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Home My WebLink AboutAward Bid - Water Treatment Chemical Wastewater 2025-2026 - Polydyne Inc ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 27, 2025 Mr. Boyd Stanley Polydyne Inc. One Chemical Plant Road Riceboro, GA 31323 swells@polydyneinc.com RE: Award Bid – Water Treatment Chemicals – Wastewater 2025-2026 Dear Mr. Stanley: At its May 27, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $2.09 per lb. Dry Polymer Flocculent; Total $83,600 for a One (1) Year Contract. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by June 10, 2025 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1)One (1) signed original of the Public Works Contract (enclosed) 2)Labor & Material Payment Bond 3)Performance Bond (125% of Bid Amount) 4)Certificate of Insurance naming the City of South Bend as an additional insured 5)Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 27, 2025 Ms. Lacee Cochran GCI Wastewater Treatment 484 E. Carmel Dr. #142 Carmel, IN 46032 lacee@gcintl.com RE: Bid Award – Water Treatment Chemicals – Wastewater 2025-2026 Dear Ms. Cochran: At its May 27, 2025, meeting, the Board of Public Works awarded the above referenced chemicals to JCI Jones Chemicals Inc., Item Nos. 1; Alexander Chemical Corporation, Item No. 3; Polydyne, Inc., Item No. 4; all in the amounts of unit bid prices. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Waste Treatment Chemicals Wastewater 2025-2026 Unit Price Bid Awards – Dry Polymer Flocculent Agenda Request – Bid Award Recommendations DATE: May 20, 2025 The Divisions of Engineering and Wastewater has reviewed the subject Waste Treatment Chemicals Wastewater 2025-2026 bids and provides its recommendations as noted below for the Board of Public Works review. Bid Review Comments: The bids submitted by GCI Wastewater Treatment and Polydyne, Inc. were reviewed by Engineer and Wastewater personnel. Polydyne, Inc. is a dry polymer flocculent manufacturer and produces their dry polymer domestically, and Polydyne submitted a complete bid. GCI Wastewater Treatment is a supplier that obtains its dry polymer flocculent product listed as “Dry Polymer DCF-494” as a local distributor for the manufacturer. GCI Wastewater Treatment submitted product data that did not provide the product manufacturer’s name or correct product trade name in the bid documents. Upon review, City Engineer staff conducted phone interviews with both GCI Wastewater Solutions and Kemira Water Solutions (company named as the polymer supplier in phone conversation). According to GCI Wastewater Solutions, the dry polymer flocculent is produced domestically and would be shipped from a warehouse in Allentown, Pennsylvania. After researching and contacting Kemira Water Solutions (Kemira), the City learned that Kemira does not produce the dry polymer flocculent in the United States. The product is produced in Bradford, United Kingdom and Italy. Orders are shipped from Europe to the United States and stored in a local US Warehouse for distribution to customers. In addition, the City learned that Kemira does not produce “Dry Polymer DCF-494”. Kemira believes that the product referenced by GCI Wastewater Treatment was referencing Superfloc C-494. This product is still being produced at Bradford, United Kingdom and Italy production facilities. However, the product is now under the direction of a company called Sterling. This leads our Engineering and Wastewater Teams to believe that there were a number of concerns with the dry polymer flocculent product submitted by GCI Wastewater Treatment. The overseas supply chain and limited availability of the product in the United States (currently only 625 kg per Kemira product representatives per phone call on 05/20/2025), remains a concern for our Wastewater Operations Team. Wastewater and Engineering recommend that the Board of Public Works award the bid to Polydyne, Inc., both a local manufacturer and domestic supplier of the dry polymer flocculent product. Base Bid(s) submitted ranked as follows: BID SUMMARY – Dry Polymer Flocculent 50 / 55 Lbs. Polyethylene Bag Vendor Quantity Unit Price Total 1. GCI Wastewater Treatment (Carmel, IN) – Incomplete Bid Package 40,000 Pounds $1.93 per Pound $77,200.00 2.Polydyne Inc. (Riceboro, Georgia)40,000 Pounds $2.09 per Pound $83,600.00 Bid Award Recommendation: The Division of Wastewater and Division of Engineering recommends the award of the Unit Price Bids for dry polymer flocculent to: Dry Polymer Flocculent 50 / 55 Lbs. Polyethylene Bags Polydyne, Inc. (Riceboro, Georgia) Unit Price: $2.09 per Pound The Division of Wastewater would like to encourage further bench testing in the future with the dry polymer product suppliers in late 2025. Dry polymer will see heavier dosing and usage in the future with the higher dosing required for two (2) Gravity Belt Thickeners (slated for installation in early 2026). Funding: Sewage Works – Wastewater Operations Account 641-06-605-514-422012. Contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering or Kimberly Thompson, Director of the Division of Wastewater (Ext. 5969) for questions. May 27, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of May, 2025, by and between Polydyne Inc.., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: WASTEWATER TREATMENT CHEMICALS – WASTEWATER 2025-2026 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $2.09 PER LB.; TOTAL $83,600 FOR ONE YEAR CONTRACT FUNDING: 641-06-605-514-422012 The unit prices for this improvement were those prices as received and accepted by the Board on the 27th Day of May, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS POLYDYNE INC. President Member Printed Name Member Member Signature Member Attest: Clerk May 27, 2025 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05-20-2025 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 05-27-2025 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Polydyne Inc. (V-00001319) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Water Treatment Chemicals - Wastewater 2025-2026 Project Number Funding Source Sewage Works Operations Account No. 641-06-605-514-422012 (or other accounts) Amount Unit Pricing, $2.09 / lb Terms of Contract One Year Contract Special Contract Provisions Purpose/Description Division of Engineering and Division of Wastewater recommend award of unit price quote for Dry Polymer Flocculent (1 Ton Cylinders) to Polydyne, Inc. most responsive bidder. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: