Loading...
HomeMy WebLinkAbout05132025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION MAY 8, 2025 100 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on May 8, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (not present), and Board Members Gary Gilot, Murray Miller (virtual), Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Acting Clerk, Hillary Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEMS APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS — SOUTH WELL FIELD WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM IMPROVEMENTS — BID PACKAGE 2 — DIVISION A — PROJECT NO. 117-059A In a memorandum to the Board, Jacob Klosinski, requested permission to reject all bids for the above referenced project due to incomplete bid. Therefore, upon a motion made by Murray Miller, seconded by Breana Micou and carried by roll call, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following acreements/contracts/nronosals/addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Ratify Slatile Roofing Ratify Emergency $196,812 Miller/Micou Emergency and Contract to Patch Large (PR-00040904) Contract Restoration, Holes in the State Theater Inc. Roof Project No. 125-030 Attorney Schmidt noted the property has only come into the City's possession since the start of May. The property's issues existed prior to the transfer of ownership to the City but are working diligently to address the emergency conditions of the property. Mr. Gilot asked if the scope not only addressed the repairs to the building to prevent more leaks but also protected the building's fagade. Engineer Zach Hurst stated that future work and bid packages are being prepared and will include an architect, brick masonry, windows, and ceilings, but at this time, the focus is to stop the leaks. Mr. Hurst stated they hoped to get the bid packages out before winter. Board members discussed the following item(s) from the agenda. AGREEMENTS/CONTRACT S/PROPOSALS/ADDENDA Assistant City Engineer Jacob Klosinski was present to discuss item 13.J: Ratify Emergency Repair - Emergency Sewer Repair at Woodward Ave. and California Ave. Intersection with HRP Construction Inc. Engineer Klosinski stated this was a brick sewer on California Ave and Woodward Ave. that collapsed and there was a basement that backed up and HRP came in to help replace the manhole structure and bypass pumping. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Assistant City Engineer Jacob Klosinski was present to discuss item 13.K: Ratify Emergency Repair — Emergency Sewer Repair at Western Ave. and Chapin St. Intersection with Selge Construction Co, Inc. Engineer Klosinski stated this was a brick sewer on Western Ave. and Chapin St. This was a result of a fiber optic cable from a private utility company that had worked through a thirty (30) inch brick sewer and at some point should be resulting in a damage claim with the company to recoup the cost of the emergency work done by Selge and for City staffs' time. Mr. Gilot asked if we have any sort of "no-fault" with any of the major companies like I&M or NIPSCO that doesn't apply to fiber. Engineer Klosinski, and Attorney Schmidt both did not know of such an agreement. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot asked about the scope for Item 13.A: Amendment No. 3 to Professional Services Agreement — Addition of Full Design for the Extension of Western Ave. and Signal Modifications at the Intersection of Western Ave and MLK for the Riverfront West Urban Neighborhood Development with Lochmueller Group, Inc. Engineer Charlie Brach stated that this was for extending Western Ave. into Riverfront West to meet Fellows where we are going to extend Fellows from the North and intersection improvements REGULAR MEETING MAY 13, 2025 101 at MLK. She informed Mr. Gilot the million -dollar total includes designs efforts and more, not just the cost of the construction. Director Horvath added that the whole area is being redone and water needs to be moved, so it is a large project. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot noted for the record that the price on the agenda review session agenda was incorrect and the regular meeting agenda will reflect the correct price of $48,000 for item 13.13: Professional Services Agreement — Design and Bid Document Preparation for a New Elevator Installation and the Nexus Center with JQOL Quality of Life. Mr. Gilot added that he thought it was good to use a minority - owned business enterprise for this design effort. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot wanted to note something for the record regarding item 13.C: Amendment No. 3 to Professional Services Agreement — Bid Package Preparation for the Demolition of Rabbi Shulman Apartments with Abonmarche Consultants. He clarified that although the City is financially assisting in the demolition of a Federal Housing Authority building, the City is not responsible for the 1:1 replacement of the units which is normally the case —if you get rid of housing, you must create new housing. President Maradik stated it was her understanding that the City is not responsible in this case and it is the Housing Authority's responsibility to file all the appropriate paperwork and get authorities through HUD to be able to demolish and come up with a plan for what the replacement will look like. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS Attorney Schmidt informed the Board that the MWBE goals were met for item 9.A: Change Order and Project Completion Affidavit - Wastewater Treatment Plant Yard Piping Improvements Contract A with HRP Construction Inc. PROJECT COMPLETION AFFIDAVITS Attorney Schmidt informed the Board that there was a change in the utilization plan for item 10.A: Project Completion Affidavit- Drewry's Brewery Cleanup Phase II with Green Demolition Contractors Inc. He clarified that how the concrete was handled, it required less trucking and resulted in a change to the women -owned business participation goals. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:54 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ,'�Z 7TL Joseph R. Molnar, Vice President Briana Micou, Member fAVljad�/fiaA� Attest: Hillary Horvath, Acting Clerk Date: Mav 27.2025 REGULAR MEETING MAY 13, 2025 102 REGULAR MEETING MAY 13.2025 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, May 13, 2025, by Board President Elizabeth A. Maradik in the 13" Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on April 17, and April 22, 2025, were approved. OPENING OF BIDS — WALL ST. & GREENLAWN AVE. — PROJECT NO. 124-023B (PR- 00039963 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 eepilipowgmilestonelp. com Bid was signed by Mr. Dustin P. Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. Base Bid $2,933,000 Alternate A $51,000 Base Bid Plus Alternate $2,984,000 SELGE CONSTRUCTION CO., INC. 2833 South I ITH St. Niles, MI 49120 aswinehartkselgeconstruction.com; bkuhnskselgeconstruction.com Bid was signed by Mr. Robert P. Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. :e Base Bid $2,559,630.45 Alternate A $32,625.25 Base Bid Plus Alternate $2,592,255.70 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 gvanparys(d,rieth-rile. Quotation was submitted by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. no REGULAR MEETING MAY 13, 2025 103 Base Bid $3,132,760.77 Alternate A $45,773.25 Base Bid Plus Alternate $3,178,534.02 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Community Investment for review and recommendation. OPENING OF BIDS — VPA LEEPER COURT RECONSTRUCTION — PROJECT NO. 124-022 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akrueger(,milestonelp.com; epilipow@milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. C 103 Base Bid Total $1,914,000 Division A No Bid Alternate 1 No Bid Division B No Bid Alternate 1 No Bid Division C $1,914,000 TARKETT SPORTS CONSTRUCTION — CENTRAL, LLC 600 SW Jefferson Street Lee's Summit, MO 64063 sportsbid&pcc.build Bid was signed by Mr. Jake Jackson Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. n Base Bid Total Did Not Total Division A $2,158,070 Alternate 1 $71,750 Division B No Bid Alternate 1 No Bid Division C No Bid BYRNE & JONES CONSTRUCTION 13940 St. Charles Rock Rd. Bridgeton, MO 63044 kstephens (a,bymeandj ones. com Bid was signed by Ms. Kayla Stephens Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. :E Base Bid Total I Did Not Total Division A $1,756,171.07 REGULAR MEETING MAY 13, 2025 104 Alternate 1 $205,160 Division B $1,635,383.91 Alternate 1 $113,225 Division C $1,702,659.13 Attorney Schmidt advised that the email submitted included a link to a shared site. He downloaded the file that he read into the record, so that nothing could be changed after the fact. ICP BUILDING SOLUTIONS GROUP 150 Dascomb Rd. Andover, MA 01810 phogan@icpgroup.com Email submitted by Ms. Paulette Hogan Documents provided did not contain a bid. Non -Collusion, Non -Discrimination Affidavit Form NOT submitted. Five percent (5%) Bid Bond was NOT submitted. Zero (0) Forms MWBE-1.0, 2.0, 2.1 were NOT submitted. Zero (0) of Two (2) Addendum(s) Acknowledgement received. :G Base Bid Total No Bid Division A No Bid Alternate 1 No Bid Division B No Bid Alternate 1 No Bid Division C No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and Venues Parks and Arts for review and recommendation. OPENING OF BIDS — WATER TREATMENT CHEMICALS — WASTEWATER 2025-2026 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: JCI JONES CHEMICALS INC. 600 Bethel Ave. Beech Grove, IN 46107 smcelfresh(a�jcichem.com Bid was signed by Mr. Logan Halcomb Non -Collusion, Non -Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was NOT complete. One (1) of One (1) Addendum Acknowledgements were received. on Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine— 1 Ton Cylinders Ton $1,480 $222,000 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Cylinders Ton $1,200 $120,000 4 40,000 Dry Polymer Flocculent — 50155 Lb. Polyeth lene Bag Lbs. No No Bid TOTAL $342,000 ALEXANDER CHEMICAL CORPORATION 7593 S. First Rd. LaPorte, IN 46350 Cheyenne. haney@ alexchem. com Bid was signed by Mr. Robert Davidson REGULAR MEETING MAY 13, 2025 105 Non -Collusion, Non -Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. Zero (0) of One (1) Addendum Acknowledgements were received. :o Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton $1,549 $232,350 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Cylinder Ton $939 $93,900 4 40,000 Dry Polymer Flocculent — 50155 Lb. Polyeth lene Bag Lbs. No Bid No Bid TOTAL $326,250 POLYDYNE INC. One Chemical Plant Rd. Riceboro, GA 31323 swells@polydyneinc.com Bid was signed by Mr. Boyd Stanley, Sr. Non -Collusion, Non -Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was NOT completed. One (1) of One (1) Addendum Acknowledgements were received. :n Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Cylinder Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent — 50155 Lb. Polyeth lene Bag Lbs. $2.091b $83,600 TOTAL $83,600 GCI WASTEWATER TREATMENT 484 E. Carmel Dr. #142 Carmel, IN 46032 laceegjzcintl.com Bid was signed by Ms. Lacee Cochran Non -Collusion, Non -Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was NOT submitted. Zero (0) of One (1) Addendum Acknowledgements were received. :o Item Est. Item Units Unit Price Total No. Q 1 150 Chlorine — 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Ton No Bid No Bid Cylinders 4 40,000 Dry Polymer Flocculent — 50155 Lbs. $1.931b $77,200 Lb. Polyeth lene Bag TOTAL Did Not Complete PENCCO, INC. PO Box 600 REGULAR MEETING MAY 13, 2025 106 San Felipe, Texas 77473 jgua; ardo(a�Pencco.com; sarah(a�pencco.com Submitted a letter stating they could not participate in this year's chemical bid. Letter was signed by Ms. Jennifer Guajardo :o Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Cylinder Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent — 50155 Lb. Polyeth lene Bag Lbs. No Bid No Bid TOTAL No Bid USALCO 2601 Cannery Avenue Baltimore, MD 21226 bmccoy&usalco. com Submitted a letter stating they could not participate in this year's chemical bid. Letter was signed by Mr. Brett McCoy t Item No. Est. Q Item Units Unit Price Total 1 150 Chlorine — 1 Ton Cylinders Ton No Bid No Bid 2 90,000 Ferric Chloride Gal. No Bid No Bid 3 100 Sulfur Dioxide — 1 Ton Cylinder Ton No Bid No Bid 4 40,000 Dry Polymer Flocculent — 50155 Lb. Polyeth lene Bag Lbs. No Bid No Bid TOTAL No Bid Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS — IVY ALLEN WINDOWS — 321 W. WAYNE ST. — PROJECT NO. 125-029 (PR-00040796) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: NO QUOTES SUBMITTED OPENING OF QUOTATIONS — URBAN HALF MOON TREE NURSERY — PROJECT NO. 125-017 PR-00040816) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 West Sample Street South Bend, IN 46619 j effritschardkyahoo. com Quotation was submitted by Mr. Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements were received. )UOTATION: Base Quote Plus Alternates $331,300.20 Base Quote $277,015 REGULAR MEETING MAY 13, 2025 107 Alternate 1 $22,000 Alternate 2 $1,265 Alternate 3 $9,155 Alternate 4 $21,865.20 Attorney Schmidt advised that the email submitted included several links to an iCloud account. He downloaded the file that he read into the record, so that nothing could be changed after the fact. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works and Community Investment for review and recommendation. AWARD BID AND APPROVE CONTRACT — WASTEWATER TREATMENT PLANT WAS THICKENING IMPROVEMENTS — PROJECT NO. 123-031B (PR-00040816) Jacob Klosinski, Engineering, advised the Board that on April 22, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Bown Engineering Corporation (Indianapolis, IN), in the amount of $4,756,000; Base Bid Total. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD OUOTATION AND APPROVE CONTRACT — LIFT STATION #33 PLATFORM REPLACEMENT AND GENERATOR PAINT — (PR-00040789) Roger Oakley, Wastewater, advised the Board that on April 10, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Oakley recommended that the Board award the contract to the lowest responsive and responsible quoter, Premier 1 Construction, in the amount of $4,745. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 — YSB AND SB THRIVE SUBDIVISION IMPROVEMENTS —PROJECT NO. 123-011 (PO-0029777) President Maradik advised that Jacob Klosinski, Engineering, has submitted change order number 1 on behalf of Rieth-Riley Construction Company, indicating the contract amount be increased by $120,499.45 for a new contract sum, including this change order, in the amount of $3,446,871.04. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 — IRELAND RD. & IRONWOOD DR. INTERSECTION IMPROVEMENTS — PROJECT NO. 123-050 (PO-0030685) President Maradik advised that Dan Jones, Engineering, has submitted change order number 1 on behalf of Milestone Contractors, L.P., indicating the contract amount be increased by $71,163.80 for a new contract sum, including this change order, in the amount of $1,877,863.80. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 — PW SERVICE CENTER ROOFING REPLACEMENT —PROJECT NO. R124-032B (PO-0036031) President Maradik advised that Lidya Abreha, Engineering, has submitted change order number 1 on behalf of Slatile Roofing and Sheet Metal Co., Inc., indicating the contract amount be increased by $52,220.70 for a new contract sum, including this change order, in the amount of $951,032.70. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT WASTEWATER TREATMENT PLANT YARD PIPING IMPROVEMENTS CONTRACT A — PROJECT NO. 123-031A (PO-0030075) President Maradik advised that Jacob Klosinski, Engineering, has submitted change order number 1 (final) on behalf of HRP Construction Inc., indicating the contract amount be increased by $21,746 and additional thirty-two (32) days for a new contract sum, including this change order, of $500,746 with a completion date of August 15, 2024. Also submitted was the project completion REGULAR MEETING MAY 13, 2025 108 affidavit indicating this new final cost of $500,746. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DREWRY'S BREWERY CLEANUP PHASE II — PROJECT NO. 119-031D (PO-0033256) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Green Demolition Contractors Inc., for the above referenced project, indicating a final cost of $1,063,600. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — 2025 CONTRACTOR PAVING ROUND 1 — PROJECT NO. 125-032 (PR-00040887) In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 13-2025 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNIFT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO.13-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 3, 2025, Captain Matthew Beebe retired from the South Bend, Indiana, Fire Department after Twenty-eight Plus (28+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than one -thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the CitX of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one - thousand dollars ($1,000.00). REGULAR MEETING MAY 13, 2025 109 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on April 16, 2025, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 14-2025 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 14, 2025, Captain Thomas Miller retired from the South Bend, Indiana, Fire Department after Thirty -Four Plus (34+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than one -thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: REGULAR MEETING MAY 13, 2025 110 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one -thousand dollars ($1,000.00). 2. The Property maybe demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on April 16, 2025, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Amendment Lochmueller Addition of Full Design $219,800 Molnar / Miller No. 3 to PSA Group, Inc. for the Extension of (PO-0036167) Western Ave. and Signal Modifications at the Intersection of Western Ave. and MLK for the Riverfront West Urban Neighborhood Development Project No. 121-067 Professional JQOL Quality Design and Bid Document $48,000 Molnar / Miller Service of Life Preparation for a New (PR-00040783 Agreement Elevator Installation and & PR - the Nexus Center Project 00040872) No. 125-016, and Elevator Replacements at the Main and Wayne Garage Project No. 125-027 Amendment Abonmarche Bid Package Preparation $30,500 Molnar / Miller No. 3 to PSA Consultants, of the Demolition of (PR-00040710) Inc. Rabbi Shulman Apartments Project No. 123-048 Professional T.Y. Lin UST and AST $47,372 Molnar / Miller Services International Replacement Design (PR-00040893) Agreement Great Lakes, Services to Produce Public Inc. Bid Packages for Multiple Wastewater Treatment Pits Amendment Black & Veatch Additional Engineering $99,315 Molnar / Miller No. to Owner- Corporation Services and Construction (PO-0025188) Engineer Administration Services Agreement for the Wastewater Treatment Plant WAS REGULAR MEETING MAY 13, 2025 111 Thickening Improvements Project No. 123-031 Professional DLZ Indiana Services Agreement to $311,000 Molnar / Miller Services Prepare Bid Package for (PR-00040866) Agreement Removal of Remaining Foundation, Site Utilities, and Contaminated Soil Pro j ect No. 119-031 E Authorization MACOG Agreement Authorization NA Molnar / Miller for Entry for Entry upon Public Environmenta Property/Right of Way for 1 Remediation Drilling and Environmental Remediation Purposes Amendment A&Z Permit Application Fees $7,000 Molnar / Miller No. 1 to Engineering for the Grand Trunk (PR-00028737) Professional LLC Western Railroad and Services Choicelight Utility Work Agreement for the Mishawaka Ave. Streetscape Project No. 121-072 Ratify HRP Emergency Sewer Repair $53,100.47 Molnar / Miller Emergency Construction at Woodward Ave. and (PO-0036349) Repair Inc. California Ave. Intersection Ratify Selge Emergency Sewer Repair $220,379.51 Molnar / Miller Emergency Construction at Western Ave. and (PO-0037116) Repair Co., Inc. Chapin St. Intersection APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried First Fridays — Street Closure for June 6, July 4, S. Michigan St. Molnar / Miller June through Special Event August 1, between Washington September September 5/ St. & Wayne St. 1:00 P.M. to 11:00 P.M. Rebel Art Fest Street Closure for June 1, 2025/ Wall St. between the Molnar / Miller Special Event 12:00 p.m. to Zoo Entrance & 8:00 P.M. Greenlawn Ave. Summer Street Closure for June 6, 2025/ Michigan St. between Molnar / Miller Reading Kick Special Event 12:00 p.m. to Western Ave. & Off 10:00 P.M. Wayne St. The Kroc Street Closure for June 8, 2025/ Brief Crossings at Molnar / Miller Center 5K Special Event 8:00 a.m. to Intersections — Begin Color Run 12:00 p.m. on Chapin St to W. Western Ave., Western Ave. to S. Taylor St., Lafayette Blvd. to W. Western Ave., Western Ave. to S. Michigan St., Colfax St. to Main St., Washington St. to Michigan St. Kids Triathlon Street Closure for July 19, 2025/ Rollings Closures; W. Molnar / Miller Special Event 1:00 P.M. to Washington St. to 7:00 p.m. Clearview Pl., Clearview Pl. to Redbud Ln., N. REGULAR MEETING MAY 13, 2025 112 Summit Dr. to Bellewood Dr. Art Beat 2025 Street Closure for August 9, Jefferson Blvd. From Molnar / Miller Special Event 2025/ MLK to St. Louis 11:00 a.m. to Blvd. St Louis Blvd. 7:00 p.m. from Jefferson Blvd to Washington St.; Howard Park Fallen Officer Street Closure for August 16, Brief Traffic Molnar / Miller Scholarship Special Event 2025/ Interruptions as Ride 12:00 p.m. to Riders Leave the 5:00 p.m. South Bend Polic Department Angel of Hope Street Closure for August 16, Pinhook Park on Molnar / Miller Memorial Ride Special Event 2025/ 9:00 Riverside De. to a.m. to 12:00 Cleveland Rd. (Brief p.m. Crossings) March to the Street Closure for September Intermittent Molnar / Miller Memorial Special Event 11, 2025/ Crossings along 9:11 a.m. to Route from the South 6:45 p.m. Bend Area near Fellows Ave. to the St. Joseph County Park 9/11 Memorial Soul Fire Yoga Massage 2314 E. Mishawaka Molnar / Miller Establishment Ave. Renewal KT Rose Spa Massage 244 S. Olive St. Molnar / Miller Establishment Renewal FAVORABLE RECOMMENDATION - PETITION TO VACATE THE SOUTHERN PORTION (275 FT) OF THE 1 sT NORTH/SOUTH ALLEY. NORTH OF E. LASALLE AVE. AND EAST OF N. NILES AVE. President Maradik indicated that Riley Ellingsen, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36- 7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation contingent on access to all properties adjacent to vacation, whether by turnaround or access agreements to the Common Council. Mr. Miller seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Reserved Handicapped Accessible Parking Space Sign LOCATION: North Side of Jefferson Blvd., North of Lafayette, #4 REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Legacy Concreations LLC Contractor Approved Aril 23, 2025 Legacy Concreations LLC Occupancy Approved Aril 23, 2025 Shiel Sexton Company, Inc. Occupancy Approved Aril 28, 2025 VP Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING MAY 13, 2025 113 PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:11 a.m. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: May 27, 2025