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Home My WebLink AboutReject Quote - Urban Half Moon Tree Nursery Proj No 125-017 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 27, 2025 Mr. Jeff Ritschard Acorn Landscaping LLC 3680 West Sample Street South Bend, IN 46619 Rit1204@datacruz.com RE: Rejection of Quotes – Urban Tree Nursery Site Improvements – Project No. 125-017 Dear Ritschard: At its May 27, 2025 meeting, the Board of Public Works approved the rejection of all quotes for the above referenced project due to exceeding available budget. This project will proceed to the open market, in accordance with City procurement procedures. Thank you for quoting, and we hope you quote with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Gemma Stanton Project Engineer, Division of Engineering SUBJECT: Reject Quote: 125-017 Half Moon Tree Nursery DATE: 5/20/2025 On May 13th, 2025, the Board of Public Works opened and read one quote for the above project from Acorn Landscaping. Acorn Landscaping Total Base Quote $277,015.00 The total base quote is significantly higher than the engineer’s estimate and the available budget. For this reason, I recommend rejecting the quote and requoting. Please respond with any questions (EXT 9083). Enc. Quote Tabulation May 27, 2025 QUOTE TABULATION 125-011 2025 Tree Planting BASE QUOTE TOTAL Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 1 Mobilization / Demobilization 1 LS $5,000.00 $5,000.00 $11,082.00 $11,082.00 2 Excavation / Grading / Tilling 1 LS $2,000.00 $2,000.00 $71,744.00 $71,744.00 3 Demolition (Utility Cut Pavement Removal)1 LS $6,000.00 $6,000.00 $2,500.00 $2,500.00 4 Concrete Sidewalk, 4”93 SYS $90.00 $8,370.00 $58.00 $5,394.00 5 Asphalt Patch (Utility Cut for Water Line)1 LS $8,500.00 $8,500.00 $7,230.00 $7,230.00 6 #53 Compacted Aggregate (Under Pavilion and 210 TON $175.00 $36,750.00 $65.00 $13,650.00 7 3” Domestic Water Line, DIP (Irrigation Control 32 LF $175.00 $5,600.00 $372.00 $11,904.00 8 Water Meter Pit 1 EA $10,000.00 $10,000.00 $9,870.00 $9,870.00 8 Pavilion, Monoslope 20x30 1 EA $50,000.00 $50,000.00 $67,500.00 $67,500.00 10 Tree Placement 1 LS $5,200.00 $5,200.00 $76,141.00 $76,141.00 $137,420.00 $277,015.00BASE QUOTE TOTAL Acorn LandscapingEngineer's Estimate S:\Public Works\Projects\Projects by Year\2025 Projects\125-017 Urban Tree Nurseries\1 - Admin\1 - BPW Documents\125-017 Quote Tabulation.xlsx QUOTE TABULATION 125-011 2025 Tree Planting Alternate 1 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 10 1” PVC Water Line and Connections: Bidder 580 LF 25$ 14,500$ -$16,500.00 11 Drip Irrigation Water Line (Hose and Connect 1 LS 7,800$ 7,800$ $5,500.00 $5,500.00 22,300$ $22,000.00 Alternate 2 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 12 Concrete Block Wall: Bidder shall provide pric 1 LS 3,000$ 3,000$ $1,265.00 $1,265.00 3,000$ $1,265.00 Alternate 3 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 13 Wolmanized Wood (Raised Beds): Bidder sha 1 LS 5,000$ 5,000$ $6,710.00 $6,710.00 14 Pea Gravel (Raised Beds)15 TON 75.00$ 1,125$ $163.00 $2,445.00 6,125$ $9,155 Alternate 4 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 15 Geotextile Fabric, Staging Areas: Bidder sha 10,070 SF 0.50$ 5,035$ $0.36 $3,625.20 16 Geotextile Fabric, Growing Rows: Bidder sha 45,600 SF 0.50$ 22,800$ $0.40 $18,240.00 27,835$ $21,865 I hereby certify that the above truly and accurately represents quotes received for this project on May 13th, 2025 Gemma Stanton, Project Engineer Total Amount for Alt. 4 Quote Engineer's Estimate Acorn Landscaping Total Amount for Alt. 1 Quote Total Amount for Alt. 2 Quote Total Amount for Alt. 3 Quote YNon-Collusion Affadavit Engineer's Estimate Acorn Landscaping Engineer's Estimate Acorn Landscaping Engineer's Estimate Acorn Landscaping S:\Public Works\Projects\Projects by Year\2025 Projects\125-017 Urban Tree Nurseries\1 - Admin\1 - BPW Documents\125-017 Quote Tabulation.xlsx BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 5/20/2025 Name: Gemma Stanton Department of Public Works – Engineering Division BPW Date: 5/27/2025 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Urban Half Moon Tree Nursery Project Number n/a Funding Source USDA Urban & Community Forestry Grant - 212-10-101-132-439300 Account No. PR#00040816 Amount Terms of Contract Unit pricing Special Contract Provisions Purpose/Description Reject quote due to prices above budget For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: