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Home My WebLink AboutRatify Emergency Repair - Edison Lift Station - GE Marshall Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 10, 2025 Mr. Frank A. Marshall G.E. Marshall, Inc. 1351 Joliet Rd. Valpariso, IN 46385 Frank.marshallggemarshall. com RE: Ratify Emergency Repair Contract Dear Mr. Marshall: At its June 10, 2025 meeting, the Board of Public Works approved the above referenced contract to ratify time and materials contract for Emergency Repair Services for the Edison Lift Station in the amount of $95,323.04. Enclosed please find a copy of the contract for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Becca Plantz, PE, Assistant City Engineer SUBJECT: Ratify Emergency Work Emergency Sewer and Lift Station Repair at Edison Road DATE: June 2, 2025 The Division of Engineering, Division of Wastewater, and Division of Streets & Sewers requests the Board of Public Works approval and ratification of an emergency purchase order contract with GE Marshall, Inc. for sanitary sewer pipe replacement. This emergency work was identified by the Division of Wastewater when the lift station experienced operational issues that required immediate intervention to restore service and ensure continued wastewater conveyance. The pumps and wet well were found to be accumulating sand and debris, indicating a potential break in the upstream section. A break was found in the top of the upstream gravity sewer connecting the northern section to the lift station after bypassing the lift station and clearing sand. GE Marshall was contracted on a time and materials basis for the emergency repair work after contacting additional contractors about availability. Excavation of the pipe segment included the full width of the road, dewatering, and continuous bypass operations to expose the break and replace the pipe. Additional break down of work completed by GE Marshall is attached. Total Emergency Repair Cost from GE Marshall: $95,323.04 Emergency Purchase Order PO-35035 was paid through Sewage Works Operations. Please call with your questions 5998. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS C, Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: June 10. 2025 Invoice Page: t G.E. MarshaRINC. EXCAVATING • SITE UTELITIES • DEMOLITION Sold to CITY OF SOUTH BEND ' 227 W JEFFERSON BLVD STE 1316 SOUTH BEND, IN 48601 Invoice Number: 2250019-IN Invoice Date: 1/15/2025 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount GEM JOB #3686 EDISON ROAD SEWER REPAIR 11 /25/2024 MEET WITH DAN - CITY-DEWATERING - @ SITE. LABOR 41/81 FOREMAN SUPERVISOR PICK-UP TIRUCK'W/TOOLS PICK UP TRUCK'W/TOoLS 11/26/2024` ; LOAD UP TRENCH BOX, STEEL PLATES, 2 SHEETS: M08E TC'SITE. UNLOAD. MOBEJD644'K=161 TO -SITE FROM ' VALPO - LOAD &'HAULMATTS AND UNLOAD @ SITE. OPERATOR 150 TEAMSTER LOWBOY TEAMSTER LABOR 41/81 FOREMAN LABOR FORE 41/81 PREM TIME JOHN DEERE 644K LOADER SINGLE AXLE DUMP PETERBILT 567-LOWBOY 11 /27/2024 MOBING EQUIPMENT TO EDISON RD. LOWBOY TEAMSTER LABOR 41/81 FOREMAN LABOR FORE 41/81 PREM TIME PETERBILT 567-LOWBOY 12/2/2024 GET FLOW DOWN TO PUT IN 2 TEST BALLS CITY HAD TO MOVE FLOW UP STREAM LIFT STATION. REMOVE AND LOAD OUT HOUR 3.000 114.000 342.00 HOUR 3.000 200.000 600.00 HOUR 3.000 34.000 102.00 HOUR 3.000 34.000 102.00 HOUR 4.000 132.000 528.00 HOUR 4.000 105.000 420.00 HOUR 6.000 112.000 672.00 HOUR 7.500 114.000 855.00 HOUR 0.500 35.000 17.50 HOUR 4.000 97.500 390.00 HOUR 4.000 51.000 204.00 HOUR 6.000 87.000 522.00 HOUR 6.000 112.000 672.00 HOUR 0.500 114.000 57.00 HOUR 0.500 35.000 17.50 HOUR 6.000 87.000 522.00 Continued 1351 Joliet Road P.O Box 242 Valparaiso, I N 46384 Phone:219-462-3415 Fax:219-462-3964 www.gemarshall.com Page: 2 Invoice Sold to CITY OF SOUTH BEND 227 W JEFFERSON BLVD STE 1316 SOUTH BEND, IN 46601 EXCAVATING • SITE, UTELITIES - DEMOLITION Invoice Number: 2250019-IN Invoice Date: 1/15/2025 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount ASPHALT, CONCRETE. TAKE TO MILESTONE 16" 8" ASPHALT CONCRETE 8" BOTTOM WHEN DEWATERING HELP INSTALL GOT RUNNING - BARRICADING. OPERATOR150 OPERATOR 150 PREM TIME OPERATOR150 OPERATOR 150 PREM TIME TEAMSTER TEAMSTER PREM TIME TEAMSTER TEAMSTER PREM TIME LABOR 41/81 LABOR 41/81 PREM TIME LABOR 41/81 FOREMAN LABOR FORE 41/81 PREM TIME HYDRO VAC W/OPERATOR 150 HYDRO VAC W/OPER 150 PREM TIME FUELSURCHARGE JOHN DEERE 135D-RTS EXCAVATOR KOBELCO SK295 EXCAVATOR JOHN DEERE 644K LOADER TRI-AXLE DUMP WATER TRUCK - STERLING PICK UP TRUCK W/TOOLS 12/3/2024 LOAD OUT ASPHALT /CONCRETE MIX TO MILESTONE. LOAD OUT SPOILS FROM DIG TO TOP OF BAD SEWER. MOVE CRANE MATTS IN MARSH FOR EXCAVATION DIG UP UTILITIES, GAS FIBER REAL WET. HAD TO SET KELLY-WELL, BARRICADING. OPERATOR150 OPERATOR 150 PREM TIME OPERATOR150 HOUR 11.500 132.000 1,518.00 HOUR 3.500 36.000 126.00 HOUR 11.500 132.000 1,518.00 HOUR 3.500 36.000 126.00 HOUR 10.500 105.000 1,102.50 HOUR 2.500 28.000 70.00 HOUR 9.500 105.000 997.50 HOUR 1.500 28.000 42.00 HOUR 9.000 104.000 936.00 HOUR 1.000 30.000 30.00 HOUR 12.000 114.000 1,368.00 HOUR 4.000 35.000 140.00 HOUR 8.000 287.500 2,300.00 HOUR 1.000 345.000 345.00 LS 1.000 94.400 94.40 HOUR 11.500 81.000 931.50 HOUR 6.000 111.000 666.00 HOUR 5.500 97.500 536.25 HOUR 10.500 56.000 588.00 HOUR 9.500 62.000 589.00 HOUR 11.500 34.000 391.00 HOUR 10.000 132.000 1,320.00 HOUR 2.000 36.000 72.00 HOUR 10.000 132.000 1,320.00 Continued 1351 Joliet Road P.O Box242 Valparaiso, IN46384 Phone:219-462-3415 Fax:219-462-3964 www.gemarshall.com Invoice Page: 3 G.E. MarshaRINC. Sold to CITY OF SOUTH BEND 227 W JEFFERSON BLVD STE 1316 SOUTH BEND, IN 46601 EXCAVATING • SITE'UTILITIES • DEMOLITION Invoice Number: 2250019-IN Invoice Date: 1/15/2025 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount OPERATOR 150 PREM TIME TEAMSTER TEAMSTER PREM TIME LABOR 41/81 FOREMAN LABOR FORE 41181 PREM TIME KOBELCO SK295 EXCAVATOR JOHN DEERE 644K LOADER JOHN DEERE 135D-RTS EXCAVATOR TRI-AXLE DUMP PICK UP TRUCK W/TOOLS DIESEL FUEUOFF ROAD 12/4/2024 INSERV VAC DOWN MH'S, MOVE TEST BALL. VAC OUT @ NORTH MH AROUND UTILITIES. STONE BOTTOM OF HOLE. CHIP OUT WET WELL. PUT IN PIPE. MUD IN KEEP INSIDES. POUR CONCRETE. BACKFILL STONE AROUND PIPE AND SAND TOP OF STONE COMPACTING. PULL AND SHUT DOWN DEWATERING . CLEAN UP -BARRICADING. LOAD OUT DEWATERING SYSTEM UNITED RENTALS. OPERATOR150 OPERATOR 150 PREM TIME OPERATOR150 OPERATOR 150 PREM TIME LABOR 41/81 LABOR 41/81 PREM TIME LABOR 41/81 LABOR 41/81 PREM TIME TEAMSTER TEAMSTER PREM TIME LABOR 41/81 FOREMAN LABOR FORE 41/81 PREM TIME KOBELCO SK295 EXCAVATOR HOUR 2.000 36.000 72.00 HOUR 9.500 105.000 997.50 HOUR 1.500 28.000 42.00 HOUR 10.500 114.000 1,197.00 HOUR 2.500 35.000 87.50 HOUR 10.000 111.000 1,110.00 HOUR 5.000 97.500 487.50 HOUR 5.000 81.000 405.00 HOUR 9.500 56.000 532.00 HOUR 10.000 34.000 340.00 GAL 100.000 4.000 400.00 HOUR 11.000 132.000 1,452.00 HOUR 3.000 36.000 108.00 HOUR 11.000 132.000 1,452.00 HOUR 3.000 36.000 108.00 HOUR 10.000 104.000 1,040.00 HOUR 2.000 30.000 60.00 HOUR 10.000 104.000 1,040.00 HOUR 2.000 30.000 60.00 HOUR 10.000 105.000 1,050.00 HOUR 2.000 28.000 56.00 HOUR 11.000 114.000 1,254.00 HOUR 3.000 35.000 105.00 HOUR 10.000 111.000 1,110.00 Continued 1351 Joliet Road P.O Box 242 Valparaiso, IN 46384 Phone`219-462-3415 Fax:219-462-3964 www.gemarshall.com Invoice Page: 4 G.E. MarshaflINC. Sold to CITY OF SOUTH BEND 227 W JEFFERSON BLVD STE 1316 SOUTH BEND, IN 46601 EXCAVATING • SITE UTILITIES • DEMOLITION Invoice Number: 2250019-IN Invoice Date: 1/15/2025 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount JOHN DEERE 644K LOADER HOUR 5.000 97.500 487.50 JOHN DEERE 135D-RTS EXCAVATOR HOUR 5.000 81.000 405.00 TRI-AXLE DUMP HOUR 10.000 56.000 560.00 PICK UP TRUCK W/TOOLS HOUR 10.000 34.000 340.00 #8 SLAG TON 53.320 27.320 1,456.70 FILL SAND TON 20.000 13.230 264.60 SDR-35-21" LS 1.000 3,545.250 3,545.25 HYDRA PLUG EACH 51.750 8.000 414.00 CONCRETE/4 YARDS LS 1.000 947.600 947.60 DEWATERING SUB CONTRACTOR EACH 1.000 12,171.730 12,171.73 12/5/2024 WORK ON PAPERWORK. PICK UP RINGS AND CASTING FOR NEW ON WET WELL. LABOR 41/81 FOREMAN HOUR 6.000 114.000 684.00 PICK UP TRUCK W/TOOLS HOUR 6.000 34.000 204.00 12/6/2024 MOBE OUT BOX, SHEET, 2 SHEETS TO SB YARD. UNLOAD SAW CUTTING. CLEAN CUT EDGES. REMOVE WALL TO MILESTONE. HALL STONE MIX, PLACE, LOAD UP DEWATERING. OPERATOR 150 HOUR 9.000 132.000 1,188.00 OPERATOR 150 PREM TIME HOUR 1.000 36.000 36.00 OPERATOR 150 HOUR 10.000 132.000 1,320.00 OPERATOR 150 PREM TIME HOUR 2.000 36.000 72.00 TEAMSTER HOUR 10.000 105.000 1,050.00 TEAMSTER PREM TIME HOUR 2.000 28.000 56.00 LABOR 41/81 HOUR 10.000 104.000 1,040.00 LABOR 41/81 PREM TIME HOUR 2.000 30.000 60.00 LABOR 41/81 FOREMAN HOUR 10.500 114.000 1,197.00 LABOR FORE 41/81 PREM TIME HOUR 2.500 35.000 87.50 JOHN DEERE 644K LOADER HOUR 4.500 97.500 438.75 JOHN DEERE 135D-RTS EXCAVATOR HOUR 10.000 81.000 810.00 TRI-AXLE DUMP HOUR 10.000 56.000 560.00 Continued 1351 Joliet Road P.O Box 242 Valparaiso, I N 46384 Phone: 219-462-3415 Fax:219-462-3964 www.gemarshall.com Page: 5 Invoice Sold to CITY OF SOUTH BEND 227 W JEFFERSON BLVD STE 1316 SOUTH BEND, IN 46601 EXCAVATING * SITE UTILITIES - DEMOLITION Invoice Number: 2250019-IN Invoice Date: 1/15/2025 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount SINGLE AXLE DUMP PICK UP TRUCK W/TOOLS #53 LIMESTONE CONCRETE CUTTING 12/7/2024 PUMP DOWN WET WELL. AND GROUT LEAK @ MH. REMOVE OLD CASTING AND STEEL RING. PLACE NEW RINGS AND CASTINGS. STONE GRADING 40' X 35' FOR ASPHALT COMPACTING. CLEAN ROAD, LOAD UP AND MOBE OUT CRANE MATTS TO SB YARD. CHECK ON RD CLOSE BARRICADES ON MY WAY OUT. OPERATOR150 OPERATOR 150 PREM TIME OPERATOR 150 OPERATOR 150 PREM TIME LABOR 41/81 FOREMAN LABOR FORE 41/81 PREM TIME JOHN DEERE 135D-RTS EXCAVATOR SINGLE AXLE DUMP PICK UP TRUCK W/TOOLS TUBES AV-202 GROUT 4" RINGS 3" RINGS CASTING W/LID 20 FT EXT HOSE 4 CNCRT M/HOLE ADJ RING 12DI CL50 TYTON JT PIPE 12/9/2024 MOBE OUT JD 135 TO AMAZON MOBE OUT KOBELCO 295-018 TO LIPPERT LOWBOY TEAMSTER PETERBILT 567-LOWBOY 12/16/2024 HOUR 4.500 51.000 229.50 HOUR 10.000 34.000 340.00 TON 20.000 24.150 483.00 EACH 1.000 747.500 747.50 HOUR 8.500 132.000 1,122.00 HOUR 8.500 36.000 306.00 HOUR 8.500 132.000 1,122.00 HOUR 8.500 36.000 306.00 HOUR 9.000 114.000 1,026.00 HOUR 9.000 35.000 315.00 HOUR 4.000 81.000 324.00 HOUR 4.000 51.000 204.00 HOUR 8.000 34.000 272.00 LS 1.000 496.650 496.65 EACH 2.000 40.250 80.50 EACH 1.000 35.650 35.65 EACH 1.000 643.660 643.66 EACH 2.000 67.850 135.70 EACH 1.000 40.250 40.25 LS 1.000 4,495.600 4,495.60 HOUR 5.000 112.000 560.00 HOUR 5.000 87.000 435.00 Continued 1351 Joliet Road P.O Box 242 Valparaiso, IN 46384 Phone:219-462-3415 Fax:219-462-3964 www.gemarshall.com Invoice Page: 6 Cr-F.- arch EXCAVATING ■ SITE UTILI"I'IES • DEMULITIUN Sold to Invoice Number: 2250019-IN CITY OF SOUTH BEND 227 W JEFFERSON BLVD STE 1316 Invoice Date: 1/15/2025 SOUTH BEND, IN 46601 Customer Number: 00-CITYOFS Customer P.O.: Description Quantity Price Amount BACK UP ASPHALT, CLEAN RD, PICK UP TEST BALLS, GET READY TO OPEN RD. OPERATOR 150 OPERATOR150 JOHN DEERE 644K LOADER MILESTONE CONTRACTOR HOUR 2.000 132.000 264.00 HOUR 2.000 132.000 264.00 HOUR 2.000 97.500 195.00 LS 1.000 13,768.750 13,768.75 Invoice Total: 1351 Joliet Road P.O Box 242 Valparaiso, IN 46384 Phone:219-462-3415 Fax:219-462-3964 www.gemarshall.com 95,323.04 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/02/2025 Name Becca Plantz Department Public Works BPW Date 06/10/2025 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Michael Schmidt Purchasing ❑ Mickey Lovey Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ® Other: Ratify Emergency ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information GE Marshall, Inc. ❑ Yes ❑ If Yes, Approved by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached ❑ Nos Emergency Repair — Edison Lift Station 124-071 Sewage Works Operations PO-35035 $95,323.04 LumD Sum Emergency repair work to excavate, dewater, and replace pipe connected to the Edison Lift Station. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( %) Increase % Decrease ( %)