711,344 1,709,319 1,706,785 1,706,785 1,712,844 1,712,844 1,707,819 1,711,819 1,709,694 6,059 0%
16 - Debt Service Principal 1,060,000 1,090,000 1,120,000 1,120,000 1,160,000 1,160,000 1,190,000 1,230,000 1,265,000 40,000 4%
17 - Debt Service Interest & Fees 651,344 619,319 586,785 586,785 552,844 552,844 517,819 481,819 444,694 (33,941) -6%
Total Expenditures 1,711,344 1,709,319 1,706,785 1,706,785 1,712,844 1,712,844 1,707,819 1,711,819 1,709,694 6,059 0%
Net Surplus / (Deficit)3,748 4,773 67,189 32,996 34,162 27,849 36,824 30,677 34,550
Beginning Balance 1,742,699 1,746,446 1,751,219 1,784,215 1,818,377 1,846,226 1,883,049 1,913,727
Cash Adjustments - -
Ending Balance 1,746,446 1,751,219 1,784,215 1,818,377 1,846,226 1,883,049 1,913,727 1,948,277
City Controlled Funds3 Capital & Debt Service Funds
Fund 756 - 2015 Smart Streets Bond Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 198
Fund Purpose
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The debt service reserve will be used towards the
last debt service payment. The accounting records are maintained in trustee bank accounts.
Explanation of Revenue Sources
The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned
on the cash balance at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Capital
expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 1,217 5,303 19,263 11,751 11,163 11,085 11,028 11,068 11,132 (588) -5%
14 - Interfund Transfers In 373,724 338,293 368,381 368,381 381,031 373,231 375,356 377,181 383,616 12,650 3%
Total Revenues 374,941 343,596 387,644 380,132 392,195 384,316 386,385 388,249 394,748 12,062 3%
05 - Debt Service 372,556 375,581 368,381 368,381 381,031 381,032 373,232 375,357 377,182 12,650 3%
16 - Debt Service Principal 230,000 240,000 240,000 240,000 260,000 260,000 260,000 270,000 280,000 20,000 8%
17 - Debt Service Interest & Fees 142,556 135,581 128,381 128,381 121,031 121,032 113,232 105,357 97,182 (7,350) -6%
Total Expenditures 372,556 375,581 368,381 368,381 381,031 381,032 373,232 375,357 377,182 12,650 3%
Net Surplus / (Deficit)2,385 (31,986) 19,263 11,751 11,163 3,284 13,153 12,892 17,566
Beginning Balance 587,763 590,148 558,162 569,913 581,076 584,361 597,514 610,406
Cash Adjustments - 0
Ending Balance 590,148 558,162 569,913 581,076 584,361 597,514 610,406 627,972
City Controlled Funds3 Capital & Debt Service Funds
Fund 757 - 2015 Parks Bond Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
100% cash reserves per bond
covenants
City of South Bend, Indiana 2025 Budget
Page 199
Fund Purpose
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of
the University of Notre Dame.
Explanation of Revenue Sources
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase I - As part of the Phase I
development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking garage and street and utility upgrades. Phase I
included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University,
City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and
two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is Adopted for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new onestory, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty.
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 25,565 1 - - 515 - - - - 515 0%
Total Revenues 25,565 1 - - 515 - - - - 515 0%
Net Surplus / (Deficit)25,565 1 - - 515 - - - -
Beginning Balance 25,763 25,764 25,766 25,766 26,281 26,281 26,281 26,281
Cash Adjustments (25,564) (0)
Ending Balance 25,764 25,766 25,766 26,281 26,281 26,281 26,281 26,281
City Controlled Funds3 Capital & Debt Service Funds
Fund 759 - 2017 Eddy Street Commons Bond Capital
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
No reserve requirement - Bond
capital fund - spend down to
zero
City of South Bend, Indiana 2025 Budget
Page 200
Fund Purpose
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds. The bonds were closed on August 14, 2017 and the par amount was
$25 million. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021,
an additional $205,104 was added to the debt service reserve.
Explanation of Revenue Sources
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also receives revenue from interest
earned on the cash balance at the trustee bank.
Explanation of Expenditures, Staffing, and Significant Changes/Variance
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond was issued for Phase II of
the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759)
Fund Type Control
2022 2023
2024
Adopted
2024
Amended
2025
Adopted 2026 2027 2028 2029
$
Change
%
Change
08 - Interest Earnings 188 187 112,008 73,411 75,577 73,341 73,296 73,307 73,252 2,166 3%
14 - Interfund Transfers In 1,926,375 1,929,875 1,941,375 1,941,375 1,955,125 1,951,250 1,950,625 1,952,375 1,946,875 13,750 1%
Total Revenues 1,926,563 1,930,062 2,053,383 2,014,786 2,030,702 2,024,591 2,023,921 2,025,682 2,020,127 15,916 1%
05 - Debt Service 1,926,375 1,929,875 1,941,375 1,941,375 1,955,125 1,955,125 1,951,250 1,950,625 1,952,375 13,750 1%
16 - Debt Service Principal 720,000 760,000 810,000 810,000 865,000 865,000 905,000 950,000 1,000,000 55,000 7%
17 - Debt Service Interest & Fees 1,206,375 1,169,875 1,131,375 1,131,375 1,090,125 1,090,125 1,046,250 1,000,625 952,375 (41,250) -4%
Total Expenditures 1,926,375 1,929,875 1,941,375 1,941,375 1,955,125 1,955,125 1,951,250 1,950,625 1,952,375 13,750 1%
Net Surplus / (Deficit)188 187 112,008 73,411 75,577 69,466 72,671 75,057 67,752
Beginning Balance 3,668,611 3,668,799 3,668,987 3,742,397 3,817,974 3,887,440 3,960,111 4,035,169
Cash Adjustments (0) 0
Ending Balance 3,668,799 3,668,987 3,742,397 3,817,974 3,887,440 3,960,111 4,035,169 4,102,921
City Controlled Funds3 Capital & Debt Service Funds
Fund 760 - 2017 Eddy Street Commons Bond Debt Service
Fund Summaries
Revenues
Actual Budget Forecast 2024 to 2025
Expenditures by Category & Subcategory
Cash Reserve Target
$2,500,000 minimum
City of South Bend, Indiana 2025 Budget
Page 201
GLOSSARY
City of South Bend, Indiana 2025 Budget
Page 202
Glossary
Activity Budget(s): Cost centers or specific and commonly recognized service functions within a fund or
department to which specific expenses are to be allocated.
Ad Valorem: Imposed at a rate percent of the value as stated in determining property taxes.
Appropriation: An expenditure authorization made by the Common Council, which permits charges
against specified funding sources. Appropriations are usually made for fixed amounts and are typically
approved for the entire fiscal year unless otherwise amended by the City Council.
Approved/Adopted Budget: The City’s budget & expenditure authority as adopted by the Common
Council in a vote conducted after a City Charter-required public hearing to collect public input on the
Proposed Budget.
Assessed Valuation: The estimated value placed upon real and personal property by the County Assessor.
Assets: Property owned by the City, which has monetary value.
Audit: A systematic examination of resource utilization concluding in a written report. It is a test of
management’s internal controls and is intended to:
• Ascertain whether financial statements fairly present financial positions and results of operations;
• Test whether transactions have been legally performed;
• Identify areas for possible improvements in accounting practices and procedures;
• Ascertain whether transactions have been recorded accurately and consistently;
• Ascertain the stewardship of officials responsible for governmental resources.
• Certain audited funds related to trustee accounts, bonding and capital leases are not budgeted or
included in this document.
Balanced Budget: The budgeted revenues (plus available cash reserves) are equal or more than the
budgeted expenditures.
Base Budget: The budget predicated on maintaining the existing level of service.
Bond (Debt Instrument): A written promise to pay (debt) a specified sum of money (called principal
or face value) at a specified future date (called the maturity date) along with periodic interest paid at a specified
percentage of the principal (interest rate). Bonds are typically used for long-term debt to pay for specific capital
improvements.
Budget Amendment: Adjustments made to the budget or approved expenditure authority during the
fiscal year by the Common Council to properly account for unanticipated changes, which occur either in
revenues or expenditures or for programs or policy objectives initially approved for the fiscal year.
Budget (Operating): A plan of financial operations embodying an estimate of proposed expenditures
for a given period (typically a fiscal year) and the proposed means of financing them (revenue estimates). The
term is also sometimes used to denote the officially approved expenditure ceiling under which the City and
its departments operate.
Budget Basis: The basis by which a City determines its budget. The budget basis may be cash, accrual,
modified accrual or some other basis. The City of South Bend uses the cash basis for budgeting.
City of South Bend, Indiana 2025 Budget
Page 203
Budget Calendar: The schedule of key dates or milestones that the City follows in the preparation and
adoption of the budget.
Budgetary Control: The level at which expenditures cannot legally exceed the appropriated amounts.
Budgeted Funds: Funds that are planned for certain uses. The budget document that is submitted for
Common Council approval is composed of budgeted funds.
Budget Message: Initially, a general discussion of the proposed budget document presented in writing as
a supplement to the budget document. The budget message explains principal budget issues against the
background of financial experience in recent years and presents recommendations.
Capital Expenditures: The expenditures for the acquisition of capital assets; whether major assets with
long-term useful life spans or shorter-term operational capital needs such as office equipment, small tools &
machinery. The expenditures are financed by either capital debt or cash-pay-as-you-go. Generally, equipment
with a cost of $10,000 or more and a useful life of at least one year is considered a capital expenditure.
Cash Management: The management of cash necessary to pay for government services while investing
temporarily idle cash in order to earn interest. Cash management refers to the activities of forecasting the
inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and
maintaining banking relationships, and investing funds safely in order to achieve the highest interest on
temporary cash balances.
CIP: Abbreviation for Capital Improvement Program.
Contingency: An estimated amount of funds needed for deficiency or emergency purposes. An annual
appropriation to cover short falls in revenue and/or underestimation of expenditures.
Contractual Services: Items of expenditure from services that the City receives from an outside company.
HVAC, maintenance, custodial services, Building, Mechanical, and Plumbing Inspectors are examples of
contractual services.
CPI: Abbreviation for Consumer Price Index.
Debt Service: The City’s obligation to pay the principal and interest of all bonds and other debt instruments
according to a pre-determined payment schedule.
Department: A major activity of the City, which indicates overall management responsibility for an
operation of a group of related operations within a functional area.
Depreciation: That portion of the cost of a capital asset, used during the year to provide service.
Division: The functional areas that make up a department. For example, Engineering is a division of the
Public Works Department.
DLGF: Abbreviation for the Indiana Department of Local Government Finance. The DLGF is a state
agency that approves the budgets and property tax rates.
Enterprise Fund: A governmental accounting fund in which the services provided are financed and
operated similarly to those of a private business. The rate schedules for these services are established to ensure
that revenues are adequate to meet all necessary expenses. Enterprise funds are established for services such
as water and sewer utilities.
City of South Bend, Indiana 2025 Budget
Page 204
Estimated Revenue: The amount of projected revenue to be collected during the fiscal year.
Expenditure: The cost of Governmental Fund goods delivered and services rendered, whether paid or
unpaid.
Fiscal Officer: Finance personnel assigned to a specific Department/Division within the City. They are
responsible for managing their respective department’s budget. These personnel report to the Controller’s
office.
Fund: An independent fiscal and accounting entity with a self-balancing set of accounts for the purpose of
carrying on specific activities or attaining certain objectives.
Fund Balance: For financial reporting, fund balance is the difference between assets and liabilities in a
governmental fund. Fund balance is required to be reported in two components—reserved and unreserved.
When fund balance is reserved, it either means that the resources are in a form that cannot be appropriated
and spent or that the resources are legally limited to being used for a particular purpose. For instance, grant
monies from the federal government that may be used only for a road project would be reported as reserved
fund balance in a street fund. Likewise, the City’s cemetery trust funds in the General Fund are nonexpendable
resources that can be invested but not spent—as reserved fund balance. The portion of fund balance that is
not reserved is fittingly called unreserved fund balance. For budgeting, fund balance is equal to cash balance
as the City utilizes the cash basis of budgeting.
GAAP: Abbreviation for Generally Accepted Accounting Principles.
GASB: The Governmental Accounting Standards Board, which provides direction in accounting and
reporting requirements for units of government.
Gateway: The State of Indiana budget and financial reporting program that local units of government are
required to use.
General Fund: The largest fund within the City, the General Fund accounts for most of the financial
resources of the government that may be used for any lawful purpose. General Fund revenues include
property taxes, licenses and permits, service charges, and other types of revenue. This fund usually includes
most of the basic operating services, such as police protection, finance, public services and general
administration.
General Obligation Bonds: When the City pledges its full faith and credit to the repayment of the
bonds it issues, those bonds are General Obligation (G.O.) bonds.
GFOA: Abbreviation for Government Finance Officers Association.
Investment: Securities purchased and held for the production of income in the form of interest.
KPI: Abbreviation for Key Performance Indicator. Also known as Performance Measure.
Liabilities: Debt or other legal obligations arising out of transactions in the past, which must be liquidated,
renewed or refunded at some future date. The term does not include encumbrances.
LIT: Local Income Tax (LIT). Local income taxes are based on employee wages earned in St. Joseph County
multiplied by the tax rate and then allocated to the local governmental units in the county based on several
factors including property tax levy amounts. St. Joseph County has adopted three local income taxes (LIT)
that result in direct revenue to the City—namely, Certified Shares (.6% of wages), Economic Development
(.4% of wages), and Public Safety (.25% of wages).
City of South Bend, Indiana 2025 Budget
Page 205
Long Term Debt: Debt with a maturity of more than one year.
Maturities: The date on which the principal or stated values of investments or debt obligation mature and
may be reclaimed.
Net Assessed Value: Total value of property less certain deductions like homestead deductions, tax
abatements, exempt property, and TIF property.
Net Debt: All City Debt net of special assessment, transportation fund and revenue bond debt.
Per Capita Basis: Per unit of population.
Revenue: An addition to the assets of a fund, which does not increase a liability, does not represent the
recovery of an expenditure, does not represent the cancellation of a liability without a corresponding increase
in any other liability or a decrease in assets, and does not represent a contribution of fund capital in an
enterprise.
SBOA: Abbreviation for the Indiana State Board of Accounts. The SBOA is a state agency that performance
the function of private accounting firms in other states.
Surplus Funds: Liquid or Non-Liquid Funds not immediately needed to pay demands against vendors and
other claimants as determined by management.
Structurally Balanced Budget: A budget that is sustainable for multiple years into the future.
Tax Base: The total value of taxable property in the City.
TIF: Abbreviation for Tax Increment Financing. A fund that captures the increase in net assessed value on
properties in an area to provide property tax revenue for economic development projects.
Transfers- In/Out: A legally authorized funding transfer between funds in which one fund is responsible
for the initial receipt and the other fund is responsible for the actual disbursement.
Fiduciary Funds: Fiduciary funds are used to account for assets held by the city in a trustee capacity or
as an agent for individuals, organizations, other governments, or other funds.
Utilities Fund: This enterprise fund is used to account for the provision of water, sewer and solid waste
services to the customer financed primarily by user charges.
Working Capital: Working Capital is generally defined as current assets less current liabilities; however,
this is to some extent, an abstract concept. If all of the current assets were converted to cash at their book
value and all the current liabilities paid, then working capital would be the amount of cash remaining. For the
City’s Utilities Fund, current assets are comprised of cash and cash equivalents, receivables and inventory; and
current liabilities are comprised of accounts payables, accrued liabilities and the current portion of next fiscal
year’s long-term debt.