Loading...
HomeMy WebLinkAbout06102025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION JUNE 5, 2025 124 The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on June 5, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou (not present), and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEMS APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Real Property Transfer Advantix Development Corporation Transfer of City Property in Support of Low-Income Housing Tax Credit Project NA Molnar / Miller Board members discussed the following item(s) from the agenda. CHANGE ORDERS Director of Project Management Patrick Sherman addressed item 5.B.: Raclin Murphy Encore Center. He explained the sizeable change order for the Encore Center project that includes the addition of an equity in the arts area, which will be a dynamic programming space for VPA. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Assistant City Engineer Rebecca Plantz was present to discuss item 8.C.: Ratify Emergency Repair –G.E. Marshall. Ms. Plantz explained that the work was performed in December and she received the invoice in January. There was a failure in the pipe and the gravity sewer connecting to the wet well near the Chain of Lakes area. The wet well was full of sand and the pumps were starting to become full of sand. This was an operational issue so Wastewater came to Engineering for assistance. After the de watering and hydro baths, they realized they just kept pulling sand, so at that point they called in G.E. Marshall to help find and repair the break in the pipe to resolve the collapse. The contractor came out and trenched the entirety of the road open and de watered due to the high water table out there with leaks and replace the whole cyclone as a pipe, restore the are and open it back up. Attorney Schmidt noted that staff from Engineering, Wastewater, and Streets were out there late into the evening. Assistant City Engineer Plantz gave kudos to Roger Oakly of Wastewater and Larry Parker from Streets because they were out there all night with only about forty-five (45) minutes of sleep. Mr. Gilot stated that because this firm is out of town, he wondered if there was anyone closer than an hour away. Ms. Plantz advised that Marshall really does not do a lot of our capital bid work, but they have been on quite a few emergency repairs because they do branch out and do work in the area. That was really helpful in this situation and what made them the most timely response. They were not the only contractor she reached out to, but because they are on the Amazon project, they were right there. They were able to just kind of come up the road and bring all their equipment and bring some people over, so they were there within an hour. Mr. Gilot asked if they have a lot of equipment around South Bend and a local workforce. Mr. Miller noted that they have a lot of equipment at Notre Dame. Assistant City Engineer Plantz noted that some of the subs on the project actually live in Osceola. CHANGE ORDERS Assistant City Engineer Sarah Barber was present to discuss item 5.A.: Sewer and Manhole Rehabilitation. She discussed the change order for the sewer manhole rehabilitation contract, with an increase of around nineteen percent (19%), and a total percent increase of around twenty two percent (22%). They were able to use the contractor on the project since they were able to mobilize quickly and use their subs for the emergency repair. The contractor gave them a worst case scenario on the pricing because they would not know until they started opening the ground how bad it was going to be and how much money they would have to spend. Since it was unforeseen it typically REGULAR MEETING JUNE 10, 2025 125 does not have to be considered in the twenty percent (20%) threshold. She also noted that using the current contractor to do the repair saved money rather than using someone else. President Maradik asked for a detailed memo for the file since it was over twenty percent (20%) threshold. Mr. Gilot also noted the importance of the memo in case an auditor had questions. AWARD BIDS AND APPROVE CONTRACTS Assistant City Engineer Leslie Biek was present to discuss item 4.A.: 2025 Community Crossings. She stated that they would be paving Highland to Phillipa and would need to work with President Maradik’s team to clear the right-of-way prior to construction. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot raised concerns about item 8.G.: Access to Separate Storm Sewer Agreement with Momentum Development. When there is a storm sewer seized to handle the public right-of-way and then we start adding private property, if there is a plan to charge a fee that allows the city to aggregate money from all the private property to upsize the storm sewer. Project Engineer Gemma Stanton advised that this development rarely makes changes like this, but due to existing conditions, adjustments were needed. Half of the buildings’ downspouts were already connected to the storm sewer, while the other half were connected to the combined sanitary sewer. They were not doing major site work, but while addressing an issue with their sanitary connection (a clog), they were already excavating near the storm sewer. It made sense to separate the remaining connection and tie it into the storm sewer. The area involved is small, and though there is no current system to charge a monthly storm sewer fee, the agreement includes language stating they would be subject to such a fee if one is ever established. Mr. Gilot noted that in other downtown cases, due to unique conditions, parking lots have been required to install drywells with perforated pipe wrapped in fabric, along with a small-diameter, high-level connection to the storm-only sewer. This approach prevents overwhelming the storm system with direct runoff from large, hard surfaces. The question is whether similar tactics were used in this case. Project Engineer Stanton stated that for this particular project, implementing a drywell system like others downtown was not feasible due to the site's constraints. The lateral was located directly under the sidewalk next to the building, making it difficult to redirect to the parking lot for such a system. Additionally, the project had funding tied to the larger Momentum project, and imposing more complex requirements could have jeopardized it. This approach isn’t standard practice and wouldn’t be allowed on a new build, but given the unique circumstances, it was allowed on a case- by-case basis. Mr. Gilot stated that the question was intended to highlight and reinforce the importance of using high-level, small-diameter overflow connections where feasible, to avoid overwhelming storm lines designed only for right-of-way drainage. The speaker is ultimately fine with the current approach but saw it as a chance to discuss best practices. Project Engineer Stanton noted in the Diamond View development, infiltration wasn’t allowed due to potential site contaminants. Instead, they installed a large underground storage system with a liner and a small-diameter overflow designed to handle a 10-year, 2-hour storm event. Since it was a new build on a brownfield site, they had the flexibility to implement that design. In contrast, the current project involves an existing building, limiting similar options. Mr. Miller asked if the residents pay the fee. Director of Public Works Eric Horvath advised that they do but at a higher rate. Any parcel that is on City utilities pays. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS Mr. Gilot asked what item 6.B.: Police Department Upfit Equipment meant. Attorney Schmidt advised that the police vehicles require various interior and some exterior equipment to be fully outfitted. The last time this type of purchase was made was likely around 2017 or 2018, possibly using a QPA (Quantity Purchase Agreement). However, since this order will exceed the supply threshold, it now needs to go out for bid. The equipment will be installed in-house. REGULAR MEETING JUNE 10, 2025 126 President Maradik advised Mr. Gilot that the agenda request was submitted by Kevin Smith with Central Services. PRIVILEGE OF THE FLOOR Board Attorney Michael Schmidt noted for the board that an additional item may be added to Tuesday’s agenda for Ziolkowski Construction out at Seitz Park. He added that it would be for concrete repair that is being done and should be completed by July 4, 2025. Director Horvath added that it should be complete in time, but there is a piece near the cascades that may not be finished until after July 4, 2025. Mr. Gilot suggested creating a policy statement to address the unique circumstances of mid-block crossings. He emphasized the importance of maintaining pedestrian crossings at controlled intersections and avoiding setting a precedent for mid-block crossings. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:52 a.m. REGULAR MEETING JUNE 10, 2025 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, June 10, 2025, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller (not present), Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on May 22, and May 27, 2025, were approved. OPENING OF BIDS – 2025 GUARDRAIL IMPROVEMENTS – PROJECT NO. 124-026 (PR- 00040530) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: 06/24/2025 REGULAR MEETING JUNE 10, 2025 127 C-TECH CORP. INC. 5300 W. 100 N. Boggstown, IN 46110 bswonger@c-techinc.net Bid was signed by Mr. Brent Swonger Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgement received. BID: Division 1: South Side of Cleveland from Portage Road to Riverside Drive $117,405 Division 2: South Side of Boland Drive East of Ribourde Drive $50,174 Division 3: Intersection of Lilac Road and Eagle Point Drive $31,077 Grand Total Base Bid, All Divisions $198,656 Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – 2025 CONTRACTOR PAVING ROUND 1 – PROJECT NO. 125-032 (PR-00040887) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; dsauer@rieth-riley.com Quotation was submitted by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total $1,482,549 MILESTONE CONTRACTORS, L.P. 24358 State Road 23 South Bend, IN 46614 epilipow@milestonelp.com Quotation was submitted by Mr. Dustin P. Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total $1,442,000 Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – SOUTH WELL FIELD WATER TREATMENT AND PLANT DISTRIBUTION SYSTEM IMPROVEMENTS – BID PACKAGE 2 – DIVISION A – PROJECT NO. 117-059A (SOUTH TIF AND WATER CAPITAL FUND) REGULAR MEETING JUNE 10, 2025 128 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: BOWEN ENGINEERING CORPORATION 8802 N. Meridian St. Indianapolis, IN 46260 Stout@bownenengineering.com; elaine.dabney@bowenengineering.com Bid was signed by Mr. Doug Stout Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $4,015,000 R. YODER CONSTRUCTION INC. 27453 County Road 150 Nappanee, IN 46550 shelly@ryoderconstruction.com Bid was signed by Mr. Brad Yoder Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were incomplete. One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid Total $3,670,297 Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above bids were referred to Public Works for review and recommendation. AWARD BID AND APPROVE CONTRACT – 2025 COMMUNITY CROSSINGS – PROJECT NO. 125-004 (PR-00040469) Leslie Biek, Engineering, advised the Board that on May 27, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors, L.P., in the amount of $2,138,000, Divisions 1 & 2, plus Alternates 1 & 2. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Micou seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – 2025 CURB AND SIDEWALK PROGRAM – PROJECT NO. 125-001 (PR-00041142) Gemma Staton, Engineering, advised the Board that on June 10, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Staton recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., in the amount of $1,364,781.90; Base Bid Plus Alternates 1 &2. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Micou seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – VPA LEEPER TENNIS COURTS RECONSTRUCTION – PROJECT NO. 124-022 (Parks & Recreation) Lidya Abreha, Engineering, advised the Board that on May 13, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible bidder, Byrne & Jones Construction, in the amount of $1,756,171.07, Base Bid Division A. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Micou seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 2 – SEWER AND MANHOLE REHABILITATION – PROJECT NO. 122-019 (PO-0013623) REGULAR MEETING JUNE 10, 2025 129 President Maradik advised that Sarah Barber, Engineering, has submitted change order number 2 on behalf of Visu-Sewer, LLC, indicating the contract amount be increased by $304,750 for a new contract sum, including this change order, in the amount of $1,875,173.25. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 3 – RACLIN MURPHY ENCORE CENTER – PROJECT NO. 123-056 (PO-0032487) President Maradik advised that Patrick Sherman, Engineering, has submitted change order number 3 on behalf of Larson-Danielson Construction, indicating the contract amount be increased by $331,166 for a new contract sum with an additional thirty (30) days, including this change order, in the amount of $15,554,543.30 and a new completion date of December 8, 2025. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the change order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – 2025 CONTRACTOR PAVING ROUND 2 – PROJECT NO. 125-034 (PR-00040888) In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – POLICE DEPARTMENT UPFIT EQUIPMENT – (PR-00041071) In a memorandum to the Board, Kevin Smith, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – WEST WASHINGTON MID-BLOCK CROSSING – PROJECT NO. 124-070 In a memorandum to the Board, Lidya Abreha, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 15-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 13, 2025, Pump Engineer Brian McLaughlin retired from the South Bend, Indiana, Fire Department after Twenty-two Plus (22+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING JUNE 10, 2025 130 WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1.The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one- thousand dollars ($1,000.00). 2.The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on May 21, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 16-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 5, 2025, Pump Engineer Todd Roempagel retired from the South Bend, Indiana, Fire Department after Twenty-eight Plus (28+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING JUNE 10, 2025 131 WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1.The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one- thousand dollars ($1,000.00). 2.The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on May 21, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Amendment No. 6 to PSA American Structurepoint Additional Services for Utility Design for Fiber Optic and Electric Utility Relocations, Sanitary Sewer Taps and Water Main Design for the Madison Lifestyle District Project No. 123-074 $345,100 New Adjusted Total $1,073,810 (PO-0029313) Molnar / Micou Professional Services Agreement JQOL Inc. Prepare Design and Bid Package for Reconstruction of Mayflower Rd. to State Line Reconstruction Project No. 125-037 $26,500 (PR-00041400) Molnar / Micou Ratify Emergency Repair G.E. Marshall, Inc. Emergency Repair Work to Excavate, Dewater, and Replace Pipe Connected to the Edison Life Station $95,323.04 (PO-0035035) Molnar / Micou Rescind Authorization for Entry for MACOG Rescind Previous Agreement Signed 5/13/25 in Order to Consider Revised Version NA Molnar / Micou REGULAR MEETING JUNE 10, 2025 132 Environmental Remediation Authorization for Entry for Environmental Remediation MACOG Agreement Authorization Enty upon Public Property/ Right of Way for Drilling and Environmental Remediation Purposes NA Molnar / Micou Water and Sewer Extension Agreement SDI South Bend, LLC Agreement to Construct Water and Sewer Main at Marion St. & Leland Ave. for the Marion Court Subdivision Project No. DP24-063 NA Molnar / Micou Access to Separate Storm Sewer Agreement Momentum Development Group Agreement to Connect to Separate Storm Sewer for the Momentum Project at 510 S. Main St. Project No. DP24-030 NA Molnar / Micou Professional Services Agreement Abonmarche Consultants, Inc. Design of a Trail Connector on Madison from Hill St. to the New Pedestrian Bridge Currently under Design for the Madison Trail Connector Project No. 125-031 $57,600 (PR-00041428) Molnar / Micou Amendment No. 1 to PSA Lochmueller Group Inc. Design Engineering Services for the Marion Street Pedestrian Bridge $430,000 (PO-0027470) Molnar / Micou Memorandum of Understanding South Bend Tennis Association VPA Leeper Courts Reconstruction NA Molnar / Micou APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried 100th Anniversary 4- H Fair Parade – Salute Street Closure for Special Event June 21, 2025; 10:00 a.m. to 12:30 p.m. Lafayette Blvd. Western Ave. to Washington St., West to William St., South on William St. and ending on Western Ave. Molnar / Micou VPA 4th of July Street Closure for Special Event July 4, 2025; 9:00 p.m. to 10:30 p.m. Jefferson Blvd. between MLK Dr. to Niles Ave. Molnar / Micou Fusion Festival Street Closure for Special Event September 27-28, 2025; 12:00 p.m. to 8:00 p.m. & 12:00 p.m. to 5:00 p.m. Jefferson Blvd. between MLK Jr. & St. Louis Blvd. & St. Louis between Jefferson Blvd & Wayne St. Molnar / Micou Cinco International Sidewalk Café Permit Monday- Sunday, 10:00 a.m.- 11:00 p.m. 112 W. Colfax Ave. Molnar / Micou CJ’s Pub Sidewalk Café Permit Tuesday- Saturday, 236 S. Michigan St. Molnar / Micou * Subject to Receipt of Performance Bond and Title Sheet Signatures ** ** REGULAR MEETING JUNE 10, 2025 133 11:00 a.m.- 3:00 a.m. St. Joseph County 4-H Fair Transient Merchant License June 27-July 5, 2025, 7:00 a.m.-11:00 p.m. 5117 S. Ironwood Drive Molnar / Micou FAVORABLE RECOMMENDATION - PETITION TO VACATE THE RIGHT OF WAY AT 618, 620,622 MARION ST., 419, 421, 425 LELAND AVE., & 627 LINCOLN WAY WEST President Maradik indicated that Erin Michales, has submitted a request to vacate the above referenced street. President Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36- 7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation to the Common Council. Ms. Micou seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: One (1) Stop Sign LOCATION: Prospect St. & Delaware St. REMARKS: All Criteria Met NEW INSTALLATION: Fifteen (15) 2 Hour Parking Signs & Two (2) 15 Minute Loading Zone Signs LOCATION: Jefferson Blvd. between Niles Ave. & St. Peter St. REMARKS: All Criteria Met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A.Mr. Eric Gerhold, 18374 Courtland Dr. South Bend, IN 46637 1. 18522 Fontana Dr. – Water/Sewer (Key No.002-1014-027403) Upon a motion by VP Molnar, seconded by Ms. Micou and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Curb Concepts Plus, LLC Contractor Approved May 28, 2025 Midwest Start Concrete LLC Contractor Approved May 29, 2025 Angel Gary dba MAAJ Concrete LLC Contractor Approved May 29, 2025 Richard Custom Concrete Excavation Approved June 3, 2025 Curb Concepts Plus, LLC Occupancy Approved May 28, 2025 Midwest Star Concrete LLC Occupancy Approved May 29, 2025 Richard Custom Concrete Occupancy Approved June 3, 2025 Angel Gary dba MAAJ Concrete LLC Occupancy Approved May 29, 2025 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Ms. Micou seconded the motion, which carried by roll call. **Subject to Proper ADA Clearances REGULAR MEETING JUNE 10, 2025 134 RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0107568 05/13/2025 $2,260,285.35 City of South Bend Claims GBLN-0107936; GBLN-0108164 05/20/2025 $3,321,162.34 City of South Bend Claims GBLN-0108480; GBLN-0108484; GBLN-0108524 05/27/2025 $2,495,671.79 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Ms. Micou, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Member Gary Gilot questioned items 7.J. and 7.K. because they were added to the agenda after the agenda review meeting. He apologized for not asking questions before voting on the items. Attorney Schmidt advised that 7.K.: Concrete Replacement Agreement with Ziolkowski Construction Inc. memorializes an agreement where Ziolkowski Construction Inc. is replacing some concrete slabs over at Seitz Park. There are no dollars exchanged as a result of this. Attorney Schmidt Advised that 7.J.: MOU with the South Bend Community Tennis Association, is a collaborative effort involving various city departments and community members. An MOU (Memorandum of Understanding) outlines the responsibilities of each party. The City, through VPA or public works, will manage the bidding process, while a group of dedicated community members is contributing significant funds. A key aspect of the project is to honor David Filer, a local teen who passed away from cancer by naming the courts after him. The project aims to transform Weaver into a state-of-the-art municipal tennis facility while commemorating a valued community member. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:00 a.m. BOARD OF PUBLIC WORKS 06/24/2025