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Home My WebLink About06242025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 5, and June 10, 2025 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Applicant: Massage By Jenn a) Location: 814 E. LaSalle Ave. b) Favorable Recommendations 3. OPENING OF QUOTATIONS A. Demolition of 4022 Old Cleveland Road – Project No. 125-038 1. Funding: PR-00041653 4. AWARD BIDS AND APPROVE CONTRACTS A. 2025 Contractor Paving Round 1 – Project No. 125-032 1. Company: Milestone Contractors, L.P. 2. Amount: $1,442,000 3. Funding: PR-00040887 B. 2025 Guardrail Improvements – Project No. 124-026 1. Company: C-Tech Corp. 2. Amount: $198,656 3. Funding: Major Moves Construction 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Soffit Replacement Station 2 1. Company: Vera Construction and Remodel 2. Amount: $21,150.22 3. Funding: Services & Charges – Repairs & Maintenance Building R&M 6. CHANGE ORDERS A. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth 2. Change Order No.: 2 3. Increase Amount: $67,666.50; Additional Thirty-Six (36) Days 4. Percent of Increase: 2.64% 5. Revised Contract Amount: $2,634,756.50; New Completion Date: August 8, 2025 6. Total Percent of Change: 11.31% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. Funding: PO-0036234 B. Demolition of 215 Johnson Street – Project No. 124-064 1. Company: Green Demolition Contractors Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($25,000) 4. Percent of Decrease: (31.3%) 5. Revised Contract Amount: $54,800 6. Funding: PO-0037360 C. South Bend City Hall Renovation – Project No. 124-001 1. Company: Larson-Danielson Construction Company 2. Change Order No.: 1 3. Increase Amount: $377,215.57 4. Percent of Increase: 5.15% 5. Revised Contract Amount: $7,704,215.57 6. Funding: Economic Development LIT, TIF, Water & Sewer Capital 7. PROJECT COMPLETION AFFIDAVITS A. VPA Splashpad Renovations – Project No. 123-044 1. Company: Premium Services, Inc. 2. Final Contract Amount: $497,809.38 3. Funding: PO-0026735 B. Leeper Ave. Bridge Repairs Deck Replacement – Project No. 124-008 4. Company: Milestone Contractors, L.P. 5. Final Contract Amount: $520,965.85 6. Funding: PO-0033849 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Center City Place Rehabilitation – Reroof and Elevation Restoration – Project No. 125-022 1. Funding: PR-00041656 B. Monroe Street Arts Building Roof Replacement – Project No. 125-021A 1. Funding: PR-00041667 C. Milkweed Commons Roof Replacement – Project No. 125-021B 1. Funding: PR-00041683 D. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. & S. 30th St. – Project No. 122-041 1. Two (2) Title Sheets 2. Funding: PR-00033297 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. RESOLUTIONS A. Resolution No. 17-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Captain Jason Biggs’s Firearm 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – WBK Engineering LLC 1. Description: Development of Plans for the Restoration of Tennis Courts at Marshall Park at 1433 Byron Dr. Project No. 125-026 2. Amount: $15,612.50 3. Funding: PR-00041659 B. Amendment No. 1 to Professional Services Agreement – Abonmarche Consultants 1. Description: Additional Environmental Sampling to Determine the Extent of Contamination to Remove for Portage Ave. and Elwood Ave. Demolition Project No. 124-065B 2. Amount: $88,770 3. Funding: PO-0037684 C. Water Mainline Extension Service Agreement – Basney Enterprises, Inc. 1. Description: Agreement for Basney Auto to Extend Water Main Parallel to State Road 933 Project No DP25-006 2. Title Sheet D. Parking Disruption Mitigation Agreement – HP Blackbird LLC & South Bend Riverwalk Partners LLC 1. Description: Agreement for the Parking Arrangement for Crowe Employees to Park at the Century Center During Construction for the Riverfront West Development 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Ellsworth Block Party a) Date/Times: July 3, 2025; 5:00 p.m. to 11:00 p.m. b) Location: Ellsworth Pl. from Wilson St to Washington Ave. c) Favorable Recommendations 2. Event: 95th Birthday Block Party a) Date/Times: July 4, 2025; 12:00 p.m. to 8:00 p.m. b) Location: Kenmore Ave. from Western Ave. to Jefferson Blvd. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 3. Event: July 4, 2025 a) Date/Times: July 4, 2025; 2:00 p.m. to 11:00 p.m. b) Location: Haney Ave. from Fellows Ave. to Columbus St. c) Favorable Recommendations 4. Event: 4th of July Neighborhood Party a) Date/Times: July 4, 2025; 10:00 a.m. to 11:00 p.m. b) Location: Pershing St. from Portage St. to Brookfield St. c) Favorable Recommendations 5. Event: Family & Friends 4th Annual Picnic a) Date/Times: July 4, 2025; 8:00 a.m. to 11:00 p.m. b) Location: Elmer St. from Lincolnway West to Vassar Ave. c) Favorable Recommendations 6. Event: Monroe Street Block Party a) Date/Times: July 19, 2025; 2:30 p.m. to 7:30 p.m. b) Location: Monroe St. from Twyckenham Dr. to Sunnyside Ave. c) Favorable Recommendations 7. Event: Our Lady of Hungary Parish Festival a) Date/Times: July 19, 2025; 10:00 a.m. to 10:00 p.m. b) Location: Chapin St. from Calvert St. to Bruce St. c) Favorable Recommendations 8. Event: Crescent Oaks Homeowners Meeting a) Date/Times: July 26, 2025; 3:00 p.m. to 8:00 p.m. b) Location: Balboa Park Ave. from Basin St. to St. Charles Ave. c) Favorable Recommendations 9. Event: Westside BBQ and Craft Festival a) Date/Times: July 27, 2025; 7:00 a.m. to 7:00 p.m. b) Location: Prast Blvd. from Ardmore Tr. To Bendix Dr. c) Favorable Recommendations 10. Event: Studebaker Car Cruise-In a) Date/Times: September 28, 2025; 12:00 p.m. to 5:00 p.m. b) Location: St. Louis Blvd from Jefferson Blvd. to Alley c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: King Asian Massage b) Location: 914 S. Ironwood Drive c) Favorable Recommendations/See Comments CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 12. TRAFFIC CONTROL DEVICES A. Ratification of Temporary Road Closure 1. Description: Celebration of Life Block Party in Honor of Jaraan Cornell a) Date/Times: June 22, 2025; 9:00 a.m. to 9:00 p.m. b) Location: McPherson St. from Thomas St. to Napier St. c) Favorable Recommendations B. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1037 N. Brookfield St. b) 1226 S. 29th St. c) 1815 Leer St. d) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21190 Johnson Rd. – Water 14. RATIFY BONDS A. Contractor Bonds 1. J and N Holding Associates LLC, Approved effective June 12, 2025 B. Excavation Bonds 1. Geotechnical and Materials Engineers, Inc., Approved effective May 23, 2025 C. Occupancy Bonds 1. Geotechnical and Materials Engineers, Inc., Approved effective May 23, 2025 2. JBL Signals and Lighting, LLC., Approved effective June 9, 2025 3. J and N Holding Associates LLC, Approved effective June 12, 2025 15. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,211 (Total # of Accountholders) as of the 2nd Quarter of 2025 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0108736; GBLN-0108800; GBLN-0108843 a) Date: 05/30/2025 b) Amount: $1,476,956.64 2. Claim No.: GBLN-0109011 a) Date: 06/03/2025 b) Amount: $2,598,550.68 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA JUNE 24, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 3. Claim No.: GBLN-0109384; GBLN-0109391; GBLN-0109728 a) Date: 06/10/2025 b) Amount: $3,560,296.71 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.