HomeMy WebLinkAbout06242025 Board of Public Works Meeting MinutesREGULAR MEETING JUNE 24, 2025 135
REGULAR MEETING June 24, 2025
The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June
24, 2025, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the
County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also
streamed live to the public via Microsoft Teams. Acting Board Clerk Hillary Horvath confirmed
the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with
a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off
their cameras when not speaking, and to save their questions and comments for the Privilege of
the Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes
for the Agenda Review Session and Regular Meetings of the Board held on June 5, and June 10,
2025, were approved.
PUBLIC HEARING - NEW MASSAGE ESTABLISHMENT LICENSE
President Maradik advised that this was the date set for the Board’s Public Hearing concerning
and license application for Massage By Jenn. It was noted favorable recommendations were
received from city staff. There being no one else present wishing to address the Board concerning
this matter, the Public Hearing was closed. Therefore, upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the license was approved.
OPENING OF QUOTATIONS – DEMOLTION OF 4022 OLD CLEVELAND ROAD –
PROJECT NO. 125-038 (PR-00041653)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
INDIANA EARTH, INC.
10343 McKinley Hwy.
Osceola, IN 46561
estimatorindianaearth@yahoo.com
Bid was signed by Mr. Mark Osler
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendums Acknowledgements received.
Quote Total: $42,520
RITSCHARD BROS., INC.
1204 W. Sample St.
South Bend, IN 46619
rit1204@datacruz.com
Bid was signed by Ms. Rachelle L. Dolniak
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendums Acknowledgements received.
Quote Total: $29,251
GREEN DEMOLITION CONTRACTORS, INC.
315 Brighton St., Suite 1
LaPorte, IN 46350
mike@greendemolitioninc.com
Bid was signed by Mr. Michael Brough
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Zero (0) of Two (2) Addendums Acknowledgements received.
Quote Total: $39,800
REGULAR MEETING JUNE 24, 2025 136
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
quotations were referred to for review and recommendation.
AWARD BID AND APPROVE CONTRACT – 2025 CONTRACTOR PAVING ROUND 1 –
PROJECT NO. 125-032 (PR-00040887)
Dan Jones, Engineering, advised the Board that on June 10, 2025, bids were received and opened
for the above referenced project. After reviewing those bids, Mr. Jones recommended that the
Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors,
L.P., in the amount of $1,442,000. Therefore, VP Molnar made a motion that the recommendation
be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller
seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – 2025 GUARDRAIL IMPROVEMENTS –
PROJECT NO. 124-026 (MAJOR MOVES CONSTRUCTION)
Lidya Abreha, Engineering, advised the Board that on June 10, 2025, bids were received and
opened for the above referenced project. After reviewing those bids, Ms. Abreha recommended
that the Board award the contract to the lowest responsive and responsible bidder, C-Tech Corp.,
in the amount of $198,656. Therefore, VP Molnar made a motion that the recommendation be
accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller
seconded the motion, which carried by roll call.
Attorney Schmidt noted for the record that this is being awarded with a Good-Faith Effort Waiver,
noting the company’s bid came in below $250,000 so the RBO was waived. He added that with
the Good-Faith Waiver there was compliance with the M Goals but couldn’t reach the W goals
because they were utilizing M sub-contractors.
AWARD QUOTATION AND APPROVE CONTRACT – SOFFIT REPLACEMENT STATION
2 – (REPAIRS & MAINTENANCE BUILDING R&M)
Todd Skwarcan, Fire Department, advised the Board that on June 5, 2025, quotations were
received and opened for the above referenced project. After reviewing those quotations, Assistant
Chief Skwarcan recommended that the Board award the contract to the lowest responsive and
responsible quoter, Vera Construction and Remodel, in the amount of $21,150.22. Therefore, VP
Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and
the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll
call.
APPROVE CHANGE ORDER NO. 2 – BEACON HEALTH PARKING LOT – PROJECT NO.
123-076A (PO-0036234)
President Maradik advised that Zach Hurst, Engineering, has submitted change order number 2 on
behalf of Indiana Earth, indicating the contract amount be increased by $67,666.50 for a new
contract sum, including this change order, in the amount of $2,634,756.50 with an additional thirty-
six (36) days and a new completion date of August 8, 2025. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) – DEMOLITION OF 215 JOHNSON STREET –
PROJECT NO. 124-064 (PO-0037360)
President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1
(Final) on behalf of Green Demolition Contractors Inc., indicating the contract amount be
decreased by $25,000 for a new contract sum, including this change order, in the amount of
$54,800. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
change order was approved.
APPROVE CHANGE ORDER NO. 1 – SOUTH BEND CITY HALL RENOVATION –
PROJECT NO. 124-001 (ECONOMIC DEVELOPMENT LIT, TIF, WATER & SEWER
CAPITAL)
President Maradik advised that Rebecca Plantz, Engineering, has submitted change order number
1 on behalf of Larson-Danielson Construction Company, indicating the contract amount be
increased by $377,215.57 for a new contract sum, including this change order, in the amount of
$7,704,215.57. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll
call, the change order was approved.
REGULAR MEETING JUNE 24, 2025 137
APPROVE PROJECT COMPLETION AFFIDAVIT – VPA SPLASHPAD RENOVATIONS –
PROJECT NO. 123-044 (PO-0026735)
President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion
affidavit on behalf of Premium Services Inc., for the above referenced project, indicating a final
cost of $497,809.38. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – LEEPER AVE. BRIDGE REPAIRS
DECK REPLACEMENT – PROJECT NO. 124-008 (PO-0033849)
President Maradik advised that Patrick Sherman, Engineering, has submitted the project
completion affidavit on behalf of Milestone Contractors, L.P., for the above referenced project,
indicating a final cost of $520,965.85. Upon a motion made by VP Molnar, seconded by Mr. Miller
and carried by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – CENTER CITY
PLACE REHABILITATION – PROJECT NO. 125-022 (PR-00041656)
In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked
for a memo to include a rationale for public funds on private property. Mr. Molar stated there are
active development agreements through the Redevelopment Commission and Engineer Zach Hurst
stated there was a temporary easement agreement to be on the property. Mr. Molnar also added
that the development agreement laid out the reason for the expenses.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – MONROE
STREET ARTS BUILDING ROOF REPLACEMENT – PROJECT NO. 125-021A (PR-
00041667)
In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked
for a memo to include a rationale for public funds on private property. Mr. Molar stated there are
active development agreements through the Redevelopment Commission and Engineer Zach Hurst
stated there was a temporary easement agreement to be on the property. Mr. Molnar also added
that the development agreement laid out the reason for the expenses.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – MILKWEED
COMMONS ROOF REPLACEMENT – PROJECT NO. 125-021B (PR-00041683)
In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked
for a memo to include a rationale for public funds on private property. Mr. Molar stated there are
active development agreements through the Redevelopment Commission and Engineer Zach Hurst
stated there was a temporary easement agreement to be on the property. Mr. Molnar also added
that the development agreement laid out the reason for the expenses.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TWO (2)
TITLE SHEETS – GRAND TRUNK WESTERN RAILROAD WATER MAIN
REPLACEMENT AT GREENLAWN AVE. & S. 30TH ST. – PROJECT NO. 122-041 (PR-
00033297)
In a memorandum to the Board, Sarah Barber, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Also presented at this time for approval and
execution of two (2) title sheets. Upon a motion made by VP Molnar, seconded by Mr. Miller and
carried by roll call, the above request to advertise was approved, and the title sheet was approved
and signed.
ADOPT RESOLUTION NO. 17-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following
resolution was adopted by the Board of Public Works:
REGULAR MEETING JUNE 24, 2025 138
RESOLUTION NO. 17-2025
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City
of South Bend to determine that the sidearm of a police officer who retires in good standing is
surplus property and no longer useful to the City of South Bend; and
WHEREAS, CAPTAIN JASON BIGGS retired effective June 13th, 2025 from the South
Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the
City of South Bend has determined that he retired in good standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it was
intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that handgun Serial No. NDS9955, a Smith and Wesson M&P Handgun, is no longer
needed by the City and is unfit for the purpose for which it was intended and has an estimated fair
market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
ADOPTED this 24th day of June 2025.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Murray L. Miller
s/ Breana N. Micou
ATTEST:
s/ Hillary Horvath, Acting Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for approval:
Type Business Description Amount/
Funding
Motion/
Second
Professional
Services
Agreement
WBK
Engineering
LLC
Development of Plans for
the Restoration of Tennis
Courts at Marshall Park at
1433 Byron Dr. Project
No. 125-026
$15,612.50
(PR-00041659)
Molnar/Miller
Amendment
No. 1 to PSA
Abonmarche
Consultants
Additional Environmental
Sampling to Determine the
Extent of Contamination
for Portage Ave. and
Elwood Ave. Demolition
Project No. 124-065B
$88,770
(PO-0037684)
Molnar/Miller
Water Main
Extension
Service
Agreement
Basney
Enterprises,
Inc.
Agreement for Basney
Auto to Extend Water
Main Parallel to State
Road 933 Project No.
DP25-006
NA Molnar/Miller
Parking
Disruption
Mitigation
Agreement
HP Blackbird
LLC & South
Bend
Riverwalk
Partners LLC
Agreement for the Parking
Arrangement for Crowe
Employees to Park at the
Century Center During
Construction for the
NA Molnar/Miller
REGULAR MEETING JUNE 24, 2025 139
Riverfront West
Development
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant Description Date/Time Location Motion
Carried
Ellsworth
Block Party
Street Closure for
Special Event
July 3, 2025;
5:00 p.m. to
11:00 p.m.
Ellsworth Pl. from
Wilson St to
Washington Ave.
Molnar/Miller
95th Birthday
Block Party
Street Closure for
Special Event
July 4, 2025;
12:00 p.m. to
8:00 p.m.
Kenmore Ave. from
Western Ave. to
Jefferson Blvd.
Molnar/Miller
July 4, 2025 Street Closure for
Special Event
July 4, 2025;
2:00 p.m. to
11:00 p.m.
Haney Ave. from
Fellows Ave. to
Columbus St.
Molnar/Miller
4th of July
Neighborhood
Party
Street Closure for
Special Event
July 4, 2025;
10:00 a.m. to
11:00 p.m.
Pershing St. from
Portage St. to
Brookfield St.
Molnar/Miller
Family &
Friends 4th
Annual Picnic
Street Closure for
Special Event
July 4, 2025;
8:00 a.m. to
11:00 p.m.
Elmer St. from
Lincolnway West to
Vassar Ave.
Molnar/Miller
Monroe Street
Block Party
Street Closure for
Special Event
July 19, 2025;
2:30 p.m. to
7:30 p.m.
Monroe St. from
Twyckenham Dr. to
Sunnyside Ave.
Molnar/Miller
Our Lady of
Hungary Parish
Festival
Street Closure for
Special Event
July 19, 2025;
10:00 a.m. to
10:00 p.m.
Chapin St. from
Calvert St. to Bruce
St.
Molnar/Miller
Crescent Oaks
Homeowners
Meeting
Street Closure for
Special Event
July 26, 2025;
3:00 p.m. to
8:00 p.m.
Balboa Park Ave.
from Basin St. to St.
Charles Ave.
Molnar/Miller
Westside BBQ
and Craft
Festival
Special Closure for
Special Event
July 27, 2025;
7:00 a.m. to
7:00 p.m.
Prast Blvd. from
Ardmore Tr. To
Bendix Dr.
Molnar/Miller
Studebaker Car
Cruise-In
Special Closure for
Special Event
September
28, 2025;
12:00 p.m. to
5:00 p.m.
St. Louis Blvd. from
Jefferson Blvd. to
Alley
Molnar/Miller
King Asian
Massage
Massage
Establishment
Renewal
914 S. Ironwood
Drive
Molnar/Miller
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the following
traffic control device request was approved:
RATIFICATION OF TEMPORARY ROAD CLOSURE
DESCRIPTION: Celebration of Life Block Pary in Honor of Jaraan Cornell
DATE/TIMES: June 22, 2025; 9:00 a.m. to 9:00 p.m.
LOCATION: McPherson St. from Thomas St. to Napier St.
REMARKS: Favorable Recommendations
NEW INSTALLATION: Handicapped Accessible Parking Space Sign
LOCATIONS: 1037 N. Brookfield St.
1226 S. 29th St.
1815 Leer St.
REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
President Maradik stated that the Board is in receipt of the following consents to annexation and
waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap
REGULAR MEETING JUNE 24, 2025 140
into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the
below referenced properties, the applicants waive and release all rights to remonstrate against or
oppose any pending or future annexations of the properties by the City of South Bend:
A.Ms. Savannalouise Dennnig, 21190 Johnson Rd. South Bend, IN 46614
1. 21190 Johson Rd. – Water (Key No.71-08-34-200-004.000-001)
Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to
annexation and waivers of rights to remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be ratified
pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/
Released Effective Date
J and N Holding Associates LLC Contractor Approved June 12, 2025
Geotechnical and Materials
Engineers, Inc.
Excavation Approved May 23, 2025
Geotechnical and Materials
Engineers, Inc.
Occupancy Approved May 23, 2025
JBL Signals and Lighting, LLC Occupancy Approved June 9, 2025
J and N Holding Associates LLC Occupancy Approved June 12, 2025
VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified.
Mr. Miller seconded the motion, which carried by roll call.
RATIFY REDUCED SENIOR TRASH RATE
In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the approval of
reduced trash collection rates for the following residents, per Municipal Code 16-6:
1. 3,211 (Total # of Accountholders) as of the 2nd Quarter of 2025
In her memo, she stated Water Works customer service staff verified that all the applicants are
head of the households and have submitted proof of age sixty-five (65) or older. There being no
further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, the approval of reduced rates was ratified.
RATIFY PREAPPROVED CLAIMS PAYMENTS
VP Molnar stated the Board received notices of the following preapproved claim payments from
the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-0108736;
GBLN-0108800; GBLN-0108843
05/30/2025 $1,476,956.64
City of South Bend Claims GBLN-0109011 06/03/2025 $2,598,550.68
City of South Bend Claims GBLN-0109384;
GBLN-0109391; GBLN-0109728
06/10/2025 $3,560,296.71
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for
accuracy. Therefore, upon a motion by VP Molner, seconded by Mr. Miller, and carried by roll
call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 9:51 a.m.
REGULAR MEETING JUNE 24, 2025 141
_________________________________
Elizabeth A. Maradik, President
_________________________________
Joseph R. Molnar, Vice President
_________________________________
Gary A. Gilot, Member
_________________________________
Murray L. Miller, Member
_________________________________
Breana N. Micou, Member July 8, 2025