HomeMy WebLinkAboutRejection of Bids - South Well Field Water Treatment Plant Improvements Proj No 117-059A- Bid Package 1
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 8, 2025
Mr. Doug Stout
Bowen Engineering Corporation
88002 North Meridian Street
Indianapolis, IN 46260
Elaine.dabney@bowenengineering.com
RE: Rejection of Bids – South Well Field, Water Treatment Plant, and Distribution Systems
Improvements – Bid Package 1 – Project No. 117-059A
Dear Mr. Stout:
At its July 8, 2025 meeting, the Board of Public Works approved the rejection of all bids
for the above referenced project, due to exceeding the available budget.
This project will be advertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 8, 2025
Mr. Jason Yoder
R. Yoder Construction, Inc.
27453 CR 150
Nappanee, IN 46550
shelly@ryoderconstruction.com
RE: Rejection of Bids – South Well Field, Water Treatment Plant, and Distribution System
Improvements – Bid Package 1 – Project No. 117-059A
Dear Mr. Yoder:
At its July 8, 2025 meeting, the Board of Public Works approved the rejection of all bids
for the above referenced project, due to incomplete bid documents.
This project will be advertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIV. OF ENGINEERING & DIV. OF WATER
TO: Members of the Board of Public Works
Michael Schmidt, Assistant City Attorney Public Works
Hillary Horvath, Clerk of the Board of Public Works
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: Agenda Request – Reject Bids
South Well Field, Water Treatment Plant, and Distribution System
Improvements – Bid Package 1
Project No. 117-059A / DFO PROJ00000082
DATE: June 27, 2025
The Board of Public Works received public bids for the subject project at its Regular Meeting on
April 22, 2025. The Department of Public Works, Division of Engineering and Division of Water
Works reviewed the lone bid for Project No. 117-059A South Well Field, Water Treatment
Plant, and Distribution System Improvements – Bid Package 1.
The lone bid received was deemed complete.
BIDDER BASE BID
1. Bowen Engineering (Indianapolis, IN)$4,966,000.00
2.R. Yoder Construction (Nappanee, IN)Incomplete Bid
Bid Opening Notes:
R.Yoder Construction’s Bid Package 1 receipt was acknowledged at the Board Meeting. No
pricing information was clearly provided during the Bid Opening. Upon the Division of
Engineering’s review of the Bid Package 1 documents submitted by R. Yoder Construction, it
was determined that R. Yoder Construction’s Bid Package 1 was incomplete and non-
responsive.
Recommendations: Reject All Bids.
Comments: Upon review of the Bids for Bid Package #1, Bid Package #2A (Re-Bid), and Bid
Package #2B, the Department of Public Works, Division of Engineering and Division of Water
Works determined that the bids received for Bid Package #2A and Bid Package #2B result in a
more economical construction project for the City, both for initial capital construction costs and
long-term operation and maintenance costs. Therefore, Public Works recommends the
rejection of the lone bid for Bid Package #1. Refer to Agenda Request for July 8, 2025 Board
Meeting recommending Bid Awards for Bid Package #2A and Bid Package #2B.
For questions regarding the subject Agenda Request or project scope of work, contact
Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.
July 8, 2025
Division A Division B
April 22, 2025 June 10, 2025 April 22, 2025
2 2 3
4,966,000.00$4,015,000.00$n/a
n/a n/a 936,674.00$
n/a n/a 1,232,495.73$
incomplete 3,670,297.00$n/a
n/a n/a 1,015,000.00$
4,966,000.00$3,670,297.00$936,674.00$
4,966,000.00$
4,256,523.00$
Certified:
Jeremy Roschyk, PE
Date: June 16, 2025
R Yoder Construction
Selge Construction
Low Bid
Low Combined
Engineer's Estimate (January 2025)
Date of Bid Opening
No. of Bids
Bowen Engineering
C&E Excavating
HRP Construction
Bid Package 2
4,606,971.00$
4,809,643.00$
Bid Package 1
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 06-27-2025
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 07-08-2025 Phone Extension:
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Mickey Lovy / Ashley Rzepka
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
South Well Field, Water Treatment Plant, and Distribution System
Improvements
Project Number 117-059A / DFO PROJ00000082
Funding Source Southside TIF and Water Capital Fund
Account No. PR/PO #
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description The Department of Public Works, Division of Engineering, and Division of
Water recommend the Board of Public Works reject all bids for Bid Package
1. Refer to Inter-Office Memorandum for Bid Results and commentary.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: