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Home My WebLink About06052025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – Advantix Development Corporation 1. Description: Transfer of City Property in Support of Low-Income Housing Tax Credit Project 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 22, and May 27, 2025 3. OPENING OF BIDS A. 2025 Guardrail Improvements - Project No. 124-026 1. Funding: PR- 00040530 B. 2025 Contractor Paving Round 1 – Project No. 125-032 1. Funding: PR-00040887 C. South Well Field Water Treatment and Plant Distribution System Improvements – Bid Package 2, Division A – Project No. 117-059A 1. Funding: Southside TIF and Water Capital Fund 4. AWARD BIDS AND APPROVE CONTRACTS A. 2025 Community Crossings – Project No. 125-004 1. Company: Milestone Contractors, L.P. 2. Amount: $2,138,000 Divisions 1 & 2 plus Alternates 1 & 2 3. Funding: PR-00040469 B. 2025 Curb and Sidewalk Program – Project No. 125-001 1. Company: Selge Construction Co., Inc. 2. Amount: $1,364,781.90; Base Bid Plus Alternate 1 & 2 3. Funding: PR-00041142 C. VPA Leeper Tennis Courts Reconstruction – Project No. 124-022 1. Company: Byrne and Jones Construction 2. Amount: $1,756,171.07; Base Bid Division A 3. Funding: Parks & Recreation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 5. CHANGE ORDERS A. Sewer and Manhole Rehabilitation – Project No. 122-019 1. Company: Visu-Sewer, LLC 2. Change Order No.: 2 3. Increase Amount: $304,750 4. Percent of Increase: 19.41% 5. Total Percent of Change: 22.59% 6. Revised Contract Amount: $1,875,173.25 7. Funding: PO-0013623 B. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson-Danielson Construction 2. Change Order No.: 3 3. Increase Amount: $331,166; Additional Thirty (30) Days 4. Percent of Increase: 2.1% 5. Total Percent of Change: 2.3% 6. Revised Contract Amount/Completion Date: $15,554,543.30; December 8, 2025 7. Funding: PO-0032487 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2025 Contractor Paving Round 2 – Project No. 125-034 1. Title Sheet 2. Funding: Pr-00040888 B. Police Department Upfit Equipment 1. Funding: PR-00041071 C. West Washington Mid-Block Crossing – Project No. 124-070 1. Title Sheet 7. RESOLUTIONS A. Resolution No. 15-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Brian McLaughlin‘s Helmet and Boots B. Resolution No. 16-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Todd Roempagel’s Helmet and Boots CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 6 to Professional Service Agreement – American Structurepoint 1. Description: Utility Design for Fiber Optic and Electric Utility Relocations, Sanitary Sewer Taps, and Water Main Design for the Madison Lifestyle District, Project No. 123-074 2. Amount: $345,100; New Adjusted Total: $1,073,810 3. Funding: PO-0029313 B. Professional Services Agreement – JQOL Inc. 1. Description: Prepare Design and Bid Package for Reconstruction of Mayflower Rd. to State Line Reconstruction Project No. 125-037 2. Amount: $26,500 3. Funding: PR-00041400 C. Ratify Emergency Repair – G.E. Marshall, Inc. 1. Description: Emergency Repair Work to Excavate, Dewater, and Replace Pipe Connected to the Edison Lift Station 2. Amount: $95,323.04 3. Funding: PO-0035035 D. Rescind Authorization for Entry for Environmental Remediation – MACOG 1. Description: Rescind Previous Agreement Signed 5/13/25 in Order to Consider Revised Version E. Authorization for Entry for Environmental Remediation – MACOG 1. Description: Agreement Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation Purposes F. Water and Sewer Extension Agreement – SDI South Bend, LLC 1. Description: Agreement to Construct Water and Sewer Main at Marion St. & Leland Ave. for the Marion Court Subdivision Project No. DP24-063 2. Title Sheet G. Access to Separate Storm Sewer Agreement – Momentum Development Group 1. Description: Agreement to Connect to Separate Storm Sewer for the Momentum Project at 510 S. Main St. Project No. DP24-030 H. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design of a Trail Connector on Madison St. from Hill St. to the New Pedestrian Bridge Currently Under Design for the Madison Street Trail Connector Project No. 125-031 2. Amount: $57,600 3. Funding: PR-00041428 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 I. Amendment No. 1 to Professional Services Agreement – Lochmueller Group Inc. 1. Description: Design Engineering Services for the Marion Street Pedestrian Bridge Project No. 123-060 2. Amount: $430,000 3. Funding: PO-0027470 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 100th Anniversary 4-H Fair Parade - Salute a) Date/Times: June 21, 2025; 10:00 a.m. to 12:30 p.m. b) Location: Lafayette Blvd. Western Ave. to Washington St., West to William St., South on William St. and ending on Western Ave. c) Favorable Recommendations 2. Event: VPA 4th of July a) Date/Times: July 4, 2025; 9:00 p.m. to 10:30 p.m. b) Location: Jefferson Blvd. between MLK Dr. to Niles Ave. c) Favorable Recommendations 3. Event: Fusion Festival a) Date/Times: September 27-28, 2025; 12:00 p.m. to 8:00 p.m. & 12:00 p.m. to 5:00 p.m. b) Location: Jefferson Blvd. between MLK Jr. & St. Louis Blvd. & St. Louis between Jefferson Blvd & Wayne St. c) Favorable Recommendations B. Sidewalk Café Permits 1. Applicant: Cinco International a) Location: 112 W. Colfax Ave. b) Date/Time: Monday-Sunday, 10:00 a.m. – 11:00 p.m. c) Favorable Recommendations Subject to Proper ADA Clearances 2. Applicant: CJ’s Pub a) Location: 236 S. Michigan St. b) Date/Time: Tuesday-Saturday, 11:00 a.m.-3:00 a.m. c) Favorable Recommendations Subject to Proper ADA Clearances C. Transient Merchant License 1. Applicant: St. Joseph County 4-H Fair a) Date/Time: June 27-July 5, 2025, 7:00 a.m.-11:00 p.m. b) Location: 5117 S. Ironwood Drive c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 10. STREET/ALLEY VACATIONS A. Applicant: Department of Community Investment 1. Location: 618, 620,622 Marion St., 419,421,425 Leland Ave., & 627 LWW 2. Purpose: Disposition of Properties from the Redevelopment Commission to Advantix Development Corporation for the Construction of LIHTC Income- Based Housing Units 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 11. TRAFFIC CONTROL DEVICES A. New Installation – One (1) Stop Sign 1. Location: Prospect St. & Delaware St. a) All Criteria Met B. New Installation – Fifteen (15) 2 Hour Parking Signs & Two (2) 15 Minute Loading Zone Signs 1. Location(s): a) Jefferson Blvd. between Niles Ave. & St. Peter St. b) All Criteria Met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18522 Fontana Drive – Water/Sewer 13. RATIFY BONDS A. Contractor Bonds 1. Curb Concepts Plus, LLC, Approved effective May 28, 2025 2. Midwest Star Concrete LLC, Approved effective May 29, 2025 B. Occupancy Bonds 1. Curb Concepts Plus, LLC, Approved effective May 28, 2025 2. Midwest Star Concrete LLC, Approved effective May 29, 2025 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0107568 a) Date: 05/13/2025 b) Amount: $2,260,285.35 2. Claim No.: GBLN-0107936; GBLN-0108164 a) Date: 05/20/2025 b) Amount: $3,321,162.34 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 5, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 3. Claim No.: GBLN-0108480; GBLN-0108484; GBLN-0108524 a.) Date: 05/27/2025 b.) Amount: $2,495,671.79 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.