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Home My WebLink About07222025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Regular Meeting Minutes of July 8, 2025 2.OPENING OF BIDS A.Riverfront West Urban Neighborhood Development - Project No. 121-067 1. Funding: PR- 00040996 B.Center City Place Rehabilitation Project – Project No. 125-022 1.Award 2. Funding: PR-00041656 C.Monroe Street Arts Building Roof Replacement – Project No. 125-021A Funding: PR- 00041667 D.Milkweed Commons Roof Replacements – Project No. 125-021B Funding: PR-00041683 E.Grand Tunk Western Railroad Water Main Replacement at Greenlawn Ave. & S. 30th St. – Project No. 122-041 Funding: PR-00033297 3.OPENING OF QUOTATIONS A.2025 Microsurfacing – Project No. 125-042 1. Funding: PR-00042067 B.South Bend WWTP Digital Twin Sensors Installation – Project No. 124-036 1. Funding: Wastewater Fund C.2025 Brick Pavement Spot Repair – Project No. 125-015 1. Funding: PR-00042115 4.AWARD BIDS AND APPROVE CONTRACTS A.2025 Contractor Paving Round 2 – Project No. 125-034 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $2,196,392.10 3. Funding: PR-00040888 5.AWARD QUOTATIONS AND APPROVE CONTRACTS A.Studebaker Golf Roof Repair 1. Company: A&M Home Services 2. Amount: $23,339.13 3. Funding: PR-00042050 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 B. Wayfinding Sign Relocation MLK Blvd. – Project No. 125-048 1. Company: TX Concrete, LLC 2. Amount: $6,700 3. Funding: PR-00042173 C. Urban Half Moon Tree Nursery – Project No. 125-017R 1. Company: Acorn Landscaping LLC 2. Amount: $157,497.20; Base Quote and Allowance with Alternates 1 & 3 3. Funding: PR-00040816 D. MPAC Lobby Heat Pump 1. Company: D.A.Dodd 2. Amount: $29,500 3. Funding: PR-00042156 6. REJECTION OF BIDS/QUOTATIONS A. Police Department Upfit Equipment 1. Description: Incomplete Bid 2. Funding: PR-00041071 7. CHANGE ORDERS A. 2024 Curb and Sidewalk Program – Project No. 124-009 1. Company: Selge Construction 2. Change Order No.: 3 (Final) 3. Increase Amount: $9,773.60 4. Percent of Increase: 1.17% 5. Revised Contract Amount: 936,958.37 6. Total Percent of Change: 11.84% 7. Funding: PO-0032682 8. PROJECT COMPLETION AFFIDAVITS A. Demolition of 215 Johnson Street – Project No. 124-064 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $54,800 3. Funding: PO-0037360 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Spec C – Seven (7) More or Less 2025 or Newer ¾ Ton Four Wheel Drive Pick Up Trucks CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 1. Funding: PR-00042013; PR-00042010; PR-00042011; PR-00042012; PR- 00042014 B. Mayflower Rd to State Line Reconstruction – Project No. 125-037 1. Title Sheet 2. Funding: PR-0004140 10. RESOLUTIONS A. Resolution No. 18-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment 1. Description: Donation of Seven (7) Alco-Sensor III Portable Breath Tests (PBT’s) to Memorial Hospital Police Department 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Develop Two (2) 30% Design Plans for the O’Brien Park Splashpad and Restroom Installation, Project No. 125-025 2. Amount: $42,000 3. Funding: PR-00041839 B. Lease and Management Agreement – Studebaker National Museum 1. Description: Notice to Extend August 12, 2005, Lease & Management Agreement between Studebaker National Museum and City of South Bend C. Professional Services Agreement – Black & Veatch Corporation 1. Description: Design of the North Water Treatment Plant Renovations for PFAS Minimization, Project No. 124-056 2. Amount: $1,368,887 3. Funding: PR-00042117 D. Amendment No. 1 to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Additional Sampling and Analysis Plans for the Entire Site and a Phase II Assessment of the South Area of the Drewry’s Brewery Cleanup, Phase III, Project No. 119-031E 2. Amount: $88,640; New Adjusted Total: $399,640 3. Funding: PO-0037978 E. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Develop Plans for Roof Replacement at the Potawatomi Conservatory, Project No. 125-049 2. Amount: $8,000 3. Funding: PR-00042247 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 F. Amendment 9 to Owner-Engineer Agreement – SmithGroup, Inc. 1. Description: Updating Design and Bidding for Seitz Phase II, the Riverwalk from Seitz to Howard Park, Project No. 125-041 2. Amount: $89,790 3. Funding: PR-00042147 G. Professional Services Agreement – Commonwealth Engineers, Inc. 1. Description: Design Services for Well Replacements at Cleveland and Pinkhook Water Treatment Plants, Project No. 125-033 2. Amount: $207,301 3. Funding: PR-00042116 H. Guaranteed Energy Savings Contract – Ameresco, Inc. 1. Description: Contract to Install Solar Energy Generation at Olive Water Treatment Plant, Project No. 124-050 2. Amount: $1,661,620 3. Funding: PR-00042138 I. Deed of Dedication – Mandeep Singh 1. Description: Dedication of Additional Right-of-Way at 2413 Prairie Ave., DP22-007 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Linden Avenue Farmer’s Market a) Date/Times: July 12, August 9, September 13, 2025/6:00 a.m. to 3:30 p.m. b) Location: Linden Ave. between College St. & Birdsell St. c) Favorable Recommendations 2. Event: Fun in the Park a) Date/Times: August 10, 2025/10:00 a.m. to 4:00 p.m. b) Location: Helman Dr. between Rexford Dr. & Manchester Dr. c) Favorable Recommendations B. Licenses 1. Type: Public Parking Facility Renewal a) Applicant: LAZ Parking Midwest, LLC b) Location: 126 N. Main St., 109 W. Jefferson Blvd., 121 E. Wayne St. c) Favorable Recommendations Contingent on Egress Lighting in SE Stairwell for 121 E. Wayne St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 C. Encroachments/Revocable Permits 1. Applicant: Flock Safety on Behalf of South Bend Police Department a) Location: Western Ave. & Sheridan St., Lincoln Way E. & Miami, Michigan St. & Marquette Blvd. & Lafayette Blvd. & Colfax Ave. b) Description: Four (4) Solar Powered License Plate Reader Cameras c) Favorable Recommendations 2. Applicant: JDunham & Arnold LLC a) Location: 1201 Dunham St. b) Description: New 18’ Canvas Storefront Awning c) Favorable Recommendations Provided the Minimum Awning Clearance Over Sidewalks (8’) or Driveways (16’) and Cannot Project More than Three (3) Feet over any Public Right-of-Way 13. STREET/ALLEY VACATIONS A. Applicant: Woodhaven, LLC 1. Location: An East/West Stub Street Extending Easterly from Emerson Forest Parkway and 95' South of Irvington Drive in Woodhaven Section One Subdivision. 2. Purpose: Development of Primary Subdivision with One Hundred (100) Plus Lots to Include This Right-of-Way 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1639 E. Bowman St. b) 315 S. Chestnut St. c) 2713 Hartzer St. d) 1918 Magyar Ct. e) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location: a) 514 23rd St. 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Amazon Data Services, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 22, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 1. Location: 3110 State Road 2 Hwy., New Carlisle 16. RATIFY BONDS A. Contractor Bonds 1. CNT Property Maintenance LLC, Approved effective July 15, 2025 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0110890; GBLN-0111228 a) Date: 07/01/2025 b) Amount: $9,730,737.04 2. Claim No.: GBLN-0111331; GBLN-0111473; GBLN-0111956 a) Date: 07/08/2025 b) Amount: $3,364,003.21 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.