The URL can be used to link to this page

Home My WebLink About07082025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 1/2/2012 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of June 24, 2025 2. OPENING OF BIDS A. 2025 Contractor Paving Round 2 – Project No. 125-034 1. Funding: PR-00040888 B. Police Department Upfit Equipment 1. Funding: PR-00041071 3. OPENING OF QUOTATIONS A. Urban Half Moon Tree Nursery – Project No. 125-017R 1. Funding: PR-00040816 4. AWARD BIDS AND APPROVE CONTRACTS A. South Well Field, Water Treatment Plant, and Distribution System Improvements - Bid Package 2, Division A – Project No. 117-059A 1. Company: R. Yoder Construction, Inc. 2. Amount: $3,670,297 3. Funding: Southside TIF and Water Capital Fund B. South Well Field, Water Treatment Plant, and Distribution System Improvements – Bid Package 2, Division B – Project No. 117-059A 1. Company: C&E Excavating, Inc. 2. Amount: $936,674 3. Funding: Southside TIF and Water Capital Fund 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Demolition of 4022 Old Cleveland Road – Project No. 125-038 1. Company: Ritschard Bros., Inc. 2. Amount: $29,251 3. Funding: PR-00041653 B. Storm Drain and Sidewalk Repair – Wastewater Headworks 1. Company: TX Concrete LLC 2. Amount: $1,525.75 3. Funding: Acct: 641-06-605-514-436001 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 1/2/2012 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6. REJECTION OF BIDS/QUOTATIONS A. South Well Field, Water Treatment Plant, and Distribution System Improvements - Bid Package 1– Project No. 117-059A 1. Description: Rejection of Bids due to Incomplete and Exceeding the Available Budget 2. Funding: Southside TIF and Water Capital Fund 7. CHANGE ORDERS A. Bercliff Estates Sewer Separation – Project No. 122-016 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3 3. Increase Amount: $14,700.85 4. Percent of Increase: 2.22% 5. Revised Contract Amount: $752,055.36 6. Total Percent of Change: 13.44% 7. Funding: PO-0028224 B. ND-DTSB Trail – Notre Dame Ave. – Project No. 122-040A 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 2 3. Increase Amount: $38,739.92; Additional Two Hundred and Ten (210) Days 4. Percent of Increase: 0.69% 5. Total Percent of Change: 0.78% 6. Revised Contract Amount: $5,623,247.37; New Completion Date: May 23, 2025 7. Funding: PO-0030356 8. TITLE SHEETS A. Safe Route to Schools - Kennedy Academy- Project No. 123-017 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2025 Neighborhood Services & Enforcement Demolitions – Project No. 125-043 1. Funding: PR-00041906 B. Cleanup of South Bend Range, Phase I – Building Demolition – Project No. 125- 020A 1. Funding: PR-00041901 C. Kennedy Park Rehabilitation Construction Manager as Constructor – Project No. 123-008 1. Funding: PR-00041931 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 1/2/2012 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Professional Services Agreement– Lochmueller Group 1. Description: Design Services for the Coal Line Trail Phase 3 to Shift Budget from Signal Design to Trail Design, Project No. 123-007 2. Amount: $361,336 3. Funding: PO-0027674 B. Utility Extension Agreement Acceptance – S&J Real Estate Holdings LLC 1. Description: Water Extension Acceptance for 2240 Prairie Ave. Project No. DP22-018 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Coffee & Cars a) Date/Times: July 19, 2025; 9:00 a.m. to 1:00 p.m. b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Favorable Recommendations 2. Event: E. Washington St. Block Party a) Date/Times: July 26, 2025; 11:00 a.m. to 8:00 p.m. b) Location: E. Washington St. from Sunnyside Ave. to Jacob St. c) Favorable Recommendations B. Ratify Street Closures for Special Events 1. Event: July 4th Celebration a) Date/Time: July 4, 2025; 10:00 a.m. to 11:00 p.m. b) Location: N. Elmer St. from Humboldt St. to Elwood Ave. c) Favorable Recommendations 2. Event: Family 4th of July Party a) Date/Time: July 4, 2025; 10:00 a.m. to 11:00 p.m. b) Location: Kentucky St. from Revere Pl. to Sample St. c) Favorable Recommendations 3. Event: Light up the Sky a) Date/Time: July 4, 2025; 12:00 p.m. to 11:00 p.m. b) Location: Allen St. from Lindsey St. to VanBuren St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JULY 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 1/2/2012 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 12. RATIFY BONDS A. Contractor Bonds 1. Acci LLC, Approved effective June 18, 2025, 2025 B. Excavation Bonds 1. Acci LLC, Approved effective June 25, 2025 C. Occupancy Bonds 1. J & E Utilities, LLC, Approved effective June 20, 2025 2. BCM Design and Construction LLC, Approved effective June 25, 2025 3. Acci LLC, Approved effective June 18, 2025 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-011005 a) Date: 06/17/2025 b) Amount: $2,625,183.60 2. Claim No.: GBLN-0110500; GBLN-0110505 a) Date: 06/24/2025 b) Amount: $2,378,952.17 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.