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HomeMy WebLinkAboutAward Bid - VPA Leeper Tennis Courts Reconstrucxtion Proj No 124-022 - Byrne and Jones Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 10, 2025 Ms. Kayla Stephens Byrne & Jones Construction 13940 St. Charles Rocks Rd. Bridgeton, MO 63044 kstephens gbymeandj ones. com RE: Award Bid — VPA Leeper Courts Construction — Project No. 124-022 Dear Ms. Stephens: At its June 10, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $1,756,171.07; Base Bid Division A. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by June 24, 2025 to my attention for Board of Public Works approval at hhorvathksouthbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 10, 2025 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epilipow( ,milestonelp.com RE: Bid Award — VPA Leeper Tennis Courts Reconstruction — Project No. 124-022 Dear Mr. Hilary: At its June 10, 2025, meeting, the Board of Public Works awarded the above referenced bid to Byrne & Jones Construction in the amount of $1,756,171.07 Base Bid Division A. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 10, 2025 Mr. Jake Jackson Tarkett Sports Construction — Central, LLC 600 SW Jefferson Street Lee's Summit, MO 64063 sportsbidskpcc.build RE: Bid Award — VPA Leeper Tennis Courts Reconstruction — Project No. 124-022 Dear Mr. Jackson: At its June 10, 2025, meeting, the Board of Public Works awarded the above referenced bid to Byrne & Jones Construction in the amount of $1,756,171.07 Base Bid Division A. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Lidya Abreha Project Engineer, Division of Engineering SUBJECT: Award: 124-022 VPA Leeper Tennis Courts Reconstruction DATE: June 2nd, 2025 On May 131h, 2025, the Board of Public Works opened and read bids for the above project. Three bids were received from Byrne & Jones Construction, Milestone Contractors., and Tarkett Sports Construction. Byrne & Jones Construction Milestone Contractors Tarkett Sports Construction Total Base Bid — Division A $1,756,171.07 N/A $2,158.070 Total Base Bid — Division B $1,635,383.91 N/A N/A Total Base Bid — Division C 1,702,659.13 1,914,000.00 N/A Engineering recommends award of Division A base bid to the lowest responsive and responsible bidder, Byrne & Jones Construction in the amount of $1,756,171.07. Please respond with any questions (EXT 5961). Enc. Bid Tabulation BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this loth Day of June, 2025, by and between Byrne & Jones Construction, (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-022 DESCRIPTION: VPA LEEPER TENNIS COURTS RECONSTRUCTION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $1,756,171.07; BASE BID — DIVISION A FUNDING: PARKS AND RECREATION ACCT. NO. 287-443001 The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of June, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl�a Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member 4 Attest: Theresa M. Heffner, Clerk Date: June 10, 2025 BYRNE & JONES CONSTRUCTION Printed Name Signature CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name VPA LEEPER COURT RECONSTRUCTION Project No. 124-022 For Bids Due May 13, 2025 PART I (Must be completed for all bids. Please type or print) Date: OS/07/'91S Bidder (Firm): 1/3 t � JoileS (on0yuct(or, Address: a_uicu1l S eocy' roc- City/State/Zip: l(1 C 1p��i'j Telephone Number: ( ) Email Address: CCU �� Vt �r S . (0 aA Agent of Bidder (if Applicable): Pursuant to notices given, the undersi ned offers t furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: and dated or, l of % �S for the sum of (enter the Total Bid as shown on the Proposal) WlM0VA W 'V-F4n %1tk.1ct (,d (Enter um of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By1-�-� (Signature) (Print d Name of Person Signing) ACCEPTANCE The above bid is accepted this day of 20 Subject to the following conditions: Version 1/3/2025 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS S Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: Tune 10, 2025 45piS Tg B� �J C� rF] PEA CF _, A I865 BID TABULATION 124-022 VPA Leeper Courts Reconstruction BASE BID TOTAL - Division A Engineer's Estimate Tarkett Sports Construction - Central, LLC Byrne & Jones Construction Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 MOBILIZATION AND DEMOBILIZATION 1 LSUM $60,000.00 $60,000.00 $64,000.00 $64,000.00 $74,325.00 $74,325.00 2 CONSTRUCTION LAYOUT AND SURVEY 1 LSUM $10,000.00 $10,000.00 $20,000.00 $20,000.00 $12,730.00 $12,730.00 3 TREE PROTECTION 4 EACH $500.00 $2,000.00 $1,000.00 $4,000.00 $785.00 $3,140.00 4 TEMPORARY CONSTRUCTION FENCE 1,305 LFT $22.00 $28,710.00 $21.84 $28,500.00 $8.00 $10,440.00 5 TEMPORARY INLET PROTECTION 9 EACH $515.00 $4,635.00 $555.56 $5,000.00 $483.00 $4,347.00 6 TEMPORARY SILT FENCE LFT 769 LFT $8.00 $6,152.00 $7.23 $5,560.00 $21.00 $16,149.00 7 TEMPORARY GRAVEL CONSTRUCTION ENTRANCE 72 SYS $55.00 $3,960.00 $192.23 $13,840.00 $66.00 $4,752.00 8 REMOVE NET ANCHOR 14 EACH $200.00 $2,800.00 $214.29 $3,000.00 $1,191.00 $16,674.00 9 REMOVE NET POST 28 EACH $200.00 $5,600.00 $140.36 $3,930.00 $651.00 $18,228.00 10 FENCE AND GATE REMOVAL 1,943 LFT $10.00 $19,430.00 $12.90 $25,060.00 $16.25 $31,573.75 11 SUBBASE PREPARATION 10,236 SYS $8.00 $81,888.00 $12.67 $129,670.00 $2.60 $26,613.60 12 COMPACTED AGGREGATE NO.53 500 TON $70.00 $35,000.00 $51.00 $25,500.00 $49.55 $24,775.00 13 EXISTING CONCRETE SIDEWALK, REMOVE 1,296 SYS $12.00 $15,552.00 $18.11 $23,470.00 $23.60 $30,585.60 14 FULL DEPTH PAVEMENT REMOVAL 91118 SYS $12.00 $109,416.00 $5.90 $53,790.00 $6.57 $59,905.26 15 SIDEWALK, CONCRETE, 4" 1,370 SYS $95.00 $130,150.00 $103.78 $142,170.00 $107.00 $146,590.00 16 24" RIBBON CURB 11058 LFT $30.00 $31,740.00 $38.11 $40,310.00 $72.95 $77,181.10 17 POST -TENSIONED CONCRETE 8,866 SYS $120.00 $1,063,920.00 $111.85 $991,620.00 $78.00 $691,548.00 18 COURT SURFACING AND STRIPING 1 LSUM $35,000.00 $35,000.00 $305,240.00 $305,240.00 $ 159,565.00 $159,565.00 19 CHAINLINK FENCING, COMPLETE 1,889 LFT $48.00 $90,672.00 $103.07 $194,680.00 $108.56 $205,069.84 20 CHAINLINK GATE, 4' WIDTH (4' SWING GATE) 7 EACH $400.00 $2,800.00 $1,600.00 $11,200.00 $2,570.00 $17,990.00 21 CHAINLINK GATE, 8' WIDTH (2X4' DOUBLE SWING GATE) 4 EACH $800.00 $3,200.00 $3,000.00 $12,000.00 $2,857.00 $11,428.00 22 NET ANCHOR 13 EACH $1,080.00 $14,040.00 $346.16 $4,500.00 $2,467.21 $32,073.73 23 NET POST 26 EACH $2,500.00 $65,000.00 $341.16 $8,870.00 $1,609.05 $41,835.30 24 TENNIS COURT NET 13 EACH $600.00 $7,800.00 $384.62 $5,000.00 $1,572.33 $20,440.29 25 SODDING 1,290 SYS $15.00 $19,350.00 $26.02 $33,560.00 $8.04 $10,371.60 26 FURNISHED AND PLACED TOPSOIL,4" 400 SYS $ 10.00 $4,000.00 $9.00 $3,600.00 $ 19.60 $7,840.00 5:\Public Works\Projects\Projects by Year\2024 Projects\124-022 Leeper Tennis Court Renovations\1 - Admin\1 - BPW Documents\124-022 Bid Tabulation BID TABULATION Non -Collusion Affadavit Y Y Addendum No. 1 Acknowledgement Y Y Addendum No. 2 Acknowledgement Y Y Bid Bond Y Y hereby certify that the above truly and accurately represents bids received for this project on May 13th, 2025 Z44,a., A�24& Lidya Abreha, Project Engineer S:\Public Works\Projects\Projects by Year\2024 Projects\124-022 Leeper Tennis Court Renovations\1 - Admin\1 - BPW Documents\124-022 Bid Tabulation BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: nt L J611e S GOYIM ALN'Ll DIVISION A 1865�� IrtVeom Description Description Quantity Unit Unit Price Amount 1 Mobilization & Demobilization 1 LSUM 1qI3.Js ©, -7 q, 3� 2 Construction Layout and Survey 1 LSUM 'l �h�v Vr 19,"l30 3 Tree Protection 4 EACH -] 4 Temporary Const. Fence 1305 LFT 5 Temporary Inlet Protection 9 EACH 00 q H 1 7 pQ 6 Temporary Silt Fence 769 LFT (+0�2- I i j 114 eo 7 Temporary Gravel Const. Entrance 72 SYS q, 7 5a 8 Remove Net Anchor 14 EACH J j `� k V 7 LI c 9 Remove Net Post 28 EACH 10 Fence and Gate Removal 1943 LFT i b a s 1�57 3 7S 11 Subbase Preparation 10236 SYS bo b , �� 3 12 Compacted Aggregate No.53 500 TON S 5 4 Ip t -y, 1 I So 13 Sidewalk Removal 1296 SYS u �-3 b '3o, SF(s 14 Full Depth Pavement Removal 9118 SYS ( s7 SI) 905"ra 15 Concrete Sidewalk 4" 1370 SYS 10 C, 0 fqb ) S10 0 16 Ribbon Curb, 2' 1058 LFT 79 '1 � ftl is 17 Post -Tensioned Concrete 8866 SYS ? 691, Sqg ac 18 Chainlink Fencing, Complete 1889 LFT 1 0� 5k0 S, Q�y� gy 19 Chainlink Man Gate, 4' Width 7 EACH a S76 tiv , 1� 910 oc� 20 Chainlink Man Gate, 8' Width 4 EACH �-� % �I J �� Oc 21 Net Anchor 13 EACH y y � r 3 97 i a7 j 22 Net Post 26 EACH 1, bUq OS L/ 23 Tennis Court Net 13 EACH f,�/ , s 2a, qqo Version 1/3/2025 Contractor's Bid for Public Works - 7 BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: gtarn2 �; Joyl(S (0y)StiMC+10✓\, DIVISION A 24 Sodding 1290 SYS F. 0 1 IU/ 31 f vi 25 Furnished and Placed Topsoil, 4" 400 SYS Jq 'b ° 7,g qo ,1° 26 HMA Type B, Base 0 TON D 0 27 HMA Type B, Surface 0 TON 0 0 28 Asphalt Surfacing & Striping System 0 L SUM a (1 29 Concrete Surfacing and Striping 1 L SUM DIVISION A TOTAL J ���� 67 ALTERNATE #1 Item No. Description Quantity Unit Unit Price Total Amount 29 Concrete Surfacing and Striping -1 L SUM 30 Cushioned Concrete Surfacing and 1 L SUMStriping y/ %a S 3� q, 7a DIVISION A, ALTERNATE #1 TOTAL " I� 0 °c Version 1/3/2025 Contractor's Bid for Public Works - 8 BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: 9,,yyl f 9,, kry S (0 S+yt4 (--h p to DIVISION B Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization & Demobilization 1 LSUM 61613)-�Ou 2 Construction Layout and Survey 1 LSUM )-1-736" Q330 00 3 Tree Protection 4 EACH - �S °« 3) q0 ° V 4 Temporary Const. Fence 1305 LFT 900 1 QiUwo `' 5 Temporary Inlet Protection g EACH � � S o') t1Y �3 l TI" 6 Temporary Silt Fence 769 LFT � 9-10 ; (� tppU 7 Temporary Gravel Const. Entrance 72 SYS W o 8 Remove Net Anchor 14 EACH 1 `1 0 u i 4° G 9 Remove Net Post 28 EACH 10 Fence and Gate Removal 1943 LFT I S-� 3 71 11 Subbase Preparation 10236 SYS 12 Compacted Aggregate No.53 500 TON S E � v S a o 13 Sidewalk Removal 1296 SYS ),3(°° b0 14 Full Depth Pavement Removal 9118 SYS 1 q 15 Concrete Sidewalk 4" 1370 SYS 101cu I % Sj opo 16 Ribbon Curb, 2' 1058 LFT o-') a..1s -77 M(", 17 Post -Tensioned Concrete 4893 SYS -7 K 0' 3%1) g q 0l 18 Chainlink Fencing, Complete 1889 LFT I fi SRO �, vb`I t 19 Chainlink Man Gate, 4' Width 7 EACH a, S7 000 ( J to o o 20 Chainlink Man Gate, 8' Width 4 EACH OCLI �S-7 I)qJ4 (' d 21 Net Anchor 13 EACH )q bJ D 9)0-74 7 3 22 Net Post 26 EACH �� �� 1 (I S (%�10Js 3 d 23 Tennis Court Net 13 EACH 3 ), S7 - 3 2 V qO Version 1/3/2025 Contractor's Bid for Public Works - 9 BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: ItV) C �Z, 16ry Cali S+ N CC 10V,\- DIVISION B 24 Sodding 1290 SYS $ a tl 1013-71 w 25 Furnished and Placed Topsoil, 4" 400 SYS l� �I' 1 �qo `l 26 HMA Type A, Base 668 TON 1(_ �0 0 c�-a q ou 27 HMA Type A, Surface 334 TON �� 1 r0g $ 28 Asphalt Surfacing & Striping System 1 L SUM 7�) 5QS aC SAS 29 Concrete Surfacing and Striping 1 L SUM M ow ou M qd 00 DIVISION B TOTAL ALTERNATE #1 Item No. Description Quantity Unit Unit Price Total Amount 29 Concrete Surfacing and Striping -1 L SUM 30 Cushioned Concrete Surfacing and 1 L SUM 901 ��5 Owl Striping DIVISION B, ALTERNATE #1 TOTAL 113, .9 -,?- S- u Version 1/3/2025 Contractor's Bid for Public Works - 10 BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: Nyy1,(_ li� ,10w S COYI Mttf10V\- DIVISION C Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization & Demobilization 1 LSUM OVA ( &A b S f 2 Construction Layout and Survey 1 LSUM 1913 3 Tree Protection 4 EACH (, S 3 Iq0° L 4 Temporary Const. Fence 1305 LFT 9 a c j d) qqo ° 5 Temporary Inlet Protection g EACH vl &3 N,�N 700 6 Temporary Silt Fence 769 LFT c I ` ba (�� N ` 7 Temporary Gravel Const. Entrance 72 SYS 8 Remove Net Anchor 14 EACH i 9 Remove Net Post 28 EACH � (0 ¢ � �, 994 10 Fence and Gate Removal 1943 LFT I 31)a 73'7S 11 Subbase Preparation 9365 SYS bay 12 Compacted Aggregate No.53 500 TON �C� SS ttrrI � 4)1 7S0c 13 Sidewalk Removal 192 SYS 14 Full Depth Pavement Removal 9118 SYS 57 q �G qj t oS 15 Concrete Sidewalk 4" 195 SYS (3 6'7 16 Ribbon Curb, 2' 0 LFT U 17 Post -Tensioned Concrete 0 SYS d 0 18 Chainlink Fencing, Complete 1885 LFT 1011 o10 -1 WS "o 19 Chainlink Man Gate, 4' Width 7 EACH ado" 13)7 g00C' 20 Chainlink Man Gate, 8' Width 4 EACH 11) q,�, o0 21 Net Anchor 13 EACH q61 )--1 3a-) 0-73 73 22 Net Post 26 EACH j w j,,� Ll'I 23 Tennis Court Net 13 EACH 11 S7 9- 33 fg] Lfgo Version 1/3/2025 Contractor's Bid for Public Works - 11 BID/PROPOSAL CITY OF SOUTH BEND Project Name: VPA LEEPER COURT RECONSTRUCTION Project Number: For Bids Due: 124-022 May 13, 2025 Contractor Name: &Yr)f OnOM 1+10YV DIVISION C 24 Sodding 1290 SYS K " (013 f Vv 25 Furnished and Placed Topsoil, 4" 400 SYS (q t°d 7/ & VO v 26 HMA Type B, Base 1542 TON 27 HMA Type B, Surface 771 TON I go 28 Asphalt Surfacing & Striping System 1 L SUM 29 Concrete Surfacing and Striping 0 L SUM DIVISION C TOTAL 10r,�,yq 113 Bidder (Firm): �lm g, J(-Illa (00cS "U -h y1 Address: l';9(1 % St_ (Ila-vies qo!t ., fpc {� Telephone (31 H ) aS J'i Cqo b City/State/Zip: pyk(� ±0" Number: By (Signature) (Printed Name of Person Signing) Version 1/3/2025 Contractor's Bid for Public Works - 12 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/02/2025 Department Public Name Lidva Abreha BPW Date 06/10/2025 Phone Extension 5961 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Mickey Lovy Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Information Company or Vendor Name Byrne and Jones Construction New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ® Yes ❑ If Yes, Approved by Purchasing ❑ No E] MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos VPA Leeper Tennis Courts Reconstruction 124-022 (PROJ00000529) Parks & Recreation 287-443001 $1,756,171.07 Base Bid — Division A For Change Orders Only qq Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease Increase Decrease