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Home My WebLink About2025-01 - Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2 Fund Guide 3 Narrative 4 - 5 Report of Changes in Cash Balance 6 - 9 Cash Reserves Summary 10 - 15 Revenue & Expense Summaries 16- 21 Revenue by Type 22 - 25 Expenditures by Activity 26 - 27 Outstanding Debt 28 - 34 Employee Headcount Fund Summaries 35 - 56 General Fund 57 - 81 Public Works Funds 82 - 100 Public Safety Funds 101 - 119 Venues, Parks & Arts Funds 120 - 132 Department of Community Investment Funds 133 - 139 Internal Service Funds 140 - 153 Administrative Funds 154 - 171 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Directors of Department Finance January 31, 2025 Controller's Office Page # General Fund Page # Venues, Parks & Arts Funds 35 101 General Fund 101 201 Parks & Recreation 102 273 Morris PAC / Palais Royale Marketing General Fund Departments/Divisions 103 274 Morris PAC Self-Promotion 37 Mayor 104 312 2017 Parks Bond Debt Service 38 Community Initiatives 105 401 Coveleski Stadium Capital 39 Community Police Review Office 106 413 Professional Sports Convention Develop. Area 40 City Clerk 107 416 Morris Performing Arts Center Capital 41 Common Council 108 450 Palais Royale Historic Preservation 42 Controller's Office 109 453 Zoo Bond Capital 43 Human Resources 110 471 2017 Parks Bond Capital 44 Diversity & Inclusion 111 601 Parking Garages 45 Human Rights 112 602 Morris Performing Arts Center Operations 46 Legal Department 113 Morris PAC Historical Budget Summary 47 Engineering 114 670 Century Center 48 Office of Sustainability 115 671 Century Center Capital 49 AmeriCorps Grant Program 116 672 Century Center Energy Conservation Debt Svc 50 Police Department 117 730 City Cemetery 51 Police Crime Lab 118 731 Bowman Cemetery 52 Fire Department 119 757 2015 Parks Bond Debt Service 53 Emergency Medical Services 54 Fire Training Center Dept of Community Investment Funds 55 Morris Performing Arts Center 120 209 Studebaker-Oliver Revitalizing Grants 56 Palais Royale Ballroom 121 210 Economic Development State Grants 122 211 Dept of Community Investment Operating Public Works Funds 123 212 Dept of Community Investment Grants 57 202 Motor Vehicle Highway 124 219 Unsafe Building 58 266 MVH Restricted 125 221 Rental Units Regulation 59 Motor Vehicle Highway Combined Budget Summary 126 230 Code Enforcement 60 251 Local Road & Street 127 410 Urban Development Action Grant 61 257 LOIT Special Distribution 128 600 Consolidated Building 62 265 Local Road & Bridge Grant 129 754 Industrial Revolving Fund 63 412 Major Moves Construction 130 756 2015 Smart Streets Bond Debt Service 64 455 2021 Infrastructure Bond Capital 131 759 2017 Eddy Street Commons Bond Capital 65 610 Solid Waste Operations 132 760 2017 Eddy Street Commons Bond Debt Service 66 611 Solid Waste Capital 67 620 Water Works Operations Internal Service Funds 68 622 Water Works Capital 133 222 Central Services 69 624 Water Works Customer Deposit 134 224 Central Services Capital 70 625 Water Works Sinking (Debt Service)135 226 Liability Insurance 71 626 Water Works Bond Reserve 136 279 IT / Innovation / 311 Call Center 72 629 Water Works Operations & Maint. Reserve 137 711 Self-Funded Employee Benefits 73 640 Sewer Repair Insurance 138 713 Unemployment Compensation 74 641 Sewage Works Operations 139 714 Parental Leave 75 642 Sewage Works Capital 76 643 Sewage Works Operations & Maint. Reserve Administrative Funds 77 649 Sewage Sinking (Debt Service)140 102 Rainy Day 78 653 Sewage Debt Service Reserve 141 217 Gift, Donation, Bequest 79 654 Sewage Works Customer Deposit 142 227 Loss Recovery 80 655 Project ReLeaf 143 258 Human Rights Federal Grants 81 667 Storm Sewer 144 263 American Rescue Plan 145 American Rescue Plan Budget Summary Public Safety Funds 146 264 COVID-19 Response 82 216 Police State Seizures 147 404 Local Income Tax - Certified Shares 84 220 Law Enforcement Continuing Education 149 407 Cumulative Capital Improvement 85 249 Local Income Tax - Public Safety 150 408 Local Income Tax - Economic Development 86 278 Take Home Vehicle Police 151 750 Equipment/Vehicle Leasing 87 280 Police Block Grants 152 752 South Bend Redevelopment Authority 88 287 Fire Department Capital 153 755 South Bend Building Corporation 89 288 Emergency Medical Services Operating 90 289 Haz-Mat Redevelopment Commission Controlled Funds 91 291 Indiana River Rescue 154 324 TIF - River West Development Area 92 292 Police Grants 155 422 TIF - West Washington 93 294 Regional Police Academy 156 429 TIF - River East Development Area (NE Dev) 94 295 COPS MORE Grant 157 430 TIF - Southside Development Area #1 95 299 Police Federal Drug Enforcement 158 435 TIF - Douglas Road 96 350 2018 Fire Station #9 Bond Debt Service 159 436 TIF - River East Residential Area (NE Res) 97 451 2018 Fire Station #9 Capital 160 315 Redevelopment Bond - Airport Taxable 98 701 Fire Pension 161 328 Redevelopment Bond - Palais Royale 99 702 Police Pension 162 351 2018 TIF Park Bond Debt Service Reserve 100 705 Police K-9 Unit 163 352 2019 South Shore Double Tracking Bond Debt Svc 164 353 2020 TIF Library Bond Debt Service Reserve 165 433 Redevelopment General 166 439 Certified Technology Park 167 452 2018 TIF Park Bond Capital 168 454 Airport Urban Enterprise Zone 169 456 2023 South Bend Redevelopment Authority 170 457 2024 South Bend Redevelopment Authority 171 458 2024 RDA Bond Proceeds (Four Winds) January 2025 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Report of Changes in Cash Balance (4 - 5) This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual expenditures. Cash Reserves Summary (6 - 9) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Managers). Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. - Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined in bond covenants. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax increment financing (TIF) funds. Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (10 - 15) These summaries show the total revenue and expense by fund. Revenue by Type (16- 21) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (22 - 25) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (26 - 27) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (28 - 34) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (35 - 171) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. City of South Bend Report of Changes in Cash Balance January 1, 2025 through January 31, 2025 Beginning 2025 2025 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2025 Revenue Expenditures Adjustments (Deficit) 1/31/2025 Requirement Reserve Req. City Controlled Funds 101 General Fund 93,698,543 3,028,620 12,361,414 (1,467,090) (10,799,884) 82,898,659 66,376,534 16,522,125 Special Revenue Funds 102 Rainy Day 11,375,389 58,445 - 460,870 519,315 11,894,704 10,050,631 1,844,073 201 Parks & Recreation 8,884,670 896,664 1,989,815 1,381,164 288,013 9,172,683 8,648,962 523,721 202 Motor Vehicle Highway 6,272,150 817,401 1,774,221 (1,073,659) (2,030,479) 4,241,671 5,158,164 (916,493) 209 Studebaker-Oliver Revitalizing Grants 652,479 3,157 - (13,073) (9,916) 642,563 - - 210 Economic Development State Grants (134,601) - - 67,698 67,698 (66,903) - - 211 Dept of Community Investment Operating 396,172 7,345 466,966 218,029 (241,592) 154,580 - - 212 Dept of Community Investment Grants 1,212,370 98,147 201,133 (749,608) (852,594) 359,776 - - 216 Police State Seizures 257,001 1,513 - 49,471 50,984 307,985 5,500 302,485 217 Gift, Donation, Bequest 4,416,666 14,971 450,800 (1,149,902) (1,585,730) 2,830,936 - - 218 Police Curfew Violations - - - - - - - - 219 Unsafe Building 900,258 11,778 - 107,432 119,210 1,019,468 - - 220 Law Enforcement Continuing Education 999,052 34,653 59,327 (103,686) (128,360) 870,692 137,542 733,150 221 Rental Units Regulation 210,001 17,796 6,526 189,743 201,013 411,014 - - 227 Loss Recovery 2,174,242 15,425 - 949,626 965,051 3,139,293 - - 230 Code Enforcement (18,294) 406,763 600,570 35,732 (158,074) (176,368) - - 249 Local Income Tax - Public Safety 6,163,397 948,674 1,601,381 307,284 (345,423) 5,817,974 - - 251 Local Road & Street 1,388,435 205,251 2,815 (914,969) (712,533) 675,903 - - 257 LOIT Special Distribution 67,475 325 33,831 (1,742) (35,248) 32,228 - - 258 Human Rights Federal Grants 155,014 1,202 23,889 155,812 133,125 288,138 - - 263 American Rescue Plan 10,144,293 4,843 9,000 (9,163,511) (9,167,668) 976,625 - - 264 COVID-19 Response (79,650) - - 79,650 79,650 - - - 265 Local Road & Bridge Grant 428,020 389,921 17,569 (72,046) 300,306 728,326 - - 266 MVH Restricted 848,707 254,263 100,372 285,766 439,656 1,288,364 - - 273 Morris PAC / Palais Royale Marketing - - - - - - - - 274 Morris PAC Self-Promotion - - - - - - - - 280 Police Block Grants - - - - - - - - 289 Haz-Mat 32,194 208 - 9,996 10,204 42,399 2,500 39,899 291 Indiana River Rescue 463,394 19,768 548 103,833 123,053 586,447 23,675 562,772 292 Police Grants - - - - - - - - 294 Regional Police Academy - - - - - - - - 295 COPS MORE Grant 20,876 - - - - 20,876 - - 299 Police Federal Drug Enforcement 201,296 1,838 - 92,818 94,656 295,952 12,500 283,452 404 Local Income Tax - Certified Shares 2,042,781 3,885 608,021 (1,241,447) (1,845,584) 197,197 - - 408 Local Income Tax - Economic Development 26,620,483 1,465,262 2,624,601 5,200,845 4,041,506 30,661,989 16,015,532 14,646,457 410 Urban Development Action Grant 69,114 355 - 2,800 3,155 72,269 - - 655 Project ReLeaf 461,511 40,787 39,454 80,756 82,088 543,599 117,422 426,178 705 Police K-9 Unit - - - - - - - - 709 Payroll Clearing (29,612) - - (23,026) (23,026) (52,638) - - 730 City Cemetery 31,507 162 - 1,277 1,438 32,945 - - 754 Industrial Revolving Fund 3,050,364 (150,623) 16,928 233,441 65,890 3,116,254 - - Total Special Revenue Funds 90,172,800 5,572,725 10,627,767 (4,472,547) (9,527,589) 80,645,211 40,572,427 18,563,965 Debt Service Funds 312 2017 Parks Bond Debt Service 153,346 839 573,908 16,483 (556,586) (403,240) - - 350 2018 Fire Station #9 Bond Debt Service - - 173,191 1 (173,190) (173,190) - - 672 Century Center Energy Conservation Debt Svc 32,956 222,188 - 119,118 341,306 374,262 - - 752 South Bend Redevelopment Authority 447,521 2,159,693 2,007,000 4,719,688 4,872,381 5,319,902 5,319,902 - 755 South Bend Building Corporation 231,285 720,585 - 18,099 738,683 969,968 969,968 - 756 2015 Smart Streets Bond Debt Service 1,751,219 856,507 - 6,198 862,705 2,613,924 2,613,924 - 757 2015 Parks Bond Debt Service 558,162 32,025 - 36,133 68,158 626,320 626,320 - 760 2017 Eddy Street Commons Bond Debt Service 3,668,987 975,391 - 188 975,578 4,644,565 2,500,000 2,144,565 Total Debt Service Funds 6,843,475 4,967,227 2,754,098 4,915,907 7,129,036 13,972,511 12,030,115 2,144,565 Capital Funds 287 Fire Department Capital 1,568,458 199,384 1,945,393 1,094,986 (651,024) 917,434 - - 401 Coveleski Stadium Capital 2,799 - - (2,589) (2,589) 210 - - 406 Cumulative Capital Development 199,512 2,005 41,667 164,774 125,112 324,624 - - 407 Cumulative Capital Improvement 279,499 1,920 6,250 103,147 98,817 378,317 - - 412 Major Moves Construction 1,602,252 4,571 12,339 (676,627) (684,395) 917,857 - - 413 Professional Sports Convention Development Area 252,675 685,451 91,346 2,321,528 2,915,633 3,168,308 - - 416 Morris Performing Arts Center Capital 160,804 29,812 277,029 6,408,735 6,161,518 6,322,321 - - 450 Palais Royale Historic Preservation 128,105 1,806 - 21,404 23,210 151,315 - - 451 2018 Fire Station #9 Bond Capital 329,571 1,693 - 13,352 15,046 344,617 - - 453 Zoo Bond Capital 0 - - (0) (0) - - - 455 2021 Infrastructure Bond Capital 922,516 3,326 - (248,925) (245,599) 676,917 - - 471 2017 Parks Bond Capital 1,370,920 4,219 - (516,512) (512,293) 858,626 - - 750 Equipment/Vehicle Leasing - - - - - - - - 759 2017 Eddy Street Commons Bond Capital 25,766 0 - 1 1 25,767 - - Total Capital Funds 6,842,877 934,186 2,374,024 8,683,275 7,243,437 14,086,314 - - City of South Bend Report of Changes in Cash Balance January 1, 2025 through January 31, 2025 Beginning 2025 2025 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2025 Revenue Expenditures Adjustments (Deficit) 1/31/2025 Requirement Reserve Req. Enterprise Funds 600 Consolidated Building 2,087,954 221,523 178,187 1,159,833 1,203,169 3,291,124 516,308 2,774,815 601 Parking Garages 553,932 99,626 168,556 (192,405) (261,335) 292,597 270,118 22,479 602 Morris Performing Arts Center Operations 646,796 7,789 147,383 (492,296) (631,890) 14,905 190,460 (175,554) 610 Solid Waste Operations 766,957 614,973 702,500 528,648 441,121 1,208,078 866,223 341,855 611 Solid Waste Capital 2,734,871 7,616 630,273 (691,687) (1,314,345) 1,420,526 - - 620 Water Works Operations 7,853,450 1,663,562 1,674,375 4,959,050 4,948,236 12,801,685 1,235,091 11,566,595 622 Water Works Capital 6,652,330 65,064 136,276 9,276,398 9,205,187 15,857,517 - - 624 Water Works Customer Deposit 1,349,630 6,922 - 55,847 62,768 1,412,398 1,412,398 - 625 Water Works Sinking (Debt Service)3,665,884 19,629 348,749 (2,149,084) (2,478,204) 1,187,681 - - 626 Water Works Bond Reserve 1,478,046 29,207 - 135,149 164,356 1,642,402 1,642,402 - 629 Water Works Operations & Maintenance Reserve 3,040,120 15,620 - 123,169 138,789 3,178,908 3,805,265 (626,356) 640 Sewer Repair Insurance 1,804,260 67,342 86,296 (222,660) (241,615) 1,562,646 353,289 1,209,357 641 Sewage Works Operations 19,586,870 3,908,780 2,609,587 14,546,124 15,845,317 35,432,187 2,767,592 32,664,596 642 Sewage Works Capital 12,732,727 46,347 53,012 (3,308,548) (3,315,213) 9,417,514 - - 643 Sewage Works Operations & Maintenance Reserve 5,763,455 29,612 - 233,504 263,116 6,026,571 6,088,844 (62,273) 649 Sewage Sinking (Debt Service)6,033,296 24,407 - (6,020,408) (5,996,001) 37,295 - - 653 Sewage Debt Service Reserve 3,893,415 48,484 - 640,853 689,338 4,582,753 4,582,753 - 654 Sewage Works Customer Deposit 1,360,670 7,638 - 203,483 211,121 1,571,791 1,571,791 - 667 Storm Sewer 2,163,420 115,499 20,884 (486,425) (391,811) 1,771,609 - - 670 Century Center Operations 838,464 1,515,206 394,155 (884,069) 236,983 1,075,447 904,865 170,581 671 Century Center Capital 1,102,115 505,200 37,868 (11,055) 456,278 1,558,392 800,000 758,392 Total Enterprise Funds 86,108,661 9,020,045 7,188,100 17,403,422 19,235,367 105,344,028 27,007,398 105,344,028 Internal Service Funds 222 Central Services (680,622) 744,483 869,477 871,367 746,373 65,751 - - 226 Liability Insurance 6,488,526 339,860 431,090 945,985 854,756 7,343,282 2,061,137 5,282,145 278 Police Take Home Vehicle 833,591 13,307 - 107,505 120,812 954,404 750,000 204,404 279 IT / Innovation / 311 Call Center 5,506,547 1,356,511 1,703,299 971,989 625,201 6,131,748 - - 711 Self-Funded Employee Benefits 9,628,440 1,610,328 1,880,942 329,890 59,276 9,687,715 5,378,159 4,309,556 713 Unemployment Compensation 45,824 2,495 9,211 (45,432) (52,147) (6,324) - - 714 Parental Leave 626,913 41,542 - 251,284 292,827 919,740 12,000 907,740 Total Internal Service Funds 22,449,219 4,108,527 4,894,019 3,432,589 2,647,097 25,096,316 8,201,297 10,703,845 Fiduciary Funds 701 Fire Pension 392,781 1,691 323,740 (49,706) (371,755) 21,026 452,630 (431,604) 702 Police Pension 506,772 2,656 526,749 43,203 (480,889) 25,883 601,145 (575,262) 718 State Tax Withholding Fund 322,127 - - 1,440,603 1,440,603 1,762,730 1,762,730 - 725 Morris / Palais Box Office (711,758) - - 2,098,672 2,098,672 1,386,913 1,386,913 - 726 Police Distributions Payable 983,966 - - (158,886) (158,886) 825,079 825,079 - Total Fiduciary Funds 1,493,888 4,347 850,489 3,373,887 2,527,745 4,021,632 5,028,498 (1,006,866) Total City Controlled Funds 307,609,463 27,635,677 41,049,911 31,869,443 18,455,209 326,064,672 159,216,268 152,271,662 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 34,088,454 5,379,574 2,533,358 (9,998,620) (7,152,404) 26,936,050 - - 422 TIF - West Washington 1,883,190 6,649 - (536,586) (529,937) 1,353,253 - - 429 TIF - River East Development Area (NE Dev)14,630,846 111,759 1,186,157 6,748,894 5,674,496 20,305,342 - - 430 TIF - Southside Development Area #1 12,834,453 42,565 246,854 (4,146,499) (4,350,788) 8,483,666 - - 435 TIF - Douglas Road 604,408 4,842 - 376,129 380,970 985,379 - - 436 TIF - River East Residential Area (NE Res)9,025,377 50,028 2,228,268 1,106,250 (1,071,990) 7,953,387 - - Total Tax Increment Financing Funds 73,066,730 5,595,417 6,194,638 (6,450,432) (7,049,653) 66,017,077 - - Redevelopment Funds 433 Redevelopment General 3,248,346 856,011 441,905 (167,911) 246,195 3,494,541 672,454 2,822,087 439 Certified Technology Park 11,621 60 - 471 530 12,151 - - 452 2018 TIF Park Bond Capital 2,368,202 853 - (2,195,456) (2,194,603) 173,599 - - 454 Airport Urban Enterprise Zone 427,896 2,198 - 17,336 19,535 447,431 - - 456 2023 South Bend Redevelopment Authority 28,540,322 57,979 580,687 (4,919,912) (5,442,620) 23,097,702 - - 457 2024 South Bend Redevelopment Authority - 38,001 - 17,434,028 17,472,030 17,472,030 - - 458 458 2024 RDA Bond Proceeds (Four Winds)- 99,123 2,167,106 45,355,455 43,287,472 43,287,472 - - Total Redevelopment Funds 34,596,387 1,054,225 3,189,697 55,524,011 53,388,539 87,984,926 672,454 2,822,087 Debt Service Funds 315 Airport 2003 Debt Reserve 1,080,323 5,551 - (996,693) (991,143) 89,180 89,180 - 328 SBCDA 2003 Debt Reserve 1,806,136 9,280 - (1,666,320) (1,657,040) 149,095 149,095 - 351 2018 TIF Park Bond Debt Service 1,079,924 5,548 - 43,753 49,301 1,129,226 1,129,226 - 352 2019 South Shore Double Tracking Debt Service 20,074 520,000 - 5,378 525,378 545,452 545,452 - 353 2020 TIF Library Bond Debt Service Reserve 326,952 1 - 16 18 326,970 326,970 - Total Debt Service Funds 4,313,409 540,380 - (2,613,866) (2,073,485) 2,239,924 2,239,924 - Total Redevelopment Commission Funds 111,976,526 7,190,023 9,384,335 46,459,713 44,265,401 156,241,927 2,912,378 2,822,087 Grand Total 419,585,989 34,825,700 50,434,246 78,329,156 62,720,610 482,306,599 162,128,646 155,093,749 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy Under Reserve Requirement 201 Parks & Recreation 9,172,683 5,031,060 4,141,623 8,648,962 (4,507,339) 12% Slightly under reserve requirement 25% of Annual expenditures 202 Motor Vehicle Highway 4,241,671 2,434,409 1,807,261 5,158,164 (3,350,903) 9% Slightly under reserve requirement 25% of Annual expenditures 601 Parking Garages 292,597 29,012 263,585 270,118 (6,533) 24%25% of Annual expenditures 602 Morris Performing Arts Center Operations 14,905 105,664 (90,758) 190,460 (281,218) -5%10% of Annual expenditures 610 Solid Waste Operations 1,208,078 1,449,577 (241,499) 866,223 (1,107,722) -3% Slightly under reserve requirement 10% of Annual expenditures 643 Sewage Works Operations & Maintenance Reserve 6,026,571 - 6,026,571 6,088,844 (62,273) 16% 16.67% of annual operating expenses in Fund 641, net of transfers 629 Water Works Operations & Maintenance Reserve 3,178,908 - 3,178,908 3,805,265 (626,356) 14%Subsidy transfer done in February 16.67% of annual operating expenses in Fund 620, net of transfers 701 Fire Pension 21,026 3,500 17,526 452,630 (435,104) 0% Slightly under reserve requirement 10% of Annual expenditures 702 Police Pension 25,883 3,500 22,383 601,145 (578,762) 0% Slightly under reserve requirement 10% of Annual expenditures 709 Payroll Clearing (52,638) - (52,638) - (52,638) 0%Clearing accounts temporarily hold transactions until they are recorded in the respective account No reserve requirement - clearing fund 713 Unemployment Compensation (6,324) - (6,324) - (6,324) 100% Slightly under reserve requirement 25% of Annual expenditures Under Reserve Requirement Total 24,123,362$ 9,056,722$ 15,066,640$ 26,081,809$ (11,015,172)$ Meets or Exceeds Requirement 101 General Fund 82,898,659 724,179 82,174,480 66,376,534 15,797,946 52% Property tax distribution received in June & Dec 50% of Annual expenditures 102 Rainy Day 11,894,704 14,519,738 (2,625,034) 10,050,631 (12,675,665) 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out 711 Self-Funded Employee Benefits 9,687,715 3,745,823 5,941,892 5,378,159 563,733 28%25% of Annual expenditures 216 Police State Seizures 307,985 315,715 (7,730) 5,500 (13,230) 1400%25% of Annual expenditures 220 Law Enforcement Continuing Education 870,692 67,033 803,660 137,542 666,118 27%25% of Annual expenditures 222 Central Services 65,751 - 65,751 - 65,751 100% Charges for services came in under budget No reserve requirement 224 Central Services Capital - - - - - 100%No reserve requirement - Capital fund - spend down to zero 226 Liability Insurance 7,343,282 2,900 7,340,382 2,061,137 5,279,245 170%50% of Annual expenditures 278 Police Take Home Vehicle 954,404 - 954,404 750,000 204,404 1909%Set dollar amount of $750,000 289 Haz-Mat 42,399 - 42,399 2,500 39,899 424%25% of Annual expenditures 291 Indiana River Rescue 586,447 - 586,447 23,675 562,772 616%25% of Annual expenditures 299 Police Federal Drug Enforcement 295,952 - 295,952 12,500 283,452 592%25% of Annual expenditures 315 Airport 2003 Debt Reserve 89,180 - 89,180 89,180 - 100%100% debt service reserve per bond covenants 328 SBCDA 2003 Debt Reserve 149,095 - 149,095 149,095 - 100%100% debt service reserve per bond covenants 351 2018 TIF Park Bond Debt Service 1,129,226 6,651 1,122,574 1,129,226 (6,651) 100% 100% debt service reserve per bond covenants 352 2019 South Shore Double Tracking Debt Service 545,452 10,092,863 (9,547,410) 545,452 (10,092,863) 100%No reserve requirement 353 2020 TIF Library Bond Debt Service Reserve 326,970 917,634 (590,664) 326,970 (917,634) 100%100% debt service reserve per bond covenants 404 Local Income Tax - Certified Shares 197,197 2,517,131 (2,319,934) - (2,319,934) 100%No reserve requirement - Capital fund - spend down to zero 408 Local Income Tax - Economic Development 30,661,989 735 30,661,254 16,015,532 14,645,722 64%50% of Annual expenditures January 31, 2025 City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy January 31, 2025 433 Redevelopment General 3,494,541 41,081,670 (37,587,129) 672,454 (38,259,583) 96%25% of Annual expenditures 456 2023 South Bend Redevelopment Authority 23,097,702 1,061 23,096,641 - 23,096,641 100%No reserve requirement - Bond capital fund - spend down to zero 457 2024 South Bend Redevelopment Authority 17,472,030 1,280,456 16,191,574 - 16,191,574 100% No funds drawn on bond against future spending No reserve requirement - Bond capital fund - spend down to zero 458 458 2024 RDA Bond Proceeds (Four Winds) 43,287,472 - 43,287,472 - 43,287,472 100% No funds drawn on bond against future spending No reserve requirement - Bond capital fund - spend down to zero 600 Consolidated Building 3,291,124 - 3,291,124 516,308 2,774,815 159%25% of Annual expenditures 620 Water Works Operations 12,801,685 - 12,801,685 1,235,091 11,566,595 47%5% of Annual expenditures 624 Water Works Customer Deposit 1,412,398 - 1,412,398 1,412,398 - 100%100% cash reserves for customer deposits 626 Water Works Bond Reserve 1,642,402 216,958 1,425,444 1,642,402 (216,958) 100% 100% cash reserves per bond covenants 640 Sewer Repair Insurance 1,562,646 2,639,751 (1,077,105) 353,289 (1,430,394) 95%25% of Annual expenditures 641 Sewage Works Operations 35,432,187 - 35,432,187 2,767,592 32,664,596 59%5% of Annual expenditures 653 Sewage Debt Service Reserve 4,582,753 - 4,582,753 4,582,753 - 100% 100% cash reserves per bond covenants 654 Sewage Works Customer Deposit 1,571,791 - 1,571,791 1,571,791 - 100%100% cash reserves for customer deposits 655 Project ReLeaf 543,599 53,098 490,501 117,422 373,080 116%25% of Annual expenditures 670 Century Center Operations 1,075,447 - 1,075,447 904,865 170,581 28% Operations continue to rebound from shutdown 25% of Annual expenditures 671 Century Center Capital 1,558,392 229 1,558,163 800,000 758,163 1460%$800,000 Minimum per Board of Managers 714 Parental Leave 919,740 - 919,740 12,000 907,740 613%8% of Annual expenditures - one month reserve 718 State Tax Withholding Fund 1,762,730 - 1,762,730 1,762,730 - 100% 100% cash reserves - trust & agency funds 725 Morris / Palais Box Office 1,386,913 - 1,386,913 1,386,913 - 100% 100% cash reserves - trust & agency funds 726 Police Distributions Payable 825,079 - 825,079 825,079 - 100% 100% cash reserves - trust & agency funds 730 City Cemetery 32,945 - 32,945 - 32,945 100% 25% of Annual expenditures 731 Bowman Cemetery 518,271 - 518,271 400,000 118,271 100% $400,000 minimum 752 South Bend Redevelopment Authority 5,319,902 - 5,319,902 5,319,902 - 100% 100% cash reserves per bond covenants 755 South Bend Building Corporation 969,968 - 969,968 969,968 - 100% 100% cash reserves per bond covenants 756 2015 Smart Streets Bond Debt Service 2,613,924 - 2,613,924 2,613,924 - 100% 100% cash reserves per bond covenants 757 2015 Parks Bond Debt Service 626,320 - 626,320 626,320 - 100% 100% cash reserves per bond covenants 760 2017 Eddy Street Commons Bond Debt Service 4,644,565 - 4,644,565 2,500,000 2,144,565 238% $2,500,000 minimum Meets or Exceeds Requirement Total 320,493,628$ 78,183,625$ 242,310,003$ 136,046,836$ 106,263,168$ City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy January 31, 2025 No Reserve Requirement 209 Studebaker-Oliver Revitalizing Grants 642,563 54,626 587,937 - 587,937 100%No reserve requirement - Grant fund - spend down to zero 210 Economic Development State Grants (66,903) - (66,903) - (66,903) 100% Reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 211 Dept of Community Investment Operating 154,580 322,187 (167,607) - (167,607) 100%Reimbursed through interfund transfers from Fund 408No reserve requirement 212 Dept of Community Investment Grants 359,776 1,481,165 (1,121,388) - (1,121,388) 100% Reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 217 Gift, Donation, Bequest 2,830,936 623,464 2,207,472 - 2,207,472 100% No reserve requirement 219 Unsafe Building 1,019,468 - 1,019,468 - 1,019,468 100% No reserve requirement 221 Rental Units Regulation 411,014 90,866 320,148 - 320,148 100%Reimbursed through interfund transfers from Fund 408No reserve requirement 227 Loss Recovery 3,139,293 156,000 2,983,293 - 2,983,293 100% No reserve requirement 230 Code Enforcement (176,368) 476,358 (652,725) - (652,725) 100%Reimbursed through interfund transfers from Fund 408No reserve requirement 249 Local Income Tax - Public Safety 5,817,974 - 5,817,974 - 5,817,974 100% No reserve requirement 251 Local Road & Street 675,903 1,009,573 (333,670) - (333,670) 100% 25% of annual expenditures 257 LOIT Special Distribution 32,228 704 31,524 - 31,524 100%No reserve requirement - one-time distribution - spend down to zero 258 Human Rights Federal Grants 288,138 26,750 261,388 - 261,388 100%No reserve requirement - Grant fund - spend down to zero 263 American Rescue Plan 976,625 8,653 967,972 - 967,972 100%No reserve requirement - Grant fund - spend down to zero 264 COVID-19 Response - - - - - 100% To be reimbursed by grant receipts No reserve requirement - Grant fund - spend down to zero 265 Local Road & Bridge Grant 728,326 514,026 214,300 - 214,300 100%Reimbursed through interfund transfer to cover matching portion No reserve requirement - Grant fund - spend down to zero 266 MVH Restricted 1,288,364 278,434 1,009,929 - 1,009,929 100%No reserve requirement 279 IT / Innovation / 311 Call Center 6,131,748 3,584,340 2,547,408 - 2,547,408 100% Reimbursed through interfund allocation No reserve requirement 287 Fire Department Capital 917,434 3,136,376 (2,218,941) - (2,218,941) 100%No reserve requirement - Capital fund - spend down to zero 295 COPS MORE Grant 20,876 - 20,876 - 20,876 100%No reserve requirement 312 2017 Parks Bond Debt Service (403,240) - (403,240) - (403,240) 100% Property tax distribution received in June & Dec No reserve requirement 324 TIF - River West Development Area 26,936,050 9,939,791 16,996,260 - 16,996,260 100% Property tax distribution received in June & Dec No reserve requirement 350 2018 Fire Station #9 Bond Debt Service (173,190) - (173,190) - (173,190) 100%Receives transfers from Fund 287 for debt services pmtsNo reserve requirement 401 Coveleski Stadium Capital 210 - 210 - 210 100%Revenue based on stadium attendence is received in the fallNo reserve requirement - Capital fund - spend down to zero 406 Cumulative Capital Development 324,624 - 324,624 - 324,624 100% Property tax distribution received in June & Dec No reserve requirement - Capital fund - spend down to zero 407 Cumulative Capital Improvement 378,317 - 378,317 - 378,317 100%No reserve requirement - Capital fund - spend down to zero 410 Urban Development Action Grant 72,269 - 72,269 - 72,269 100%No reserve requirement - Grant fund - spend down to zero 412 Major Moves Construction 917,857 234,636 683,221 - 683,221 100%No reserve requirement - Capital fund - spend down to zero 413 Professional Sports Convention Development Area 3,168,308 15,300 3,153,008 - 3,153,008 100%No reserve requirement - Capital fund - spend down to zero 416 Morris Performing Arts Center Capital 6,322,321 6,413,317 (90,995) - (90,995) 100% No reserve requirement 422 TIF - West Washington 1,353,253 13,311 1,339,942 - 1,339,942 100% Property tax distribution received in June & Dec No reserve requirement City of South Bend * NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrances Cash Reserves Summary by Fund Status Cash Actual Fund Fund Name Cash Outstanding Available Reserve % of Balance Encumb.Cash *Requirement Variance Budget Notes Cash Reserve Policy January 31, 2025 429 TIF - River East Development Area (NE Dev) 20,305,342 3,887,935 16,417,407 - 16,417,407 100% Property tax distribution received in June & Dec No reserve requirement 430 TIF - Southside Development Area #1 8,483,666 2,167,216 6,316,449 - 6,316,449 100% Property tax distribution received in June & Dec No reserve requirement 435 TIF - Douglas Road 985,379 348,434 636,945 - 636,945 100% Property tax distribution received in June & Dec No reserve requirement 436 TIF - River East Residential Area (NE Res) 7,953,387 443,681 7,509,706 - 7,509,706 100% Property tax distribution received in June & Dec No reserve requirement 439 Certified Technology Park 12,151 - 12,151 - 12,151 100% No reserve requirement 450 Palais Royale Historic Preservation 151,315 - 151,315 - 151,315 100% No reserve requirement 451 2018 Fire Station #9 Bond Capital 344,617 - 344,617 - 344,617 100%No reserve requirement - Bond capital fund - spend down to zero 452 2018 TIF Park Bond Capital 173,599 76,676 96,923 - 96,923 100%No reserve requirement - Bond capital fund - spend down to zero 453 Zoo Bond Capital - - - - - 100%No reserve requirement - Bond capital fund - spend down to zero 454 Airport Urban Enterprise Zone 447,431 - 447,431 - 447,431 100% No reserve requirement 455 2021 Infrastructure Bond Capital 676,917 443,333 233,584 - 233,584 100%No reserve requirement - Bond capital fund - spend down to zero 471 2017 Parks Bond Capital 858,626 975 857,651 - 857,651 100%No reserve requirement - Bond capital fund - spend down to zero 611 Solid Waste Capital 1,420,526 1,615,932 (195,406) - (195,406) 100% Receives transfers from Fund 610 as needed No reserve requirement - Capital fund - spend down to zero 622 Water Works Capital 15,857,517 1,672,322 14,185,195 - 14,185,195 100% Receives transfers from Fund 620 as needed No reserve requirement - Capital fund - spend down to zero 625 Water Works Sinking (Debt Service) 1,187,681 - 1,187,681 - 1,187,681 100% Receives transfers from Fund 620 as needed No reserve requirement 642 Sewage Works Capital 9,417,514 11,284,054 (1,866,540) - (1,866,540) 100% Receives transfers from Fund 641 as needed No reserve requirement - Capital fund - spend down to zero 649 Sewage Sinking (Debt Service) 37,295 - 37,295 - 37,295 100% Receives transfers from Fund 641 as needed No reserve requirement 667 Storm Sewer 1,771,609 219,869 1,551,740 - 1,551,740 100%No reserve requirement - Capital fund - spend down to zero 672 Century Center Energy Conservation Debt Svc 374,262 - 374,262 - 374,262 100% No reserve requirement 754 Industrial Revolving Fund 3,116,254 72,686 3,043,568 - 3,043,568 100%No City reserve requirement; there are program requirements 759 2017 Eddy Street Commons Bond Capital 25,767 - 25,767 - 25,767 100%No reserve requirement - Bond capital fund - spend down to zero No Reserve Requirement Total 137,689,609$ 50,612,987$ 87,076,622$ -$ 87,076,622$ Total Funds 482,306,599$ 137,853,333$ 344,453,265$ 162,128,646$ 182,324,618$ City of South Bend Monthly Fund Financials Revenue Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 99,418,059 3,028,620 3,028,620 111,171,535 96,389,439 3% Special Revenue Funds 102 Rainy Day 227,508 58,445 58,445 321,428 169,063 26% 201 Parks & Recreation 22,905,515 896,664 896,664 22,800,098 22,008,852 4% 202 Motor Vehicle Highway 18,129,405 817,401 817,401 11,049,955 17,312,004 5% 209 Studebaker-Oliver Revitalizing Grants 10,783 3,157 3,157 18,615 7,626 29% 210 Economic Development State Grants - - - 85,650 - 0% 211 Dept of Community Investment Operating 4,793,174 7,345 7,345 4,391,340 4,785,829 0% 212 Dept of Community Investment Grants 3,138,019 98,147 98,147 5,574,346 3,039,872 3% 216 Police State Seizures 9,830 1,513 1,513 57,408 8,317 15% 217 Gift, Donation, Bequest 118,747 14,971 14,971 3,652,115 103,776 13% 218 Police Curfew Violations - - - - - 0% 219 Unsafe Building 110,845 11,778 11,778 93,390 99,067 11% 220 Law Enforcement Continuing Education 529,170 34,653 34,653 994,541 494,518 7% 221 Rental Units Regulation 259,380 17,796 17,796 156,129 241,584 7% 227 Loss Recovery 41,355 15,425 15,425 1,120,256 25,930 37% 230 Code Enforcement 7,409,100 406,763 406,763 3,919,673 7,002,337 5% 249 Local Income Tax - Public Safety 12,579,200 948,674 948,674 12,868,916 11,630,526 8% 251 Local Road & Street 2,043,021 205,251 205,251 2,320,509 1,837,770 10% 257 LOIT Special Distribution - 325 325 3,388 (325) 0% 258 Human Rights Federal Grants 230,000 1,202 1,202 35,770 228,798 1% 263 American Rescue Plan - 4,843 4,843 180,695 (4,843) 0% 264 COVID-19 Response 5,000 - - 368,404 5,000 0% 265 Local Road & Bridge Grant 3,004,106 389,921 389,921 1,050,707 2,614,186 13% 266 MVH Restricted 3,178,126 254,263 254,263 3,314,097 2,923,863 8% 273 Morris PAC / Palais Royale Marketing - - - - - 0% 274 Morris PAC Self-Promotion - - - - - 0% 280 Police Block Grants - - - - - 0% 289 Haz-Mat 5,494 208 208 3,285 5,286 4% 291 Indiana River Rescue 99,152 19,768 19,768 161,390 79,385 20% 294 Regional Police Academy - - - - - 0% 295 COPS MORE Grant - - - 64 - 0% 299 Police Federal Drug Enforcement 84,926 1,838 1,838 158,312 83,088 2% 404 Local Income Tax - Certified Shares - 3,885 3,885 (11,647) (3,885) 0% 408 Local Income Tax - Economic Development 17,952,276 1,465,262 1,465,262 18,464,856 16,487,014 8% 410 Urban Development Action Grant 7,950 355 355 8,846 7,595 4% 655 Project ReLeaf 465,528 40,787 40,787 473,768 424,741 9% 705 Police K-9 Unit - - - - - 0% 730 City Cemetery 630 162 162 890 468 26% 731 Bowman Cemetery 9,913 2,547 2,547 14,005 7,366 26% 754 Industrial Revolving Fund 1,069,554 (150,623) (150,623) 1,136,154 1,220,177 -14% Debt Service Fund 312 2017 Parks Bond Debt Service 1,201,490 839 839 1,135,939 1,200,651 0% 350 2018 Fire Station #9 Bond Debt Service 344,656 - - 342,856 344,656 0% 672 Century Center Energy Conservation Debt Svc 385,710 222,188 222,188 263,591 163,523 58% 752 South Bend Redevelopment Authority 6,220,790 2,159,693 2,159,693 (29,257,277) 4,061,098 35% 755 South Bend Building Corporation 1,428,605 720,585 720,585 2,221,495 708,020 50% 756 2015 Smart Streets Bond Debt Service 1,747,006 856,507 856,507 1,714,091 890,498 49% 757 2015 Parks Bond Debt Service 392,195 32,025 32,025 343,596 360,169 8% 760 2017 Eddy Street Commons Bond Debt Service 2,030,702 975,391 975,391 1,930,062 1,055,311 48% Total Debt Service Funds 13,751,154 4,967,227 4,967,227 (21,305,646) 8,783,926 36% City of South Bend Monthly Fund Financials Revenue Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 5,610,614 199,384 199,384 3,491,232 5,411,230 4% 401 Coveleski Stadium Capital 31,611 - - 31,722 31,611 0% 406 Cumulative Capital Development 753,899 2,005 2,005 629,199 751,895 0% 407 Cumulative Capital Improvement 173,274 1,920 1,920 195,468 171,354 1% 412 Major Moves Construction 124,355 4,571 4,571 785,039 119,784 4% 413 Professional Sports Convention Development Area 2,800,000 685,451 685,451 2,070,419 2,114,549 24% 416 Morris Performing Arts Center Capital - 29,812 29,812 379,179 (29,812) 0% 450 Palais Royale Historic Preservation 18,512 1,806 1,806 19,044 16,706 10% 451 2018 Fire Station #9 Bond Capital - 1,693 1,693 9,313 (1,693) 0% 453 Zoo Bond Capital - - - 122 - 0% 455 2021 Infrastructure Bond Capital - 3,326 3,326 48,402 (3,326) 0% 457 2024 South Bend Redevelopment Authority - 38,001 38,001 - (38,001) 0% 458 458 2024 RDA Bond Proceeds (Four Winds) - 99,123 99,123 - (99,123) 0% 471 2017 Parks Bond Capital 134 4,219 4,219 43,384 (4,085) 3159% 750 Equipment/Vehicle Leasing - - - - - 0% 759 2017 Eddy Street Commons Bond Capital 515 0 0 1 515 0% Total Capital Funds 9,512,913 1,071,311 1,071,311 7,702,523 8,441,604 11% Enterprise Funds 600 Consolidated Building 2,353,882 221,523 221,523 2,175,568 2,132,359 9% 601 Parking Garages 934,604 99,626 99,626 935,075 834,978 11% 602 Morris Performing Arts Center Operations 1,930,515 7,789 7,789 1,164,076 1,922,726 0% 610 Solid Waste Operations 8,312,508 614,973 614,973 8,184,729 7,697,536 7% 611 Solid Waste Capital 1,338,315 7,616 7,616 2,129,987 1,330,699 1% 620 Water Works Operations 23,503,077 1,663,562 1,663,562 22,350,147 21,839,516 7% 622 Water Works Capital 8,491,820 65,064 65,064 124,091 8,426,756 1% 624 Water Works Customer Deposit - 6,922 6,922 38,236 (6,922) 0% 625 Water Works Sinking (Debt Service) 1,474,793 19,629 19,629 2,804,408 1,455,164 1% 626 Water Works Bond Reserve - 29,207 29,207 42,407 (29,207) 0% 629 Water Works Operations & Maintenance Reserve - 15,620 15,620 85,903 (15,620) 0% 640 Sewer Repair Insurance 682,794 67,342 67,342 764,134 615,452 10% 641 Sewage Works Operations 44,301,739 3,908,780 3,908,780 43,471,462 40,392,959 9% 642 Sewage Works Capital 10,751,670 46,347 46,347 32,892,704 10,705,323 0% 643 Sewage Works Operations & Maintenance Reserve - 29,612 29,612 162,855 (29,612) 0% 649 Sewage Sinking (Debt Service) 8,413,405 24,407 24,407 9,893,560 8,388,998 0% 653 Sewage Debt Service Reserve - 48,484 48,484 110,014 (48,484) 0% 654 Sewage Works Customer Deposit - 7,638 7,638 37,039 (7,638) 0% 667 Storm Sewer 1,147,436 115,499 115,499 1,398,803 1,031,938 10% 670 Century Center Operations 3,534,908 1,515,206 1,515,206 4,462,846 2,019,702 43% 671 Century Center Capital 519,759 505,200 505,200 528,273 14,559 97% Total Enterprise Funds 117,691,227 9,020,045 9,020,045 133,756,314 108,671,182 8% Internal Service Funds 222 Central Services 12,186,957 744,483 744,483 9,145,812 11,442,474 6% 224 Central Services Capital - - - - - 0% 226 Liability Insurance 3,757,111 339,860 339,860 4,248,586 3,417,251 9% 278 Police Take Home Vehicle 66,472 13,307 13,307 82,259 53,165 20% 279 IT / Innovation / 311 Call Center 15,063,425 1,356,511 1,356,511 10,262,996 13,706,913 9% 711 Self-Funded Employee Benefits 19,077,159 1,610,328 1,610,328 18,191,953 17,466,831 8% 713 Unemployment Compensation 86,992 2,495 2,495 10,467 84,497 3% 714 Parental Leave 311,871 41,542 41,542 298,755 270,329 13% Total Internal Service Funds 50,549,987 4,108,527 4,108,527 42,240,826 46,441,460 8% Fiduciary Funds 701 Fire Pension 4,600,000 1,691 1,691 4,075,547 4,598,309 0% 702 Police Pension 6,192,000 2,656 2,656 5,998,908 6,189,344 0% Total Fiduciary Funds 10,792,000 4,347 4,347 10,074,455 10,787,653 0% Total City Controlled Funds 400,133,049 27,772,802 27,772,802 378,427,360 372,360,249 7% City of South Bend Monthly Fund Financials Revenue Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Budget Balance Percent of Budget Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 22,891,152 5,379,574 5,379,574 21,214,018 17,511,578 24% 422 TIF - West Washington 717,125 6,649 6,649 535,947 710,476 1% 429 TIF - River East Development Area (NE Dev) 7,962,536 111,759 111,759 6,578,037 7,850,777 1% 430 TIF - Southside Development Area #1 3,778,416 42,565 42,565 4,089,697 3,735,851 1% 435 TIF - Douglas Road 425,820 4,842 4,842 245,859 420,978 1% 436 TIF - River East Residential Area (NE Res) 8,172,462 50,028 50,028 7,385,974 8,122,434 1% Total Tax Increment Financing Funds 43,947,511 5,595,417 5,595,417 40,049,531 38,352,094 13% Redevelopment Funds 433 Redevelopment General 1,994,924 856,011 856,011 1,654,014 1,138,913 43% 439 Certified Technology Park 230 60 60 328 170 26% 452 2018 TIF Park Bond Capital 1,055 853 853 67,016 202 81% 454 Airport Urban Enterprise Zone 8,461 2,198 2,198 12,091 6,263 26% 456 2023 South Bend Redevelopment Authority Bonds - 57,979 57,979 40,213,563 (57,979) 0% Total Redevelopment Funds 2,004,670 917,101 917,101 41,947,011 1,087,569 46% Debt Service Funds 315 Airport 2003 Debt Reserve 134 5,551 5,551 30,526 (5,417) 4142% 328 SBCDA 2003 Debt Reserve 224 9,280 9,280 51,035 (9,056) 4143% 351 2018 TIF Park Bond Debt Service 21,362 5,548 5,548 30,515 15,814 26% 352 2019 South Shore Double Tracking Debt Service 1,030,838 520,000 520,000 1,035,503 510,838 50% 353 2020 TIF Library Bond Debt Service Reserve 6,670 1 1 16 6,669 0% Total Debt Service Funds 1,059,228 540,380 540,380 1,147,595 518,848 51% Total Redevelopment Commission Funds 47,011,409 7,052,899 7,052,899 83,144,138 39,958,511 15% Grand Total 447,144,458 34,825,700 34,825,700 461,571,497 412,318,760 8% City of South Bend Monthly Fund Financials Expenditure Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 132,753,067 12,361,414 12,361,414 110,246,594 14,519,738 105,871,916 20% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 34,595,846 1,989,815 1,989,815 22,736,190 5,031,060 27,574,971 20% 202 Motor Vehicle Highway 20,632,656 1,774,221 1,774,221 14,964,891 2,434,409 16,424,026 20% 209 Studebaker-Oliver Revitalizing Grants 84,626 - - 39,368 54,626 30,000 65% 210 Economic Development State Grants - - - - - - 0% 211 Dept of Community Investment Operating 5,330,572 466,966 466,966 4,233,812 322,187 4,541,419 15% 212 Dept of Community Investment Grants 10,771,637 201,133 201,133 2,859,882 1,481,165 9,089,339 16% 216 Police State Seizures 22,000 - - - - 22,000 0% 217 Gift, Donation, Bequest 1,791,812 450,800 450,800 5,339,970 623,464 717,548 60% 218 Police Curfew Violations - - - - - - 0% 219 Unsafe Building 25,000 - - 24,780 - 25,000 0% 220 Law Enforcement Continuing Education 550,168 59,327 59,327 904,620 724,179 (233,338) 142% 221 Rental Units Regulation 144,866 6,526 6,526 56,593 90,866 47,474 67% 227 Loss Recovery 410,000 - - - 156,000 254,000 38% 230 Code Enforcement 7,979,653 600,570 600,570 5,001,223 476,358 6,902,725 13% 249 Local Income Tax - Public Safety 13,878,633 1,601,381 1,601,381 13,856,681 - 12,277,252 12% 251 Local Road & Street 4,304,636 2,815 2,815 3,269,691 1,009,573 3,292,249 24% 257 LOIT Special Distribution 53,339 33,831 33,831 - 704 18,804 65% 258 Human Rights Federal Grants 381,927 23,889 23,889 231,051 26,750 331,289 13% 263 American Rescue Plan 24,553 9,000 9,000 9,321,898 8,653 6,900 72% 264 COVID-19 Response - - - 118,138 - - 0% 265 Local Road & Bridge Grant 3,993,345 17,569 17,569 1,229,350 514,026 3,461,751 13% 266 MVH Restricted 3,670,924 100,372 100,372 2,955,898 278,434 3,292,118 10% 273 Morris PAC / Palais Royale Marketing - - - - - - 0% 274 Morris PAC Self-Promotion - - - - - - 0% 280 Police Block Grants - - - - - - 0% 288 Emergency Medical Services Operating - - - - - - 0% 289 Haz-Mat 10,000 - - - - 10,000 0% 291 Indiana River Rescue 94,700 548 548 60,963 2,900 91,252 4% 292 Police Grants - - - - - - 0% 294 Regional Police Academy - - - - - - 0% 295 COPS MORE Grant - - - - - - 0% 299 Police Federal Drug Enforcement 50,000 - - - - 50,000 0% 404 Local Income Tax - Certified Shares 45,564 608,021 608,021 1,297,124 6,651 (569,109) 1349% 408 Local Income Tax - Economic Development 32,031,064 2,624,601 2,624,601 16,862,259 10,092,863 19,313,600 40% 410 Urban Development Action Grant - - - - - - 0% 655 Project ReLeaf 469,686 39,454 39,454 397,704 - 430,232 8% 705 Police K-9 Unit - - - - - - 0% 730 City Cemetery - - - - - - 0% 754 Industrial Revolving Fund 548,655 16,928 16,928 82,115 72,686 459,041 16% Total Special Revenue Funds 141,895,862 10,627,767 10,627,767 105,844,202 23,407,552 107,860,543 24% Debt Service Fund 312 2017 Parks Bond Debt Service 1,181,215 573,908 573,908 1,177,990 - 607,308 49% 350 2018 Fire Station #9 Bond Debt Service 344,656 173,191 173,191 341,331 - 171,466 50% 672 Century Center Energy Conservation Debt Svc 388,754 - - 393,388 - 388,754 0% 752 South Bend Redevelopment Authority 6,733,009 2,007,000 2,007,000 4,686,781 - 4,726,009 30% 755 South Bend Building Corporation 1,430,605 - - 1,424,543 - 1,430,605 0% 756 2015 Smart Streets Bond Debt Service 1,712,844 - - 1,706,394 - 1,712,844 0% 757 2015 Parks Bond Debt Service 381,031 - - 368,381 - 381,031 0% 760 2017 Eddy Street Commons Bond Debt Service 1,955,125 - - 1,941,375 - 1,955,125 0% Total Debt Service Funds 14,127,239 2,754,098 2,754,098 12,040,183 - 11,373,142 19% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 8,230,975 1,945,393 1,945,393 3,623,181 3,136,376 3,149,206 62% 401 Coveleski Stadium Capital 30,000 - - 21,613 - 30,000 0% 406 Cumulative Capital Development 891,096 41,667 41,667 548,541 - 849,430 5% 407 Cumulative Capital Improvement 75,000 6,250 6,250 75,000 - 68,750 8% 412 Major Moves Construction 762,824 12,339 12,339 884,900 234,636 515,849 32% 413 Professional Sports Convention Development Area 218,646 91,346 91,346 4,167,772 15,300 112,000 49% 416 Morris Performing Arts Center Capital 6,692,686 277,029 277,029 1,493,326 6,413,317 2,340 100% 450 Palais Royale Historic Preservation 10,000 - - - - 10,000 0% 451 2018 Fire Station #9 Bond Capital - - - - - - 0% 453 Zoo Bond Capital - - - 0 - - 0% 455 2021 Infrastructure Bond Capital 446,483 - - 276,767 443,333 3,150 99% 458 458 2024 RDA Bond Proceeds (Four Winds) 43,538,668 2,167,106 2,167,106 2,027,334 41,081,670 289,892 99% 471 2017 Parks Bond Capital 458,822 - - 375,154 975 457,847 0% 750 Equipment/Vehicle Leasing - - - - - - 0% 759 2017 Eddy Street Commons Bond Capital - - - - - - 0% Total Capital Funds 61,355,200 4,541,130 4,541,130 13,493,588 51,325,606 5,488,464 91% Enterprise Funds 600 Consolidated Building 2,065,233 178,187 178,187 2,838,993 1,061 1,885,985 9% 601 Parking Garages 1,080,472 168,556 168,556 1,261,150 29,012 882,903 18% 602 Morris Performing Arts Center Operations 1,904,598 147,383 147,383 1,521,576 105,664 1,651,552 13% 610 Solid Waste Operations 8,662,231 702,500 702,500 7,679,398 1,449,577 6,510,155 25% 611 Solid Waste Capital 3,310,370 630,273 630,273 3,866,961 1,615,932 1,064,164 68% 620 Water Works Operations 24,701,815 1,674,375 1,674,375 17,801,468 1,280,456 21,746,984 12% 622 Water Works Capital 18,226,276 136,276 136,276 2,037,026 1,672,322 16,417,678 10% 624 Water Works Customer Deposit - - - - - - 0% 625 Water Works Sinking (Debt Service) 3,646,688 348,749 348,749 1,090,143 - 3,297,939 10% 626 Water Works Bond Reserve - - - - - - 0% 629 Water Works Operations & Maintenance Reserve - - - - - - 0% 640 Sewer Repair Insurance 1,413,156 86,296 86,296 994,942 216,958 1,109,901 21% 641 Sewage Works Operations 55,351,832 2,609,587 2,609,587 31,647,467 2,639,751 50,102,494 9% 642 Sewage Works Capital 28,679,967 53,012 53,012 4,317,807 11,284,054 17,342,901 40% 643 Sewage Works Operations & Maintenance Reserve - - - - - - 0% 649 Sewage Sinking (Debt Service) 10,584,228 - - 7,623,195 - 10,584,228 0% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit - - - - - - 0% 667 Storm Sewer 2,313,295 20,884 20,884 1,601,475 219,869 2,072,542 10% 670 Century Center Operations 3,619,462 394,155 394,155 4,807,849 53,098 3,172,209 12% 671 Century Center Capital 106,740 37,868 37,868 223,629 229 68,644 36% Total Enterprise Funds 165,666,362 7,188,100 7,188,100 89,313,080 20,567,983 137,910,279 17% Internal Service Funds 222 Central Services 12,563,267 869,477 869,477 11,050,762 67,033 11,626,757 7% 224 Central Services Capital - - - - - - 0% 226 Liability Insurance 4,122,275 431,090 431,090 3,098,324 315,715 3,375,470 18% 278 Police Take Home Vehicle 50,000 - - - - 50,000 0% 279 IT / Innovation / 311 Call Center 17,675,507 1,703,299 1,703,299 12,501,398 3,584,340 12,387,868 30% 711 Self-Funded Employee Benefits 21,512,637 1,880,942 1,880,942 18,734,663 3,745,823 15,885,872 26% 713 Unemployment Compensation - 9,211 9,211 77,729 - (9,211) 0% 714 Parental Leave 150,000 - - 78,021 - 150,000 0% Total Internal Service Funds 56,073,686 4,894,019 4,894,019 45,540,898 7,712,911 43,466,756 22% Fiduciary Funds 701 Fire Pension 4,526,297 323,740 323,740 3,985,174 3,500 4,199,057 7% 702 Police Pension 6,011,449 526,749 526,749 6,053,170 3,500 5,481,200 9% Total Fiduciary Funds 10,537,746 850,489 850,489 10,038,345 7,000 9,680,257 8% Total City Controlled Funds 582,409,161 43,217,017 43,217,017 386,516,888 117,540,789 421,651,357 28% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary January 31, 2025 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 29,047,608 2,533,358 2,533,358 39,245,605 9,939,791 16,574,459 43% 422 TIF - West Washington 150,000 - - 1,208,357 13,311 136,689 9% 429 TIF - River East Development Area (NE Dev) 8,042,214 1,186,157 1,186,157 5,176,736 3,887,935 2,968,122 63% 430 TIF - Southside Development Area #1 4,507,741 246,854 246,854 8,034,036 2,167,216 2,093,670 54% 435 TIF - Douglas Road 423,175 - - - 348,434 74,741 82% 436 TIF - River East Residential Area (NE Res) 5,082,296 2,228,268 2,228,268 6,992,824 443,681 2,410,347 53% Total Tax Increment Financing Funds 47,253,035 6,194,638 6,194,638 60,657,558 16,800,368 24,258,028 49% Redevelopment Funds 433 Redevelopment General 2,689,816 441,905 441,905 1,487,965 917,634 1,330,277 51% 439 Certified Technology Park - - - - - - 0% 452 2018 TIF Park Bond Capital 76,676 - - 2,238,756 76,676 - 100% 454 Airport Urban Enterprise Zone - - - - - - 0% 456 2023 South Bend Redevelopment Authority 15,296,320 580,687 580,687 5,520,906 2,517,131 12,198,502 20% 457 2024 South Bend Redevelopment Authority 14,769,750 - - 71,735 735 14,769,015 0% Total Redevelopment Funds 32,832,562 1,022,591 1,022,591 9,319,361 3,512,177 28,297,794 14% Debt Service Funds 315 Airport 2003 Debt Reserve - - - 1,040,462 - - 0% 328 SBCDA 2003 Debt Reserve - - - 1,739,495 - - 0% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 2019 South Shore Double Tracking Debt Service 1,030,125 - - 1,033,625 - 1,030,125 0% 353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0% Total Debt Service Funds 1,030,125 - - 3,813,582 - 1,030,125 0% Total Redevelopment Commission Funds 81,115,722 7,217,229 7,217,229 73,790,501 20,312,545 53,585,948 34% Grand Total 663,524,883 50,434,246 50,434,246 460,307,390 137,853,333 475,237,305 28% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Taxes Property Taxes Civil City - - - - - - - - - - - - - 67,959,634 0% TIF Districts - - - - - - - - - - - - - 40,805,075 0% Sub Total - - - - - - - - - - - - - 108,764,709 0% Local Income Tax LIT Certified Shares 960,860 - - - - - - - - - - - 960,860 13,285,318 7% LIT for Economic Development 1,297,068 - - - - - - - - - - - 1,297,068 17,774,148 7% LIT for Public Safety 916,723 - - - - - - - - - - - 916,723 12,400,678 7% LIT for Redevelopment - - - - - - - - - - - - - - NA LIT Additional - Supplemental Distrib - - - - - - - - - - - - - - NA Sub Total 3,174,651 - - - - - - - - - - - 3,174,651 43,460,144 7% Total Taxes 3,174,651 - - - - - - - - - - - 3,174,651 152,224,853 2% Intergovernmental Revenue State Shared Revenue Auto Excise Tax - - - - - - - - - - - - - 4,836,893 0% Commercial Vehicle Tax - - - - - - - - - - - - - 1,276,753 0% Liquor Excise Tax 40,013 - - - - - - - - - - - 40,013 71,000 56% Liquor Gallonage Tax 59,944 - - - - - - - - - - - 59,944 246,041 24% Cigarette Tax - - - - - - - - - - - - - 220,530 0% Gasoline Tax 524,009 - - - - - - - - - - - 524,009 6,179,138 8% Wheel Tax 146,462 - - - - - - - - - - - 146,462 2,100,000 7% PSCDA Tax 672,740 - - - - - - - - - - - 672,740 2,800,000 24% State Pension Subsidy - - - - - - - - - - - - - 10,600,000 0% Sub Total 1,443,168 - - - - - - - - - - - 1,443,168 28,330,355 5% Local Government Shared Revenue Hotel Motel Tax 3,145,437 - - - - - - - - - - - 3,145,437 2,660,437 118% Grants Federal Grants 515,821 - - - - - - - - - - - 515,821 5,492,512 9% State Grants 4,862,184 - - - - - - - - - - - 4,862,184 100,000 4862% Sub Total 5,378,005 - - - - - - - - - - - 5,378,005 5,592,512 96% Other Intergovernmental Staffing Agreements with County - - - - - - - - - - - - - 30,000 0% Local Government Grants - - - - - - - - - - - - - - NA Federal Seized Drug 1,619 - - - - - - - - - - - 1,619 80,000 2% State Seized Drug - - - - - - - - - - - - - 5,000 0% Sub Total 1,619 - - - - - - - - - - - 1,619 115,000 1% Total Intergovernmental Revenue 9,968,230 - - - - - - - - - - - 9,968,230 36,698,304 27% Licenses & Permits Business Business Licenses 24,275 - - - - - - - - - - - 24,275 116,755 21% Taxi Cab Licensing 76 - - - - - - - - - - - 76 2,200 3% Sub Total 24,351 - - - - - - - - - - - 24,351 118,955 20% Nonbusiness Lawn Parking 90 - - - - - - - - - - - 90 3,500 3% Engineering 29,325 - - - - - - - - - - - 29,325 127,257 23% Right-of-Way Closures 150 - - - - - - - - - - - 150 1,500 10% Park Food Sales Permit 15 - - - - - - - - - - - 15 360 4% Fire Dept-Building Plan Review 1,726 - - - - - - - - - - - 1,726 26,000 7% Building Department 202,050 - - - - - - - - - - - 202,050 2,285,800 9% SBARC - Pet Licenses 1,500 - - - - - - - - - - - 1,500 25,000 6% Sub Total 234,856 - - - - - - - - - - - 234,856 2,469,417 10% Total Licenses & Permits 259,206 - - - - - - - - - - - 259,206 2,588,372 10% Period Ending: January 31, 2025 City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Charges for Services General Government Plan Commission Charges 100 - - - - - - - - - - - 100 2,000 5% Ally Vaca Charges - - - - - - - - - - - - - - Copies of Public Records - - - - - - - - - - - - - 400 0% Historic Preserv Certificate of Approval 60 - - - - - - - - - - - 60 1,720 3% IT Services - - - - - - - - - - - - - - NA Sub Total 160 - - - - - - - - - - - 160 4,120 4% Public Safety Accident Report Copies 10,288 - - - - - - - - - - - 10,288 80,500 13% Traffic Signal Maintenance 5,125 - - - - - - - - - - - 5,125 150,000 3% EMS Special Event Coverage - - - - - - - - - - - - - 160,000 0% Regional Academy Tuition 7,200 - - - - - - - - - - - 7,200 20,000 36% River Rescue School Tuition 17,000 - - - - - - - - - - - 17,000 90,000 19% Fire Training Center Tuition - - - - - - - - - - - - - 50,000 0% Emergency Medical Service 349,131 - - - - - - - - - - - 349,131 3,400,000 10% Medicaid Reimbursements - - - - - - - - - - - - - 469,580 0% EMS for County 189,923 - - - - - - - - - - - 189,923 2,108,162 9% Hazmat Charges - - - - - - - - - - - - - 5,000 0% Police Special Event Coverage - - - - - - - - - - - - - 15,000 0% Crime Lab Services - - - - - - - - - - - - - 15,000 0% EMS Late Payment Interest - - - - - - - - - - - - - 15,000 0% Misc Revenue - - - - - - - - - - - - - 500 0% Sub Total 578,666 - - - - - - - - - - - 578,666 6,578,742 9% Culture & Recreation Morris Performing Arts Center 5,559 - - - - - - - - - - - 5,559 1,403,079 0% Palais Royale Ballroom 26,508 - - - - - - - - - - - 26,508 175,972 15% Parks & Recreation 332,632 - - - - - - - - - - - 332,632 3,525,304 9% Lease of Coveleski Stadium - - - - - - - - - - - - - 31,611 0% Century Center 214,891 - - - - - - - - - - - 214,891 2,097,000 10% Sub Total 579,589 - - - - - - - - - - - 579,589 7,232,966 8% Highways & Streets Sale of Signs/Materials - - - - - - - - - - - - - 500 0% Special Events - - - - - - - - - - - - - 10,000 0% Sub Total - - - - - - - - - - - - - 10,500 0% Sanitation Trash Collection/Residential 579,794 - - - - - - - - - - - 579,794 6,865,976 8% Trash Collection/Commercial 12,210 - - - - - - - - - - - 12,210 145,779 8% Trash Collection/Apt 2 Units 4,745 - - - - - - - - - - - 4,745 60,742 8% Trash Collection/Apt 3 Units 2,199 - - - - - - - - - - - 2,199 27,941 8% Trash Collection/Apt 4 Units 3,015 - - - - - - - - - - - 3,015 34,015 9% Trash Collection/Seniors - - - - - - - - - - - - - 54,667 0% Trash Collection/Special Pickup 1,980 - - - - - - - - - - - 1,980 32,629 6% Trash Collection/Yard Waste Pickup 20 - - - - - - - - - - - 20 770 3% Misc/Additional Trash Totes (587) - - - - - - - - - - - (587) - NA Misc/Return Trip Customer Error 1,850 - - - - - - - - - - - 1,850 12,095 15% Misc/Contamination Fee 60 - - - - - - - - - - - 60 6,695 1% Misc/Tote Replacement Fee 350 - - - - - - - - - - - 350 6,905 5% Misc/Trash Start Fee 2,860 - - - - - - - - - - - 2,860 48,324 6% Misc/Yard Waste Totes 166 - - - - - - - - - - - 166 960,000 0% Sub Total 608,663 - - - - - - - - - - - 608,663 8,256,538 7% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Charges for Services Utilities - Water Metered Sales/Residential 688,451 - - - - - - - - - - - 688,451 9,232,159 7% Metered Sales/Commercial 204,280 - - - - - - - - - - - 204,280 2,930,546 7% Metered Sales/Industrial 29,090 - - - - - - - - - - - 29,090 560,965 5% Metered Sales/Multi Family 103,857 - - - - - - - - - - - 103,857 1,400,014 7% Bulk Sales/Olive St - - - - - - - - - - - - - 8,087 0% Metered Sales/Institution 10,977 - - - - - - - - - - - 10,977 151,759 7% Public Fire Protection 229,995 - - - - - - - - - - - 229,995 2,949,806 8% Private Fire Protection 42,677 - - - - - - - - - - - 42,677 554,704 8% Sales to Public Authorities 32,719 - - - - - - - - - - - 32,719 326,737 10% Irrigation Sales 2,642 - - - - - - - - - - - 2,642 1,565,306 0% Other Water/Misc Service 18,039 - - - - - - - - - - - 18,039 537,812 3% Backflow Prevention Insp. 9,000 - - - - - - - - - - - 9,000 183,931 5% Water Main Extension - - - - - - - - - - - - - - NA Rents From Water Property - - - - - - - - - - - - - - NA Revenue From Cut Off Fees - - - - - - - - - - - - - 5,025 0% Penalties (Forfeit Disc.) (6,240) - - - - - - - - - - - (6,240) 83,415 -7% Water Leak Insurance 96,429 - - - - - - - - - - - 96,429 1,202,845 8% System Development Fee 8 - - - - - - - - - - - 8 210,000 0% Sub Total 1,461,925 - - - - - - - - - - - 1,461,925 21,903,111 7% Utilities - Sewage Metered Sales/Residential 1,971,203 - - - - - - - - - - - 1,971,203 22,555,939 9% Metered Sales/Commercial 696,294 - - - - - - - - - - - 696,294 8,872,531 8% Metered Sales/Industrial 463,582 - - - - - - - - - - - 463,582 6,076,245 8% Metered Sales/Multi Family 286,434 - - - - - - - - - - - 286,434 3,546,028 8% Metered Sales/Institution 29,221 - - - - - - - - - - - 29,221 337,060 9% Sales to Public Authority 110,159 - - - - - - - - - - - 110,159 1,265,097 9% Wholesale Meter/New Carlisle - - - - - - - - - - - - - 287,618 0% Penalties (Forfeit Disc.) 71,121 - - - - - - - - - - - 71,121 614,567 106% Dumping Fees 6,875 - - - - - - - - - - - 6,875 25,873 27% Laboratory Service Fees 1,950 - - - - - - - - - - - 1,950 1,754 111% Discharge Permit Fees 1,500 - - - - - - - - - - - 1,500 6,434 23% System Development Fee 19 - - - - - - - - - - - 19 339,000 0% Sewage-System Dev Finance Charge - - - - - - - - - - - - - - NA Sewage-Sewer Extension 33 - - - - - - - - - - - 33 - NA Sewer Repair Insurance 49,422 - - - - - - - - - - - 49,422 585,295 8% Sewer Repair Deductible 10,117 - - - - - - - - - - - 10,117 80,800 13% Charges for Svcs-Utilities-Sewage-Misc Revenues 434 - - - - - - - - - - - 434 - NA UAP Assistance Fee 90,778 - - - - - - - - - - - 90,778 968,920 9% UAP Credit (Contra) (60,632) - - - - - - - - - - - (60,632) (968,920) 6% RINS Credits - - - - - - - - - - - - - - NA Disconnect Program Fee - - - - - - - - - - - - - - NA Unmetered Sewer Fee 25,781 - - - - - - - - - - - 25,781 - NA Sub Total 3,754,290 - - - - - - - - - - - 3,754,290 44,594,241 8% Utilities - Other Storm Water Fees 107,201 - - - - - - - - - - - 107,201 1,147,200 9% Clean Air/ReLeaf (Leaf Pickup) 37,985 - - - - - - - - - - - 37,985 456,126 8% Sub Total 145,186 - - - - - - - - - - - 145,186 1,603,326 9% Organic Resources Yard Waste Drop-Off 1,553 - - - - - - - - - - - 1,553 117,434 1% Mulch/Compost Sales 21 - - - - - - - - - - - 21 56,432 0% Sub Total 1,574 - - - - - - - - - - - 1,574 173,866 1% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Charges for Services Animal Resource Center Pet Impound Reclaim Fee - - - - - - - - - - - - - 3,000 0% Pet Adoption Fees 2,080 - - - - - - - - - - - 2,080 20,000 10% Pick Up Fees 160 - - - - - - - - - - - 160 500 32% Pet Micro Chipping 180 - - - - - - - - - - - 180 3,600 5% Vet Expenses 300 - - - - - - - - - - - 300 2,500 12% Pet Euthanasia 120 - - - - - - - - - - - 120 500 24% Animal Surrenders 880 - - - - - - - - - - - 880 8,500 10% Cremation 765 - - - - - - - - - - - 765 5,500 14% Rabies Specimen Prep 30 - - - - - - - - - - - 30 500 6% Boarding - - - - - - - - - - - - - 600 0% Sub Total 4,515 - - - - - - - - - - - 4,515 45,200 10% Other DCI Staff Contracts 2,500 - - - - - - - - - - - 2,500 914,269 0% Other Misc Charges for Services - - - - - - - - - - - - - - NA Parking-Garages 91,996 - - - - - - - - - - - 91,996 859,619 11% Parking-Century Center 17,520 - - - - - - - - - - - 17,520 70,000 25% Central Services-Internal Customers 707,969 - - - - - - - - - - - 707,969 11,585,257 6% Central Services-External Customers 21,322 - - - - - - - - - - - 21,322 380,000 6% Employee & Employer Assessments 1,536,221 - - - - - - - - - - - 1,536,221 18,514,500 8% Sub Total 2,377,528 - - - - - - - - - - - 2,377,528 32,323,645 7% Total Charges for Services 9,512,095 - - - - - - - - - - - 9,512,095 122,726,256 8% Fines, Forfeitures, & Fees General Ordinance Violation - - - - - - - - - - - - - - NA Bad Checks Fines - - - - - - - - - - - - - - NA Collections - - - - - - - - - - - - - 5,000 0% Court Fees 1,723 - - - - - - - - - - - 1,723 10,000 17% Plan Commission Application Fee 1,350 - - - - - - - - - - - 1,350 24,000 6% Zoning Appeals Application Fee 1,450 - - - - - - - - - - - 1,450 13,600 11% Zoning Admin Fees 1,110 - - - - - - - - - - - 1,110 15,800 7% Zoning Admin Fines 75 - - - - - - - - - - - 75 500 15% Tax Abatement Admin Fees 750 - - - - - - - - - - - 750 10,600 7% Test Filling Fees 600 - - - - - - - - - - - 600 8,000 8% Econ Dev-CDBG Loan Late Fees - - - - - - - - - - - - - - NA Sub Total 7,058 - - - - - - - - - - - 7,058 87,500 8% Code Enforcement Vacant Bldg Registration 314 - - - - - - - - - - - 314 600 52% Landlord Registration Fee 60 - - - - - - - - - - - 60 - NA Rental Unit Safety Fees 16,250 - - - - - - - - - - - 16,250 250,000 7% Demolition & Boarding 794 - - - - - - - - - - - 794 20,640 4% Collections - - - - - - - - - - - - - 500 0% Environmental Violations 9,394 - - - - - - - - - - - 9,394 89,400 11% Ordinance Violation 8,265 - - - - - - - - - - - 8,265 102,000 8% Animal Ordinance Violation 727 - - - - - - - - - - - 727 50,000 1% Forfeitures-Civil Penalties - - - - - - - - - - - - - 10,000 0% Forfeitures-Chronic Problem - - - - - - - - - - - - - - NA Sub Total 35,803 - - - - - - - - - - - 35,803 523,140 7% Parking Street Parking Fines 6,220 - - - - - - - - - - - 6,220 75,000 8% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Fines, Forfeitures, & Fees Public Safety False Alarms Fine 10,889 - - - - - - - - - - - 10,889 85,000 13% Noise Ordinance 360 - - - - - - - - - - - 360 1,000 36% Curfew Violation - - - - - - - - - - - - - 200 0% Chronic Problem Property - - - - - - - - - - - - - - NA Impound Towing Fees 560 - - - - - - - - - - - 560 10,000 6% Sub Total 11,810 - - - - - - - - - - - 11,810 96,200 12% Total Fines, Forfeitures, & Fees 60,891 - - - - - - - - - - - 60,891 781,840 8% Other Income Miscellaneous Revenue Miscellaneous Revenue 3,030 - - - - - - - - - - - 3,030 84,186 4% Sale of Scrap Metal 1,783 - - - - - - - - - - - 1,783 18,055 10% Bond Interest Rebate - - - - - - - - - - - - - 55,832 0% Program Income 322 - - - - - - - - - - - 322 50,000 1% Origination Fees 14,700 - - - - - - - - - - - 14,700 10,000 147% Loan Servicing Fees 640 - - - - - - - - - - - 640 54,000 1% Sub Total 20,476 - - - - - - - - - - - 20,476 272,073 8% Bank Account Interest 2,183,645 - - - - - - - - - - - 2,183,645 6,256,231 35% Rental of Property 14,863 - - - - - - - - - - - 14,863 170,284 9% Donations 76,663 - - - - - - - - - - - 76,663 1,399,000 5% 3rd Party Revenue Cable TV Franchise Fees - - - - - - - - - - - - - 600,000 0% Video Franchise Fees 17,421 - - - - - - - - - - - 17,421 100,000 17% Sub Total 17,421 - - - - - - - - - - - 17,421 700,000 2% Total Other Income 2,313,069 - - - - - - - - - - - 2,313,069 8,797,588 26% Reimbursements Miscellaneous Reimbursements 6,837 - - - - - - - - - - - 6,837 72,030 9% Insurance Claim 18,783 - - - - - - - - - - - 18,783 97,000 19% IT Services 75,627 - - - - - - - - - - - 75,627 - NA Travel Reimbursement - - - - - - - - - - - - - 35,000 0% Lamppost Program - - - - - - - - - - - - - 8,000 0% Energy Rebates - - - - - - - - - - - - - 45,000 0% Repair Reimbursement 5,292 - - - - - - - - - - - 5,292 20,000 26% Salary/Overtime Reimb 19,677 - - - - - - - - - - - 19,677 400,000 5% Diesel Tax Rebate - - - - - - - - - - - - - 40,000 0% Pharmacy Rebates 73,797 - - - - - - - - - - - 73,797 800,000 9% Morris Advertising Reimbursement - - - - - - - - - - - - - - NA Sub Total 200,015 - - - - - - - - - - - 200,015 1,517,030 13% Departmental Reimbursements - - - - - - - - - - - - - - NA Total Reimbursements 200,015 - - - - - - - - - - - 200,015 1,517,030 13% Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In 6,790,808 - - - - - - - - - - - 6,790,808 64,177,906 11% PILOT - - - - - - - - - - - - - 5,765,661 0% Administration Cost Allocation 798,833 - - - - - - - - - - - 798,833 9,586,000 8% IT Cost Allocation 1,249,273 - - - - - - - - - - - 1,249,273 14,991,280 8% Liability Insurance Allocation 303,333 - - - - - - - - - - - 303,333 3,639,999 8% Payroll Cost Allocation 233,769 - - - - - - - - - - - 233,769 2,789,430 8% Facilities Management Allocation 13,333 - - - - - - - - - - - 13,333 160,000 8% Utility Customer Service Mgmt Allocation 134,688 - - - - - - - - - - - 134,688 1,616,250 8% Sub Total 9,524,038 - - - - - - - - - - - 9,524,038 102,726,526 9% City of South Bend Revenue by Type Report Year to Date % Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Other Sources Sale of Assets Sale of Capital Assets - - - - - - - - - - - - - 20,000 0% Sale of Non-Capital Assets - - - - - - - - - - - - - - NA Sale of Property - - - - - - - - - - - - - 10,000 0% Other Damage Reimbursement - - - - - - - - - - - - - - NA Vehicle Damage Reimbursement - - - - - - - - - - - - - - NA Hydrant Damage Reimbursement - - - - - - - - - - - - - - NA Sub Total - - - - - - - - - - - - - 30,000 0% Issuance of Debt Capital Lease Proceeds - - - - - - - - - - - - - 10,390,997 0% Bond Proceeds - - - - - - - - - - - - - 7,673,000 0% Premium on Bonds - - - - - - - - - - - - - - NA Sub Total - - - - - - - - - - - - - 18,063,997 0% Refunds Refunds 13 - - - - - - - - - - - 13 4,000 0% Specific Stop Loss - - - - - - - - - - - - - 10,000 0% Utility Receipts Tax Refund - - - - - - - - - - - - - - NA Sub Total 13 - - - - - - - - - - - 13 14,000 0% Other Sale of Property Held for Resale - - - - - - - - - - - - - - NA Interfund Loan - Principal Income - - - - - - - - - - - - - 111,126 0% Interfund Loan - Interest Income - - - - - - - - - - - - - 9,766 0% Other Loan - Principal Income (222,112) - - - - - - - - - - - (222,112) 348,500 -64% Other Loan - Interest Income 35,606 - - - - - - - - - - - 35,606 506,300 7% Sub Total (186,506) - - - - - - - - - - - (186,506) 975,692 -19% Total Other Sources 9,337,544 - - - - - - - - - - - 9,337,544 121,810,215 8% Revenue Total 34,825,700 - - - - - - - - - - - 34,825,700 447,144,458 8% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget General Fund General Government Mayor 101 128,906 - - - - - - - - - - - 128,906 1,253,668 10% Community Initiatives 101 - - - - - - - - - - - - - - NA Community Police Review Office 101 11,990 - - - - - - - - - - - 11,990 131,095 9% Clerk 101 54,383 - - - - - - - - - - - 54,383 629,328 9% Common Council 101 47,927 - - - - - - - - - - - 47,927 1,103,064 4% Youth Council 101 183 - - - - - - - - - - - 183 12,000 2% General City 101 919,916 - - - - - - - - - - - 919,916 23,703,879 4% Controller' Office 101 343,018 - - - - - - - - - - - 343,018 4,019,093 9% Human Resources 101 83,347 - - - - - - - - - - - 83,347 1,007,893 8% Diversity & Inclusion 101 54,896 - - - - - - - - - - - 54,896 745,807 7% Human Rights 101 50,960 - - - - - - - - - - - 50,960 785,066 6% Legal 101 212,085 - - - - - - - - - - - 212,085 2,117,901 10% Engineering 101 500,000 - - - - - - - - - - - 500,000 4,100,000 12% Park Maintenance 101 134,889 - - - - - - - - - - - 134,889 1,021,813 13% Park Capital 101 - - - - - - - - - - - - - 28 0% Curb & Sidewalk 101 133,333 - - - - - - - - - - - 133,333 1,600,000 8% Street Signals & Lighting 101 128,885 - - - - - - - - - - - 128,885 - NA Streets 101 375,000 - - - - - - - - - - - 375,000 4,500,000 8% Sub Total 3,179,718 - - - - - - - - - - - 3,179,718 46,730,634 7% Public Works Engineering 101 404,743 - - - - - - - - - - - 404,743 5,236,328 8% Sub Total 404,743 - - - - - - - - - - - 404,743 5,236,328 8% Public Safety Police 101 4,279,195 - - - - - - - - - - - 4,279,195 47,124,915 9% Crime Lab 101 90,829 - - - - - - - - - - - 90,829 1,049,529 9% Fire 101 4,233,705 - - - - - - - - - - - 4,233,705 31,423,348 13% EMS 101 150,133 - - - - - - - - - - - 150,133 835,790 18% Fire Training Center 101 6,334 - - - - - - - - - - - 6,334 85,450 7% Sub Total 8,760,197 - - - - - - - - - - - 8,760,197 80,519,033 11% Community Investment Sustainability 101 - - - - - - - - - - - - - 33,000 0% Sub Total - - - - - - - - - - - - - 33,000 0% Arts & Culture Morris Performing Arts Center 101 - - - - - - - - - - - - - - NA Palais Royale Ballroom 101 16,757 - - - - - - - - - - - 16,757 234,072 7% Sub Total 16,757 - - - - - - - - - - - 16,757 234,072 7% Total General Fund 12,361,414 - - - - - - - - - - - 12,361,414 132,753,067 9% Venues, Parks & Arts Parks & Recreation Park Administration 201 80,340 - - - - - - - - - - - 80,340 1,241,599 6% Park Maintenance 201 909,597 - - - - - - - - - - - 909,597 13,239,916 7% Golf Courses 201 119,246 - - - - - - - - - - - 119,246 3,017,963 4% Recreational Experiences 201 220,197 - - - - - - - - - - - 220,197 2,480,875 9% Community Programming 201 153,332 - - - - - - - - - - - 153,332 2,432,207 6% Development & Promotions 201 130,622 - - - - - - - - - - - 130,622 2,500,744 5% Park Projects & Capital 201 - - - - - - - - - - - - - 6,048,718 0% Potawatomi Zoo 201 175,285 - - - - - - - - - - - 175,285 353,422 50% Park Debt 201 - - - - - - - - - - - - - 5,500 0% 201 85,685 - - - - - - - - - - - 85,685 1,383,913 6% Machinery & Equipment 201 115,511 - - - - - - - - - - - 115,511 1,890,987 6% Morris Palais Marketing 273 - - - - - - - - - - - - - - NA Morris PAC Self-Promotion 274 - - - - - - - - - - - - - - NA Coveleski Stadium Capital 401 - - - - - - - - - - - - - 30,000 0% Professional Sports Convention Dev. Area 413 91,346 - - - - - - - - - - - 91,346 218,646 42% Morris PAC Improvement 416 277,029 - - - - - - - - - - - 277,029 6,692,686 4% Palais Historic Preservation 450 - - - - - - - - - - - - - 10,000 0% Morris Performing Arts Center Operations 602 147,383 - - - - - - - - - - - 147,383 1,904,598 8% Sub Total 2,505,573 - - - - - - - - - - - 2,505,573 43,451,776 6% Period Ending: January 31, 2025 City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Parking Garages Parking Enforcement 601 21,708 - - - - - - - - - - - 21,708 - NA Parking General Operations 601 11,261 - - - - - - - - - - - 11,261 177,898 6% Main Street Garage 601 36,266 - - - - - - - - - - - 36,266 234,334 15% Leighton Plaza Garage 601 31,325 - - - - - - - - - - - 31,325 242,086 13% Wayne West Garage 601 32,178 - - - - - - - - - - - 32,178 226,377 14% 601 - - - - - - - - - - - - - - NA Wayne Street Garage 601 35,818 - - - - - - - - - - - 35,818 199,776 18% Sub Total 168,556 - - - - - - - - - - - 168,556 1,080,472 16% Century Center Century Center Operations 670 394,155 - - - - - - - - - - - 394,155 3,619,462 11% Century Center Capital 671 37,868 - - - - - - - - - - - 37,868 106,740 35% Century Center Energy Saving 672 - - - - - - - - - - - - - 388,754 0% Sub Total 432,022 - - - - - - - - - - - 432,022 4,114,956 10% Total Venues, Parks & Arts 3,106,151 - - - - - - - - - - - 3,106,151 48,647,204 6% Public Safety Police Department Police Seizures 216 - - - - - - - - - - - - - 22,000 0% Curfew Violations 218 - - - - - - - - - - - - - - NA Law Enforcement Education 220 59,327 - - - - - - - - - - - 59,327 550,168 11% Public Safety Local Income Tax - Police 249 715,424 - - - - - - - - - - - 715,424 6,200,339 12% Police Take Home Vehicle 278 - - - - - - - - - - - - - 50,000 0% Police Block Grant 280 - - - - - - - - - - - - - - NA Police Grants 292 - - - - - - - - - - - - - - NA Police Academy 294 - - - - - - - - - - - - - - NA COPS MORE Grants 295 - - - - - - - - - - - - - - NA Drug Enforcement 299 - - - - - - - - - - - - - 50,000 0% K-9 Unit 705 - - - - - - - - - - - - - - NA Sub Total 774,750 - - - - - - - - - - - 774,750 6,872,507 11% Fire Department Public Safety Local Income Tax - Fire 249 885,957 - - - - - - - - - - - 885,957 7,678,294 12% Fire Department Capital 287 1,945,393 - - - - - - - - - - - 1,945,393 8,230,975 24% Haz-Mat 289 - - - - - - - - - - - - - 10,000 0% Indiana River Rescue 291 548 - - - - - - - - - - - 548 94,700 1% Sub Total 2,831,898 - - - - - - - - - - - 2,831,898 16,013,969 18% Total Public Safety 3,606,648 - - - - - - - - - - - 3,606,648 22,886,475 16% Public Works Streets Motor Vehicle Highway 202 1,774,221 - - - - - - - - - - - 1,774,221 20,632,656 9% Local Road & Street 251 2,815 - - - - - - - - - - - 2,815 4,304,636 0% LOIT 2016 Special Distribution 257 33,831 - - - - - - - - - - - 33,831 53,339 63% Local Road & Bridge Grant 265 17,569 - - - - - - - - - - - 17,569 3,993,345 0% MVH Restricted Fund 266 100,372 - - - - - - - - - - - 100,372 3,670,924 3% Major Moves 412 12,339 - - - - - - - - - - - 12,339 762,824 2% Project ReLeaf 655 39,454 - - - - - - - - - - - 39,454 469,686 8% Sub Total 1,980,602 - - - - - - - - - - - 1,980,602 33,887,411 6% Solid Waste Solid Waste Operations 610 702,500 - - - - - - - - - - - 702,500 8,662,231 8% Solid Waste Capital 611 630,273 - - - - - - - - - - - 630,273 3,310,370 19% Sub Total 1,332,773 - - - - - - - - - - - 1,332,773 11,972,601 11% Water Works Water Works Operations 620 1,674,375 - - - - - - - - - - - 1,674,375 24,701,815 7% Water Works Capital 622 136,276 - - - - - - - - - - - 136,276 18,226,276 1% Water Works Sinking (Debt Service) 625 348,749 - - - - - - - - - - - 348,749 3,646,688 10% Sub Total 2,159,400 - - - - - - - - - - - 2,159,400 46,574,779 5% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Wastewater/Sewer/Organic Resources Sewer Repair Insurance 640 86,296 - - - - - - - - - - - 86,296 1,413,156 6% Sewer Division 641 699,305 - - - - - - - - - - - 699,305 8,108,833 9% Concrete Crew 641 56,638 - - - - - - - - - - - 56,638 640,997 9% Wastewater Operations 641 1,764,032 - - - - - - - - - - - 1,764,032 44,713,091 4% Organic Resources 641 89,613 - - - - - - - - - - - 89,613 1,888,911 5% Sewage Works Capital 642 53,012 - - - - - - - - - - - 53,012 28,679,967 0% Sewage Works Sinking (Debt Service) 649 - - - - - - - - - - - - - 10,584,228 0% Sewage Debt Service Reserve 653 - - - - - - - - - - - - - - NA Sub Total 2,748,895 - - - - - - - - - - - 2,748,895 96,029,183 3% Storm Water Fees Storm Sewer Fund 667 20,884 - - - - - - - - - - - 20,884 2,313,295 1% Sub Total 20,884 - - - - - - - - - - - 20,884 2,313,295 1% Total Public Works 8,242,554 - - - - - - - - - - - 8,242,554 190,777,268 4% Department of Community Investment Studebaker/Oliver Revitalizing Grant 209 - - - - - - - - - - - - - 84,626 0% Economic Development State Grants 210 - - - - - - - - - - - - - - NA DCI Operating 211 466,966 - - - - - - - - - - - 466,966 5,330,572 9% DCI Grants 212 201,133 - - - - - - - - - - - 201,133 10,771,637 2% Unsafe Building 219 - - - - - - - - - - - - - 25,000 0% Rental Units Regulation 221 6,526 - - - - - - - - - - - 6,526 144,866 5% Neighborhood Services & Enforcement 230 471,329 - - - - - - - - - - - 471,329 6,495,550 7% Animal Resource Center 230 129,241 - - - - - - - - - - - 129,241 1,484,103 9% UDAG 410 - - - - - - - - - - - - - - NA Building Dept Operations 600 178,187 - - - - - - - - - - - 178,187 2,065,233 9% Industrial Revolving Fund 754 16,928 - - - - - - - - - - - 16,928 548,655 3% Total Dept of Community Investment 1,470,310 - - - - - - - - - - - 1,470,310 26,950,242 5% Capital & Debt Service Funds 2017 Park Bond Debt Service 312 573,908 - - - - - - - - - - - 573,908 1,181,215 49% 2018 Fire Station #9 Debt Service 350 173,191 - - - - - - - - - - - 173,191 344,656 50% Local Income Tax - Certified Shares 404 608,021 - - - - - - - - - - - 608,021 45,564 1334% Cumulative Capital Development 406 41,667 - - - - - - - - - - - 41,667 891,096 5% Cumulative Capital Improvement 407 6,250 - - - - - - - - - - - 6,250 75,000 8% Local Income Tax - Economic Develop. 408 2,624,601 - - - - - - - - - - - 2,624,601 32,031,064 8% 2018 Fire Station #9 Bond Capital 451 - - - - - - - - - - - - - - NA 2022 Zoo Bond Capital 453 - - - - - - - - - - - - - - NA 2021 Infrastructure Bond Capital 455 - - - - - - - - - - - - - 446,483 0% 2017 Park Bond Capital 471 - - - - - - - - - - - - - 458,822 0% Equipment / Vehicle Leasing 750 - - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752 2,007,000 - - - - - - - - - - - 2,007,000 6,733,009 30% South Bend Building Corporation 755 - - - - - - - - - - - - - 1,430,605 0% 2015 Smart Streets Bond Debt Service 756 - - - - - - - - - - - - - 1,712,844 0% 2015 Park Bond Debt Service 757 - - - - - - - - - - - - - 381,031 0% 2017 Eddy St. Commons Bond Capital 759 - - - - - - - - - - - - - - NA 2017 Eddy St. Commons Bond Debt 760 - - - - - - - - - - - - - 1,955,125 0% Total Capital & Debt Service 6,034,637 - - - - - - - - - - - 6,034,637 47,686,514 13% Internal Service Funds Central Services Equipment Services 222 804,902 - - - - - - - - - - - 804,902 11,374,587 7% Radio Shop 222 16,952 - - - - - - - - - - - 16,952 344,536 5% Building Maintenance 222 31,672 - - - - - - - - - - - 31,672 293,248 11% Facilities Management 222 15,951 - - - - - - - - - - - 15,951 192,746 8% Central Services Capital 222 - - - - - - - - - - - - - 358,150 0% Subtotal 869,477 - - - - - - - - - - - 869,477 12,563,267 7% City of South Bend Expenditures by Activity Year to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of Budget Period Ending: January 31, 2025 Liability Insurance Business Insurance 226 129,231 - - - - - - - - - - - 129,231 1,353,674 10% Liability Insurance 226 39,575 - - - - - - - - - - - 39,575 1,270,443 3% Workers Compensation 226 262,284 - - - - - - - - - - - 262,284 1,405,424 19% Catastrophic Events 226 - - - - - - - - - - - - - 92,733 0% Subtotal 431,090 - - - - - - - - - - - 431,090 4,122,275 10% IT / Innovation /311 Call Center 279 1,703,299 - - - - - - - - - - - 1,703,299 17,675,507 10% Self-Funded Employee Benefits 711 1,880,942 - - - - - - - - - - - 1,880,942 21,512,637 9% Unemployment Compensation 713 9,211 - - - - - - - - - - - 9,211 - NA Parental Leave 714 - - - - - - - - - - - - - 150,000 0% Total Internal Service Funds 4,894,019 - - - - - - - - - - - 4,894,019 56,023,686 9% Other Miscellaneous Gift, Donation, Bequest 217 450,800 - - - - - - - - - - - 450,800 1,791,812 25% Loss Recovery 227 - - - - - - - - - - - - - 410,000 0% Human Rights Federal Grants 258 23,889 - - - - - - - - - - - 23,889 381,927 6% American Rescue Plan 263 9,000 - - - - - - - - - - - 9,000 24,553 37% COVID-19 Response 264 - - - - - - - - - - - - - - NA Sub Total 483,689 - - - - - - - - - - - 483,689 2,608,292 19% Fiduciary Funds Fire Pension 701 323,740 - - - - - - - - - - - 323,740 4,526,297 7% Police Pension 702 526,749 - - - - - - - - - - - 526,749 6,011,449 9% Sub Total 850,489 - - - - - - - - - - - 850,489 10,537,746 8% Total Other 1,334,178 - - - - - - - - - - - 1,334,178 13,146,038 10% Total Civil City 41,049,911 - - - - - - - - - - - 41,049,911 538,870,494 8% Redevelopment Commission Controlled Funds Tax Increment Financing Funds TIF River West Development Area 324 2,533,358 - - - - - - - - - - - 2,533,358 29,047,608 9% TIF West Washington 422 - - - - - - - - - - - - - 150,000 0% TIF River East Development Area 429 1,186,157 - - - - - - - - - - - 1,186,157 8,042,214 15% TIF Southside Development #1 430 246,854 - - - - - - - - - - - 246,854 4,507,741 5% TIF Douglas Road 435 - - - - - - - - - - - - - 423,175 0% TIF River East Residential Area 436 2,228,268 - - - - - - - - - - - 2,228,268 5,082,296 44% Sub Total 6,194,638 - - - - - - - - - - - 6,194,638 47,253,035 13% Redevelopment Funds Redevelopment General 433 441,905 - - - - - - - - - - - 441,905 2,689,816 16% Certified Technology Park 439 - - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital 452 - - - - - - - - - - - - - 76,676 0% Airport Urban Enterprise Zone 454 - - - - - - - - - - - - - - NA 2024 South Bend Redevelopment Authority 457 - - - - - - - - - - - - - 14,769,750 0% 2024 RDA Bond Proceeds (Four Winds) 458 2,167,106 - - - - - - - - - - - 2,167,106 43,538,668 5% Airport Urban Enterprise Zone 456 580,687 - - - - - - - - - - - 580,687 15,296,320 4% Sub Total 3,189,697 - - - - - - - - - - - 3,189,697 76,371,230 4% Debt Service Funds 2019 South Shore Double Tracking Res. 315 - - - - - - - - - - - - - - NA Airport 2003 Debt Reserve 328 - - - - - - - - - - - - - - NA SBCDA 2003 Debt Reserve 352 - - - - - - - - - - - - - 1,030,125 0% 2020 TIF Library Bond Debt Reserve 353 - - - - - - - - - - - - - - NA Sub Total - - - - - - - - - - - - - 1,030,125 0% Total Redevelopment Funds 9,384,335 - - - - - - - - - - - 9,384,335 124,654,390 8% Total Expenditures 50,434,246 - - - - - - - - - - - 50,434,246 663,524,883 8% Civil City Debt Capital Leases 203 2020 VLocker Equipment Lease Purchase 2020 N/A 2025 201 Annual 86,961 22,866 - 22,866 677 23,543 - 209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 1,257,355 - 1,257,355 10,477 1,267,832 - 214 2021 Network Solutions Cisco Infrastructure Lease 2021 N/A 2025 279 Annual 900,000 176,243 - 176,243 3,942 180,186 - 216 2021 Dell Computer Equipment Lease 7 2021 N/A 2025 279 Annual 529,046 109,729 - 109,729 4,228 113,957 - 218 2021 Vehicle/Equip Lease #1 2021 N/A 2026 Various Biannual 3,691,270 1,495,724 - 744,251 12,682 756,933 751,473 220 2022 IT Networking Equipment Lease 2022 N/A 2026 279 Annual 166,343 65,826 - 32,279 2,584 34,863 33,546 224 2022 Dell Computer Equipment Lease 9 2022 N/A 2025 279 Annual 202,985 52,780 - 52,780 4,874 57,654 - 225 2022 Vehicle/Equip Lease 2022 N/A 2027 Various Biannual 8,042,233 4,100,299 - 1,611,451 86,908 1,698,359 2,488,848 226 2022 Dell Computer Equipment Lease 10 2022 N/A 2025 279 Annual 40,567 10,486 - 10,486 800 11,286 - 228 2023 Dell Computer Equipment Lease 11 2023 N/A 2026 279 Annual 414,528 206,677 - 99,447 16,175 115,622 107,230 229 2023 Dell Computer Equipment Lease 12 2023 N/A 2027 279 Annual 14,136 8,475 - 2,727 301 3,028 5,748 230 2023 Vehicle/Equip Lease 2023 N/A 2028 Various Biannual 6,949,500 4,925,318 - 1,340,188 178,549 1,518,737 3,585,130 234 2024 Vehicle/Equip Lease 2024 N/A 2029 Various Biannual 10,159,750 9,067,156 - 1,872,635 357,058 2,229,693 7,194,521 Total Civil City Capital Lease Debt 37,353,426 21,498,934 - 7,332,438 679,256 8,011,694 14,166,496 City of South Bend Fiscal Year 2025 Outstanding Debt Debt Sched.Debt Instrument Year of Issue Year of Refinance Year of Maturity Fund No. 2025 Total Debt Payments Debt at 12/31/25Pmts Amount Issued Debt at 1/1/25 2025 Additions 2025 Principal 2025 Interest City of South Bend Fiscal Year 2025 Outstanding Debt Debt Sched.Debt Instrument Year of Issue Year of Refinance Year of Maturity Fund No. 2025 Total Debt Payments Debt at 12/31/25Pmts Amount Issued Debt at 1/1/25 2025 Additions 2025 Principal 2025 Interest Bonds 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,025,000 - 360,000 117,746 477,746 1,665,000 80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 3,025,000 - 455,000 121,000 576,000 2,570,000 99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 3,860,000 - 430,000 133,624 563,624 3,430,000 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 11,725,000 - 1,300,000 300,860 1,600,860 10,425,000 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,170,000 - 290,000 116,543 406,543 2,880,000 133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,294,738 - 111,766 42,370 154,135 1,182,973 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 3,600,000 - 260,000 121,031 381,031 3,340,000 156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 630,000 - 310,000 18,900 328,900 320,000 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 21,693,625 - 810,000 1,090,125 1,900,125 20,883,625 165 2017 Park District Bonds, Series 2017A-K 2017 N/A 2033 312 Biannual 14,075,000 8,760,000 - 920,000 261,215 1,181,215 7,840,000 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 3,755,000 - 230,000 114,656 344,656 3,525,000 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo) 2018 N/A 2034 408 Biannual 3,440,000 2,410,000 - 200,000 118,000 318,000 2,210,000 215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 6,320,000 - 425,000 218,900 643,900 5,895,000 219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 8,795,000 - 1,230,000 313,350 1,543,350 7,565,000 221 2022 Morris Performing Arts Center Revenue Bonds 2022 N/A 2046 752 Biannual 6,395,000 5,910,000 - 200,000 177,350 377,350 5,710,000 222 2022 Economic Develop Revenue Bonds (Zoo Project) 2022 N/A 2042 755 Biannual 5,715,000 5,155,000 - 235,000 143,163 378,163 4,920,000 227 2023 RDA Lease Rental Revenue Bonds Series A (River West & River East)2023 N/A 2041 752 Biannual 29,155,000 29,155,000 - 530,000 1,457,751 1,987,751 28,625,000 235 2023 Sewage Works Revenue Bonds 2023 N/A 2044 649 Biannual 32,150,000 32,150,000 - 725,000 877,695 1,602,695 31,425,000 238 2024 Water Works Revenue Bonds (SRF) 2024 N/A 2045 625 Biannual 10,713,000 10,713,000 - - 70,904 70,904 10,713,000 Total Civil City Bond Debt 237,274,953 170,136,363 - 11,916,766 5,992,881 17,909,646 158,219,598 Interfund Loan - 84 2013 Major Moves-Triangle Development Interfund Loan 2011 2013 2029 436 Biannual 1,558,050 515,948 - 11,126 9,766 20,892 504,822 Total Civil City Interfund Loan Debt 1,558,050 515,948 - 11,126 9,766 20,892 504,822 Loan Payable - 68 2009 Water Works Improvements - State Revolving Fund 2009 N/A 2030 625 Biannual 427,400 144,144 - 27,262 4,858 32,120 116,882 139 2015 Century Center Energy QECB Conservation Bond 2015 N/A 2031 672 Biannual 4,167,897 2,472,536 - 315,561 73,193 388,754 2,156,975 Total Civil City Loan Payable Debt 4,595,297 2,616,680 - 342,823 78,050 420,873 2,273,857 Total Civil City Debt 280,781,727 194,767,925 - 19,603,153 6,759,953 26,363,105 175,164,772 Redevelopment Commission Debt Capital Leases 13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 192,742 - 192,742 7,258 200,000 - Total Redevelopment Capital Lease Debt 2,510,278 192,742 - 192,742 7,258 200,000 - Revenue Bonds - 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 18,015,000 - 1,840,000 629,606 2,469,606 16,175,000 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 535,000 - 375,000 12,563 387,563 160,000 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 17,330,000 - 1,160,000 550,844 1,710,844 16,170,000 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 7,385,000 - 775,000 215,775 990,775 6,610,000 200 2019 South Shore Double Tracking Bonds 2019 N/A 2030 324 Biannual 7,985,000 4,900,000 - 795,000 235,125 1,030,125 4,105,000 210 2020 TIF Library Bonds 2020 N/A 2037 324 Biannual 4,225,000 3,475,000 - 240,000 85,615 325,615 3,235,000 239 2024A RDA Lease Rental Revenue Bonds (Four Winds Field) 2024 N/A 2044 458 Biannual 44,860,000 44,860,000 - 730,000 2,336,682 3,066,682 44,130,000 240 2024B RDA Taxable Lease Rental Revenue Bonds (Madison Lifestyle District)2024 N/A 2041 457 Biannual 24,480,000 24,480,000 - 160,000 1,345,740 1,505,740 24,320,000 Total Redevelopment Revenue Bond Debt 159,200,000 120,980,000 - 6,075,000 5,411,950 11,486,950 114,905,000 Total Redevelopment Commission Debt 161,710,278 121,172,742 - 6,267,742 5,419,208 11,686,950 114,905,000 Total Debt 442,492,005 315,940,667 - 25,870,895 12,179,160 38,050,055 290,069,772 City of South Bend Staffing Headcount Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 101 - General Fund Mayor's Office 8 8 Community Initiatives - - Community Police Review Board 1 1 City Clerk 4 1 Common Council 11 - Controller's Office 24 21 Human Resources 7 6 Diversity & Inclusion 3 2 Human Rights 6 4 Legal Department 13 11 Engineering 29 23 Police Department 299 286 Police Crime Lab 7 6 Fire Department 256 242 EMS 4 4 672 615 - - - - - - - - - - - 201 - Parks & Recreation Community Inititatives 8 8 Administration 4 4 Maintenance 44 39 Golf Courses 9 8 Recreational Experiences 7 8 Community Programming 16 13 Development & Promotions 10 10 Visitor Experience 13 12 111 102 - - - - - - - - - - - 202 - Motor Vehicle Highway Streets/Traffic & Lighting 57 55 Curb & Sidewalk 8 7 65 62 - - - - - - - - - - - 211 - Dept of Community Investment Operating Community Investment 26 23 Historic Preservation 2 2 Office of Sustainability 2 2 30 27 - - - - - - - - - - - January 31, 2025 City of South Bend Staffing Headcount January 31, 2025 Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 221 - Rental Units Regulation Rental Unit Inspection - 1 222 - Central Services Equipment Services 30 29 Radio Shop 3 2 Building Maintenance 3 3 Facilities Management 2 1 38 35 - - - - - - - - - - - 230 - Code Enforcement Fund Neighborhood Services 37 27 Animal Resource Center 10 8 47 35 - - - - - - - - - - - 258 - Human Rights Federal Grants EEOC 1 1 HUD 1 1 2 2 - - - - - - - - - - - 279 - IT / Innovation / 311 Call Center 311 Call Center 15 15 Innovation & Technology 32 29 47 44 - - - - - - - - - - - 600 - Consolidated Building Fund Building Department 17 15 602 - Morris Performing Arts Center Operations Morris Performing Arts Center 8 8 610 - Solid Waste Solid Waste 25 23 620 - Water Works Water Works 65 60 640 - Sewer Insurance Sewer Repair 2 2 City of South Bend Staffing Headcount January 31, 2025 Full-Time Staffing Summary by Fund Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 641 - Sewage Works Sewers 35 31 Concrete Crew 4 4 Wastewater 45 43 Organic Resources 7 4 91 82 - - - - - - - - - - - 670 - Century Center Century Center 7 5 Total Full-Time Employees by Fund 1,227 1,118 - - - - - - - - - - - Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec General Government Mayor's Office 8 8 - - - - - - - - - - - City Clerk 4 1 - - - - - - - - - - - Community Police Review Board 1 1 - - - - - - - - - - - Common Council 11 - - - - - - - - - - - - Controller's Office 24 21 - - - - - - - - - - - Human Resources 7 6 - - - - - - - - - - - Diversity & Inclusion 3 2 - - - - - - - - - - - Human Rights 8 6 - - - - - - - - - - - Legal Department 13 11 - - - - - - - - - - - Central Services 38 35 - - - - - - - - - - - 117 91 - - - - - - - - - - - Public Works Engineering 29 23 - - - - - - - - - - - Streets & Sewers 106 99 - - - - - - - - - - - Solid Waste 25 23 - - - - - - - - - - - Wastewater 45 43 - - - - - - - - - - - Organic Resources 7 4 - - - - - - - - - - - Water Works 65 60 - - - - - - - - - - - 277 252 - - - - - - - - - - - City of South Bend Staffing Headcount January 31, 2025 Full-Time Staffing Summary by Activity Budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Public Safety Police 257 244 Fire/EMS 253 204 510 448 - - - - - - - - - - - Venues, Parks & Arts Parks & Recreation 111 102 - - - - - - - - - - - Morris Performing Arts Center 8 8 - - - - - - - - - - - Century Center 7 5 - - - - - - - - - - - Visitor Experience 13 12 139 127 - - - - - - - - - - - Department of Community Investment Community Investment 28 25 - - - - - - - - - - - Office of Sustainability 2 2 - - - - - - - - - - - Neighborhood Services 37 Animal Resource Center 10 8 - - - - - - - - - - - Building Department 17 15 - - - - - - - - - - - 94 50 - - - - - - - - - - - Department of Innovation & Technology 47 44 - - - - - - - - - - - Total Full-Time Employees by Activity 1,184 1,012 - - - - - - - - - - - City of South Bend Staffing Headcount January 31, 2025 Part-Time Staffing Summary by Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 101 - General Fund Engineering 2 Police Department 23 Police Crime Lab - Fire Department 1 26 - - - - - - - - - - - 201 - Parks & Recreation Commmunity Initiatives 12 Maintenance 19 Golf Courses 6 Recreational Experiences 8 Community Programming 13 Development & Promotions - Visitor Experience 5 63 - - - - - - - - - - - 202 - Motor Vehicle Highway Streets/Traffic & Lighting 5 Curb & Sidewalk 1 6 - - - - - - - - - - - 211 - Department of Community Investment Community Investment - - - - - - - - - - - - Historic Preservation - - - - - - - - - - - - - - - - - - - - - - - - 222 - Central Services Equipment Services - Building Maintenance 1 1 - - - - - - - - - - - 230 - Code Enforcement Fund Neighborhood Services - Animal Resource Center 3 3 - - - - - - - - - - - 279 - IT / Innovation / 311 Call Center 311 Call Center - - - - - - - - - - - Innovation & Technology 1 - - - - 1 - - - - - - - - - - - 600 - Consolidated Building Fund Building Department - - - - - - - - - - - - 602 - Morris Performing Arts Center Operations City of South Bend Staffing Headcount January 31, 2025 Morris Performing Arts Center 13 Sewers 3 Wastewater 1 4 - - - - - - - - - - - 670 - Century Center Century Center 2 Total Part-Time Employees by Fund 119 - - - - - - - - - - - Paid Temporary, Seasonal, and Intern Staffing Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 101 - General Fund Mayor's Office 1 Legal Department 1 Police Department 10 Fire Department 13 25 - - - - - - - - - - - 201 - Parks & Recreation Maintenance 2 Recreational Experiences 5 Community Programming 1 8 - - - - - - - - - - - 202 - Motor Vehicle Highway Streets/Traffic & Lighting 1 211 - Department of Community Investment DCI 4 222 - Central Services Equipment Services 1 - - - - - - - - - - - 230 - Code Enforcement Fund Neighborhood Services 2 610 - Solid Waste Solid Waste 2 620 - Water Works Water Works 2 - - - - - - - 641 - Sewage Works Sewers 1 Concrete Crew 1 Wastewater 1 Organic Resources 2 - - - - - - 5 - - - - - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff 50 - - - - - - - - - - - City of South Bend Staffing Headcount January 31, 2025 Staffing Summary Budget Full- Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Full Time Staff 1,227 1,118 - - - - - - - - - - - Part Time Staff 119 - - - - - - - - - - - Temporary / Seasonal 50 - - - - - - - - - - - City Total 1,227 1,287 - - - - - - - - - - - City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 45,635,698 48,636,181 48,636,181 53,563,962 53,563,962 - - 53,563,962 0% Local Income Taxes - 14,189,571 14,189,571 13,285,318 13,285,318 960,860 960,860 12,324,458 7% Intergov./ Shared Revenues 2,186,019 4,032,969 4,032,969 5,215,827 5,215,827 99,956 99,956 5,115,871 2% Intergov./ Grants - - - - - - - - - Licenses & Permits 319,288 219,971 219,971 273,512 273,512 55,416 55,416 218,097 20% Charges for Services 4,838,529 5,630,413 5,630,413 4,580,267 4,580,267 374,671 374,671 4,205,596 8% Fines, Forfeitures, and Fees 4,911 9,045 9,045 5,000 5,000 - - 5,000 0% Interest Earnings 576,610 2,940,561 2,940,561 1,070,485 1,070,485 450,373 450,373 620,112 42% Donations 1,358,100 1,726,912 1,726,912 - - - - - - Other Income 1,352,986 1,400,222 1,400,222 1,231,000 1,231,000 66,425 66,425 1,164,575 5% Interfund Allocation Reimb 10,544,420 10,597,451 10,597,451 11,676,027 11,676,027 973,002 973,002 10,703,025 8% Interfund Transfers In - 13,865,143 13,865,143 575,000 575,000 47,917 47,917 527,083 8% PILOT 6,079,325 6,095,594 6,095,594 5,765,661 5,765,661 - - 5,765,661 0% Debt Proceedings - 1,827,500 1,827,500 2,176,000 2,176,000 - - 2,176,000 0% Total Revenue 72,895,886 111,171,535 111,171,535 99,418,059 99,418,059 3,028,620 - 3,028,620 96,389,440 3% Expenditures by Subdivisions Mayor 993,329 970,586 1,052,036 1,253,668 1,253,668 128,906 2,255 131,162 1,122,506 10% Community Initiatives 1,310,361 - - - - - - - - - Community Police Review Office - 58,461 100,999 131,095 131,095 11,990 815 12,805 118,291 10% City Clerk 588,712 550,428 539,960 629,328 629,328 54,383 5,092 59,475 569,853 9% Common Council 552,768 650,968 600,357 1,103,064 1,103,064 47,927 67,746 115,673 987,391 10% Youth Council - - 7,464 12,000 12,000 183 - 183 11,817 2% General City 8,855,411 11,084,877 9,205,279 23,703,879 23,703,879 919,916 11,179,068 12,098,984 11,604,895 51% Finance 2,138,651 2,594,482 2,936,333 4,019,093 4,019,093 343,018 231,510 574,529 3,444,564 14% Human Resources 623,506 774,441 857,259 1,007,893 1,007,893 83,347 7,539 90,886 917,007 9% Diversity & Inclusion 431,572 402,397 538,121 745,807 745,807 54,896 8,175 63,071 682,736 8% Human Rights General 392,895 325,254 552,311 785,066 785,066 50,960 26,296 77,256 707,811 10% Legal Dept 1,474,439 1,581,443 1,804,101 2,117,901 2,117,901 212,085 21,823 233,908 1,883,993 11% Police General 9,084,025 40,788,073 40,187,026 47,124,915 47,124,915 4,279,195 1,685,230 5,964,425 41,160,490 13% Crime Lab 206,430 837,475 899,435 1,049,529 1,049,529 90,829 - 90,829 958,700 9% Police Other - - - - - - - - - - Fire General 5,925,780 29,914,764 29,724,270 31,423,348 31,423,348 4,233,705 622,602 4,856,307 26,567,041 15% EMS 1,119,302 1,396,009 902,300 835,790 835,790 150,133 279,164 429,296 406,494 51% Fire Training Center 54,797 71,739 89,391 85,450 85,450 6,334 27,979 34,314 51,136 40% Park Administration - 5,372,562 6,000,000 4,100,000 4,100,000 500,000 - 500,000 3,600,000 12% Park Maintenance - 1,891,368 1,723,084 1,021,813 1,021,813 134,889 177,406 312,295 709,518 31% Repairs & Maint-Other R&M - 48,047 7,939 28 28 - - - 28 0% Morris PAC 643,333 184 - - - - - - - - Palais Royale 177,972 182,642 167,297 234,072 234,072 16,757 18,568 35,324 198,748 15% Engineering 2,951,893 3,409,584 3,859,565 5,236,328 5,236,328 404,743 125,469 530,212 4,706,117 10% Sustainability 67,037 - - 33,000 33,000 - 33,000 33,000 - 100% AmeriCorps - - - - - - - - - - Streets & Sewers - 3,437,500 5,500,000 4,500,000 4,500,000 375,000 - 375,000 4,125,000 8% Curb & Sidewalk - 1,375,000 1,600,000 1,600,000 1,600,000 133,333 - 133,333 1,466,667 8% Street Signals and Lighting - 1,314,108 1,392,066 - - 128,885 - 128,885 (128,885) - Total Expenditures 37,592,214 109,032,391 110,246,594 132,753,067 132,753,067 12,361,414 14,519,738 26,881,152 105,871,918 20% Expenditures by Type Personnel Salaries & Wages 7,304,533 44,671,983 41,804,149 45,389,114 45,389,114 5,835,180 - 5,835,180 39,553,934 13% Fringe Benefits 2,090,570 17,059,311 18,205,663 23,021,494 23,021,494 2,082,497 1,440 2,083,937 20,937,557 9% Other Personnel Costs - - - - - - - - - - Total Personnel 9,395,103 61,731,294 60,009,812 68,410,608 68,410,608 7,917,677 1,440 7,919,117 60,491,491 12% Supplies 2,675,311 2,708,357 3,224,349 3,901,424 3,901,424 703,439 507,284 1,210,723 2,690,701 31% Services & Charges Professional Services 1,907,475 2,667,148 2,371,140 3,170,353 3,170,353 138,180 1,081,017 1,219,196 1,951,156 38% Printing & Advertising 342,749 205,374 184,178 347,511 347,511 21,326 15,660 36,986 310,525 11% Utilities 591,906 1,895,474 1,978,372 646,509 646,509 212,219 - 212,219 434,290 33% Repairs & Maintenance 3,151,159 3,632,029 3,895,675 3,117,559 3,117,559 627,686 514,685 1,142,371 1,975,189 37% Education & Training 234,178 215,268 248,381 381,934 381,934 44,427 16,135 60,562 321,372 16% Travel 48,457 82,894 108,540 97,585 97,585 5,152 - 5,152 92,433 5% Grants & Subsidies 482,415 9,970 16,801 357,000 357,000 417 3,300 3,717 353,283 1% Other Services & Charges 7,148,007 11,397,381 8,372,717 14,441,662 14,441,662 651,400 3,643,650 4,295,050 10,146,612 30% Debt Service Principal - 193,179 673,675 2,973,267 2,973,267 - - - 2,973,267 0% Debt Service Interest & Fees - 6,512 19,143 278,027 278,027 - - - 278,027 0% Total Services & Charges 13,906,347 20,305,229 17,868,621 25,811,407 25,811,407 1,700,805 5,274,447 6,975,252 18,836,154 27% Operating Expenditures 25,976,761 84,744,880 81,102,782 98,123,438 98,123,438 10,321,921 5,783,171 16,105,091 82,018,346 16% Capital 181,068 3,571,224 5,157,047 12,712,371 12,712,371 50,000 8,736,567 8,786,567 3,925,805 69% Bad Debt 930 1,016 1,409 - - - - - - - Interfund Interfund Allocations 9,701,661 9,662,209 10,885,357 11,717,052 11,717,052 981,160 - 981,160 10,735,892 8% Interfund Transfers Out 1,731,794 11,053,062 13,100,000 10,200,206 10,200,206 1,008,333 - 1,008,333 9,191,872 10% Total Interfund 11,433,455 20,715,271 23,985,357 21,917,257 21,917,257 1,989,494 - 1,989,494 19,927,764 9% Total Expenditures 37,592,214 109,032,391 110,246,594 132,753,067 132,753,067 12,361,414 14,519,738 26,881,152 105,871,915 20% Net Surplus / (Deficit) 35,303,672 2,139,144 924,941 (33,335,008) (33,335,008) (9,332,794) (23,852,532) Beginning Cash Balance 54,208,073 53,544,921 54,208,073 54,208,073 Cash Adjustments (35,966,824) (1,475,992) 36,278,438 - Ending Cash Balance 53,544,921 54,208,073 91,411,452 20,873,065 82,898,659 Cash Reserves Target 18,796,107 54,516,195 55,123,297 66,376,534 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Dept/Division Mayor 993,329 970,586 1,052,036 1,253,668 1,253,668 128,906 2,255 131,162 1,122,506 10% Community Initiatives 1,310,361 - - - - - - - - - Community Police Review Office - 58,461 100,999 131,095 131,095 11,990 815 12,805 118,291 10% City Clerk 588,712 550,428 539,960 629,328 629,328 54,383 5,092 59,475 569,853 9% Common Council 552,768 650,968 600,357 1,103,064 1,103,064 47,927 67,746 115,673 987,391 10% Youth Council - - 7,464 12,000 12,000 183 - 183 11,817 2% General City 8,855,411 2,272,466 (1,569,796) 23,703,879 10,520,343 732,078 8,200,563 8,932,641 1,587,702 85% American Rescue Plan - 8,812,411 10,775,075 - 13,183,536 187,838 2,978,505 3,166,343 10,017,193 24% Finance 2,138,651 2,594,482 2,936,333 4,019,093 4,019,093 343,018 231,510 574,529 3,444,564 14% Human Resources 623,506 774,441 857,259 1,007,893 1,007,893 83,347 7,539 90,886 917,007 9% Diversity & Inclusion 431,572 402,397 538,121 745,807 745,807 54,896 8,175 63,071 682,736 8% Human Rights General 392,895 325,254 552,311 785,066 785,066 50,960 26,296 77,256 707,811 10% Legal Dept 1,474,439 1,581,443 1,804,101 2,117,901 2,117,901 212,085 21,823 233,908 1,883,993 11% Police General 9,084,025 40,788,073 40,187,026 47,124,915 47,124,915 4,279,195 1,685,230 5,964,425 41,160,490 13% Crime Lab 206,430 837,475 899,435 1,049,529 1,049,529 90,829 - 90,829 958,700 9% Fire General 5,925,780 29,914,764 29,724,270 31,423,348 31,423,348 4,233,705 622,602 4,856,307 26,567,041 15% EMS 1,119,302 1,396,009 902,300 835,790 835,790 150,133 279,164 429,296 406,494 51% Fire Training Center 54,797 71,739 89,391 85,450 85,450 6,334 27,979 34,314 51,136 40% Park Administration - 5,372,562 6,000,000 4,100,000 4,100,000 500,000 - 500,000 3,600,000 12% Park Maintenance - 1,891,368 1,723,084 1,021,813 1,021,813 134,889 177,406 312,295 709,518 31% Repairs & Maint-Other R&M - 48,047 7,939 28 28 - - - 28 0% Morris PAC 643,333 184 - - - - - - - - Palais Royale 177,972 182,642 167,297 234,072 234,072 16,757 18,568 35,324 198,748 15% Engineering 2,951,893 3,409,584 3,859,565 5,236,328 5,236,328 404,743 125,469 530,212 4,706,117 10% Sustainability 67,037 - - 33,000 33,000 - 33,000 33,000 - 100% AmeriCorps - - - - - - - - - - Streets & Sewers - 3,437,500 5,500,000 4,500,000 4,500,000 375,000 - 375,000 4,125,000 8% Curb & Sidewalk - 1,375,000 1,600,000 1,600,000 1,600,000 133,333 - 133,333 1,466,667 8% Street Signals and Lighting - 1,314,108 1,392,066 - - 128,885 - 128,885 (128,885) - - - - - - - - - - - Total Expenditures 37,592,214 109,032,391 110,246,594 132,753,067 132,753,067 12,361,414 14,519,738 26,881,152 105,871,918 20% NOTE: For more detail, see department and division summary pages that follow. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 605,133 565,832 616,448 702,854 702,854 84,524 - 84,524 618,330 12% Fringe Benefits 203,482 187,410 188,047 270,712 270,712 20,944 - 20,944 249,769 8% Total Personnel 808,615 753,241 804,496 973,566 973,566 105,468 - 105,468 868,099 11% Supplies 2,706 3,655 5,343 5,523 5,523 221 - 221 5,302 4% Services & Charges Professional Services - 6,946 2,738 7,000 7,000 - - - 7,000 0% Printing & Advertising 36,431 42,991 53,303 48,013 48,013 5,557 1,155 6,712 41,301 14% Repairs & Maintenance 33 - - 300 300 - - - 300 0% Education & Training - - - - - - - - - - Travel 474 1,706 44 5,000 5,000 - - - 5,000 0% Other Services & Charges 9,329 3,000 671 2,700 2,700 14 1,100 1,114 1,586 41% Total Services & Charges 46,268 54,642 56,756 63,013 63,013 5,571 2,255 7,827 55,187 12% Operating Expenditures 857,588 811,538 866,594 1,042,103 1,042,103 111,260 2,255 113,515 928,588 11% Interfund Allocations 135,741 159,047 185,442 211,564 211,564 17,646 - 17,646 193,918 8% Total Expenditures 993,329 970,586 1,052,036 1,253,668 1,253,668 128,906 2,255 131,162 1,122,506 10% Department Purpose: Explanation of Revenue Sources: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget was much higher in 2020 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy improvements. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 289,438 - - - - - - - - - Fringe Benefits 123,535 - - - - - - - - - Total Personnel 412,973 - - - - - - - - - Supplies - - - - - - - - - - Services & Charges Professional Services 351,000 - - - - - - - - - Printing & Advertising 9,331 - - - - - - - - - Education & Training 38,737 - - - - - - - - - Travel 1,775 - - - - - - - - - Grant & Subsidies 461,250 - - - - - - - - - Other Services & Charges 143 - - - - - - - - - Total Services & Charges 862,236 - - - - - - - - - Operating Expenditures 1,275,209 - - - - - - - - - Interfund Allocations 35,152 - - - - - - - - - Total Expenditures 1,310,361 - - - - - - - - - Division Purpose: Explanation of Revenue Sources: Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention) Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one Administrative Assistant II and an additional Violence Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services include $250,000 for S.A.V.E. (Stand Against Violence Everyday) through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal Justice provides strategic guidance, technical assistance, and other support for the City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for promotional activities such as community outreach and grantee events, and $12,500 will be added for training Community Initiatives staff. This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the community. This division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Community Police Review Office Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 42,244 72,604 74,803 74,803 8,319 - 8,319 66,484 11% Fringe Benefits - 16,101 28,180 31,517 31,517 3,149 - 3,149 28,368 10% Total Personnel - 58,345 100,785 106,320 106,320 11,468 - 11,468 94,852 11% Supplies - - - 4,000 4,000 - 45 45 3,955 1% Services & Charges Professional Services - - - 11,000 11,000 - - - 11,000 0% Travel - - - 4,000 4,000 - - - 4,000 0% Repairs & Maintenance - - - - - - - - - - Machinery & Equipment - 116 214 275 275 22 - 22 253 8% Total Services & Charges - 116 214 20,775 20,775 522 770 1,292 19,483 6% Operating Expenditures - 58,461 131,095 131,095 11,990 815 12,805 118,290 10% Capital - - Interfund Allocations - - Total Expenditures - 58,461 100,999 131,095 131,095 11,990 815 12,805 118,290 10% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board. The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly, impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct. This division is funded by property tax revenue collected in the General Fund. This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office, including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon, and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 283,741 274,552 266,352 284,128 284,128 24,422 - 24,422 259,706 9% Fringe Benefits 89,875 78,663 80,928 123,760 123,760 6,433 1,440 7,873 115,887 6% Total Personnel 373,617 353,215 347,280 407,888 407,888 30,855 1,440 32,295 375,593 8% Supplies 4,316 9,689 9,263 13,708 13,708 5,707 1,371 7,078 6,629 52% Services & Charges Professional Services 18,448 3,763 33,432 30,000 30,000 1,397 525 1,922 28,078 6% Printing & Advertising 20,366 39,458 25,157 33,293 33,293 5,987 1,757 7,743 25,549 23% Repairs & Maintenance 8,778 1,746 6,203 5,000 5,000 27 - 27 4,973 1% Education & Training - - - - - - - - - - Travel - - - - - - - - - - Other Services & Charges 8,211 16,405 16,201 22,500 22,500 682 - 682 21,818 3% Bad Debt Expense 100 (100) - - - - - - - - Total Services & Charges 55,903 61,271 80,993 90,793 90,793 8,093 2,282 10,374 80,418 11% Operating Expenditures 433,836 424,175 437,536 512,388 512,388 44,655 5,092 49,747 462,640 10% Interfund Allocations 154,876 126,253 102,425 116,940 116,940 9,728 - 9,728 107,212 8% Total Expenditures 588,712 550,428 539,960 629,328 629,328 54,383 5,092 59,475 569,852 9% Revenue Other Income 451 65 65 - - - - - - Interfund Transfers In - - - - - - - - - Charges for Svcs-Alley Vaca Charges - - - - - - - - - Total Revenue 451 65 65 - - - - - - - Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for required legal notices in the newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information. The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 203,103 205,665 211,052 393,126 393,126 23,261 - 23,261 369,865 6% Fringe Benefits 106,163 115,052 93,881 258,399 258,399 7,610 - 7,610 250,788 3% Total Personnel 309,265 320,717 304,934 651,525 651,525 30,871 - 30,871 620,653 5% Supplies 2,496 1,893 5,773 5,000 5,000 83 - 83 4,917 2% Services & Charges Professional Services 166,913 230,653 188,504 307,195 307,195 5,199 67,246 72,445 234,750 24% Printing & Advertising 9,466 15,405 18,362 26,500 26,500 4,885 500 5,385 21,115 20% Repairs & Maintenance 7,340 7,240 6,471 5,000 5,000 27 - 27 4,973 1% Education & Training 1,557 2,961 1,878 7,500 7,500 - - - 7,500 0% Travel - - - - - - - - - - Other Services & Charges 12,201 20,900 10,953 27,800 27,800 854 - 854 26,946 3% Total Services & Charges 197,477 277,159 226,167 373,995 373,995 10,965 67,746 78,711 295,284 21% Operating Expenditures 509,239 599,769 536,874 1,030,520 1,030,520 41,919 67,746 109,665 920,854 11% Interfund Allocations 43,529 51,198 63,484 72,544 72,544 6,008 - 6,008 66,536 8% Total Expenditures 552,768 650,968 600,357 1,103,064 1,103,064 47,927 67,746 115,673 987,390 10% Purpose: Explanation of Revenue Sources: The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the annual council member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative Assistant. | Supplies - There is a small budget for office supplies. | Services - Professional services include $200k for legal services for the Council. The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,238,276 1,449,697 1,547,252 1,925,630 1,925,630 206,999 - 206,999 1,718,631 11% Fringe Benefits 430,563 499,994 560,891 786,389 786,389 58,417 - 58,417 727,973 7% Total Personnel 1,668,839 1,949,691 2,108,143 2,712,019 2,712,019 265,415 - 265,415 2,446,604 10% Supplies 8,278 11,893 10,524 17,315 17,315 858 - 858 16,457 5% Services & Charges Professional Services 257,437 345,764 452,505 878,213 878,213 41,702 231,510 273,213 605,000 31% Printing & Advertising 2,184 2,860 714 3,000 3,000 - - - 3,000 0% Repairs & Maintenance 202 7,857 4,538 2,500 2,500 - - - 2,500 0% Education & Training 1,504 3,583 14,984 15,000 15,000 - - - 15,000 0% Travel 1,784 1,019 7,646 9,000 9,000 - - - 9,000 0% Other Services & Charges 18,030 15,313 11,599 13,940 13,940 4,294 - 4,294 9,646 31% Total Services & Charges 281,141 376,395 491,986 921,653 921,653 45,996 231,510 277,506 644,146 30% Operating Expenditures 1,958,259 2,337,978 2,610,652 3,650,987 3,650,987 312,269 231,510 543,780 3,107,207 15% Bad Debt - - - - - - - - - - Interfund Allocations 180,392 256,504 325,681 368,106 368,106 30,749 - 30,749 337,357 8% Total Expenditures 2,138,651 2,594,482 2,936,333 4,019,093 4,019,093 343,018 231,510 574,529 3,444,564 14% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes office supplies. | Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the annual financial audit. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 348,620 456,149 501,578 542,094 542,094 52,657 - 52,657 489,437 10% Fringe Benefits 120,229 166,913 187,389 223,763 223,763 13,608 - 13,608 210,155 6% Total Personnel 468,849 623,062 688,967 765,857 765,857 66,265 - 66,265 699,592 9% Supplies 7,263 8,124 9,045 24,490 24,490 1,749 7,539 9,288 15,202 38% Services & Charges Professional Services 315 2,115 3,884 1,000 1,000 19 - 19 982 2% Printing & Advertising 1,668 3,487 2,057 6,500 6,500 - - - 6,500 0% Repairs & Maintenance 450 1,120 140 - - - - - - - Education & Training 14,363 10,198 8,129 35,000 35,000 1,925 - 1,925 33,075 6% Travel 2,507 4,109 1,524 6,000 6,000 - - - 6,000 0% Other Services & Charges 3,681 4,206 5,138 10,000 10,000 264 - 264 9,736 3% Total Services & Charges 22,984 25,234 20,872 58,500 58,500 2,208 - 2,208 56,293 4% Operating Expenditures 499,096 656,421 718,884 848,847 848,847 70,222 7,539 77,761 771,087 9% Interfund Allocations 124,410 118,020 138,375 159,046 159,046 13,125 - 13,125 145,921 8% Total Expenditures 623,506 774,441 857,259 1,007,893 1,007,893 83,347 7,539 90,886 917,008 9% Division Purpose: Explanation of Revenue Sources: Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture. Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID badges. | Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background checks, and City sponsored events/job fairs. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 150,127 165,019 211,582 271,608 271,608 26,979 - 26,979 244,629 10% Fringe Benefits 36,526 47,264 72,325 100,834 100,834 6,522 - 6,522 94,311 6% Total Personnel 186,653 212,283 283,906 372,442 372,442 33,501 - 33,501 338,940 9% Supplies 389 1,854 2,890 2,500 2,500 - - - 2,500 0% Services & Charges Professional Services 156,689 50,000 100,417 110,200 110,200 5,425 5,000 10,425 99,775 9% Printing & Advertising 1,960 14,834 14,009 18,500 18,500 713 2,925 3,638 14,862 20% Repairs & Maintenance - - 1,084 - - - - - - - Education & Training 595 14,297 8,439 100,000 100,000 200 - 200 99,800 0% Travel 1,862 8,129 16,978 10,000 10,000 4,714 - 4,714 5,286 47% Other Services & Charges 1,155 50 1,384 8,000 8,000 - 250 250 7,750 3% Machinery & Equipment - - - - - - - - - - Total Services & Charges 162,261 87,309 142,312 246,700 246,700 11,052 8,175 19,227 227,473 8% Operating Expenditures 349,303 301,446 429,108 621,642 621,642 44,553 8,175 52,728 568,913 8% Interfund Allocations 82,269 100,951 109,013 124,165 124,165 10,343 - 10,343 113,822 8% Total Expenditures 431,572 402,397 538,121 745,807 745,807 54,896 8,175 63,071 682,735 8% Revenue Charges for Services - - - - - - - - - Other Income - - - - - - - - - Donations - - - - - - - - - Total Revenue - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 2020: Living Cities Inclusive Procurement grant $50,000 2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175) Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office supplies. | Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 196,677 141,006 253,672 404,762 404,762 30,173 - 30,173 374,589 7% Fringe Benefits 68,742 46,554 94,573 180,601 180,601 8,750 - 8,750 171,851 5% Total Personnel 265,418 187,560 348,245 585,363 585,363 38,923 - 38,923 546,440 7% Supplies 1,980 2,497 4,506 5,500 5,500 1,899 - 1,899 3,601 35% Services & Charges Professional Services - 1,079 10,521 13,969 13,969 3,939 9,469 13,408 561 96% Printing & Advertising 23,554 2,740 25,679 8,000 8,000 711 - 711 7,289 9% Repairs & Maintenance 7,982 6,972 14,514 10,000 10,000 304 - 304 9,697 3% Education & Training 1,681 3,496 5,956 8,000 8,000 - - - 8,000 0% Travel - 12,885 2,874 7,000 7,000 - - - 7,000 0% Other Services & Charges 44,960 51,739 82,681 84,113 84,113 (48) 16,827 16,779 67,333 20% Total Services & Charges 78,178 78,910 142,225 131,082 131,082 4,906 26,296 31,202 99,880 24% Operating Expenditures 345,576 268,968 494,976 721,945 721,945 45,728 26,296 72,024 649,921 10% Interfund Allocations 47,319 56,286 57,335 63,121 63,121 5,232 - 5,232 57,890 8% Total Expenditures 392,895 325,254 552,311 785,066 785,066 50,960 26,296 77,256 707,811 10% Revenue Other Income 30,659 30,000 30,000 30,000 30,000 126 126 29,874 0% Total Revenue 30,659 30,000 30,000 30,000 30,000 126 126 29,874 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock the doors of discrimination. This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County: In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased caseload. Starting in 2019, as part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC. Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal Grants Fund (#258). Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2) grant-funded positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. | Services - Includes office space rental and maintenance, education & training for staff members, and printing and mailing expenses. In 2022, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and provide strategic leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 952,878 1,042,113 1,113,399 1,258,928 1,258,928 142,158 - 142,158 1,116,770 11% Fringe Benefits 307,331 338,313 332,493 459,975 459,975 39,131 - 39,131 420,843 9% Total Personnel 1,260,209 1,380,426 1,445,892 1,718,903 1,718,903 181,290 - 181,290 1,537,613 11% Supplies 4,919 3,312 5,472 9,000 9,000 78 522 600 8,400 7% Services & Charges Professional Services 3,780 884 27,368 10,000 10,000 - - - 10,000 0% Other Professional Services - 30 - - - - - - - - Printing & Advertising 170 - 150 1,140 1,140 - - - 1,140 0% Repairs & Maintenance - - - 200 200 - - - 200 0% Education & Training 9,450 17,518 5,308 15,000 15,000 2,107 - 2,107 12,893 14% Travel 2,583 3,057 3,891 10,500 10,500 - - - 10,500 0% Other Services & Charges 21,798 38,271 41,904 40,614 40,614 2,537 21,301 23,838 16,776 59% Total Services & Charges 37,781 59,761 78,621 77,454 77,454 4,644 21,301 25,945 51,509 33% Operating Expenditures 1,302,909 1,443,500 1,529,985 1,805,357 1,805,357 186,011 21,823 207,834 1,597,522 12% Bad Debt - - - - - - - - - - Interfund Allocations 171,530 137,943 274,116 312,544 312,544 26,074 - 26,074 286,470 8% Total Expenditures 1,474,439 1,581,443 1,804,101 2,117,901 2,117,901 212,085 21,823 233,908 1,883,992 11% Revenue Charges for Services 93,627 96,436 96,436 101,316 101,316 - - 101,316 0% Other Income 794 153 153 - - - - - - Interfund Allocation Reimb - - - - - - - - - Total Revenue 94,421 96,589 96,589 101,316 101,316 - - 101,316 0% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation. Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. | Supplies - The supplies budget includes general office supplies. | Services - Education & training includes funding for professional development and continuing education for the attorneys. Other charges & services includes dues & memberships with professional associations, postage, and subscriptions to legal research sources. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,734,557 1,910,499 2,101,148 2,547,167 2,547,167 261,226 - 261,226 2,285,941 10% Fringe Benefits 603,160 630,786 682,563 1,006,206 1,006,206 69,058 - 69,058 937,148 7% Total Personnel 2,337,717 2,541,285 2,783,711 3,553,373 3,553,373 330,284 - 330,284 3,223,089 9% Supplies 11,798 141,529 114,563 396,085 396,085 538 10,680 11,218 384,866 3% Services & Charges Professional Services 81,144 148,601 209,055 404,500 404,500 11,819 102,645 114,463 290,037 28% Printing & Advertising 6,215 5,697 7,214 9,132 9,132 1,226 147 1,372 7,760 15% Repairs & Maintenance 5,623 4,649 8,303 27,854 27,854 895 - 895 26,959 3% Education & Training 33,980 23,536 18,649 22,647 22,647 550 - 550 22,097 2% Travel 7,452 9,885 17,063 15,555 15,555 438 - 438 15,117 3% Other Services & Charges 8,069 61,175 67,437 109,544 109,544 607 11,998 12,605 96,939 12% Debt Service Principal - - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - - Capital Outlay - 29,380 - 1,078 1,078 - - - 1,078 0% Total Services & Charges 142,483 282,923 327,721 590,310 590,310 15,534 114,789 130,323 459,987 22% Operating Expenditures 2,491,997 2,965,737 3,225,996 4,539,767 4,539,767 346,356 125,469 471,825 4,067,942 10% Bad Debt - - 25 - - - - - - - Interfund Allocations 459,896 443,847 633,544 696,561 696,561 58,386 - 58,386 638,175 8% Interfund Transfers Out - - - - - - - - - - Total Expenditures 2,951,893 3,409,584 3,859,565 5,236,328 5,236,328 404,743 125,469 530,212 4,706,117 10% Revenue Licenses & Permits 177,070 82,125 82,125 127,257 127,257 29,325 29,325 97,932 23% Charges for Services 196,000 198,000 198,000 205,999 205,999 - - 205,999 0% Fines 24 - - - - - - - - Other Income 12,317 19,868 19,868 8,000 8,000 5,602 5,602 2,398 70% Interfund Allocation Reimb 1,514,420 1,567,451 1,567,451 2,090,027 2,090,027 174,169 174,169 1,915,858 8% Total Revenue 1,899,831 1,867,444 1,867,444 2,431,283 2,431,283 209,096 209,096 2,222,187 9% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works, especially Engineers. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), Sewage Works Operations Fund (#641). Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The supplies budget includes office supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public Works projects. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Total Personnel - - - - - - - - - - Supplies - - - - - - - - - Services & Charges Professional Services - - - - 33,000 - 33,000 33,000 - 100% Repairs & Maintenance - - - - - - - - - - Education & Training - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - 33,000 - 33,000 33,000 - 100% Operating Expenditures - - - - 33,000 - 33,000 33,000 - 100% Capital - - - - - - - - - - Interfund Allocations - - - - - - - - - - Total Expenditures - - - - 33,000 - 33,000 33,000 - 100% Revenue Other Income - - - - - - - - - Total Revenue - - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. This division was funded by property tax revenue collected in the General Fund. The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment (DCI) and will be accounted for in the DCI Fund (#211) beginning in 2022. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Total Personnel - - - - - - - - - - Supplies - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - Printing & Advertising - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Total Expenditures - - - - - - - - - - Revenue Intergov./ Grants - - - - - - - - - Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue - - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members. The AmeriCorps program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters. This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps program. In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the Department of Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement & Economic Empowerment, Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211). City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 504,324 20,025,388 18,675,261 20,126,077 20,126,077 2,288,558 - 2,288,558 17,837,519 11% Fringe Benefits - 7,944,292 8,542,024 10,546,280 10,546,280 931,554 - 931,554 9,614,725 9% Total Personnel 504,324 27,969,681 27,217,285 30,672,357 30,672,357 3,220,112 - 3,220,112 27,452,244 10% Supplies 1,390,275 1,358,732 1,370,778 1,780,565 1,780,565 367,847 120,969 488,816 1,291,749 27% Services & Charges Professional Services 360,416 1,177,704 793,181 835,627 835,627 48,268 299,668 347,935 487,691 42% Printing & Advertising 204,973 74,591 30,381 155,000 155,000 1,815 6,000 7,815 147,185 5% Utilities 197,178 215,910 215,834 210,000 210,000 14,796 - 14,796 195,204 7% Repairs & Maintenance 899,760 1,196,027 1,219,505 1,015,943 1,015,943 64,809 38,409 103,217 912,726 10% Education & Training - 2,076 - - - - - - - - Travel 573 7,697 - 250 250 - - - 250 0% Grants & Subsidies 21,165 9,970 16,801 357,000 357,000 417 3,300 3,717 353,283 1% Other Services & Charges 293,980 345,062 395,292 190,108 190,108 5,549 74,683 80,232 109,876 42% Debt Service Principal - 193,179 673,675 2,973,267 2,973,267 - - - 2,973,267 0% Debt Service Interest & Fees - 6,512 19,143 278,027 278,027 - - - 278,027 0% Total Services & Charges 1,978,044 3,228,726 3,363,811 6,015,222 6,015,222 135,654 422,059 557,713 5,457,509 9% Operating Expenditures 3,872,642 32,557,138 31,951,874 38,468,144 38,468,144 3,723,613 543,028 4,266,641 34,201,502 11% Capital 52,630 3,287,851 2,610,882 2,589,783 2,589,783 50,000 1,142,202 1,192,202 1,397,581 46% Bad Debt - - - - - - - - - - Interfund Allocations 5,158,753 4,943,084 5,624,271 6,066,989 6,066,989 505,582 - 505,582 5,561,407 8% Total Expenditures 9,084,025 40,788,073 40,187,026 47,124,915 47,124,915 4,279,195 1,685,230 5,964,425 41,160,490 13% Revenue Intergov./ Grants - - - - - - - - - Charges for Services - - - - - - - - - Other Income 386,767 505,716 505,716 469,000 469,000 25,459 25,459 443,541 5% Donations - - - - - - - - - Capital Lease Proceeds - 1,827,500 1,827,500 2,176,000 2,176,000 - - 2,176,000 0% Total Revenue 386,767 2,333,216 2,333,216 2,645,000 2,645,000 25,459 - 25,459 2,619,541 1% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Other income includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the University of Notre Dame police officers, and $29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Additionally, in 2021, grant revenue was received from the Department of Justice to help offset public safety personnel overtime costs related to the COVID-19 pandemic. Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school crossing guards. A portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The Department has not been at full staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. | Supplies - The majority of the supplies budget is for fuel for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies budgeted include uniforms, medical & safety supplies, small tools & equipment, building maintenance supplies, and general office supplies.| Services & Charges - Professional services includes funding to support the St. Joseph County Special Victims Unit, an interlocal partnership between the St. Joseph County Police Department, Mishawaka Police Department, South Bend Police Department, and St. Joseph County Prosecutor’s Office. Professional services also includes legal services. Utilities includes the water, electric, and natural gas for the police station. Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for building R&M. Other services & charges includes $210k for telecommunications and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic League (PAL) Program. | Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has been funded by the Local Income Tax Certified Shares Fund (#404). City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 465,255 480,571 512,764 512,764 48,507 - 48,507 464,257 9% Fringe Benefits - 158,621 165,904 252,687 252,687 14,838 - 14,838 237,849 6% Total Personnel - 623,875 646,475 765,451 765,451 63,345 - 63,345 702,106 8% Supplies 14,951 18,860 14,842 18,233 18,233 5,198 - 5,198 13,035 29% Services & Charges Professional Services - - - - - - - - - - Printing & Advertising - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Operating Expenditures 14,951 642,735 661,318 783,684 783,684 68,544 - 68,544 715,141 9% Interfund Allocations 191,479 194,740 238,117 265,845 265,845 22,286 - 22,286 243,559 8% Total Expenditures 206,430 837,475 899,435 1,049,529 1,049,529 90,829 - 90,829 958,700 9% Revenue Charges for Services 10,844 14,369 14,369 15,000 15,000 - - 15,000 0% Total Revenue 10,844 14,369 14,369 15,000 15,000 - - 15,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but is budgeted Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab such as gloves, special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 62,956 16,950,271 15,498,990 16,122,037 16,122,037 2,616,936 - 2,616,936 13,505,101 16% Fringe Benefits - 6,745,156 7,084,077 8,674,595 8,674,595 894,783 - 894,783 7,779,813 10% Total Personnel 62,956 23,695,427 22,583,068 24,796,632 24,796,632 3,511,718 - 3,511,718 21,284,914 14% Supplies 900,416 831,842 1,118,932 1,144,484 1,144,484 217,724 88,591 306,314 838,169 27% Services & Charges Professional Services 444,791 666,736 509,964 475,649 475,649 3,403 328,219 331,622 144,028 70% Printing & Advertising 4,120 3,129 2,779 35,433 35,433 433 3,176 3,609 31,824 10% Utilities 277,460 259,160 268,088 292,000 292,000 26,784 - 26,784 265,216 9% Repairs & Maintenance 1,140,770 1,216,441 1,807,473 1,197,418 1,197,418 157,820 162,938 320,758 876,660 27% Education & Training 132,088 133,566 181,788 171,787 171,787 39,645 16,135 55,780 116,007 32% Travel 28,512 34,408 58,519 30,280 30,280 - - - 30,280 0% Other Services & Charges 54,361 48,795 108,660 69,305 69,305 4,346 23,543 27,889 41,416 40% Total Services & Charges 2,082,102 2,362,234 2,937,271 2,271,872 2,271,872 232,431 534,011 766,442 1,505,431 34% Operating Expenditures 3,045,474 26,889,503 26,639,271 28,212,987 28,212,987 3,961,873 622,602 4,584,475 23,628,514 16% Interfund Allocations 2,880,306 3,025,261 3,084,999 3,210,361 3,210,361 271,832 - 271,832 2,938,528 8% Total Expenditures 5,925,780 29,914,764 29,724,270 31,423,348 31,423,348 4,233,705 622,602 4,856,307 26,567,042 15% Revenue Charges for Services 516 393 393 1,000 1,000 - - 1,000 0% Intergov./ Grants - - - - - - - - - Licenses & Permits 29,308 24,914 24,914 26,000 26,000 1,726 1,726 24,274 7% Donations 100 5,000 5,000 - - - - - - Other Income 24,510 18,823 18,823 1,000 1,000 - - 1,000 0% Interfund Transfers In - - - - - - - - - Total Revenue 54,434 49,130 49,130 28,000 28,000 1,726 1,726 26,274 6% Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of sworn firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and more. $181k is budgeted for fuel for vehicles. | Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters, divers, and hazmat; and legal services. Utilities includes the water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for radios, $22k for other equipment, and $115k for buildings. | Capital - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 720,000 919,564 170,045 173,789 173,789 19,117 - 19,117 154,672 11% Fringe Benefits - 79,700 85,965 101,863 101,863 7,596 - 7,596 94,267 7% Total Personnel 720,000 999,264 256,010 275,652 275,652 26,713 - 26,713 248,939 10% Supplies 295,674 277,728 502,443 441,139 441,139 99,239 262,560 361,799 79,340 82% Services & Charges Professional Services 43,132 26,696 39,573 51,000 51,000 17,009 3,736 20,745 30,255 41% Printing & Advertising - - - - - - - - - - Repairs & Maintenance 2,464 7,638 15,791 5,000 5,000 - 12,868 12,868 (7,868) 257% Education & Training 199 4,037 2,960 4,000 4,000 - - - 4,000 0% Other Services & Charges 57,003 79,024 83,600 59,000 59,000 7,107 - 7,107 51,893 12% Total Services & Charges 102,798 117,394 141,924 119,000 119,000 24,116 16,604 40,720 78,280 34% Operating Expenditures 1,118,472 1,394,386 900,377 835,790 835,790 150,068 279,164 429,232 406,559 51% Bad Debt 830 1,116 1,384 - - - - - - - Interfund Allocations - 507 539 - - 64 - 64 (64) - Total Expenditures 1,119,302 1,396,009 902,300 835,790 835,790 150,133 279,164 429,296 406,495 51% Revenue Charges for Services 4,395,365 5,138,527 5,138,527 4,044,580 4,044,580 349,131 349,131 3,695,449 9% Fines, Forfeitures, and Fees 12 - - - - - - - - Intergov./ Grants - - - - - - - - - Other Income 1,418 7,112 7,112 - - 17,817 17,817 (17,817) - Interfund Transfers In - - - Total Revenue 4,396,795 5,145,639 5,145,639 4,044,580 4,044,580 366,948 366,948 3,677,632 9% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances, $7.4k for small tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water, electric, and natural gas for the eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other charges & services includes credit card processing fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Supplies 16,958 32,351 46,067 24,823 24,823 2,116 14,610 16,727 8,097 67% Services & Charges Professional Services 1,929 6,208 - 2,000 2,000 - - - 2,000 0% Utilities 31,665 33,180 33,419 35,500 35,500 4,168 - 4,168 31,332 12% Repairs & Maintenance 4,246 - 9,905 23,127 23,127 50 13,369 13,419 9,708 58% Total Services & Charges 37,840 39,388 43,325 60,627 60,627 4,218 13,369 17,587 43,040 29% Operating Expenditures 54,797 71,739 89,391 85,450 85,450 6,334 27,979 34,314 51,137 40% Total Expenditures 54,797 71,739 89,391 85,450 85,450 6,334 27,979 34,314 51,137 40% Revenue Charges for Services 5,935 52,439 52,439 50,000 50,000 - - 50,000 0% Other Income 1,137 - - - - - - - - Total Revenue 7,072 52,439 52,439 50,000 50,000 - - - 50,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center was completed in 2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training Center provided a much needed resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment under different scenarios such as apartment buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South Bend Fire Department and other agencies. This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruit Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Total Personnel - - - - - - - - - - Supplies 8,435 - - - - - - - - - Services & Charges Professional Services 4,444 - - - - - - - - - Printing & Advertising 22,310 184 - - - - - - - - Utilities - - - - - - - - - - Repairs & Maintenance 5,816 - - - - - - - - - Education & Training 25 - - - - - - - - - Travel 936 - - - - - - - - - Other Services & Charges 1,367 - - - - - - - - - Total Services & Charges 34,898 184 - - - - - - - - Operating Expenditures 43,333 184 - - - - - - - - Interfund Interfund Allocations - - - - - - - - - - Interfund Transfers Out 600,000 - - - - - - - - - Interfund Total 600,000 - - - - - - - - - Total Expenditures 643,333 184 - - - - - - - - Revenue Charges for Services - - - - - - - - - Intergov./ Grants - - - - - - - - - Other Income 54,878 - - - - - - - - Interfund Allocation Reimb - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 54,878 - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the new fund to establish the fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund (#101). City of South Bend, Indiana Monthly Financial Report January 31, 2025 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Total Personnel - - - - - - - - - - Supplies 4,457 4,399 3,869 6,060 6,060 181 397 578 5,482 10% Services & Charges Printing & Advertising - - - - - - - - - - Utilities 85,604 73,117 68,965 109,009 109,009 12,275 - 12,275 96,734 11% Repairs & Maintenance 36,062 49,881 42,746 61,072 61,072 391 5,599 5,990 55,082 10% Other Services & Charges 15,839 19,446 17,125 22,150 22,150 928 12,572 13,500 8,650 61% Total Services & Charges 137,506 142,444 128,836 192,231 192,231 13,594 18,171 31,764 160,466 17% Operating Expenditures 141,963 146,843 132,705 198,291 198,291 13,775 18,568 32,343 165,948 16% Interfund Interfund Allocations 36,009 35,799 34,593 35,781 35,781 2,982 - 2,982 32,799 8% Interfund Total 36,009 35,799 34,593 35,781 35,781 2,982 - 2,982 32,799 8% Total Expenditures 177,972 182,642 167,297 234,072 234,072 16,757 18,568 35,324 198,747 15% Revenue Charges for Services 133,138 128,149 128,149 159,972 159,972 25,440 25,440 134,532 16% Other Income 4,299 634 634 - - - - - - Total Revenue 137,437 128,783 128,783 159,972 159,972 25,440 25,440 134,532 16% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities and LaSalle Grill for refuse and recycle service. As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of the facility. All utilities are paid for by the City and will be reimbursed by the caterer. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,134,543 3,274,223 3,274,223 3,167,476 3,167,476 248,503 248,503 2,918,972 8% Intergov./ Grants - - - - - - - - - Licenses & Permits 2,175 2,725 2,725 1,500 1,500 150 150 1,350 10% Charges for Services 112,415 89,847 89,847 160,500 160,500 5,125 5,125 155,375 3% Interest Earnings 52,037 90,854 90,854 49,242 49,242 14,064 14,064 35,178 29% Debt Proceeds 817,500 2,235,000 2,235,000 3,101,869 3,101,869 - - 3,101,869 0% Other Income 44,405 107,157 107,157 81,500 81,500 966 966 80,534 1% Interfund Allocation Reimb 187,963 162,650 162,650 167,318 167,318 15,259 15,259 152,059 9% Interfund Transfers In 5,550,000 5,087,500 5,087,500 11,400,000 11,400,000 533,333 533,333 10,866,667 5% Total Revenue 9,901,038 11,049,955 11,049,955 18,129,405 18,129,405 817,401 817,401 17,312,004 5% Expenditures by Activity Streets / Traffic & Lighting 7,313,705 8,783,703 12,787,978 16,707,937 16,707,937 1,594,242 2,020,995 3,615,237 13,092,700 22% Curb & Sidewalk Program 1,507,024 1,893,969 2,176,913 3,924,719 3,924,719 179,979 413,414 593,393 3,331,326 15% Total Expenditures 8,820,729 10,677,672 14,964,891 20,632,656 20,632,656 1,774,221 2,434,409 4,208,631 16,424,026 20% Expenditures by Type Personnel Salaries & Wages 2,924,195 3,186,475 3,425,081 4,513,428 4,513,428 520,896 - 520,896 3,992,531 12% Fringe Benefits 1,203,828 1,297,636 1,366,803 2,046,736 2,046,736 178,021 - 178,021 1,868,714 9% Total Personnel 4,128,023 4,484,111 4,791,884 6,560,163 6,560,163 698,917 - 698,917 5,861,245 11% Supplies 854,478 1,146,446 1,247,843 1,981,201 1,981,201 53,946 320,759 374,705 1,606,496 19% Services & Charges Professional Services 636,199 866,929 1,100,018 2,707,363 2,707,363 79,257 448,092 527,348 2,180,014 19% Printing & Advertising 2,422 1,810 1,074 2,950 2,950 - - - 2,950 0% Utilities 44,781 47,159 39,999 66,836 66,836 5,407 - 5,407 61,429 8% Repairs & Maintenance 701,876 346,497 1,314,234 1,091,272 1,091,272 161,226 2,587 163,813 927,459 15% Education & Training 8,291 11,555 10,089 30,000 30,000 290 - 290 29,710 1% Travel 5,135 803 11,328 25,000 25,000 - - - 25,000 0% Other Services & Charges 27,988 138,852 178,514 158,070 158,070 966 - 966 157,104 1% Debt Service Principal 891,039 1,113,112 1,469,371 1,909,313 1,909,313 352,099 - 352,099 1,557,214 18% Debt Service Interest & Fees 34,928 45,139 110,667 407,383 407,383 8,657 - 8,657 398,725 2% Total Services & Charges 2,352,660 2,571,857 4,235,294 6,398,186 6,398,186 607,902 450,679 1,058,581 5,339,605 17% Operating Expenditures 7,335,161 8,202,414 10,275,022 14,939,550 14,939,550 1,360,766 771,437 2,132,203 12,807,346 14% Capital 155,986 1,067,160 3,085,813 3,948,013 3,948,013 267,085 1,662,972 1,930,057 2,017,956 49% Bad Debt - - - - - - - - - - Interfund Allocations 1,329,582 1,408,098 1,604,056 1,745,093 1,745,093 146,371 - 146,371 1,598,722 8% Total Expenditures 8,820,729 10,677,672 14,964,891 20,632,656 20,632,656 1,774,221 2,434,409 4,208,631 16,424,024 20% Net Surplus / (Deficit) 1,080,308 372,283 (3,914,936) (2,503,251) (2,503,251) (956,820) (3,391,230) Beginning Cash Balance 4,772,416 6,607,820 4,772,416 4,772,416 Cash Adjustments 755,096 (2,207,688) (857,480) - Ending Cash Balance 6,607,820 4,772,416 - 2,269,164 4,241,671 Cash Reserves Target 2,205,182 2,669,418 3,741,223 5,158,164 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works. Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley surface. Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting - Maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a public works project. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404). Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for the procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic & Lighting operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks. The utilities budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is budgeted in the Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name MVH Restricted Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,134,543 3,274,223 3,274,223 3,167,476 3,167,476 248,503 248,503 2,918,972 8% Interest Earnings 23,921 39,874 39,874 10,650 10,650 5,759 5,759 4,891 54% Interfund Transfers In - - - - - - - - - Debt Proceeds 888,007 - - - - - - - - Total Revenue 4,046,471 3,314,097 3,314,097 3,178,126 3,178,126 254,263 254,263 2,923,863 8% Expenditures by Type Personnel Salaries & Wages 255,141 399,253 350,371 521,781 521,781 - - - 521,781 0% Fringe Benefits 124,031 183,370 156,235 157,870 157,870 - - - 157,870 0% Total Personnel 379,172 582,623 506,606 679,651 679,651 - - - 679,651 0% Supplies 2,107,582 1,386,353 1,374,806 2,120,878 2,120,878 2,258 28,434 30,692 2,090,186 1% Services & Charges Professional Services - - - - - - - - - - Repairs & Maintenance 1,376,423 1,592,715 886,957 682,865 682,865 4,350 250,000 254,350 428,516 37% Debt Service Principal 91,621 169,814 173,826 177,933 177,933 88,447 - 88,447 89,486 50% Debt Service Interest & Fees 2,144 17,716 13,703 9,596 9,596 5,318 - 5,318 4,279 55% Total Services & Charges 1,470,187 1,780,244 1,074,487 870,395 870,395 98,114 250,000 348,114 522,281 40% Capital 184,116 662,791 - - - - - - - - Total Expenditures 4,141,058 4,412,010 2,955,898 3,670,924 3,670,924 100,372 278,434 378,806 3,292,118 10% Net Surplus / (Deficit) (94,586) (1,097,914) 358,199 (492,798) (492,798) 153,891 (124,543) Beginning Cash Balance 2,042,332 1,126,297 2,042,332 2,042,332 Cash Adjustments (821,449) 2,013,949 (429,462) - Ending Cash Balance 1,126,297 2,042,332 1,971,069 1,549,534 1,288,364 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021]) The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,269,085 6,548,446 6,548,446 6,334,951 6,334,951 497,007 497,007 5,837,945 8% Intergov./ Grants - - - - - - - - - Licenses & Permits 2,175 2,725 2,725 1,500 1,500 150 150 1,350 10% Charges for Services 112,415 89,847 89,847 160,500 160,500 5,125 5,125 155,375 3% Interest Earnings 75,958 130,728 130,728 59,892 59,892 19,824 19,824 40,069 33% Debt Proceeds 1,705,507 2,235,000 2,235,000 3,101,869 3,101,869 - - 3,101,869 0% Other Income 44,405 107,157 107,157 81,500 81,500 966 966 80,534 1% Interfund Allocation Reimb 187,963 162,650 162,650 167,318 167,318 15,259 15,259 152,059 9% Interfund Transfers In 5,550,000 5,087,500 5,087,500 11,400,000 11,400,000 533,333 533,333 10,866,667 5% Total Revenue 13,947,509 14,364,052 14,364,052 21,307,530 21,307,530 1,071,664 1,071,664 20,235,868 5% Expenditures by Fund Motor Vehicle Highway (#202) 8,820,729 10,677,672 14,964,891 20,632,656 20,632,656 1,774,221 2,434,409 4,208,631 16,424,026 20% MVH Restricted (#266) 4,141,058 4,412,010 2,955,898 3,670,924 3,670,924 100,372 278,434 378,806 3,292,118 10% Total Expenditures 12,961,787 15,089,683 17,920,789 24,303,580 24,303,580 1,874,593 2,712,843 4,587,437 19,716,144 19% Expenditures by Activity Streets / Traffic & Lighting 11,454,763 13,195,713 15,743,876 20,378,861 20,378,861 1,694,614 2,299,430 3,994,044 16,384,817 20% Curb & Sidewalk Program 1,507,024 1,893,969 2,176,913 3,924,719 3,924,719 179,979 413,414 593,393 3,331,326 15% Total Expenditures 12,961,787 15,089,683 17,920,789 24,303,580 24,303,580 1,874,593 2,712,843 4,587,437 19,716,143 19% Expenditures by Type Personnel Salaries & Wages 3,179,336 3,585,728 3,775,452 5,035,209 5,035,209 520,896 - 520,896 4,514,312 10% Fringe Benefits 1,327,859 1,481,006 1,523,038 2,204,606 2,204,606 178,021 - 178,021 2,026,584 8% Total Personnel 4,507,195 5,066,734 5,298,490 7,239,814 7,239,814 698,917 - 698,917 6,540,896 10% Supplies 2,962,061 2,532,798 2,622,649 4,102,079 4,102,079 56,204 349,193 405,397 3,696,682 10% Services & Charges Professional Services 636,199 866,929 1,100,018 2,707,363 2,707,363 79,257 448,092 527,348 2,180,014 19% Printing & Advertising 2,422 1,810 1,074 2,950 2,950 - - - 2,950 0% Utilities 44,781 47,159 39,999 66,836 66,836 5,407 - 5,407 61,429 8% Repairs & Maintenance 2,078,298 1,939,212 2,201,191 1,774,137 1,774,137 165,575 252,587 418,163 1,355,975 24% Education & Training 8,291 11,555 10,089 30,000 30,000 290 - 290 29,710 1% Travel 5,135 803 11,328 25,000 25,000 - - - 25,000 0% Other Services & Charges 27,988 138,852 178,514 158,070 158,070 966 - 966 157,104 1% Debt Service Principal 982,660 1,282,926 1,643,197 2,087,246 2,087,246 440,546 - 440,546 1,646,700 21% Debt Service Interest & Fees 37,072 62,855 124,370 416,979 416,979 13,975 - 13,975 403,004 3% Total Services & Charges 3,822,847 4,352,101 5,309,781 7,268,581 7,268,581 706,016 700,679 1,406,695 5,861,886 19% Operating Expenditures 11,292,103 11,951,633 13,230,920 18,610,474 18,610,474 1,461,138 1,049,871 2,511,009 16,099,464 13% Capital 340,102 1,729,951 3,085,813 3,948,013 3,948,013 267,085 1,662,972 1,930,057 2,017,956 49% Bad Debt - - - - - - - - - - Interfund Allocations 1,329,582 1,408,098 1,604,056 1,745,093 1,745,093 146,371 - 146,371 1,598,722 8% Total Expenditures 12,961,787 15,089,683 17,920,789 24,303,580 24,303,580 1,874,593 2,712,843 4,587,437 19,716,142 19% Net Surplus / (Deficit) - (725,631) (3,556,737) (2,996,050) (2,996,050) (802,930) (3,515,773) Beginning Cash Balance 6,814,748 7,734,117 6,814,748 6,814,748 Cash Adjustments 919,369 (193,739) 4,591,410 - Ending Cash Balance 7,734,117 6,814,748 7,849,421 3,818,698 5,530,034 Motor Vehicle Highway Budget Summary - Fund 202 & 266 This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works. For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Local Road & Street Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,003,475 2,040,961 2,040,961 1,944,187 1,944,187 173,465 173,465 1,770,722 9% Intergov./ Grants 145,348 205,355 205,355 55,000 55,000 29,424 29,424 25,576 53% Interest Earnings 34,259 74,193 74,193 43,834 43,834 2,363 2,363 41,472 5% Other Income 10,510 - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 2,193,593 2,320,509 2,320,509 2,043,021 2,043,021 205,251 205,251 1,837,770 10% Expenditures by Type Supplies 57,542 347,256 380,000 20,000 20,000 - - - 20,000 0% Services & Charges Professional Services 690,622 524,598 743,100 1,308,864 1,308,864 2,815 426,639 429,455 879,410 33% Repairs & Maintenance 125,774 1,717,103 1,757,220 900,060 900,060 - 257,221 257,221 642,839 29% Other Services & Charges - - - - - - - - - - Total Services & Charges 816,396 2,241,701 2,500,319 2,208,924 2,208,924 2,815 683,860 686,676 1,522,249 31% Capital 303,138 783,787 389,372 575,712 575,712 - 325,712 325,712 250,000 57% Interfund Transfers Out 1,000,000 - - 1,500,000 1,500,000 - - - 1,500,000 0% Total Expenditures 2,177,076 3,372,745 3,269,691 4,304,636 4,304,636 2,815 1,009,573 1,012,388 3,292,249 24% Net Surplus / (Deficit) 16,517 (1,052,235) (949,182) (2,261,615) (2,261,615) 202,436 (807,136) Beginning Cash Balance 2,349,376 3,632,884 2,349,376 2,349,376 Cash Adjustments 1,266,990 (231,272) 979,891 - Ending Cash Balance 3,632,884 2,349,376 2,380,085 87,761 675,903 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment." This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula. This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were moved to the 2021 Infrastructure Bond Capital Fund (#455). This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund (#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2 million to the Motor Vehicle Highway Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Interest Earnings 3,417 3,388 3,388 - - 325 325 (325) - Other Income - - - - - - - - - Total Revenue 3,417 3,388 3,388 - - 325 325 (325) - Expenditures by Type Services & Charges Professional Services - 184,782 - 704 704 - 704 704 - 100% Total Services & Charges - 184,782 - 704 704 - 704 704 - 100% Capital - 4,314 - 52,635 52,635 33,831 - 33,831 18,804 64% Total Expenditures - 189,096 - 53,339 53,339 33,831 704 34,535 18,804 65% Net Surplus / (Deficit) 3,417 (185,709) 3,388 (53,339) (53,339) (33,506) (34,210) Beginning Cash Balance 245,630 266,588 245,630 245,630 Cash Adjustments 17,541 164,751 (775) - Ending Cash Balance 266,588 245,630 248,243 192,291 32,228 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once all funds are spent. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 1,350,100 1,000,000 1,000,000 1,500,000 1,500,000 388,250 388,250 1,111,750 26% Interest Earnings 23,684 50,707 50,707 4,106 4,106 1,671 1,671 2,436 41% Other Income - - - - - - - - - Interfund Transfers In 1,000,000 - - 1,500,000 1,500,000 - - 1,500,000 0% Total Revenue 2,373,784 1,050,707 1,050,707 3,004,106 3,004,106 389,921 389,921 2,614,186 13% Expenditures by Type Services & Charges Repairs & Maintenance 594,751 3,105,996 1,229,350 3,993,345 3,993,345 17,569 514,026 531,595 3,461,751 13% Other Services & Charges - - - - - - - - - - Total Services & Charges 594,751 3,105,996 1,229,350 3,993,345 3,993,345 17,569 514,026 531,595 3,461,751 13% Capital - - - - - - - - - - Total Expenditures 594,751 3,105,996 1,229,350 3,993,345 3,993,345 17,569 514,026 531,595 3,461,751 13% Net Surplus / (Deficit) 1,779,033 (2,055,289) (178,642) (989,239) (989,239) 372,352 (141,674) Beginning Cash Balance 704,875 1,391,493 704,875 704,875 Cash Adjustments (1,092,415) 1,368,671 1,950,821 - Ending Cash Balance 1,391,493 704,875 2,477,054 (284,364) 728,326 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year. In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million. The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road & Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund (#251) This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 32,517 238,248 238,248 - - - - - - Interest Earnings 26,999 53,463 53,463 3,463 3,463 4,571 4,571 (1,108) 132% Other Income 493,328 493,328 493,328 120,892 120,892 - - 120,892 0% Interfund Transfers In - - - - - - - - - Total Revenue 552,844 785,039 785,039 124,355 124,355 4,571 4,571 119,784 4% Expenditures by Type Supplies - 628,041 350,000 - - - - - - - Services & Charges Professional Services 217,156 97,521 217,979 178,882 178,882 50 30,241 30,291 148,591 17% Repairs & Maintenance 450,000 - - - - - - - - - Total Services & Charges 667,156 97,521 217,979 178,882 178,882 50 30,241 30,291 148,591 17% Capital 196,985 33,493 316,921 583,942 583,942 12,289 204,395 216,684 367,258 37% Interfund Transfers Out - - - - - - - - - - Total Expenditures 864,141 759,056 884,900 762,824 762,824 12,339 234,636 246,975 515,849 32% Net Surplus / (Deficit) (311,297) 25,983 (99,862) (638,470) (638,470) (7,769) (242,404) Beginning Cash Balance 1,889,193 1,386,436 1,889,193 1,889,193 Cash Adjustments (191,461) 476,775 (217,032) - Ending Cash Balance 1,386,436 1,889,193 1,572,300 1,250,724 917,857 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.” This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is $450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2021 Infrastructure Bond Capital Fund Number 455 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 37,031 48,402 48,402 - - 3,326 3,326 (3,326) - Interfund Transfers In - - - - - - - - - Total Revenue 37,031 48,402 48,402 - - 3,326 3,326 (3,326) - Expenditures by Type Capital 1,761,110 1,236,390 276,767 446,483 446,483 - 443,333 443,333 3,150 99% Interfund Transfers Out - - - - - - - - - - Total Expenditures 1,761,110 1,236,390 276,767 446,483 446,483 - 443,333 443,333 3,150 99% Net Surplus / (Deficit) (1,724,079) (1,187,989) (228,365) (446,483) (446,483) 3,326 (440,007) Beginning Cash Balance 3,836,482 - 3,836,482 3,836,482 Cash Adjustments (2,112,403) 5,024,470 (1,306,106) - Ending Cash Balance - 3,836,482 2,302,010 3,389,998 676,917 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755). The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road & Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the Local Road & Street Fund (#251) will resume the matching transfer. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 6,909,550 7,622,504 7,622,504 8,256,538 8,256,538 608,663 608,663 7,647,875 7% Intergov./ Grants 7,410 8,636 8,636 - - - - - - Interest Earnings 3,406 8,323 8,323 10,970 10,970 6,310 6,310 4,660 58% Other Income 63,306 18,231 18,231 45,000 45,000 - - 45,000 0% Interfund Transfers In 263,687 527,035 527,035 - - - - - - Total Revenue 7,247,359 8,184,729 8,184,729 8,312,508 8,312,508 614,973 614,973 7,697,535 7% Expenditures by Type Personnel Salaries & Wages 1,223,746 1,265,563 1,320,819 1,482,946 1,482,946 160,025 - 160,025 1,322,921 11% Fringe Benefits 478,575 526,275 542,699 747,879 747,879 60,572 - 60,572 687,307 8% Total Personnel 1,702,321 1,791,838 1,863,518 2,230,825 2,230,825 220,596 - 220,596 2,010,228 10% Supplies 434,548 306,830 282,404 567,435 567,435 23,953 211,845 235,798 331,637 42% Services & Charges Printing & Advertising 13,059 12,003 - 18,241 18,241 625 - 625 17,616 3% Repairs & Maintenance 1,844,161 1,893,174 1,536,291 1,239,169 1,239,169 99,282 45,000 144,282 1,094,886 12% Education & Training 180 4,068 132 20,400 20,400 - - - 20,400 0% Travel - - - 15,300 15,300 - - - 15,300 0% Other Services & Charges 1,085,570 1,127,500 1,377,466 1,394,368 1,394,368 118,903 1,192,732 1,311,634 82,734 94% Debt Service Principal - - - - - - - - - - Total Services & Charges 2,942,970 3,036,744 2,913,890 2,687,477 2,687,477 218,810 1,237,732 1,456,542 1,230,936 54% Operating Expenditures 5,079,840 5,135,412 5,059,811 5,485,737 5,485,737 463,360 1,449,577 1,912,936 3,572,801 35% Bad Debt 670,719 219,772 206,880 259,035 259,035 15,054 - 15,054 243,981 6% Interfund Interfund Allocations 1,187,501 1,361,480 1,479,707 1,579,144 1,579,144 224,086 - 224,086 1,355,058 14% Interfund Transfers Out 981,664 899,690 933,000 1,338,315 1,338,315 - - - 1,338,315 0% Total Interfund 2,169,165 2,261,170 2,412,707 2,917,459 2,917,459 224,086 - 224,086 2,693,373 8% Total Expenditures 7,919,724 7,616,354 7,679,398 8,662,231 8,662,231 702,500 1,449,577 2,152,076 6,510,155 25% Beginning Cash Balance 906,471 87,032 906,471 906,471 Cash Adjustments (147,073) 251,064 (1,116,969) - Ending Cash Balance 87,032 906,471 294,832 556,748 1,208,078 Cash Reserves Target 791,972 761,635 767,940 866,223 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases were in 2008 (ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The loan was repaid June 30, 2021. Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have gone up significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022). Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,516 5,297 5,297 - - 7,616 7,616 (7,616) - Debt Proceeds 1,559,726 1,225,000 1,225,000 - - - - - - Interfund Transfers In 981,664 899,690 899,690 1,338,315 1,338,315 - - 1,338,315 0% Total Revenue 2,542,907 2,129,987 2,129,987 1,338,315 1,338,315 7,616 7,616 1,330,699 1% Expenditures by Type Services & Charges Debt Service Principal 950,448 928,231 1,054,761 1,206,567 1,206,567 269,800 - 269,800 936,767 22% Debt Service Interest & Fees 31,216 48,912 48,099 138,126 138,126 11,252 - 11,252 126,874 8% Total Services & Charges 981,664 977,143 1,102,860 1,344,694 1,344,694 281,052 - 281,052 1,063,641 21% Capital 758,270 - 2,764,101 1,965,676 1,965,676 349,221 1,615,932 1,965,153 523 100% Total Expenditures 1,739,934 977,143 3,866,961 3,310,370 3,310,370 630,273 1,615,932 2,246,205 1,064,164 68% Net Surplus / (Deficit) 802,972 1,152,844 (1,736,974) (1,972,055) (1,972,055) (622,657) (2,238,589) Beginning Cash Balance 779,163 388,126 779,163 779,163 Cash Adjustments (1,194,009) (761,807) 2,539,839 - Ending Cash Balance 388,126 779,163 1,582,027 (1,192,892) 1,420,526 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital leases which are paid off over 5 years. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Debt proceeds are from capital leases. The funds are held by an escrow agent Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds. The principal and interest expense budgeted is for capital lease payments for the trucks. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 19,141,578 19,884,402 19,884,402 21,693,111 21,693,111 1,461,917 1,461,917 20,231,194 7% Interest Earnings 95,051 187,240 187,240 136,803 136,803 63,538 63,538 73,265 46% Other Income 41,395 510,566 510,566 18,055 18,055 181 181 17,874 1% Interfund Allocation Reimb 1,414,701 1,633,074 1,633,074 1,655,108 1,655,108 137,926 137,926 1,517,182 8% Interfund Transfers In 294,627 134,865 134,865 - - - - - - Total Revenue 20,987,352 22,350,147 22,350,147 23,503,077 23,503,077 1,663,562 1,663,562 21,839,515 7% Total Expenditures 23,078,188 19,134,577 17,801,468 24,701,815 24,701,815 1,674,375 1,280,456 2,954,831 21,746,984 12% Expenditures by Type Personnel Salaries & Wages 3,497,540 3,777,318 3,648,854 4,336,218 4,336,218 436,840 - 436,840 3,899,378 10% Fringe Benefits 1,503,528 1,515,511 1,436,060 2,031,432 2,031,432 144,503 - 144,503 1,886,929 7% Total Personnel 5,001,068 5,292,830 5,084,914 6,367,650 6,367,650 581,343 - 581,343 5,786,307 9% Supplies 1,604,334 1,598,311 1,537,179 2,505,167 2,505,167 203,635 105,305 308,940 2,196,227 12% Services & Charges Professional Services 760,096 872,977 1,227,334 2,124,466 2,124,466 44,124 750,603 794,727 1,329,740 37% Printing & Advertising 7,168 2,341 2,683 7,520 7,520 - 215 215 7,305 3% Utilities 828,854 893,492 880,936 956,813 956,813 89,861 - 89,861 866,951 9% Repairs & Maintenance 411,658 402,687 477,557 882,229 882,229 49,231 236,318 285,549 596,680 32% Education & Training 15,517 22,722 8,509 37,438 37,438 12,010 - 12,010 25,428 32% Travel - 3,775 3,735 23,715 23,715 - - - 23,715 0% Other Services & Charges 2,536,459 2,529,469 2,918,953 4,229,006 4,229,006 317,167 188,016 505,183 3,723,823 12% Debt Service Principal 201,048 - - - - - - - - - Debt Service Interest & Fees 3,131 - - - - - - - - - Total Services & Charges 4,763,931 4,727,463 5,519,708 8,261,186 8,261,186 512,393 1,175,151 1,687,544 6,573,642 20% Operating Expenditures 11,369,334 11,618,604 12,141,801 17,134,004 17,134,004 1,297,372 1,280,456 2,577,827 14,556,176 15% Bad Debt 1,103,072 303,108 327,535 236,865 236,865 28,637 - 28,637 208,228 12% Interfund Interfund Allocations 2,342,714 2,856,398 3,567,849 3,853,754 3,853,754 321,916 - 321,916 3,531,838 8% PILOT 1,613,639 1,606,468 1,638,597 1,602,400 1,602,400 - - - 1,602,400 0% Interfund Transfers Out 6,649,430 2,750,000 125,686 1,874,793 1,874,793 26,451 - 26,451 1,848,342 1% Total Interfund 10,605,783 7,212,866 5,332,132 7,330,946 7,330,946 348,367 - 348,367 6,982,580 5% Total Expenditures 23,078,188 19,134,577 17,801,468 24,701,815 24,701,815 1,674,375 1,280,456 2,954,831 21,746,984 12% 6,550,457 Net Surplus / (Deficit) (2,090,837) 3,215,570 4,548,680 (1,198,738) (1,198,738) (10,814) (1,291,269) Beginning Cash Balance 6,550,457 4,840,727 6,550,457 6,550,457 Cash Adjustments 381,106 (1,505,840) (6,340,354) - Ending Cash Balance 4,840,727 6,550,457 4,758,783 5,351,719 12,801,685 Cash Reserves Target 1,153,909 956,729 890,073 1,235,091 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being distributed meets or exceeds all drinking water regulations. The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service department to benefiting operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. | Supplies - The supplies budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals, laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges & services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and mailing, and utility billing software charges. Other charges and services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital fund (#622). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 251,905 (106,004) (106,004) 210,000 210,000 8 8 209,992 0% Interest Earnings 153,064 227,703 227,703 208,820 208,820 65,056 65,056 143,764 31% Other Income 7,084 2,392 2,392 - - - - - - Interfund Transfers In 3,971,704 - - 400,000 400,000 - - 400,000 0% Bond Proceeds - - - 7,673,000 7,673,000 - - 7,673,000 0% Total Revenue 4,383,757 124,091 124,091 8,491,820 8,491,820 65,064 65,064 753,756 1% Expenditures by Type Services & Charges Professional Services 42,253 132,973 432,412 29,103 29,103 28,574 529 29,103 - 100% Total Services & Charges 42,253 132,973 432,412 29,103 29,103 28,574 529 29,103 - 100% Capital 3,271,169 4,104,934 1,604,614 18,197,173 18,197,173 107,702 1,671,793 1,779,495 16,417,678 10% Bad Debt - - - - - - - - - - Total Expenditures 3,313,423 4,237,907 2,037,026 18,226,276 18,226,276 136,276 1,672,322 1,808,598 16,417,678 10% Net Surplus / (Deficit) 1,070,334 (4,113,816) (1,912,935) (9,734,455) (9,734,455) (71,211) (1,743,533) Beginning Cash Balance 9,672,979 7,652,044 9,672,979 9,672,979 Cash Adjustments (3,091,269) 6,134,751 3,299,811 - Ending Cash Balance 7,652,044 9,672,979 11,059,854 (61,477) 15,857,517 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2023 Adopted Budget includes: Equipment: $25,000 • (1) Trailer 20 ' Long for Dump Truck Vehicles: $462,000 • (1) Tandem Axle Dump Truck - $275,000 • (2) Mini Cargo Vans - $66,000 • (1) Pickup Valve Truck - $65,000 • (2) Hybrid Vehicles - $56,000 Water Mains: $1,900,000 • New Main on Lathrop Street-Bendix Drive to Portage Avenue - $888,000 • Water main, hydrant, and valve replacement - $715,000 • New on Trail ROW-Dublin Street to Cripe Street - $297,000 Water Meter Replacement - $4,000,000 System Renewal Projects- TBD - $2,500,000 Services for Capital Planning - $100,000 Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,668 38,236 38,236 - - 6,922 6,922 (6,922) - Total Revenue 12,668 38,236 38,236 - - 6,922 6,922 (6,922) - Expenditures Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 12,668 38,236 38,236 - - 6,922 6,922 Beginning Cash Balance 1,279,314 1,263,319 1,279,314 1,279,314 Cash Adjustments (28,663) (22,240) (2,039) - Ending Cash Balance 1,263,319 1,279,314 1,315,511 1,279,314 1,412,398 Cash Reserves Target 1,263,319 1,279,314 1,315,511 1,279,314 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 18,171 54,408 54,408 - - 11,879 11,879 (11,879) - Other Income - - - - - - - - - Interfund Transfers In 2,662,430 2,750,000 2,750,000 1,474,793 1,474,793 7,750 7,750 1,467,043 1% Total Revenue 2,680,601 2,804,408 2,804,408 1,474,793 1,474,793 19,629 19,629 1,455,164 1% Expenditures by Type Services & Charges Debt Service Principal 1,248,939 1,045,513 786,373 2,514,703 2,514,703 300,000 - 300,000 2,214,703 12% Debt Service Interest & Fees 390,368 356,162 303,770 1,131,985 1,131,985 48,749 - 48,749 1,083,237 4% Total Services & Charges 1,639,307 1,401,675 1,090,143 3,646,688 3,646,688 348,749 - 348,749 3,297,940 10% Interfund Transfers Out - - - - - - - - - - Total Expenditures 1,639,307 1,401,675 1,090,143 3,646,688 3,646,688 348,749 - 348,749 3,297,940 10% Net Surplus / (Deficit) 1,041,294 1,402,734 1,714,266 (2,171,895) (2,171,895) (329,120) (329,120) Beginning Cash Balance - 2,323 - - Cash Adjustments (1,038,971) (1,405,057) 559,522 - Ending Cash Balance 2,323 - 2,273,787 (2,171,895) 1,187,681 Cash Reserves Target 2,323 - 2,273,787 (2,171,895) Fund Purpose: Explanation of Revenue Sources: This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Current debt includes: • 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) • 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) • 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) • 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) • 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13,836 42,407 42,407 - - 7,829 7,829 (7,829) - Interfund Transfers In - - - - - 21,378 21,378 (21,378) - Total Revenue 13,836 42,407 42,407 - - 29,207 29,207 (29,207) - Expenditures Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 13,836 42,407 42,407 - - 29,207 29,207 Beginning Cash Balance 1,422,804 1,422,800 1,422,804 1,422,804 Cash Adjustments (13,840) (42,403) (33,101) - Ending Cash Balance 1,422,800 1,422,804 1,432,109 1,422,804 1,642,402 Cash Reserves Target 1,422,800 1,422,804 1,432,109 1,422,804 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Water Works Operations & Maintenance Reserve Fund Number 629 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,377 85,903 85,903 - - 15,620 15,620 (15,620) - Interfund Transfers In 15,296 - - - - - - - - Total Revenue 43,673 85,903 85,903 - - 15,620 15,620 (15,620) - Expenditures Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 43,673 85,903 85,903 - - 15,620 15,620 Beginning Cash Balance 2,912,652 2,912,652 2,912,652 2,912,652 Cash Adjustments (43,673) (85,903) (51,780) - Ending Cash Balance 2,912,652 2,912,652 2,946,775 2,912,652 3,178,908 Cash Reserves Target 2,738,674 2,731,309 3,805,265 3,805,265 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 701,488 703,574 703,574 666,095 666,095 59,538 59,538 606,557 9% Interest Earnings 27,093 54,170 54,170 16,699 16,699 7,804 7,804 8,896 47% Other Income - - - - - - - - - Interfund Transfers In 48,167 6,390 6,390 - - - - - - Total Revenue 776,748 764,134 764,134 682,794 682,794 67,342 67,342 615,453 10% Expenditures by Type Personnel Salaries & Wages 119,081 130,097 134,105 147,565 147,565 16,212 - 16,212 131,353 11% Fringe Benefits 55,024 55,746 56,550 65,258 65,258 5,556 - 5,556 59,702 9% Total Personnel 174,105 185,844 190,655 212,823 212,823 21,768 - 21,768 191,055 10% Supplies 42,321 40,016 69,570 134,645 134,645 5,733 27,822 33,554 101,090 25% Services & Charges Printing & Advertising - - - 200 200 - - - 200 0% Repairs & Maintenance 474,934 589,860 621,712 967,588 967,588 49,362 189,137 238,499 729,089 25% Other Services & Charges - - - - - - - - - - Total Services & Charges 474,934 589,860 621,712 967,788 967,788 49,362 189,137 238,499 729,289 25% Operating Expenditures 691,360 815,720 881,938 1,315,256 1,315,256 76,863 216,958 293,821 1,021,434 22% Bad Debt 57,952 8,820 14,932 - - 941 - 941 (941) - Interfund Allocations 96,195 100,897 98,073 97,900 97,900 8,493 - 8,493 89,407 9% Total Expenditures 845,507 925,437 994,942 1,413,156 1,413,156 86,296 216,958 303,255 1,109,900 21% Net Surplus / (Deficit) (68,759) (161,304) (230,809) (730,361) (730,361) (18,954) (235,913) Beginning Cash Balance 2,003,861 2,052,857 2,003,861 2,003,861 Cash Adjustments 117,756 112,307 178,911 - Cash Reserves Target 211,377 231,359 248,736 353,289 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021]) This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 40,319,532 42,187,751 42,187,751 43,763,012 43,763,012 3,696,307 3,696,307 40,066,706 8% Interest Earnings 247,071 568,907 568,907 115,405 115,405 176,917 176,917 (61,513) 153% Other Income 106,610 68,553 68,553 2,000 2,000 446 446 1,554 22% Interfund Allocation Reimb 463,761 461,751 461,751 421,322 421,322 35,110 35,110 386,212 8% Interfund Transfers In 415,513 184,500 184,500 - - - - - - Total Revenue 41,552,487 43,471,462 43,471,462 44,301,739 44,301,739 3,908,780 3,908,780 40,392,959 9% Expenditures by Division Sewers 7,807,448 7,048,829 6,403,311 8,108,833 8,108,833 699,305 212,350 911,655 7,197,179 11% Concrete Crew 521,609 562,830 513,606 640,997 640,997 56,638 - 56,638 584,359 9% Wastewater 32,097,845 28,653,161 23,034,326 44,713,091 44,713,091 1,764,032 2,355,292 4,119,324 40,593,766 9% Organic Resources 1,506,046 1,167,251 1,696,224 1,888,911 1,888,911 89,613 72,109 161,722 1,727,189 9% Total Expenditures 41,932,947 37,432,072 31,647,467 55,351,832 55,351,832 2,609,587 2,639,751 5,249,338 50,102,493 9% Expenditures by Type Personnel Salaries & Wages 4,946,254 5,272,342 5,445,536 6,402,628 6,402,628 683,221 - 683,221 5,719,407 11% Fringe Benefits 2,018,844 2,015,847 2,029,440 2,850,041 2,850,041 239,743 - 239,743 2,610,298 8% Total Personnel 6,965,098 7,288,190 7,474,976 9,252,669 9,252,669 922,964 - 922,964 8,329,705 10% Supplies 2,230,631 2,484,857 2,355,553 4,559,542 4,559,542 229,784 456,708 686,492 3,873,050 15% Services & Charges Professional Services 590,275 1,065,584 191,971 395,686 395,686 14,425 181,150 195,574 200,112 49% Printing & Advertising 1,182 4,135 1,981 7,240 7,240 61 - 61 7,180 1% Utilities 1,267,312 1,337,488 1,361,164 1,539,308 1,539,308 186,666 - 186,666 1,352,642 12% Repairs & Maintenance 1,677,658 1,731,522 2,951,638 3,054,255 3,054,255 290,753 566,921 857,673 2,196,582 28% Education & Training 20,869 34,832 30,878 69,465 69,465 720 710 1,430 68,035 2% Travel 10,417 14,539 22,986 43,210 43,210 1,811 3,568 5,379 37,831 12% Other Services & Charges 1,889,515 2,636,784 1,894,083 5,650,849 5,650,849 362,545 1,430,695 1,793,240 3,857,609 32% Debt Service Principal 188,482 - - - - - - - - - Debt Service Interest & Fees 2,935 - - - - - - - - - Total Services & Charges 5,648,646 6,824,884 6,454,702 10,760,014 10,760,014 856,980 2,183,043 3,040,023 7,719,991 28% Operating Expenditures 14,844,375 16,597,930 16,285,231 24,572,224 24,572,224 2,009,729 2,639,751 4,649,479 19,922,746 19% Capital 20,610 - - - - - - - - - Bad Debt 1,749,145 423,366 419,612 225,000 225,000 28,739 - 28,739 196,261 13% Interfund Interfund Allocations 6,081,041 6,148,303 7,153,280 7,565,272 7,565,272 539,642 - 539,642 7,025,629 7% PILOT 4,465,686 4,489,126 4,385,589 4,163,261 4,163,261 - - - 4,163,261 0% Interfund Transfers Out 14,772,089 9,773,347 3,403,755 18,826,075 18,826,075 31,477 - 31,477 18,794,598 0% Total Interfund 25,318,816 20,410,776 14,942,624 30,554,608 30,554,608 571,119 - 571,119 29,983,488 2% Total Expenditures 41,932,947 37,432,072 31,647,467 55,351,832 55,351,832 2,609,587 2,639,751 5,249,338 50,102,495 9% Net Surplus / (Deficit) (380,459) 6,039,390 11,823,994 (11,050,093) (11,050,093) 1,299,193 (1,340,558) Beginning Cash Balance 13,825,371 11,466,153 13,825,371 13,825,371 Cash Adjustments 13,825,371 (3,680,173) (11,828,303) - Ending Cash Balance 11,466,153 13,825,371 13,821,063 2,775,278 35,432,187 Cash Reserves Target 2,096,647 1,871,604 1,582,373 2,767,592 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202). Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes contractual services for main line repairs and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital fund (#642). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 106,734 340,467 340,467 339,000 339,000 19 19 338,981 0% Interest Earnings 201,511 402,237 402,237 - - 46,328 46,328 (46,328) - Other Income 19,550 - - - - - - - - Interfund Transfers In 3,874,147 - - 10,412,670 10,412,670 - - 10,412,670 0% Bond Proceeds - 32,150,000 32,150,000 - - - - - - Total Revenue 4,201,942 32,892,704 32,892,704 10,751,670 10,751,670 46,347 - 46,347 10,705,323 0% Expenditures by Type Services & Charges Professional Services 18,900 1,105,955 298,314 4,465,304 4,465,304 54,377 1,732,927 1,787,304 2,678,000 60% Total Services & Charges 18,900 1,105,955 298,314 4,465,304 4,465,304 54,377 1,732,927 1,787,304 2,678,000 40% Capital 3,300,931 2,311,537 4,019,494 24,214,663 24,214,663 (1,365) 9,551,127 9,549,762 14,664,901 39% Bad Debt - - - - - - - - - - Total Expenditures 3,319,831 3,417,492 4,317,807 28,679,967 28,679,967 53,012 11,284,054 11,337,066 17,342,901 40% Net Surplus / (Deficit) 882,111 29,475,212 28,574,897 (17,928,297) (17,928,297) (6,665) (11,290,719) Beginning Cash Balance 14,359,708 13,821,218 14,359,708 14,359,708 Cash Adjustments (1,420,601) (28,936,722) (42,934,605) - Ending Cash Balance 13,821,218 14,359,708 - (3,568,589) 9,417,514 Cash Reserves Target - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation. 2023 Adopted Budget includes: Capital Equipment Wastewater: • (1) Connect Van - $30,000 • (1) Utility Cart - $18,000 • (2) Portable Generators & Trailers - $120,000 Organic Resources: • (3) Front End Loaders - $310,000 Sewers Division: • (1) Excavator - $300,000 • (1) Sewer Camera Truck - $425,000 • (1) Truck-4WD/crew cab - $60,000 • (2) Compressors - $30,000 Capital Projects Wastewater Treatment Plant (WWTP) Upgrades: • WWTP Plant/Secondary Projects - $5.0 million • WWTP Secondary Plant Improvements - $1.4 million • LTCP/CSO Tank Design WWTP - $1.0 million Sewers: • Sewer Lining Projects - $2.0 million Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 53,797 162,855 162,855 - - 29,612 29,612 (29,612) - Interfund Transfers In - - - - - - - - - Total Revenue 53,797 162,855 162,855 - - 29,612 29,612 (29,612) - Expenditures Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 53,797 162,855 162,855 - - 29,612 29,612 Beginning Cash Balance 5,550,801 5,550,801 5,550,801 5,550,801 Cash Adjustments (53,797) (162,855) (127,162) - Ending Cash Balance 5,550,801 5,550,801 5,586,493 5,550,801 6,026,571 Cash Reserves Target 4,527,715 4,610,709 6,088,844 6,088,844 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 47,494 120,213 120,213 - - 24,407 24,407 (24,407) - Debt Proceeds - - - - - - - - - Interfund Transfers In 11,107,089 9,773,347 9,773,347 8,413,405 8,413,405 - - 8,413,405 0% PILOT - - - - - - - - - Total Revenue 11,154,583 9,893,560 9,893,560 8,413,405 8,413,405 24,407 24,407 8,388,998 0% Expenditures by Type Services & Charges Debt Service Principal 6,275,000 6,420,000 6,580,000 7,817,084 7,817,084 - - - 7,817,084 0% Debt Service Interest & Fees 1,238,373 1,076,591 1,043,195 2,767,144 2,767,144 - - - 2,767,144 0% Total Services & Charges 7,513,373 7,496,591 7,623,195 10,584,228 10,584,228 - - - 10,584,228 0% Interfund Transfers Out - - - - - - - - - - Total Expenditures 7,513,373 7,496,591 7,623,195 10,584,228 10,584,228 - - - 10,584,228 0% Net Surplus / (Deficit) 3,641,210 2,396,969 2,270,365 (2,170,823) (2,170,823) 24,407 24,407 Beginning Cash Balance - 1,320,833 - - Cash Adjustments (2,320,377) (3,717,802) 1,361,454 - Ending Cash Balance 1,320,833 - 3,631,819 (2,170,823) 37,295 Cash Reserves Target 1,320,833 - 3,631,819 (2,170,823) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). Current debt includes: • 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101) • 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105) • 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145) • 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80) • 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219) The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds. The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were used to pay off of the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest over the remaining life of the bonds. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 36,341 110,014 110,014 - - 17,007 17,007 (17,007) - Interfund Transfers In - - - - - 31,477 31,477 (31,477) - Total Revenue 36,341 110,014 110,014 - - 48,484 48,484 (48,484) - Expenditures by Type Personnel Salaries & Wages Fringe Benefits Total Personnel - - - - - - - - - Supplies Services & Charges Interfund Transfers Out - - - - - - - - - - - - - - - - - - - - Total Services & Charges - - - - - - - - - 0% Capital - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 36,341 110,014 110,014 - - 48,484 48,484 Beginning Cash Balance 3,749,760 3,990,250 3,749,760 3,749,760 Cash Adjustments 204,149 (350,504) (85,903) - Ending Cash Balance 3,990,250 3,749,760 3,773,871 3,749,760 4,582,753 Cash Reserves Target 3,990,250 3,749,760 3,773,871 3,749,760 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was transferred from the Sewage Works Sinking Fund (#649) in 2021. The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649). In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt Service Fund #649 to be used towards the pay off of the debt in December 2021. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,905 37,039 37,039 - - 7,638 7,638 (7,638) - Total Revenue 10,905 37,039 37,039 - - 7,638 7,638 (7,638) - Expenditures Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 10,905 37,039 37,039 - - 7,638 7,638 Beginning Cash Balance 903,840 649,073 903,840 903,840 Cash Adjustments (265,673) 217,729 244,562 - Ending Cash Balance 649,073 903,840 1,185,442 903,840 1,571,791 Cash Reserves Target 649,073 903,840 1,185,442 903,840 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 455,212 455,392 455,392 456,126 456,126 37,985 37,985 418,141 8% Interest Earnings 4,980 13,471 13,471 9,402 9,402 2,802 2,802 6,600 30% Interfund Transfers In 36,158 4,905 4,905 - - - - - - Total Revenue 496,350 473,768 473,768 465,528 465,528 40,787 40,787 424,741 9% Expenditures by Type Personnel Salaries & Wages 35,920 40,178 45,347 114,312 114,312 10,146 - 10,146 104,166 9% Fringe Benefits 2,810 3,074 3,379 8,745 8,745 791 - 791 7,954 9% Total Personnel 38,730 43,252 48,726 123,057 123,057 10,937 - 10,937 112,120 9% Supplies 6,928 4,380 5,477 7,757 7,757 - - - 7,757 0% Services & Charges Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Operating Expenditures 45,658 47,632 54,203 130,814 130,814 10,937 - 10,937 119,877 8% Bad Debt 43,213 6,436 11,250 6,500 6,500 819 - 819 5,681 13% Interfund Interfund Allocations 46,462 36,239 32,252 32,372 32,372 2,698 - 2,698 29,675 8% Interfund Transfers Out 300,000 275,000 300,000 300,000 300,000 25,000 - 25,000 275,000 8% Total Interfund 346,462 311,239 332,252 332,372 332,372 27,698 - 27,698 304,675 8% Total Expenditures 435,333 365,307 397,704 469,686 469,686 39,454 - 39,454 430,233 8% Net Surplus / (Deficit) 61,017 108,461 76,063 (4,158) (4,158) 1,333 1,333 Beginning Cash Balance 282,057 425,913 282,057 282,057 Cash Adjustments 82,839 (252,317) (5,055) - Ending Cash Balance 425,913 282,057 353,065 277,898 543,599 Cash Reserves Target 108,833 91,327 99,426 117,422 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by Fund 641. In 2022, the transfer will be made to Fund #202 going forward. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Storm Sewer Fund Number 667 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 1,036,932 1,042,143 1,042,143 1,147,200 1,147,200 107,201 107,201 1,039,999 9% Intergov./ Grants - 293,000 293,000 - - - - - - Interest Earnings 22,740 53,355 53,355 236 236 8,297 8,297 (8,061) 3512% Other Income 12,000 - - - - - - - - Interfund Transfers In 73,642 10,305 10,305 - - - - - - Total Revenue 1,145,315 1,398,803 1,398,803 1,147,436 1,147,436 115,499 115,499 1,031,938 10% Expenditures by Type Services & Charges Professional Services 189,476 273,376 138,721 281,451 281,451 6,120 63,518 69,638 211,813 25% Other Services & Charges - - - - - - - - - - Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Total Services & Charges 189,476 273,376 138,721 281,451 281,451 6,120 63,518 69,638 211,813 25% Capital 1,217,100 389,687 1,437,787 1,991,539 1,991,539 12,923 156,351 169,273 1,822,265 8% Bad Debt 84,577 13,360 24,967 40,305 40,305 1,842 - 1,842 38,463 5% Total Expenditures 1,491,154 676,423 1,601,475 2,313,295 2,313,295 20,884 219,869 240,753 2,072,541 10% Net Surplus / (Deficit) (345,839) 722,379 (202,672) (1,165,858) (1,165,858) 94,614 (125,254) Beginning Cash Balance 1,604,154 1,032,916 1,604,154 1,604,154 Cash Adjustments (225,400) (151,141) (115,789) - Ending Cash Balance 1,032,916 1,604,154 1,285,693 438,296 1,771,609 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In August 2021, the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022 through 2025. In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the Northshore Bank Stabilization Project. The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan and misc. repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 23,345 51,127 51,127 5,000 5,000 - - 5,000 0% Interest Earnings 2,551 6,281 6,281 4,830 4,830 1,513 1,513 3,317 31% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 25,897 57,408 57,408 9,830 9,830 1,513 1,513 8,317 15% Expenditures by Type Services & Charges Education & Training - - - 10,000 10,000 - - - 10,000 0% Other Services & Charges - - - 12,000 12,000 - - - 12,000 0% Total Services & Charges - - - 22,000 22,000 - - - 22,000 0% Capital - - - - - - - - - - Total Expenditures - - - 22,000 22,000 - - - 22,000 0% Net Surplus / (Deficit) 25,897 57,408 57,408 (12,170) (12,170) 1,513 1,513 Beginning Cash Balance 173,825 213,569 173,825 173,825 Cash Adjustments 13,847 (97,152) (32,143) - Ending Cash Balance 213,569 173,825 199,090 161,655 307,985 Cash Reserves Target - - - 5,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property. This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to two vehicles each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the General Fund (#101). Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 171 - - - - - - - - Interest Earnings 8 - - - - - - - - Total Revenue 178 - - - - - - - - Expenditures by Type Interfund Transfers Out 14,059 - - - - - - - - - Total Expenditures 14,059 - - - - - - - - - Net Surplus / (Deficit) (13,880) - - - - - - Beginning Cash Balance 13,880 13,799 13,880 13,880 Cash Adjustments 13,799 82 (13,880) (13,880) Ending Cash Balance 13,799 13,880 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 390,016 648,640 648,640 300,000 300,000 - - 300,000 0% Charges for Services 136,492 106,073 106,073 115,000 115,000 17,488 17,488 97,512 15% Fines, Forfeitures, and Fees 111,666 117,605 117,605 106,200 106,200 13,533 13,533 92,667 13% Interest Earnings 8,766 20,473 20,473 6,970 6,970 3,633 3,633 3,338 52% Donations 785 8,400 8,400 1,000 1,000 - - 1,000 0% Other Income 1,884 93,350 93,350 - - - - - - Interfund Transfers In 218,353 - - - - - - - - Total Revenue 867,961 994,541 994,541 529,170 529,170 34,653 34,653 494,517 7% Expenditures by Type Supplies 198,761 209,080 403,989 207,047 207,047 17,270 48,820 66,090 140,956 32% Services & Charges Professional Services 1,929 13,866 10,144 - - - - - - - Education & Training 174,565 125,137 129,532 188,871 188,871 36,995 23,708 60,703 128,168 32% Travel 49,137 39,543 74,516 55,000 55,000 4,992 - 4,992 50,008 9% Other Services & Charges 52,751 20,734 9,010 59,250 59,250 69 - 69 59,181 0% Total Services & Charges 278,383 199,280 223,202 303,121 303,121 42,056 23,708 65,764 237,357 22% Capital 26,338 301,100 277,429 40,000 40,000 - 651,651 651,651 (611,651) 1629% Bad Debt - - - - - - - - - - Interfund Transfers Out 19,000 - - - - - - - - - Total Expenditures 522,482 709,459 904,620 550,168 550,168 59,327 724,179 783,505 (233,338) 142% Net Surplus / (Deficit) 345,479 285,082 89,921 (20,997) (20,997) (24,674) (748,852) Beginning Cash Balance 378,981 483,549 378,981 378,981 Cash Adjustments (240,912) (389,650) 248,841 - Ending Cash Balance 483,549 378,981 717,743 357,984 870,692 Cash Reserves Target 130,620 177,365 226,155 137,542 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021]) This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments who pay a fee to attend the training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund also receives revenue from interest earned on the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation eliminated this revenue source. Effective July 1, 2021, the City of South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change negatively impacts the South Bend Police Department as gun permit fees accounted for $45k-$60k in revenue in this fund annually. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account for grant related activities or grant funded purchases previously accounted for in other police special revenue funds. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Local Income Tax - Public Safety Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,168,579 12,690,915 12,690,915 12,400,678 12,400,678 916,723 916,723 11,483,955 7% Interest Earnings 30,151 178,001 178,001 178,522 178,522 31,951 31,951 146,571 18% Total Revenue 9,198,730 12,868,916 12,868,916 12,579,200 12,579,200 948,674 948,674 11,630,526 8% Expenditures by Department Police Department 5,124,420 4,749,279 6,928,340 6,200,339 6,200,339 715,424 - 715,424 5,484,915 12% Fire Department 5,124,420 4,749,279 6,928,340 7,678,294 7,678,294 885,957 - 885,957 6,792,337 12% Total Expenditures 10,248,840 9,498,558 13,856,681 13,878,633 13,878,633 1,601,381 - 1,601,381 12,277,252 12% Expenditures by Type Personnel Salaries & Wages 10,248,840 9,498,558 13,856,681 13,878,633 13,878,633 1,601,381 - 1,601,381 12,277,252 12% Fringe Benefits - - - - - - - - - - Total Personnel 10,248,840 9,498,558 13,856,681 13,878,633 13,878,633 1,601,381 - 1,601,381 12,277,252 12% Total Expenditures 10,248,840 9,498,558 13,856,681 13,878,633 13,878,633 1,601,381 - 1,601,381 12,277,252 12% Net Surplus / (Deficit) (1,050,110) 3,370,357 (987,765) (1,299,433) (1,299,433) (652,707) (652,707) Beginning Cash Balance 3,844,465 4,045,717 3,844,465 3,844,465 Cash Adjustments 1,251,363 (3,571,610) (70,698) - Ending Cash Balance 4,045,717 3,844,465 2,786,001 2,545,032 5,817,974 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8) This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly. Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated supplemental income tax distributions; therefore, the City plans to spend down the excess cash during 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 44,220 59,460 59,460 50,000 50,000 8,660 8,660 41,340 17% Interest Earnings 10,132 22,799 22,799 16,472 16,472 4,647 4,647 11,825 28% Total Revenue 54,352 82,259 82,259 66,472 66,472 13,307 13,307 53,165 20% Expenditures by Type Services & Charges Other Services & Charges - 1,040 - 50,000 50,000 - - - 50,000 0% Total Services & Charges - 1,040 - 50,000 50,000 - - - 50,000 0% Interfund Transfers Out - - - - - - - - - - Total Expenditures - 1,040 - 50,000 50,000 - - - 50,000 0% Net Surplus / (Deficit) 54,352 81,219 82,259 16,472 16,472 13,307 13,307 Beginning Cash Balance 698,546 681,823 698,546 698,546 Cash Adjustments (71,075) (64,496) (30,328) - Ending Cash Balance 681,823 698,546 750,477 715,018 954,404 Cash Reserves Target 750,000 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2 - - - - - - - - Total Revenue 2 - - - - - - - - Expenditures by Type Interfund Transfers Out 4,165 - - - - - - - - - Total Expenditures 4,165 - - - - - - - - - Net Surplus / (Deficit) (4,162) - - - - - - Beginning Cash Balance 4,162 4,138 4,162 4,162 Cash Adjustments 4,138 24 (4,162) (4,162) Ending Cash Balance 4,138 4,162 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - 75,000 75,000 - - 75,000 0% Charges for Services 1,972,044 2,031,836 2,031,836 2,108,162 2,108,162 189,923 189,923 1,918,239 9% Fines, Forfeitures, and Fees 47 26 26 - - - - - - Interest Earnings 25,176 29,370 29,370 17,452 17,452 9,461 9,461 7,991 54% Debt Proceeds 1,355,000 1,430,000 1,430,000 3,410,000 3,410,000 - - 3,410,000 0% Other Income 35,574 - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 3,387,841 3,491,232 3,491,232 5,610,614 5,610,614 199,384 199,384 5,411,230 4% Expenditures by Type Supplies - - - - - - - - - - Services & Charges Debt Service Principal 833,022 948,939 1,164,500 1,722,852 1,722,852 325,134 - 325,134 1,397,718 19% Debt Service Interest & Fees 29,449 45,632 48,835 246,545 246,545 10,407 - 10,407 236,137 4% Total Services & Charges 862,471 994,570 1,213,334 1,969,397 1,969,397 335,542 - 335,542 1,633,855 17% Capital 671,760 4,037,967 1,662,885 5,510,379 5,510,379 1,402,601 3,136,376 4,538,977 971,402 82% Interfund Transfers Out 748,656 752,356 746,961 751,199 751,199 207,250 - 207,250 543,949 28% Total Expenditures 2,282,888 5,784,893 3,623,181 8,230,975 8,230,975 1,945,393 3,136,376 5,081,769 3,149,206 62% Net Surplus / (Deficit) 1,104,953 (2,293,661) (131,949) (2,620,361) (2,620,361) (1,746,010) (4,882,385) Beginning Cash Balance 2,758,339 3,111,296 2,758,339 2,758,339 Cash Adjustments (751,995) 1,940,703 1,230,389 - Ending Cash Balance 3,111,296 2,758,339 3,856,779 137,978 917,434 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - - - - - - - - - Other Income - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - Education & Training - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Bad Debt - - - - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) - - - - - - - Beginning Cash Balance - 607,079 - - Cash Adjustments 607,079 (607,079) - - Ending Cash Balance 607,079 - - - - Cash Reserves Target - - - - Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Haz-Mat Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 3,000 2,375 2,375 5,000 5,000 - - 5,000 0% Interest Earnings 403 910 910 494 494 208 208 286 42% Other Income - - - - - - - - - Total Revenue 3,403 3,285 3,285 5,494 5,494 208 208 5,286 4% Expenditures by Type Supplies 200 - - 10,000 10,000 - - - 10,000 0% Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures 200 - - 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit) 3,203 3,285 3,285 (4,506) (4,506) 208 208 Beginning Cash Balance 28,102 27,937 28,102 28,102 Cash Adjustments (3,368) (3,120) (181) - Ending Cash Balance 27,937 28,102 31,206 23,596 42,399 Cash Reserves Target 50 - - 2,500 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 125,805 149,173 149,173 90,000 90,000 17,000 17,000 73,000 19% Interest Earnings 5,011 12,217 12,217 9,152 9,152 2,768 2,768 6,385 30% Other Income - - - - - - - - - Total Revenue 130,816 161,390 161,390 99,152 99,152 19,768 19,768 79,385 20% Expenditures by Type Supplies 59,778 31,093 37,708 70,400 70,400 - 2,900 2,900 67,500 4% Services & Charges Professional Services - - - Printing & Advertising - 2,101 - 1,300 1,300 - - - 1,300 0% Education & Training 22,179 21,269 19,088 10,000 10,000 - - - 10,000 0% Travel - - - - - - - - - - Repairs & Maintenance 7,796 1,770 1,726 13,000 13,000 - - - 13,000 0% Other Services & Charges 575 289 2,441 - - 548 - 548 (548) - Total Services & Charges 30,550 25,429 23,255 24,300 24,300 548 - 548 23,752 2% Capital - 34,530 - - - - - - - - Total Expenditures 90,328 91,052 60,963 94,700 94,700 548 2,900 3,448 91,252 4% Net Surplus / (Deficit) 40,488 70,338 100,427 4,452 4,452 19,220 16,320 Beginning Cash Balance 360,311 330,404 360,311 360,311 Cash Adjustments (70,396) (40,430) (71,166) - Ending Cash Balance 330,404 360,311 389,572 364,764 586,447 Cash Reserves Target 22,582 22,763 15,241 23,675 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 360311.48 This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and supplies for river rescue training. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Interfund Transfers Out 26,716 - - - - - - - - - Total Expenditures 26,716 - - - - - - - - - Net Surplus / (Deficit) (26,716) - - - - - - Beginning Cash Balance 26,716 26,716 26,716 26,716 Cash Adjustments 26,716 - (26,716) - Ending Cash Balance 26,716 26,716 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - - - - - - - - Interest Earnings 83 - - - - - - - - Total Revenue 83 - - - - - - - - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Interfund Transfers Out 146,411 - - - - - - - - - Total Expenditures 146,411 - - - - - - - - - Net Surplus / (Deficit) (146,328) - - - - - - Beginning Cash Balance 146,328 125,984 146,328 146,328 Cash Adjustments 125,984 20,344 (146,328) (146,328) Ending Cash Balance 125,984 146,328 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course material and instructors at the South Bend Police Academy. This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training. Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Fines, Forfeitures, and Fees - - - - - - - - - Interest Earnings 30 64 64 - - - - - - Other Income - - - - - - - - - Total Revenue 30 64 64 - - - - - - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Interfund Transfers Out 24,566 - - - - - - - - - Total Expenditures 24,566 - - - - - - - - - Net Surplus / (Deficit) (24,536) 64 64 - - - - Beginning Cash Balance 45,349 73,474 45,349 45,349 Cash Adjustments 52,662 (28,190) (24,600) (45,349) Ending Cash Balance 73,474 45,349 20,813 - 20,876 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years, this fund has also been used to track donations and their associated expenditures. This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees. Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 98,333 155,023 155,023 80,000 80,000 1,619 1,619 78,381 2% Interest Earnings 1,002 3,289 3,289 4,926 4,926 219 219 4,707 4% Interfund Transfers In 19,000 - - - - - - - - Total Revenue 118,335 158,312 158,312 84,926 84,926 1,838 1,838 83,088 2% Expenditures by Type Supplies 34,145 - - 50,000 50,000 - - - 50,000 0% Services & Charges Professional Services 9,999 - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 9,999 - - - - - - - - - Capital 15,835 75,609 - - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Expenditures 59,979 75,609 - 50,000 50,000 - - - 50,000 0% Net Surplus / (Deficit) 58,356 82,703 158,312 34,926 34,926 1,838 1,838 Beginning Cash Balance 60,237 83,275 60,237 60,237 Cash Adjustments (35,319) (105,740) (99,956) - Ending Cash Balance 83,275 60,237 118,593 95,163 295,952 Cash Reserves Target 14,995 18,902 - 12,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from Expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 344,156 342,856 342,856 344,656 344,656 - - 344,656 0% Total Revenue 344,156 342,856 342,856 344,656 344,656 - - 344,656 0% Expenditures by Type Services & Charges Debt Service Principal 210,000 215,000 220,000 230,000 230,000 115,000 - 115,000 115,000 50% Debt Service Interest & Fees 134,156 127,856 121,331 114,656 114,656 58,191 - 58,191 56,466 51% Total Services & Charges 344,156 342,856 341,331 344,656 344,656 173,191 - 173,191 171,466 50% Total Expenditures 344,156 342,856 341,331 344,656 344,656 173,191 - 173,191 171,466 50% Net Surplus / (Deficit) - - 1,525 - - (173,191) (173,191) Beginning Cash Balance - - - - Cash Adjustments - - (1,525) - Ending Cash Balance - - - - (173,190) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451). This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,397 9,313 9,313 - - 1,693 1,693 (1,693) - Total Revenue 4,397 9,313 9,313 - - 1,693 1,693 (1,693) - Expenditures by Type Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 4,397 9,313 9,313 - - 1,693 1,693 Beginning Cash Balance 316,090 314,233 316,090 316,090 Cash Adjustments (6,254) (7,456) (5,951) - Ending Cash Balance 314,233 316,090 319,452 316,090 344,617 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,061,778 4,063,376 4,063,376 4,600,000 4,600,000 - - 4,600,000 0% Interest Earnings 6,207 10,004 10,004 - - 1,691 1,691 (1,691) - Other Income 5,728 2,166 2,166 - - - - - - Total Revenue 4,073,713 4,075,547 4,075,547 4,600,000 4,600,000 1,691 1,691 4,598,309 0% Expenditures by Type Personnel Salaries & Wages 4,122,958 4,038,647 3,980,374 4,505,547 4,505,547 322,956 - 322,956 4,182,591 7% Total Personnel 4,122,958 4,038,647 3,980,374 4,505,547 4,505,547 322,956 - 322,956 4,182,591 7% Supplies - 93 - 100 100 - - - 100 0% Services & Charges Professional Services 8,767 3,825 3,500 18,900 18,900 678 3,500 4,178 14,722 22% Travel - - - 350 350 - - - 350 0% Other Services & Charges 1,182 1,186 1,300 1,400 1,400 106 - 106 1,294 8% Total Services & Charges 9,949 5,011 4,800 20,650 20,650 784 3,500 4,284 16,366 21% Total Expenditures 4,132,907 4,043,751 3,985,174 4,526,297 4,526,297 323,740 3,500 327,240 4,199,057 7% Net Surplus / (Deficit) (59,194) 31,796 90,373 73,703 73,703 (322,049) (325,549) Beginning Cash Balance 420,180 453,561 420,180 420,180 Cash Adjustments 92,575 (65,177) (150,475) - Ending Cash Balance 453,561 420,180 360,078 493,883 21,026 Cash Reserves Target 413,291 404,375 398,517 452,630 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,010,721 5,984,746 5,984,746 6,000,000 6,000,000 - - 6,000,000 0% Interest Earnings 9,558 14,162 14,162 190,000 190,000 2,656 2,656 187,344 1% Other Income 1,527 - - 2,000 2,000 - - 2,000 0% Total Revenue 6,021,806 5,998,908 5,998,908 6,192,000 6,192,000 2,656 2,656 6,189,344 0% Expenditures by Type Personnel Salaries & Wages 5,960,160 6,105,589 6,048,550 5,999,549 5,999,549 526,637 - 526,637 5,472,912 9% Total Personnel 5,960,160 6,105,589 6,048,550 5,999,549 5,999,549 526,637 - 526,637 5,472,912 9% Supplies - - - - - - - - - - Services & Charges Professional Services 3,500 3,500 3,500 10,000 10,000 - 3,500 3,500 6,500 35% Travel - - - 500 500 - - - 500 0% Other Services & Charges 999 1,116 1,121 1,400 1,400 112 - 112 1,288 8% Total Services & Charges 4,499 4,616 4,621 11,900 11,900 112 3,500 3,612 8,288 30% Total Expenditures 5,964,659 6,110,205 6,053,170 6,011,449 6,011,449 526,749 3,500 530,249 5,481,200 9% Net Surplus / (Deficit) 57,147 (111,297) (54,263) 180,551 180,551 (524,093) (527,593) Beginning Cash Balance 560,923 566,569 560,923 560,923 Cash Adjustments (51,500) 105,651 109,855 - Ending Cash Balance 566,569 560,923 616,515 741,474 25,883 Cash Reserves Target 596,466 611,020 605,317 601,145 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1 - - - - - - - - Donations - - - - - - - - - Total Revenue 1 - - - - - - - - Expenditures by Type Interfund Transfers Out 2,436 - - - - - - - - - Total Expenditures 2,436 - - - - - - - - - Net Surplus / (Deficit) (2,435) - - - - - - Beginning Cash Balance 2,435 2,420 2,435 2,435 Cash Adjustments 2,420 14 (2,435) (2,435) Ending Cash Balance 2,420 2,435 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds. This fund received donations for the Police K-9 unit. In recent years, there have been no donations. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 10,742,492 11,441,107 11,441,107 12,564,386 12,564,386 - - 12,564,386 0% Intergov./ Shared Revenues 427,491 861,197 861,197 1,138,013 1,138,013 - - 1,138,013 0% Intergov./ Grants - 135,000 135,000 - - - - - - Licenses & Permits 348 289 289 360 360 15 15 345 4% Charges for Services 3,503,012 3,171,541 3,171,541 3,525,304 3,525,304 332,632 332,632 3,192,672 9% Fines, Forfeitures, and Fees 24 - - - - - - - - Interest Earnings 37,004 130,670 130,670 107,060 107,060 56,686 56,686 50,374 53% Debt Proceeds 1,290,000 - - 1,347,128 1,347,128 - - 1,347,128 0% Donations 640,929 1,447,300 1,447,300 6,000 6,000 500 500 5,500 8% Other Income 336,986 240,432 240,432 117,264 117,264 6,831 6,831 110,433 6% Interfund Transfers In 119,221 5,372,562 5,372,562 4,100,000 4,100,000 500,000 500,000 3,600,000 12% Total Revenue 17,097,508 22,800,098 22,800,098 22,905,515 22,905,515 896,664 896,664 22,008,851 4% Expenditures by Division Community Initiatives - 1,280,884 1,381,901 1,890,987 1,890,987 115,511 204,112 319,623 1,571,364 17% Park Administration 1,068,419 1,000,988 1,118,726 1,247,099 1,247,099 80,340 44,370 124,710 1,122,389 10% Park Maintenance 7,955,421 9,494,446 9,447,125 13,239,916 13,239,916 909,597 314,247 1,223,844 12,016,073 9% Golf Courses 1,975,148 2,215,416 2,263,706 3,017,963 3,017,963 119,246 25,735 144,982 2,872,982 5% Recreational Experiences 2,294,300 2,376,955 2,368,544 2,480,875 2,480,875 220,197 17,570 237,767 2,243,108 10% Community Programming 1,219,796 1,331,326 1,470,796 2,432,207 2,432,207 153,332 4,183 157,515 2,274,692 6% Development & Promotions 1,068,863 1,069,187 1,145,069 2,500,744 2,500,744 130,622 83,262 213,884 2,286,860 9% - - - 1,383,913 1,383,913 85,685 1,064 86,749 1,297,164 6% Park Projects & Capital 485,729 838,269 3,136,902 6,048,718 6,048,718 - 4,161,516 4,161,516 1,887,202 69% Potawatomi Zoo 701,803 602,174 403,422 353,422 353,422 175,285 175,000 350,285 3,137 99% Total Expenditures 16,769,479 20,209,644 22,736,190 34,595,846 34,595,846 1,989,815 5,031,060 7,020,875 27,574,971 20% Expenditures by Type Personnel Salaries & Wages 6,158,855 7,098,989 7,444,862 9,985,734 9,985,734 864,221 - 864,221 9,121,513 9% Fringe Benefits 2,100,307 2,297,681 2,308,066 3,102,125 3,102,125 240,596 472 241,069 2,861,056 8% Total Personnel 8,259,162 9,396,670 9,752,928 13,087,859 13,087,859 1,104,817 472 1,105,290 11,982,569 8% Supplies 1,591,115 1,611,704 1,693,141 2,157,670 2,157,670 99,874 125,439 225,313 1,932,357 10% Services & Charges Professional Services 195,731 565,516 728,640 925,240 925,240 24,917 263,445 288,361 636,879 31% Printing & Advertising 409,687 631,575 711,844 1,449,456 1,449,456 45,521 73,481 119,002 1,330,454 8% Utilities 942,839 914,400 880,167 1,066,550 1,066,550 95,469 - 95,469 971,081 9% Education & Training 22,292 96,883 28,604 72,720 72,720 1,998 677 2,675 70,045 4% Travel 19,192 16,085 42,707 55,223 55,223 182 1,824 2,006 53,217 4% Grants & Subsidies 715,000 1,058,200 644,426 615,000 615,000 183,574 181,300 364,874 250,126 59% Other Services & Charges 881,498 680,718 613,394 1,021,244 1,021,244 44,842 92,726 137,567 883,677 13% Debt Service Principal 379,954 462,762 389,972 802,624 802,624 128,486 - 128,486 674,137 16% Debt Service Interest & Fees 23,547 56,745 69,749 123,072 123,072 7,725 - 7,725 115,347 6% Total Services & Charges 4,190,681 5,443,231 5,158,695 7,134,094 7,134,094 587,994 681,832 1,269,826 5,864,269 18% Operating Expenditures 14,040,958 16,451,604 16,604,764 22,379,623 22,379,623 1,792,685 807,744 2,600,429 19,779,195 12% Capital 896,973 1,807,647 3,947,232 9,853,669 9,853,669 - 4,223,316 4,223,316 5,630,353 43% Bad Debt 1,100 240 160 - - - - - - - 5,865,858 Interfund Interfund Allocations 1,830,448 1,950,153 2,184,034 2,362,554 2,362,554 197,130 - 197,130 2,165,424 8% Interfund Transfers Out - - - - - - - - - - Total Interfund 1,830,448 1,950,153 2,184,034 2,362,554 2,362,554 197,130 - 197,130 2,165,424 8% Total Expenditures 16,769,479 20,209,644 22,736,190 34,595,846 34,595,846 1,989,815 5,031,060 7,020,875 27,574,972 20% Net Surplus / (Deficit) 328,028 2,590,454 63,908 (11,690,331) (11,690,331) (1,093,151) (6,124,211) Beginning Cash Balance 5,865,858 4,156,004 5,865,858 5,865,858 Cash Adjustments (2,037,882) (880,601) 294,143 - Ending Cash Balance 4,156,004 5,865,858 6,223,909 (5,824,473) 9,172,683 Cash Reserves Target 4,192,370 5,052,411 5,684,048 8,648,962 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and Development & Promotions. This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize operations. Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel Summary for more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community programming. In 2022, the activities of community programming will be split out into a separate division budget. Community programming includes the costs for running the City-owned community centers managed by VPA. The Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness Center, Howard Park, along with VPA's athletics and aquatics activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. The decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - - - - - - - - Interest Earnings 43 - - - - - - - - Donations - - - - - - - - - Total Revenue 43 - - - - - - - - Expenditures by Type Services & Charges Printing & Advertising - - - - - - - - - - Total Services & Charges - - - - - - - - - - Interfund Transfers Out 74,852 - - - - - - - - - Total Expenditures 74,852 - - - - - - - - - Net Surplus / (Deficit) (74,809) - - - - - - Beginning Cash Balance 74,809 76,521 74,809 74,809 Cash Adjustments 76,521 (1,712) (74,809) (74,809) Ending Cash Balance 76,521 74,809 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising displayed on them. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Morris PAC Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - - - - - - - - Interest Earnings 150 - - - - - - - - Total Revenue 150 - - - - - - - - Expenditures by Type Services & Charges Printing & Advertising - - - - - - - - - - Total Services & Charges - - - - - - - - - - Interfund Transfers Out 264,160 - - - - - - - - - Total Expenditures 264,160 - - - - - - - - - Net Surplus / (Deficit) (264,010) - - - - - - Beginning Cash Balance 264,010 225,432 264,010 264,010 Cash Adjustments 225,432 38,578 (264,010) (264,010) Ending Cash Balance 225,432 264,010 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or self-sponsors. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,149,510 1,080,710 1,080,710 1,140,000 1,140,000 - - 1,140,000 0% Intergov./ Shared Revenues 32,012 54,790 54,790 61,490 61,490 - - 61,490 0% Interest Earnings 253 438 438 - - 839 839 (839) - Total Revenue 1,181,774 1,135,939 1,135,939 1,201,490 1,201,490 839 839 1,200,651 0% Expenditures by Type Services & Charges Debt Service Principal 830,000 865,000 890,000 920,000 920,000 440,000 - 440,000 480,000 48% Debt Service Interest & Fees 339,365 314,165 287,990 261,215 261,215 133,908 - 133,908 127,308 51% Total Services & Charges 1,169,365 1,179,165 1,177,990 1,181,215 1,181,215 573,908 - 573,908 607,308 49% Total Expenditures 1,169,365 1,179,165 1,177,990 1,181,215 1,181,215 573,908 - 573,908 607,308 49% Net Surplus / (Deficit) 12,409 (43,226) (42,051) 20,275 20,275 (573,069) (573,069) Beginning Cash Balance 184,163 187,578 184,163 184,163 Cash Adjustments (8,995) 39,812 54,460 - Ending Cash Balance 187,578 184,163 196,572 204,438 (403,240) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects. This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax. The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 21,182 31,611 31,611 31,611 31,611 - - 31,611 0% Interest Earnings 25 111 111 - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 21,207 31,722 31,722 31,611 31,611 - - 31,611 0% Expenditures by Type Services & Charges Repairs & Maintenance 17,784 33,159 21,613 30,000 30,000 - - - 30,000 0% Total Services & Charges 17,784 33,159 21,613 30,000 30,000 - - - 30,000 0% Capital - - - - - - - - - - Total Expenditures 17,784 33,159 21,613 30,000 30,000 - - - 30,000 0% Net Surplus / (Deficit) 3,422 (1,437) 10,109 1,611 1,611 - - Beginning Cash Balance 814 11,685 814 814 Cash Adjustments 7,448 (9,433) (6,697) - Ending Cash Balance 11,685 814 4,226 2,425 210 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by the Department of Venues, Parks & Arts. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Professional Sports Convention Development Area Fund Number 413 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,082,741 2,055,414 2,055,414 2,800,000 2,800,000 672,740 672,740 2,127,260 24% Interest Earnings 14,387 15,005 15,005 - - 12,711 12,711 (12,711) - Total Revenue 2,097,128 2,070,419 2,070,419 2,800,000 2,800,000 685,451 685,451 2,114,549 24% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - - Interfund Transfers Out - - 4,020,000 - - - - - - - Total Services & Charges - - 4,020,000 - - - - - - - Capital 1,121,352 3,568,457 147,772 218,646 218,646 91,346 15,300 106,646 112,000 49% Interfund Transfers Out 91,346 15,300 106,646 (106,646) - Total Expenditures 1,121,352 3,568,457 4,167,772 218,646 218,646 91,346 15,300 213,292 5,354 98% Net Surplus / (Deficit) 975,776 (1,498,038) (2,097,353) 2,581,354 2,581,354 594,105 (15,300) 472,159 Beginning Cash Balance 775,632 - 775,632 775,632 Cash Adjustments (1,751,408) 2,273,670 2,788,023 - Ending Cash Balance - 775,632 1,466,302 3,356,985 3,168,308 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances:=SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021]) Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South Bend. The PSCDA was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax revenue for the original area from January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus of Indiana University South Bend. The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA). The taxes are remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA is $2 million per year per IC 36-7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5 million per year. The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a professional sports franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)). Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend Cubs minor league baseball team. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - - - - - - - - - Charges for Services - - - - - - - - - Interest Earnings 8,138 307 307 - - 29,812 29,812 (29,812) - Reimbursements - 378,872 378,872 - - - - - - Debt Proceeds 6,501,890 - - - - - - - - Intergov./State Grants - - - - - - - - - Interfund Transfers In - - - - - - - - - Donations from Private Sources - - - - - - Total Revenue 6,510,028 379,179 379,179 - - 29,812 29,812 (29,812) - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Professional Services 30,000 - - - - - - - - - Printing & Advertising - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - Debt Service Interest & Fees 359,274 - - - - - - - - - Total Services & Charges 389,274 - - - - - - - - - Capital 6,810,900 1,440,954 1,493,326 6,692,686 6,692,686 277,029 6,413,317 6,690,346 2,340 100% Total Expenditures 7,200,174 1,440,954 1,493,326 6,692,686 6,692,686 277,029 6,413,317 6,690,346 2,340 100% Net Surplus / (Deficit) (690,145) (1,061,775) (1,114,147) (6,692,686) (6,692,686) (247,217) (6,660,534) Beginning Cash Balance 1,912,926 203,098 1,912,926 1,912,926 Cash Adjustments (1,019,683) 2,771,603 569,331 - Ending Cash Balance 203,098 1,912,926 1,368,110 (4,779,760) 6,322,321 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts Center (MPAC). The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on March 2, 2022 with a par amount of $6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of 3.064%. The bonds are backed by hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 25 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2046. Debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752). Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. The Morris is celebrating its 100 year anniversary in 2022 and is planning for major renovations consisting of certain energy savings improvements, renovations to the floor and seating, and other improvements. Funding will be provided by donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the capital improvements. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 14,235 15,594 15,594 16,000 16,000 1,068 1,068 14,932 7% Interest Earnings 1,417 3,450 3,450 2,512 2,512 739 739 1,774 29% Total Revenue 15,653 19,044 19,044 18,512 18,512 1,806 1,806 16,706 10% Expenditures by Type Services & Charges Repairs & Maintenance - - - 10,000 10,000 - - - 10,000 0% Total Services & Charges - - - 10,000 10,000 - - - 10,000 0% Capital - - - - - - - - - - Total Expenditures - - - 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit) 15,653 19,044 19,044 8,512 8,512 1,806 1,806 Beginning Cash Balance 93,481 80,911 93,481 93,481 Cash Adjustments (28,223) (6,473) (3,739) - Ending Cash Balance 80,911 93,481 108,786 101,994 151,315 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities. This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 205 122 122 - - - - - - Debt Proceeds 5,891,800 - - - - - - - - Total Revenue 5,892,006 122 122 - - - - - - Expenditures by Type Services & Charges Debt Service Interest & Fees 318,188 - - - - - - - - - Total Services & Charges 318,188 - - - - - - - - - Capital 1,105,985 4,467,955 0 - - - - - - - Total Expenditures 1,424,173 4,467,955 0 - - - - - - - Net Surplus / (Deficit) 4,467,833 (4,467,833) 122 - - - - Beginning Cash Balance - - - - Cash Adjustments (4,467,833) 4,467,833 4,467,711 - Ending Cash Balance - - 4,467,833 - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of projects in furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are tracked in the South Bend Building Corporation Debt Service Fund (#755). Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital improvements at the Zoo, including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent in 2020. The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The bonds have a net interest rate of 2.718%. The 2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814. The bonds have a net interest rate of 3.78%. The 2022 bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue, including the following: (i) the renovation, construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the construction, equipping and furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear habitat which will permit the introduction of a new species for the Zoo; (iii) replacement of the existing corporate and family picnic area with a new covered pavilion along with a new kitchen area and new fencing, pathways and storage areas; (iv) renovation of the North American animal habitats to meet modern Zoo standards including without limitation the construction and equipping of a new holding barn in the center and the installation of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat to meet current accreditation standards for zoos which will include the construction of a new, modern habitat within a portion of Potawatomi Park land not currently being utilized by the Zoo. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 45,200 43,384 43,384 134 134 4,219 4,219 (4,085) 3159% Total Revenue 45,200 43,384 43,384 134 134 4,219 4,219 (4,085) 3159% Expenditures by Series Supported by Interest Earned - - - - - - - - - - Series A - Howard Park - - - - - - - - - - Series B - St. Louis Street 21,539 3,881 - - - - - - - - Series C - Colfax-Seitz 189,497 672 - - - - - - - - Series D - Howard-Farmers - 2,816 - - - - - - - - Series E - Miami-Twyckenham 8,218 15,000 - 10,000 10,000 - - - 10,000 0% Series F - Seitz Park 1,085,400 2,565 - - - - - - - - Series G - East Race 543,907 465,962 267,485 - - - - - - - Series H - Pinhook Park 26,051 57,555 42,067 1 1 - - - 1 0% Series I - Other Park Improv. 13,778 44,749 55,602 11,624 11,624 - - - 11,624 0% Series J - Pinhook Connect 1,263 4,403 - 35,191 35,191 - - - 35,191 0% Series K - Future Projects 304,899 182,721 10,000 402,005 402,005 - 975 975 401,030 0% Total Expenditures 2,194,553 780,322 375,154 458,822 458,822 - 975 975 457,846 0% Expenditures by Type Services & Charges Professional Services 6,414 - - - - - - - - - Total Services & Charges 6,414 - - - - - - - - - Capital 2,188,139 780,322 375,154 458,822 458,822 - 975 975 457,847 0% Total Expenditures 2,194,553 780,322 375,154 458,822 458,822 - 975 975 457,847 0% Net Surplus / (Deficit) (2,149,352) (736,938) (331,770) (458,688) (458,688) 4,219 3,244 Beginning Cash Balance 4,259,726 5,926,118 4,259,726 4,259,726 Cash Adjustments 3,815,744 (929,453) (1,340,045) - Ending Cash Balance 5,926,118 4,259,726 2,587,911 3,801,038 858,626 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in connection with the MY SB Parks & Trails initiative. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 778,176 842,422 842,422 859,619 859,619 91,276 91,276 768,343 11% Fines, Forfeitures, and Fees 47,241 69,839 69,839 70,000 70,000 6,220 6,220 63,780 9% Interest Earnings 11,309 22,813 22,813 4,985 4,985 1,809 1,809 3,177 36% Other Income 3,404 - - - - 322 322 (322) - Total Revenue 840,130 935,075 935,075 934,604 934,604 99,626 99,626 834,978 11% Expenditures by Subdivisions Parking Enforcement 607 80,623 168,856 - - 21,708 - 21,708 (21,708) - Parking General Operations 406,178 585,441 92,666 177,898 177,898 11,261 - 11,261 166,637 6% Main Street Garage 180,396 210,216 324,283 234,334 234,334 36,266 10,166 46,432 187,902 20% Leighton Plaza Garage 164,397 231,288 332,274 242,086 242,086 31,325 5,485 36,810 205,276 15% Wayne Street Garage 140,760 154,644 309,177 199,776 199,776 35,818 1,116 36,934 162,843 18% Eddy St Commons Garage - - 3,704 - - - - - - - Wayne West Garage - - 30,189 226,377 226,377 32,178 12,245 44,423 181,954 20% Total Expenditures 892,339 1,262,212 1,261,150 1,080,472 1,080,472 168,556 29,012 197,568 882,904 18% Expenditures by Type Personnel Other Personnel Costs 286,156 197,293 479,194 684,779 684,779 45,731 - 45,731 639,049 93% Total Personnel 286,156 197,293 479,194 684,779 684,779 45,731 - 45,731 639,049 93% Supplies 22,310 29,259 40,114 61,609 61,609 7,688 1,362 9,050 52,559 15% Services & Charges Professional Services 18,974 636,076 344,362 68,060 68,060 71,929 19,883 91,812 (23,752) 135% Utilities 101,206 114,917 138,058 104,000 104,000 11,104 - 11,104 92,896 11% Repairs & Maintenance 69,498 143,195 52,754 6,294 6,294 14,989 7,767 22,756 (16,462) 362% Other Services & Charges 15,787 41,864 95,668 22,060 22,060 7,094 - 7,094 14,966 32% Travel - - 469 10,080 10,080 5 - 5 10,075 0% Telecommunications - - - 2,220 2,220 411 - 411 1,809 19% Liability Insurance - - 13,613 20,257 20,257 1,179 - 1,179 19,078 6% Total Services & Charges 205,465 936,052 644,925 232,971 232,971 106,712 27,650 134,362 98,610 58% Operating Expenditures 513,932 1,162,603 1,164,234 979,359 979,359 160,130 29,012 189,142 790,218 19% Capital 275,068 - - - - - - - - - Bad Debt 55 - - - - - - - - - Interfund Allocations 103,285 99,609 96,916 101,112 101,112 8,426 - 8,426 92,686 8% Total Expenditures 892,339 1,262,212 1,261,150 1,080,472 1,080,472 168,556 29,012 197,568 882,904 18% Net Surplus / (Deficit) (52,209) (327,138) (326,075) (145,867) (145,867) (68,930) (97,942) Beginning Cash Balance 907,380 674,268 907,380 907,380 Cash Adjustments (180,903) 560,249 283,656 - Ending Cash Balance 674,268 907,380 864,961 761,512 292,597 Cash Reserves Target 907,380 315,553 315,287 270,118 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and less monthly parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for by the City directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. | Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Morris Performing Arts Center Operations Fund Number 602 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 1,028,252 988,672 988,672 1,403,079 1,403,079 5,559 5,559 1,397,520 0% Donations 8,750 - - 10,000 10,000 139 139 9,861 1% Interest Earnings 9,447 2,954 2,954 16,800 16,800 527 527 16,273 3% Other Income 58,561 172,449 172,449 50,636 50,636 1,563 1,563 49,073 3% Interfund Allocation Reimb 29,817 - - - - - - - - Interfund Transfers In 939,012 - - 450,000 450,000 - - 450,000 0% Total Revenue 2,073,839 1,164,076 1,164,076 1,930,515 1,930,515 7,789 7,789 1,922,727 0% Expenditures by Subdivisions Morris Performing Arts Center 1,168,404 1,413,999 1,521,576 1,864,598 1,864,598 147,383 105,664 253,046 1,611,552 14% Events Promotion - - - 40,000 40,000 - - - 40,000 0% Total Expenditures 1,168,404 1,413,999 1,521,576 1,904,598 1,904,598 147,383 105,664 253,046 1,651,552 13% Expenditures by Type Personnel Salaries & Wages 401,782 462,227 498,090 603,599 603,599 61,098 - 61,098 542,501 10% Fringe Benefits 165,552 176,654 181,155 251,851 251,851 16,981 - 16,981 234,870 7% Total Personnel 567,334 638,881 679,245 855,450 855,450 78,080 - 78,080 777,371 9% Supplies 25,631 32,647 47,759 83,599 83,599 5,282 1,056 6,338 77,261 8% Services & Charges Professional Services 63,163 61,849 109,002 82,000 82,000 43 9,000 9,043 72,957 11% Printing & Advertising 52,191 74,137 61,112 119,534 119,534 5,678 45,927 51,605 67,929 43% Utilities 133,765 137,372 143,388 181,976 181,976 22,139 - 22,139 159,837 12% Repairs & Maintenance 56,533 66,555 87,128 132,853 132,853 3,850 45,490 49,340 83,513 37% Education & Training 2,413 3,718 6,890 10,000 10,000 250 - 250 9,750 3% Travel 5,775 4,341 3,626 6,120 6,120 - - - 6,120 0% Other Services & Charges 39,255 114,797 86,045 119,647 119,647 5,854 4,191 10,045 109,603 8% Total Services & Charges 353,095 462,767 497,192 652,130 652,130 37,814 104,607 142,421 509,709 22% Operating Expenditures 946,060 1,134,295 1,224,195 1,591,180 1,591,180 121,175 105,664 226,839 1,364,341 14% Interfund Interfund Allocations 222,344 279,705 297,381 313,418 313,418 26,207 - 26,207 287,211 8% Total Interfund 222,344 279,705 297,381 313,418 313,418 26,207 - 26,207 287,211 8% Total Expenditures 1,168,404 1,413,999 1,521,576 1,904,598 1,904,598 147,383 105,664 253,046 1,651,552 13% Net Surplus / (Deficit) 905,436 (249,924) (357,500) 25,917 25,917 (139,594) (245,258) Beginning Cash Balance - - - - Cash Adjustments (905,436) 249,924 357,500 - Ending Cash Balance - - - 25,917 14,905 Cash Reserves Target 116,840 141,400 152,158 190,460 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 10% of Annual expenditures In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the operating costs of the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts. This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund (#601) for 100% of costs of wages and benefits for the Manager-Facility Operations. Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms, cleaning supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing & advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416). City of South Bend, Indiana Monthly Financial Report January 31, 2025 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Historical Revenue by Fund General Fund (#101) 54,878 - - - - - - - - - Morris Marketing (#273) 43 - - - - - - - - - Morris Self-Promotion (#274) 150 - - - - - - - - Morris Operations Fund (#602) 2,073,839 1,164,076 1,164,076 1,930,515 1,930,515 7,789 7,789 1,922,726 0% Total Revenue 2,128,910 1,164,076 1,164,076 1,930,515 1,930,515 7,789 7,789 1,922,726 0% Revenue Intergov./ Grants - - - - - - - - - Charges for Services 1,028,252 988,672 988,672 1,403,079 1,403,079 5,559 5,559 1,397,520 0% Interest Earnings 9,640 2,954 2,954 16,800 16,800 527 527 16,273 3% Donations 8,750 - - 10,000 10,000 139 139 9,861 1% Other Income 113,439 172,449 172,449 50,636 50,636 1,563 1,563 49,073 3% Interfund Allocation Reimb 29,817 - - - - - - - - Interfund Transfers In 939,012 - - 450,000 450,000 - - 450,000 0% Total Revenue 2,128,910 1,164,076 1,164,076 1,930,515 1,930,515 7,789 7,789 1,922,727 0% Expenditures by Fund General Fund (#101) 643,333 184 - - - - - - - - Morris Marketing (#273) 74,852 - - - - - - - - - Morris Self-Promotion (#274) 264,160 - - - - - - - - - Morris Operations Fund (#602) 1,168,404 1,413,999 1,521,576 1,904,598 1,904,598 147,383 105,664 253,046 1,651,552 13% Total Expenditures 2,150,749 1,414,183 1,521,576 1,904,598 1,904,598 147,383 105,664 253,046 1,651,552 13% Expenditures by Type Personnel Salaries & Wages 401,782 462,227 498,090 603,599 603,599 61,098 - 61,098 542,501 10% Fringe Benefits 165,552 176,654 181,155 251,851 251,851 16,981 - 16,981 234,870 7% Total Personnel 567,334 638,881 679,245 855,450 855,450 78,080 - 78,080 777,371 9% Supplies 34,066 32,647 47,759 83,599 83,599 5,282 1,056 6,338 77,261 8% Services & Charges Professional Services 67,607 61,849 109,002 82,000 82,000 43 9,000 9,043 72,957 11% Printing & Advertising 74,502 74,321 61,112 119,534 119,534 5,678 45,927 51,605 67,929 43% Utilities 133,765 137,372 143,388 181,976 181,976 22,139 - 22,139 159,837 12% Repairs & Maintenance 62,349 66,555 87,128 132,853 132,853 3,850 45,490 49,340 83,513 37% Education & Training 2,438 3,718 6,890 10,000 10,000 250 - 250 9,750 3% Travel 6,711 4,341 3,626 6,120 6,120 - - - 6,120 0% Other Services & Charges 40,622 114,797 86,045 119,647 119,647 5,854 4,191 10,045 109,603 8% Total Services & Charges 387,992 462,951 497,192 652,130 652,130 37,814 104,607 142,421 509,709 22% Interfund Interfund Allocations 222,344 279,705 297,381 313,418 313,418 26,207 - 26,207 287,211 8% Interfund Transfers Out 939,012 - - - - - - - - - Total Interfund 1,161,356 279,705 297,381 313,418 313,418 26,207 - 26,207 287,211 8% Total Expenditures 2,150,749 1,414,183 1,521,576 1,904,598 1,904,598 147,383 105,664 253,046 1,651,552 13% Net Surplus / (Deficit) (21,838) (250,107) (357,500) 25,917 25,917 (139,594) (245,258) Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602 In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the revenue and expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,675,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 1,275,000 - 100% Charges for Services 3,186,633 3,008,853 3,008,853 2,167,000 2,167,000 232,411 232,411 1,934,589 11% Interest Earnings 677 8,476 8,476 16,003 16,003 863 863 15,140 5% Other Income 125,315 99,675 99,675 5,000 5,000 941 941 4,059 19% Interfund Allocation Reimb 28,827 70,842 70,842 71,905 71,905 5,992 5,992 65,913 8% Total Revenue 5,016,452 4,462,846 4,462,846 3,534,908 3,534,908 1,515,206 1,515,206 2,019,701 43% Expenditures by Subdivisions City Operations 1,229,534 1,197,943 1,537,502 1,676,541 1,676,541 115,152 53,098 168,251 1,508,291 10% Food & Beverage Operations 2,874,119 2,930,880 3,270,347 1,942,921 1,942,921 279,002 - 279,002 1,663,918 14% Total Expenditures 4,103,653 4,128,823 4,807,849 3,619,462 3,619,462 394,155 53,098 447,253 3,172,209 12% Expenditures by Type Personnel Salaries & Wages 334,824 337,490 387,748 512,653 512,653 38,583 - 38,583 474,070 8% Fringe Benefits 114,116 112,298 133,624 213,697 213,697 11,156 - 11,156 202,542 5% Other Personnel Costs 1,113,680 1,241,993 1,456,681 957,926 957,926 157,031 - 157,031 800,895 16% Total Personnel 1,562,621 1,691,781 1,978,053 1,684,276 1,684,276 206,770 - 206,770 1,477,507 12% Supplies 1,064,660 950,670 1,052,869 453,272 453,272 67,459 4,098 71,556 381,716 16% Services & Charges Professional Services 179,143 198,618 172,655 133,518 133,518 3,118 9,000 12,118 121,400 9% Printing & Advertising - - - - - - - - - - Utilities 356,068 347,863 343,600 396,747 396,747 36,223 - 36,223 360,524 9% Repairs & Maintenance 72,081 136,704 149,846 140,245 140,245 4,303 28,578 32,881 107,364 23% Education & Training - 799 - 200 200 - - - 200 0% Travel - - - - - - - - - - Insurance 50,834 73,264 52,935 37,520 37,520 924 - 924 36,596 2% Other Services & Charges 476,332 476,549 578,463 385,741 385,741 46,149 11,423 57,572 328,169 15% Total Services & Charges 1,134,458 1,233,797 1,297,500 1,093,970 1,093,970 90,717 49,001 139,718 954,253 13% Operating Expenditures 3,761,739 3,876,248 4,328,422 3,231,519 3,231,519 364,946 53,098 418,044 2,813,476 13% Interfund Allocations 241,226 252,575 267,354 280,124 280,124 29,209 - 29,209 250,915 10% Interfund Transfers Out 100,688 - 212,073 107,819 107,819 - - - 107,819 0% Total Interfund 341,914 252,575 479,427 387,943 387,943 29,209 - 29,209 358,734 8% Total Expenditures 4,103,653 4,128,823 4,807,849 3,619,462 3,619,462 394,155 53,098 447,253 3,172,210 12% Net Surplus / (Deficit) 912,799 334,024 (345,003) (84,554) (84,554) 1,121,052 1,067,953 Beginning Cash Balance 194,350 1,016,748 194,350 194,350 Cash Adjustments (90,401) (1,156,422) 1,096,581 - Ending Cash Balance 1,016,748 194,350 945,928 109,796 1,075,447 Cash Reserves Target 1,025,913 1,032,206 1,201,962 904,865 194,349.94 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-time wages. These employees are hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671). Cash Reserves Target 25% of Annual expenditures This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts. This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,748 33,418 33,418 19,759 19,759 5,200 5,200 14,559 26% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Intergov./ Shared Revenues - 494,855 494,855 500,000 500,000 500,000 500,000 - 100% Total Revenue 5,748 528,273 528,273 519,759 519,759 505,200 - 505,200 14,559 97% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - 415,617 223,629 106,740 106,740 37,868 229 38,097 68,644 36% Total Expenditures - 415,617 223,629 106,740 106,740 37,868 229 38,097 68,644 36% Net Surplus / (Deficit) 5,748 112,656 304,644 413,019 413,019 467,333 467,103 Beginning Cash Balance 983,710 983,612 983,710 983,710 Cash Adjustments (5,846) (112,558) (301,388) - Ending Cash Balance 983,612 983,710 986,966 1,396,729 1,558,392 Cash Reserves Target 800,000 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center Operations Fund (#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future as a result of less events due to The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. Cash Reserves Target $800,000 Minimum per Board of Managers City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 221,437 - 100% Interest Earnings 2,814 5,924 5,924 622 622 751 751 (128) 121% Other Income 58,178 36,231 36,231 55,832 55,832 - - 55,832 0% Interfund Transfers In 100,688 - - 107,819 107,819 - - 107,819 0% Total Revenue 383,117 263,591 263,591 385,710 385,710 222,188 222,188 163,523 58% Expenditures by Type Services & Charges Debt Service Principal 297,175 313,180 309,315 315,561 315,561 - - - 315,561 0% Debt Service Interest & Fees 105,192 94,738 84,073 73,193 73,193 - - - 73,193 0% Total Expenditures 402,367 407,917 393,388 388,754 388,754 - - - 388,754 0% Net Surplus / (Deficit) (19,251) (144,326) (129,796) (3,043) (3,043) 222,188 222,188 Beginning Cash Balance 196,702 193,705 196,702 196,702 Cash Adjustments 16,253 147,323 110,057 - Ending Cash Balance 193,705 196,702 176,962 193,659 374,262 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name City Cemetery Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 420 890 890 630 630 162 162 468 26% Other Income - - - - - - - - - Total Revenue 420 890 890 630 630 162 162 468 26% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 420 890 890 630 630 162 162 Beginning Cash Balance 30,218 30,041 30,218 30,218 Cash Adjustments (598) (713) (569) - Ending Cash Balance 30,041 30,218 30,540 30,848 32,945 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,613 14,005 14,005 9,913 9,913 2,547 2,547 7,366 26% Other Income - - - - - - - - - Total Revenue 6,613 14,005 14,005 9,913 9,913 2,547 2,547 7,366 26% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 6,613 14,005 14,005 9,913 9,913 2,547 2,547 Beginning Cash Balance 475,369 472,576 475,369 475,369 Cash Adjustments (9,406) (11,213) (8,949) - Ending Cash Balance 472,576 475,369 480,425 485,282 518,271 Cash Reserves Target 400,000 400,000 400,000 400,000 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,217 5,303 5,303 11,163 11,163 697 697 10,466 6% Interfund Transfers In 373,724 338,293 338,293 381,031 381,031 31,328 31,328 349,703 8% Total Revenue 374,941 343,596 343,596 392,195 392,195 32,025 32,025 360,169 8% Expenditures by Type Services & Charges Debt Service Principal 230,000 240,000 240,000 260,000 260,000 - - - 260,000 0% Debt Service Interest & Fees 142,556 135,581 128,381 121,031 121,031 - - - 121,031 0% Total Expenditures 372,556 375,581 368,381 381,031 381,031 - - - 381,031 0% Net Surplus / (Deficit) 2,385 (31,986) (24,786) 11,163 11,163 32,025 32,025 Beginning Cash Balance 587,763 586,111 587,763 587,763 Cash Adjustments (4,036) 33,637 27,170 - Ending Cash Balance 586,111 587,763 590,148 598,927 626,320 Cash Reserves Target 586,111 587,763 590,148 598,927 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Interest Earnings 9,389 18,615 18,615 10,783 10,783 3,157 3,157 7,626 29% Other Income - - - - - - - - - Total Revenue 9,389 18,615 18,615 10,783 10,783 3,157 3,157 7,626 29% Expenditures by Type Services & Charges Professional Services 41,621 25,658 39,368 84,626 84,626 - 54,626 54,626 30,000 65% Total Services & Charges 41,621 25,658 39,368 84,626 84,626 - 54,626 54,626 30,000 65% Capital - - - - - - - - - - Total Expenditures 41,621 25,658 39,368 84,626 84,626 - 54,626 54,626 30,000 65% Net Surplus / (Deficit) (32,231) (7,043) (20,752) (73,843) (73,843) 3,157 (51,468) Beginning Cash Balance 692,248 763,112 692,248 692,248 Cash Adjustments 103,095 (63,821) (13,635) - Ending Cash Balance 763,112 692,248 657,860 618,405 642,563 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: 692247.88 Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 126,822 85,650 85,650 - - - - - - Interest Earnings 51 - - - - - - - - Other Income - - - - - - - - - Total Revenue 126,873 85,650 85,650 - - - - - - Expenditures by Type Supplies 9,000 - - - - - - - - - Services & Charges Professional Services (46,845) - - - - - - - - - Repairs & Maintenance 246,637 144,348 - - - - - - - - Debt Service Principal - - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - - Grants & Subsidies 20,845 - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 220,637 144,348 - - - - - - - - Total Expenditures 229,637 144,348 - - - - - - - - Net Surplus / (Deficit) (102,763) (58,698) 85,650 - - - - Beginning Cash Balance 26,876 27,154 26,876 26,876 Cash Adjustments 103,041 58,420 (188,428) - Ending Cash Balance 27,154 26,876 (75,903) 26,876 (66,903) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives grant monies and revenue from interest earned on the fund's cash balance. Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Dept of Community Investment Operating Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 229,133 229,133 - - - - - - Charges for Services 691,646 266,888 266,888 608,674 608,674 2,560 2,560 606,114 0% Fines, Forfeitures, and Fees 70,178 92,005 92,005 64,500 64,500 4,735 4,735 59,765 7% Interest Earnings 3,006 (92) (92) 100,000 100,000 - - 100,000 0% Other Income 2,750 24,565 24,565 20,000 20,000 50 50 19,950 0% Interfund Allocation Reimb 181,981 - - - - - - - - Interfund Transfers In 2,570,000 3,778,841 3,778,841 4,000,000 4,000,000 - - 4,000,000 0% Total Revenue 3,519,561 4,391,340 4,391,340 4,793,174 4,793,174 7,345 7,345 4,785,829 0% Expenditures by Type Personnel Salaries & Wages 2,080,766 1,854,286 1,973,676 2,336,348 2,336,348 248,976 - 248,976 2,087,372 11% Fringe Benefits 764,431 831,403 645,485 966,701 966,701 69,596 - 69,596 897,105 7% Total Personnel 2,845,197 2,685,689 2,619,161 3,303,049 3,303,049 318,572 - 318,572 2,984,477 10% Supplies 33,616 29,510 34,082 71,129 71,129 3,947 822 4,768 66,361 7% Services & Charges Professional Services 303,797 496,648 618,918 906,021 906,021 62,336 320,250 382,587 523,434 42% Printing & Advertising 5,797 12,182 14,892 23,979 23,979 254 510 764 23,215 3% Education & Training 5,447 6,663 15,003 18,200 18,200 25 175 200 18,000 1% Travel 7,763 8,342 15,891 24,633 24,633 471 430 901 23,732 4% Repairs & Maintenance 1,367 1,302 1,230 4,406 4,406 - - - 4,406 0% Other Services & Charges 26,286 16,044 68,764 42,700 42,700 2,870 - 2,870 39,830 7% Total Services & Charges 350,457 541,181 734,699 1,019,938 1,019,938 65,956 321,365 387,322 632,617 38% Operating Expenditures 3,229,270 3,256,381 3,387,942 4,394,117 4,394,117 388,475 322,187 710,661 3,683,455 16% Bad Debt - - - - - - - - - - Interfund Interfund Allocations 665,860 758,702 845,870 936,455 936,455 78,492 - 78,492 857,964 8% Interfund Transfers Out - - - - - - - - - - Total Interfund 665,860 758,702 845,870 936,455 936,455 78,492 - 78,492 857,964 8% Total Expenditures 3,895,130 4,015,082 4,233,812 5,330,572 5,330,572 466,966 322,187 789,153 4,541,419 15% Net Surplus / (Deficit) (375,569) 376,258 157,528 (537,398) (537,398) (459,621) (781,808) Beginning Cash Balance 394,125 1,629,498 394,125 394,125 Cash Adjustments 1,610,942 (1,611,630) (528,357) - Ending Cash Balance 1,629,498 394,125 23,296 (143,273) 154,580 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods. This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600. In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there have been transition efforts to consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue Plan. Within the new structure there are five teams: (1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development; (3) Neighborhoods: includes South Bend Animal Resource Center, Neighborhood Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants, and Neighborhood Health and Housing; (4) Planning: includes Building, Historic Preservation, Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will be moved from the General Fund (#101) into this fund as it will now be part of the Department of Community Investment. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,419,448 5,559,168 5,559,168 3,067,662 3,067,662 98,147 98,147 2,969,515 3% Fines, Forfeitures, and Fees - - - - - - - - - Other Income 71,243 15,178 15,178 67,500 67,500 - - 67,500 0% Misc Revenue-Interest Earnings - - - 2,857 2,857 - - 2,857 0% Total Revenue 2,490,691 5,574,346 5,574,346 3,138,019 3,138,019 98,147 98,147 3,039,872 3% Expenditures by Type Services & Charges Professional Services 19,785 - - - - - - - - - Grants & Subsidies 2,804,158 4,310,457 2,859,882 10,771,637 10,771,637 201,133 1,481,165 1,682,298 9,089,339 16% Total Services & Charges 2,823,943 4,310,457 2,859,882 10,771,637 10,771,637 201,133 1,481,165 1,682,298 9,089,339 16% Total Expenditures 2,823,943 4,310,457 2,859,882 10,771,637 10,771,637 201,133 1,481,165 1,682,298 9,089,339 16% Net Surplus / (Deficit) (333,251) 1,263,889 2,714,464 (7,633,618) (7,633,618) (102,986) (1,584,151) Beginning Cash Balance 409,818 313,907 409,818 409,818 Cash Adjustments 237,341 (1,167,979) (3,280,166) - Ending Cash Balance 313,907 409,818 (155,885) (7,223,801) 359,776 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID-19 Response Fund (#264). This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 68,583 68,515 68,515 91,240 91,240 6,803 6,803 84,437 7% Interest Earnings 11,010 24,876 24,876 19,605 19,605 4,976 4,976 14,629 25% Other Income 366 - - - - - - - - Total Revenue 79,960 93,390 93,390 110,845 110,845 11,778 11,778 99,066 11% Expenditures by Type Supplies - - - - - - - - - - Services & Charges Professional Services 20,000 17,500 24,780 25,000 25,000 - - - 25,000 0% Other Services & Charges - - - - - - - - - - Total Services & Charges 20,000 17,500 24,780 25,000 25,000 - - - 25,000 0% Operating Expenditures 20,000 17,500 24,780 25,000 25,000 - - - 25,000 0% Bad Debt - - - - - - - - - - Total Expenditures 20,000 17,500 24,780 25,000 25,000 - - - 25,000 0% Net Surplus / (Deficit) 59,960 75,890 68,610 85,845 85,845 11,778 11,778 Beginning Cash Balance 764,981 832,938 764,981 764,981 Cash Adjustments 7,997 (143,848) (11,300) - Ending Cash Balance 832,938 764,981 822,291 850,826 1,019,468 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean- ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 45,048 150,899 150,899 250,000 250,000 16,310 16,310 233,690 7% Interest Earnings 1,596 5,230 5,230 9,380 9,380 1,486 1,486 7,894 16% Interfund Transfers In 70,000 - - - - - - - - Total Revenue 116,643 156,129 156,129 259,380 259,380 17,796 17,796 241,584 7% Expenditures by Type Personnel Salaries & Wages 52,636 42,182 (5,308) - - 5,061 - 5,061 (5,061) - Fringe Benefits 26,263 21,718 (425) - - 1,465 - 1,465 (1,465) - Total Personnel 78,899 63,900 (5,733) - - 6,526 - 6,526 (6,526) - Supplies - - - - - - - - - - Services & Charges Professional Services 985 1,475 62,325 144,866 144,866 - 90,866 90,866 54,000 63% Other Services & Charges - - - - - - - - - - Total Services & Charges 985 1,475 62,325 144,866 144,866 - 90,866 90,866 54,000 63% Interfund Interfund Allocations - - - - - - - - - - Total Interfund - - - - - - - - - Total Expenditures 79,884 65,375 56,593 144,866 144,866 6,526 90,866 97,392 47,474 67% Net Surplus / (Deficit) 36,760 90,754 99,537 114,514 114,514 11,270 (79,596) Beginning Cash Balance 87,416 189,090 87,416 87,416 Cash Adjustments 64,915 (192,429) (63,427) - Ending Cash Balance 189,090 87,416 123,526 201,930 411,014 Cash Reserves Target - - - - Fund Purpose: RSVP Program: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI). Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-time Code Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies - The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is condemned and the owner doesn't have another unit for the tenant. Cash Reserves Target No reserve requirement The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6- Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Code Enforcement Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 28,750 23,580 23,580 25,000 25,000 1,500 1,500 23,500 6% Charges for Services 53,545 43,575 43,575 45,200 45,200 4,515 4,515 40,685 10% Fines, Forfeitures, and Fees 292,490 301,742 301,742 181,900 181,900 12,691 12,691 169,209 7% Interest Earnings 1,439 1,261 1,261 - - 1,058 1,058 (1,058) - Debt Proceeds 500,000 232,000 232,000 356,000 356,000 - - 356,000 0% Other Income 50,120 19,515 19,515 1,000 1,000 - - 1,000 0% Interfund Allocation Reimb - - - - - - - - - Interfund Transfers In 2,930,968 3,298,000 3,298,000 6,800,000 6,800,000 387,000 387,000 6,413,000 6% Total Revenue 3,857,313 3,919,673 3,919,673 7,409,100 7,409,100 406,763 406,763 7,002,336 5% Expenditures by Subdivisions Neighborhood Services 2,843,929 3,247,961 3,742,671 6,495,550 6,495,550 471,329 455,717 927,046 5,568,504 14% Animal Resource Center 941,390 1,148,773 1,258,552 1,484,103 1,484,103 129,241 20,641 149,882 1,334,221 10% Total Expenditures 3,785,320 4,396,734 5,001,223 7,979,653 7,979,653 600,570 476,358 1,076,927 6,902,725 13% Expenditures by Type Personnel Salaries & Wages 1,341,301 1,808,248 1,997,996 2,946,308 2,946,308 214,020 - 214,020 2,732,288 7% Fringe Benefits 543,091 523,537 753,840 1,358,493 1,358,493 68,799 - 68,799 1,289,694 5% Total Personnel 1,884,392 2,331,786 2,751,836 4,304,801 4,304,801 282,819 - 282,819 4,021,982 7% Supplies 142,735 212,692 179,819 272,021 272,021 12,571 18,556 31,127 240,894 11% Services & Charges Professional Services 64,822 119,532 162,559 288,155 288,155 9,491 178,511 188,002 100,154 65% Printing & Advertising 19,060 11,387 7,497 22,147 22,147 1,279 399 1,678 20,469 8% Utilities 35,837 35,422 38,188 41,389 41,389 2,597 - 2,597 38,792 6% Repairs & Maintenance 232,670 129,650 352,604 785,816 785,816 45,122 28,977 74,099 711,717 9% Education & Training 5,305 7,627 8,354 29,900 29,900 - - - 29,900 0% Travel 1,360 6,641 5,430 26,400 26,400 - - - 26,400 0% Other Services & Charges 123,694 199,211 121,521 215,266 215,266 12,788 70,838 83,627 131,639 39% Debt Service Principal 181,470 207,530 247,430 306,356 306,356 81,582 - 81,582 224,774 27% Debt Service Interest & Fees 5,625 13,571 19,272 30,088 30,088 3,546 - 3,546 26,542 12% Total Services & Charges 669,841 730,571 962,854 1,745,517 1,745,517 156,404 278,726 435,130 1,310,387 25% Operating Expenditures 2,696,968 3,275,049 3,894,508 6,322,339 6,322,339 451,794 297,281 749,075 5,573,263 12% Bad Debt - 270 682 - - - - - - - Interfund Allocations 767,616 848,209 972,169 1,062,454 1,062,454 88,993 - 88,993 973,461 8% Total Expenditures 3,785,320 4,396,734 5,001,223 7,979,653 7,979,653 600,570 476,358 1,076,927 6,902,724 13% Net Surplus / (Deficit) 71,993 (477,061) (1,081,550) (570,553) (570,553) (193,806) (670,164) Beginning Cash Balance 497,492 803,572 497,492 497,492 Cash Adjustments 234,088 170,981 1,081,553 - Ending Cash Balance 803,572 497,492 497,495 (73,061) (176,368) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by the NEAT Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms, small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services - Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors' vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes $400k for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and trash/litter campaign monthly per six (6) Council districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource Center (SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it assesses for animal welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,046 8,846 8,846 7,950 7,950 355 355 7,595 4% Other Income 385,577 - - - - - - - - Total Revenue 389,623 8,846 8,846 7,950 7,950 355 355 7,595 4% Expenditures by Type Services & Charges Debt Service Principal 18,000 338,253 - - - - - - - - Other Services & Charges - - - Total Expenditures 18,000 338,253 - - - - - - - - Net Surplus / (Deficit) 371,623 (329,407) 8,846 7,950 7,950 355 355 Beginning Cash Balance 27,182 32,733 27,182 27,182 Cash Adjustments (366,073) 323,857 361,489 - Ending Cash Balance 32,733 27,182 397,517 35,132 72,269 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Consolidated Building Fund Number 600 Fund Type Enterprise Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 1,886,287 2,099,002 2,099,002 2,285,800 2,285,800 202,050 202,050 2,083,750 9% Fines, Forfeitures, and Fees 5,860 13,890 13,890 13,000 13,000 600 600 12,400 5% Interest Earnings 28,301 56,845 56,845 55,082 55,082 18,823 18,823 36,259 34% Other Income 2,105 5,831 5,831 - - 50 50 (50) - Capital Lease Proceeds - - - - - - - - - Total Revenue 1,922,553 2,175,568 2,175,568 2,353,882 2,353,882 221,523 221,523 2,132,359 9% Expenditures by Type Personnel Salaries & Wages 788,291 830,167 881,725 1,032,036 1,032,036 107,653 - 107,653 924,384 10% Fringe Benefits 343,343 347,728 364,906 490,334 490,334 32,255 - 32,255 458,079 7% Total Personnel 1,131,634 1,177,895 1,246,632 1,522,370 1,522,370 139,907 - 139,907 1,382,463 9% Supplies 25,192 22,819 22,678 23,000 23,000 1,552 801 2,353 20,647 10% Services & Charges Professional Services - - 760 8,000 8,000 - - - 8,000 0% Printing & Advertising 161 - 252 4,200 4,200 - - - 4,200 0% Education & Training 3,413 5,867 5,846 6,000 6,000 1,082 260 1,342 4,658 22% Travel 9 - - 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 27,699 30,349 28,036 29,743 29,743 3,538 - 3,538 26,205 12% Other Services & Charges 28,286 578,003 1,157,292 34,550 34,550 2,678 - 2,678 31,872 8% Debt Service Principal 23,593 4,673 - - - - - - - - Debt Service Interest & Fees 526 49 - - - - - - - - Total Services & Charges 83,687 618,941 1,192,185 88,493 88,493 7,298 260 7,558 80,935 9% Operating Expenditures 1,240,513 1,819,655 2,461,495 1,633,863 1,633,863 148,757 1,061 149,818 1,484,045 9% Capital - 29,033 57,522 80,000 80,000 - - - 80,000 0% Bad Debt - - - 1,000 1,000 - - - 1,000 0% Interfund Allocations 665,210 356,582 319,976 350,370 350,370 29,430 - 29,430 320,940 8% Total Expenditures 1,905,723 2,205,269 2,838,993 2,065,233 2,065,233 178,187 1,061 179,248 1,885,985 9% Net Surplus / (Deficit) 16,830 (29,702) (663,425) 288,649 288,649 43,336 42,275 Beginning Cash Balance 2,102,372 2,127,056 2,102,372 2,102,372 Cash Adjustments 7,855 5,017 673,217 - Ending Cash Balance 2,127,056 2,102,372 2,112,164 2,391,020 3,291,124 Cash Reserves Target 476,431 551,317 709,748 516,308 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019 through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now part of the DCI Planning team. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19, permit revenue is budgeted at 2021 anticipated actual levels. This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time employees. | Supplies - Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund allocation. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 4,749,980 - - - - - - - - Interest Earnings 50,529 156,288 156,288 221,654 221,654 20,543 20,543 201,111 9% Other Income 809,701 979,867 979,867 847,900 847,900 (171,166) (171,166) 1,019,066 -20% Total Revenue 5,610,209 1,136,154 1,136,154 1,069,554 1,069,554 (150,623) (150,623) 1,220,177 -14% Expenditures by Type Services & Charges Professional Services 246,601 48,257 36,211 511,693 511,693 558 72,686 73,244 438,449 14% Other Services & Charges 21,756 38,120 45,905 36,962 36,962 16,371 - 16,371 20,591 44% Grants & Subsidies 4,290,000 - - - - - - - - - Total Services & Charges 4,558,357 86,377 82,115 548,655 548,655 16,928 72,686 89,615 459,040 16% Bad Debt - - - - - - - - - - Total Expenditures 4,558,357 86,377 82,115 548,655 548,655 16,928 72,686 89,615 459,040 16% Net Surplus / (Deficit) 1,051,853 1,049,778 1,054,039 520,899 520,899 (167,552) (240,238) Beginning Cash Balance 3,700,843 2,406,914 3,700,843 3,700,843 Cash Adjustments (2,345,781) 244,151 (23,859) - Ending Cash Balance 2,406,914 3,700,843 4,731,022 4,221,741 3,116,254 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022, revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022. Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant. Cash Reserves Target No City reserve requirement; there are program requirements City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 91 91 91 36,162 36,162 7 7 36,155 0% Interfund Transfers In 1,715,000 1,714,000 1,714,000 1,710,844 1,710,844 856,500 856,500 854,344 50% Total Revenue 1,715,091 1,714,091 1,714,091 1,747,006 1,747,006 856,507 856,507 890,499 49% Expenditures by Type Services & Charges Debt Service Principal 1,060,000 1,090,000 1,120,000 1,160,000 1,160,000 - - - 1,160,000 0% Debt Service Interest & Fees 651,344 619,319 586,394 552,844 552,844 - - - 552,844 0% Total Expenditures 1,711,344 1,709,319 1,706,394 1,712,844 1,712,844 - - - 1,712,844 0% Net Surplus / (Deficit) 3,748 4,773 7,698 34,162 34,162 856,507 856,507 Beginning Cash Balance 1,742,699 1,739,076 1,742,699 1,742,699 Cash Adjustments (7,370) (1,150) (3,950) - Ending Cash Balance 1,739,076 1,742,699 1,746,446 1,776,861 2,613,924 Cash Reserves Target 1,739,076 1,742,699 1,746,446 1,776,861 Fund Purpose: Explanation of Revenue Sources: This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee bank. The bonds were closed on April 9, 2015 and the par amount was $25 million. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 25,565 1 1 515 515 - - 515 0% Total Revenue 25,565 1 1 515 515 - - 515 0% Expenditures by Type Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 25,565 1 1 515 515 - - Beginning Cash Balance 25,763 25,762 25,763 25,763 Cash Adjustments (25,566) - - - Ending Cash Balance 25,762 25,763 25,764 26,278 25,767 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate- style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 188 187 187 75,577 75,577 16 16 75,561 0% Interfund Transfers In 1,926,375 1,929,875 1,929,875 1,955,125 1,955,125 975,375 975,375 979,750 50% Total Revenue 1,926,563 1,930,062 1,930,062 2,030,702 2,030,702 975,391 975,391 1,055,311 48% Expenditures by Type Services & Charges Debt Service Principal 720,000 760,000 810,000 865,000 865,000 - - - 865,000 0% Debt Service Interest & Fees 1,206,375 1,169,875 1,131,375 1,090,125 1,090,125 - - - 1,090,125 0% Total Expenditures 1,926,375 1,929,875 1,941,375 1,955,125 1,955,125 - - - 1,955,125 0% Net Surplus / (Deficit) 188 187 (11,313) 75,577 75,577 975,391 975,391 Beginning Cash Balance 3,668,611 3,463,323 3,668,611 3,668,611 Cash Adjustments (205,476) 205,101 11,500 - Ending Cash Balance 3,463,323 3,668,611 3,668,799 3,744,188 4,644,565 Cash Reserves Target 2,500,000 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 3,281 2,738 2,738 2,200 2,200 76 76 2,124 3% Charges for Services 9,160,143 8,923,201 8,923,201 11,965,257 11,965,257 729,291 729,291 11,235,966 6% Interest Earnings 7,009 78 78 - - - - - - Other Income 115,532 59,794 59,794 59,500 59,500 1,783 1,783 57,717 3% Interfund Allocation Reimb 160,000 160,000 160,000 160,000 160,000 13,333 13,333 146,667 8% Interfund Transfers In - - - - - - - - - Total Revenue 9,445,964 9,145,812 9,145,812 12,186,957 12,186,957 744,483 744,483 11,442,474 6% Expenditures by Division Equipment Services 9,334,778 9,412,885 10,298,079 11,374,587 11,374,587 804,902 64,856 869,758 10,504,829 8% Print Shop - - - - - - - - - - Radio Shop 192,096 213,640 232,485 344,536 344,536 16,952 643 17,595 326,941 5% Building Maintenance 173,605 195,423 236,661 293,248 293,248 31,672 1,533 33,205 260,043 11% Facilities Management 142,772 159,963 144,771 192,746 192,746 15,951 - 15,951 176,795 8% Capital 67,785 168,092 138,767 358,150 358,150 - - - 358,150 0% Total Expenditures 9,911,036 10,150,004 11,050,762 12,563,267 12,563,267 869,477 67,033 936,509 11,626,758 7% Expenditures by Type Personnel Salaries & Wages 1,765,863 1,778,787 2,254,224 2,711,264 2,711,264 282,469 - 282,469 2,428,795 10% Fringe Benefits 751,937 721,904 860,801 1,244,945 1,244,945 97,700 14,759 112,458 1,132,486 9% Total Personnel 2,517,800 2,500,690 3,115,025 3,956,209 3,956,209 380,169 14,759 394,927 3,561,281 10% Supplies 6,392,707 6,543,875 6,834,645 7,190,091 7,190,091 392,455 7,223 399,678 6,790,412 6% Services & Charges Professional Services 12,641 6,968 15,569 86,530 86,530 1,735 - 1,735 84,795 2% Printing & Advertising - - - - - - - - - - Utilities 73,151 68,323 60,520 80,881 80,881 7,420 - 7,420 73,461 9% Repairs & Maintenance 123,289 279,396 190,780 371,358 371,358 17,721 31,587 49,308 322,050 13% Education & Training 4,953 4,990 8,182 18,050 18,050 283 - 283 17,767 2% Travel 61 2,342 2,875 4,850 4,850 - - - 4,850 0% Other Services & Charges 13,527 12,570 12,594 21,187 21,187 711 13,464 14,175 7,012 67% Debt Service Principal 8,069 8,254 4,198 - - - - - - - Debt Service Interest & Fees 422 237 48 - - - - - - - Total Services & Charges 236,114 383,080 294,765 582,856 582,856 27,870 45,051 72,921 509,935 13% Capital 7,239 - 25,342 7,200 7,200 - - - 7,200 0% Interfund Interfund Allocations 757,176 722,359 780,985 826,912 826,912 68,983 - 68,983 757,929 8% Interfund Transfers Out - - - - - - - - - - Total Interfund 757,176 722,359 780,985 826,912 826,912 68,983 - 68,983 757,929 8% Total Expenditures 9,911,036 10,150,004 11,050,762 12,563,267 12,563,267 869,477 67,033 936,509 11,626,757 7% Net Surplus / (Deficit) (465,072) (1,004,193) (1,904,950) (376,310) (376,310) (124,994) (192,026) Beginning Cash Balance 658,666 1,209,079 658,666 658,666 Cash Adjustments 1,015,485 453,779 1,552,063 - Ending Cash Balance 1,209,079 658,666 305,778 282,356 65,751 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal wages. | Supplies - Includes the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the garages.| Debt Service - The principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022, Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this fund starting in 2022. This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - - - - - - - - - Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Repairs & Maintenance - - - - - - - - - - Debt Service Principal - - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) - - - - - - - Beginning Cash Balance - 26,221 - - Cash Adjustments 26,221 (26,221) - - Ending Cash Balance 26,221 - - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division. This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease payments. However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the Central Services Operating Fund (#222) starting in 2022 and this fund will be discontinued. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 79,266 164,629 164,629 117,112 117,112 36,527 36,527 80,585 31% Other Income 741,339 500,956 500,956 - - - - - - Interfund Allocation Reimb 3,365,000 3,583,000 3,583,000 3,639,999 3,639,999 303,333 303,333 3,336,666 8% Interfund Transfers In - - - - - - - - - Total Revenue 4,185,605 4,248,586 4,248,586 3,757,111 3,757,111 339,860 339,860 3,417,251 9% Expenditures by Division Safety/Risk Management - - - - - - - - - - Liability Insurance 1,555,388 1,062,020 1,184,958 1,353,674 1,353,674 129,231 7,134 136,365 1,217,309 10% Business Insurance 2,429,126 872,633 521,205 1,270,443 1,270,443 39,575 236,157 275,732 994,711 22% Workers' Compensation 1,068,632 1,086,164 1,392,161 1,405,424 1,405,424 262,284 72,424 334,708 1,070,716 24% Catastrophic Events 479 500 - 92,733 92,733 - - - 92,733 0% Total Expenditures 5,053,624 3,021,317 3,098,324 4,122,275 4,122,275 431,090 315,715 746,805 3,375,469 18% Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - Fringe Benefits - - - - - - - - - - Other Personnel Costs 24,902 29,792 37,660 55,000 55,000 4,523 - 4,523 50,477 8% Total Personnel 24,902 29,792 37,660 55,000 55,000 4,523 - 4,523 50,477 8% Supplies - - - - - - - - - - Services & Charges Professional Services 405,364 498,869 275,275 418,443 418,443 8,667 296,157 304,823 113,620 73% Education & Training - - - - - - - - - - Travel - - - - - - - - - - Repairs & Maintenance 1,710,233 231,043 - - - - - - - - Insurance 2,121,803 2,052,688 2,427,744 2,282,474 2,282,474 386,991 12,424 399,415 1,883,059 17% Other Services & Charges 790,843 208,426 357,645 1,273,624 1,273,624 30,909 7,134 38,043 1,235,581 3% Total Services & Charges 5,028,243 2,991,026 3,060,665 3,974,541 3,974,541 426,567 315,715 742,282 3,232,260 19% Capital 479 500 - 92,733 92,733 - - - 92,733 0% Interfund Interfund Allocations - - - - - - - - - - Total Interfund - - - - - - - - - - Total Expenditures 5,053,624 3,021,317 3,098,324 4,122,275 4,122,275 431,090 315,715 746,805 3,375,470 18% Net Surplus / (Deficit) (868,019) 1,227,268 1,150,261 (365,164) (365,164) (91,229) (406,944) Beginning Cash Balance 6,100,867 5,956,858 6,100,867 6,100,867 Cash Adjustments 724,011 (1,083,259) (1,490,355) - Ending Cash Balance 5,956,858 6,100,867 5,760,773 5,735,703 7,343,282 Cash Reserves Target 2,526,812 1,510,659 1,549,162 2,061,137 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage. In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101). -- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers' comp related matters. -- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was transferred to Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022. This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance. This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 9,620,204 9,990,823 9,990,823 14,991,280 14,991,280 1,249,273 1,249,273 13,742,007 8% Charges for Services - 2,602 2,602 - - - - - - Debt Proceeds 166,343 - - - - - - - - Other Income 131,610 131,250 131,250 - - 75,627 75,627 (75,627) - Donations 181,987 15,000 15,000 - - - - - - Interest Earnings 53,386 123,322 123,322 72,145 72,145 31,611 31,611 40,534 44% Total Revenue 10,153,530 10,262,996 10,262,996 15,063,425 15,063,425 1,356,511 1,356,511 13,706,914 9% Expenditures by Division 311 Call Center 637,390 675,189 1,194,171 1,418,380 1,418,380 158,696 - 158,696 1,259,683 11% Innovation & Technology 8,398,022 8,751,316 11,307,227 16,257,128 16,257,128 1,544,603 3,584,340 5,128,943 11,128,184 32% Total Expenditures 9,035,411 9,426,505 12,501,398 17,675,507 17,675,507 1,703,299 3,584,340 5,287,640 12,387,867 30% Expenditures by Type Personnel Salaries & Wages 1,965,182 2,176,973 3,198,257 3,532,087 3,532,087 430,543 - 430,543 3,101,545 12% Fringe Benefits 711,976 794,161 1,120,370 1,494,332 1,494,332 122,440 - 122,440 1,371,892 8% Total Personnel 2,677,158 2,971,134 4,318,627 5,026,419 5,026,419 552,983 - 552,983 4,473,437 11% Supplies 468,930 164,623 704,783 1,459,089 1,459,089 45,053 488,302 533,355 925,734 37% Services & Charges Professional Services 782,666 967,886 811,905 2,434,042 2,434,042 28,747 1,072,665 1,101,413 1,332,630 45% Printing & Advertising 4,366 6,393 11,108 15,600 15,600 - 600 600 15,000 4% Repairs & Maintenance 3,802,342 4,116,523 5,556,651 7,360,813 7,360,813 1,040,451 1,927,186 2,967,637 4,393,176 40% Education & Training 34,682 32,822 19,183 67,095 67,095 3,177 2,728 5,905 61,190 9% Travel 24,829 30,830 46,813 49,916 49,916 2,210 12,442 14,652 35,263 29% Other Services & Charges 243,852 255,730 270,067 324,037 324,037 21,786 12,987 34,773 289,264 11% Debt Service Principal 930,920 817,680 686,269 835,752 835,752 7,989 67,429 75,418 760,333 9% Debt Service Interest & Fees 65,014 57,489 68,681 96,426 96,426 196 - 196 96,231 0% Total Services & Charges 5,888,671 6,285,351 7,470,676 11,183,681 11,183,681 1,104,556 3,096,038 4,200,594 6,983,087 38% Operating Expenditures 9,034,758 9,421,108 12,494,086 17,669,189 17,669,189 1,702,592 3,584,340 5,286,932 12,382,258 30% Total Interfund 653 5,398 7,312 6,318 6,318 707 - 707 5,611 11% Total Expenditures 9,035,411 9,426,505 12,501,398 17,675,507 17,675,507 1,703,299 3,584,340 5,287,640 12,387,869 30% Net Surplus / (Deficit) 1,118,119 836,490 (2,238,402) (2,612,083) (2,612,083) (346,788) (3,931,128) Beginning Cash Balance 3,482,865 2,125,192 3,482,865 3,482,865 Cash Adjustments (2,475,792) 521,182 3,453,866 - Ending Cash Balance 2,125,192 3,482,865 4,698,328 870,782 6,131,748 Cash Reserves Target - - - - 3482865.1Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. | Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to succeed by leveraging connections both internal and external connections. Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center, along with a budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans. A hardware refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program ensures that City employees are equipped with the most current technology to better serve the City and its residents. This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 16,151,649 17,264,637 17,264,637 18,082,500 18,082,500 1,487,860 1,487,860 16,594,640 8% Other Income 868,171 645,958 645,958 810,000 810,000 73,797 73,797 736,203 9% Interest Earnings 153,013 281,357 281,357 184,659 184,659 48,670 48,670 135,989 26% Total Revenue 17,172,834 18,191,953 18,191,953 19,077,159 19,077,159 1,610,328 1,610,328 17,466,832 8% Expenditures by Subdivision Health Insurance 16,778,282 17,293,498 17,289,436 20,078,498 20,078,498 1,550,641 2,577,431 4,128,071 15,950,427 21% Workplace Wellness Clinic 349,692 1,862,320 1,301,396 1,289,140 1,289,140 323,545 1,081,402 1,404,948 (115,808) 109% Employee Wellness 86,404 81,555 143,832 145,000 145,000 6,756 86,990 93,746 51,254 65% Total Expenditures 17,214,377 19,237,373 18,734,663 21,512,637 21,512,637 1,880,942 3,745,823 5,626,765 15,885,873 26% Expenditures by Type Personnel Other Personnel Costs 16,086,840 16,566,627 16,665,572 19,326,491 19,326,491 1,488,593 2,084,883 3,573,476 15,753,015 18% Total Personnel 16,086,840 16,566,627 16,665,572 19,326,491 19,326,491 1,488,593 2,084,883 3,573,476 15,753,015 18% Supplies 49,303 64,176 113,029 179,183 179,183 17,939 110,428 128,367 50,816 72% Services & Charges Professional Services 460,652 1,993,988 1,384,334 1,336,061 1,336,061 325,071 1,026,368 1,351,438 (15,378) 101% Printing & Advertising - - - 100 100 - - - 100 0% Insurance 613,232 603,954 568,178 669,303 669,303 49,324 524,145 573,469 95,834 86% Other Services & Charges 4,351 8,628 3,551 1,500 1,500 16 - 16 1,484 1% Total Services & Charges 1,078,234 2,606,570 1,956,063 2,006,964 2,006,964 374,410 1,550,513 1,924,923 82,040 96% Bad Debt - - - - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Expenditures 17,214,377 19,237,373 18,734,663 21,512,637 21,512,637 1,880,942 3,745,823 5,626,765 15,885,871 26% Net Surplus / (Deficit) (41,543) (1,045,420) (542,711) (2,435,478) (2,435,478) (270,614) (4,016,437) Beginning Cash Balance 10,786,414 10,143,060 10,786,414 10,786,414 Ending Cash Balance 10,143,060 10,786,414 10,708,563 8,350,937 9,687,715 Cash Reserves Target 4,303,594 4,809,343 4,683,666 5,378,159 Fund Purpose: Explanation of Revenue Sources: 10786414.49 Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 77,230 8,305 8,305 85,000 85,000 2,495 2,495 82,505 3% Interest Earnings 899 2,161 2,161 1,992 1,992 - - 1,992 0% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 78,129 10,467 10,467 86,992 86,992 2,495 2,495 84,497 3% Expenditures by Type Personnel Other Personnel Costs 24,444 77,693 77,729 - - 9,211 - 9,211 (9,211) - Total Expenditures 24,444 77,693 77,729 - - 9,211 - 9,211 (9,211) - Net Surplus / (Deficit) 53,685 (67,226) (67,263) 86,992 86,992 (6,716) (6,716) Beginning Cash Balance - 31,859 - - Cash Adjustments (21,826) 35,368 145,141 - Ending Cash Balance 31,859 - 77,878 86,992 (6,324) Cash Reserves Target 6,111 19,423 19,432 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment of this fund, claims were accounted for under individual departments’ operations. This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased substantially due to the COVID-19 pandemic. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Parental Leave Fund Number 714 Fund Type Internal Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 260,138 283,791 283,791 297,000 297,000 37,206 37,206 259,794 13% Interest Earnings 4,817 14,964 14,964 14,871 14,871 4,336 4,336 10,535 29% Total Revenue 264,956 298,755 298,755 311,871 311,871 41,542 41,542 270,329 13% Expenditures by Type Personnel Salaries & Wages 79,873 83,396 78,021 150,000 150,000 - - - 150,000 0% Total Expenditures 79,873 83,396 78,021 150,000 150,000 - - - 150,000 0% Net Surplus / (Deficit) 185,082 215,359 220,734 161,871 161,871 41,542 41,542 Beginning Cash Balance 226,711 157,521 226,711 226,711 Cash Adjustments (254,271) (146,170) (36,928) - Ending Cash Balance 157,521 226,711 410,517 388,582 919,740 Cash Reserves Target 6,390 6,672 6,242 12,000 Fund Purpose: Explanation of Revenue Sources: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the allocation will be 0.35% of full-time wages. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 151,774 321,428 321,428 227,508 227,508 58,445 58,445 169,063 26% Total Revenue 151,774 321,428 321,428 227,508 227,508 58,445 58,445 169,063 26% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 151,774 321,428 321,428 227,508 227,508 58,445 58,445 Beginning Cash Balance 10,910,077 10,845,986 10,910,077 10,910,077 Cash Adjustments (215,865) (257,337) (11,231,505) - Ending Cash Balance 10,845,986 10,910,077 - 11,137,585 11,894,704 Cash Reserves Target 8,998,791 9,572,816 9,643 10,050,631 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund Cash Reserves Target City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13,750 26,704 26,704 86,747 86,747 13,947 13,947 72,801 16% Bloomberg Mayors Challenge - - - - - - - - - Human Rights Scholarship Prog. - 2,450 2,450 12,000 12,000 - - 12,000 0% Misc Revenue-Donations from Private Sources 59,996 49,909 49,909 20,000 20,000 986 986 19,014 5% Office of Sustainability - - - - - - - - - Historic Preservation 63 51 51 - - 38 38 (38) - Home Energy Improvements 105,000 - - - - - - - - Code Enforcement Demolitions - - - - - - - - - Animal Resource Center Donations - - - - - - - - - Pokagon Band Donation 100,000 100,000 100,000 - - - - - - Public Donation from Private Sources - 3,473,000 3,473,000 - - - - - - Total Revenue 278,809 3,652,115 3,652,115 118,747 118,747 14,971 14,971 103,777 13% Expenditures by Project Wayfinding Signage Project - - 5,295,688 1,704,312 1,704,312 443,163 623,464 1,066,627 637,685 63% Bloomberg Mayors Challenge 232,795 78,044 - - - - - - - - Human Rights Scholarship Prog. - 5,856 2,971 9,000 9,000 - - - 9,000 0% Historic Preservation Commiss. - 266 - 1,000 1,000 - - - 1,000 0% Bike Signage - - - 2,500 2,500 - - - 2,500 0% Electric Vehicle Charging Station 32,818 24,565 10,163 25,000 13,540 - (11,460) (11,460) 25,000 -85% Home Energy Improvements - - - - 11,460 - 11,460 11,460 - 100% Animal Resource Center 34,535 38,753 31,148 50,000 50,000 7,637 - 7,637 42,363 15% Code Enforcement Demolitions 44,425 - - - - - - - - - Pokagon Band Donation - - - - - - - - - - Total Expenditures 344,573 147,483 5,339,970 1,791,812 1,791,812 450,800 623,464 1,074,264 717,548 60% Expenditures by Type Supplies 32,818 8,182 - 2,500 2,500 - - - 2,500 0% Services & Charges Professional Services 267,330 116,796 5,326,836 1,754,312 1,754,312 450,800 623,464 1,074,264 680,048 61% Printing & Advertising - 4,732 2,971 1,000 1,000 - - - 1,000 0% Repairs & Maintenance - 11,460 - 25,000 25,000 - - - 25,000 0% Other Services & Charges 44,425 - - - - - - - - - Facilities Management - - - - - - - - - - Total Services & Charges 311,755 139,302 5,339,970 1,789,312 1,789,312 450,800 623,464 1,074,264 715,048 60% Total Expenditures 344,573 147,483 5,339,970 1,791,812 1,791,812 450,800 623,464 1,074,264 717,548 60% Net Surplus / (Deficit) (65,765) 3,504,631 (1,687,855) (1,673,065) (1,673,065) (435,829) (1,059,293) 978,522 Beginning Cash Balance 978,522 981,455 978,522 978,522 Cash Adjustments 68,698 (3,507,564) 1,604,090 - Ending Cash Balance 981,455 978,522 894,757 (694,543) 2,830,936 Cash Reserves Target - - - - Fund Purpose: Explanation of Donation Sources and Uses: This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the designated purpose. Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. The City also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home Energy Improvements, not restricted to seniors. Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,761 53,138 53,138 41,355 41,355 15,425 15,425 25,930 37% Intergov./State Grants-Health 634,425 1,067,118 1,067,118 - - - - - - Total Revenue 640,186 1,120,256 1,120,256 41,355 41,355 15,425 15,425 25,930 37% Expenditures by Type Services & Charges Professional Services - - - 200,000 200,000 - 156,000 156,000 44,000 78% Other Services & Charges - - - 210,000 210,000 - - - 210,000 0% Total Expenditures - - - 410,000 410,000 - 156,000 156,000 254,000 38% Net Surplus / (Deficit) 640,186 1,120,256 1,120,256 (368,645) (368,645) 15,425 (140,575) Beginning Cash Balance 414,099 481,214 414,099 414,099 Cash Adjustments (573,071) (1,187,371) (481,427) - Ending Cash Balance 481,214 414,099 1,052,929 45,454 3,139,293 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City. This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Human Rights Federal Grants Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 66,260 8,775 8,775 187,000 187,000 - - 187,000 0% Charges for Services 1,667 20,000 20,000 - - - - - - Interest Earnings 4,033 6,995 6,995 3,000 3,000 1,202 1,202 1,798 40% Other Income - - - 40,000 40,000 - - 40,000 0% Total Revenue 71,960 35,770 35,770 230,000 230,000 1,202 1,202 228,798 1% Expenditures by Subdivision General 2,760 - - - - - - - - - EEOC 98,244 96,673 116,706 151,746 151,746 10,456 22,350 32,806 118,939 22% HUD 81,278 100,097 114,345 230,182 230,182 13,432 4,400 17,832 212,349 8% Total Expenditures 182,282 196,770 231,051 381,927 381,927 23,889 26,750 50,639 331,288 13% Expenditures by Type Personnel Salaries & Wages 108,072 121,381 142,532 146,200 146,200 15,751 - 15,751 130,449 11% Fringe Benefits 31,431 46,580 51,677 62,377 62,377 5,471 - 5,471 56,906 9% Total Personnel 139,503 167,962 194,209 208,577 208,577 21,223 - 21,223 187,355 10% Supplies 824 1,280 2,402 12,000 12,000 - - - 12,000 0% Services & Charges Professional Services 21,692 1,667 250 38,750 38,750 2,625 26,750 29,375 9,375 76% Printing & Advertising 9,323 23,500 12,284 52,000 52,000 - - - 52,000 0% Education & Training 3,503 - 9,675 16,000 16,000 - - - 16,000 0% Travel 7,295 2,068 11,891 23,000 23,000 - - - 23,000 0% Other Services & Charges 141 - - 31,000 31,000 - - - 31,000 0% - 294 340 600 600 41 - 41 559 7% Total Services & Charges 41,955 27,235 34,101 160,750 160,750 2,625 26,750 29,375 131,375 18% Interfund Interfund Allocations - 294 340 600 600 41 - 41 559 7% Interfund Transfers Out - - - - - - - - - - Total Interfund - 294 340 600 600 41 - 41 559 7% Total Expenditures 182,282 196,770 231,051 381,927 381,927 23,889 26,750 50,639 331,289 13% Net Surplus / (Deficit) (110,322) (161,000) (195,282) (151,927) (151,927) (22,687) (49,437) Beginning Cash Balance 426,544 486,159 426,544 426,544 Cash Adjustments 169,937 101,385 84,260 - Ending Cash Balance 486,159 426,544 315,523 274,617 288,138 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). This fund also receives revenue from staff contracts. Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities related to fair housing and equal opportunity employment in St. Joseph County. Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name American Rescue Plan Fund Number 263 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 29,455,024 - - - - - - - - Interest Earnings 707,757 180,695 180,695 - - 4,843 4,843 (4,843) - Total Revenue 30,162,781 180,695 180,695 - - 4,843 4,843 (4,843) - Expenditures by Type Personnel Salaries & Wages 47,970,065 - - - - - - - - - Total Personnel 47,970,065 - - - - - - - - - Services & Charges Grants & Subsidies - - - - - - - - - - Other Services & Charges 1,270 - - - - - - - - - Capital 807,053 945,227 9,321,898 24,553 24,553 9,000 8,653 17,653 6,900 72% Total Expenditures 48,778,388 945,227 9,321,898 24,553 24,553 9,000 8,653 17,653 6,900 72% Net Surplus / (Deficit) (18,615,607) (764,532) (9,141,203) (24,553) (24,553) (4,157) (12,810) Beginning Cash Balance 29,536,642 - 29,536,642 29,536,642 Cash Adjustments (10,921,035) 30,301,173 (9,515,979) - Ending Cash Balance - 29,536,642 10,879,460 29,512,089 976,625 Cash Reserves Target - - - - 29,536,641.85 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the fund's cash balance. ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and certain non- bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted in this fund and $1.5 million in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional financing. This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial investment in the corridors. | Dream Center: The City is proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world-class, intergenerational community center will be developed in conjunction with the community, and community feedback will play a large role in deciding what facilities and programming are built at the Dream Center. This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act. On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal spending plan for the ARP Funds. In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In developing its own plan for spending, the City of South Bend further grouped these four objectives into two main categories of spending: Response & Relief • Support urgent COVID-19 response efforts • Support immediate economic stabilization for households and businesses Equitable Recovery • Replace lost revenue for eligible state, local, territorial, and Tribal governments • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents and businesses who have experienced economic or health-related harms related to the pandemic. Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable economy and community by addressing systemic challenges that have been present in our community for decades. In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible uses of funds: a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure City of South Bend, Indiana Monthly Financial Report January 31, 2025 2025 2025 2025 2025 Total 2022 223 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Fund General Fund (#101) 8,812,411 10,775,075 - - 13,183,536 187,838 2,978,505 3,166,343 10,017,193 24% Solid Waste Operations Fund (#640) - - - - 109,035 - - - 109,035 0% Water Works Operations Fund (#620) - - - - 134,865 - - - 134,865 0% Sewer Repair Insurance Fund (#640) - - - - - - - - - - Sewer Works Operations Fund (#641) - - - - - - - - - - Project Releaf Fund (#655) - - - - - - - - - - Storm Sewer Fund (#667) - - - - 10,305 - - - 10,305 0% American Rescue Plan (#263) 2,697,983 945,227 - - 24,553 9,000 8,653 17,653 6,900 72% Total Expenditures by Fund 11,510,393 11,720,302 - - 13,462,294 196,838 2,987,157 3,183,996 10,278,298 24% Expenditures by ARP Programs Strong Neighborhoods Home Repair Assistance Programs 4,980 1,440 - - 1,439,107 16,870 55,160 72,030 1,367,077 5% Housing Financing - 121,108 - - 1,895,438 143,638 1,176,578 1,320,216 575,222 70% Home Buying Assistance 55 - - - 999,945 - - - 999,945 0% Additional Neighborhood Infrastructure 737,196 1,232,733 - - 257,449 - - - 257,449 0% City-wide Comprehensive Plan 174,195 105,479 - - 189,159 - 25,000 25,000 164,159 13% Plan Implementation 17,000 251,541 - - 31,459 - 11,400 11,400 20,059 36% Land Bank Startup Costs - 27,390 - - 203,225 - - - 203,225 0% Demolitions (Vacant & Abandoned / Commercial) 892,419 128,991 - - 1,529,746 (89,145) 96,580 7,435 1,522,310 0% Neighborhood Development Assistance - 0 - - 95,453 - 30,000 30,000 65,453 31% Vacant Building Development Financing - 500,000 - - 1,000,000 - 1,000,000 1,000,000 - 100% Neighborhood Recovery Grants - 80,000 - - 120,000 - - - 120,000 0% Neighborhood Main Streets (Bike Racks, Trash Cans, etc.) 16,840 15,644 - - 289,643 - 9,362 9,362 280,282 3% Athletic Court Repair 1,009,229 504,772 - - 70,523 - 70,523 70,523 - 100% Subtotal 2,851,915 2,969,099 - - 8,121,145 71,363 2,474,602 2,545,966 5,575,181 31% Safe Community for Everyone Homelessness Strategy Implementation 200,000 - - - - - - - - - County Partnerships on Homelessness & Mental Health 1,000,000 5,241,510 - - 5,090 - - - 5,090 0% Gun Violence Intervention 15,668 63,222 - - 327,238 1,448 - 1,448 325,790 0% Public Safety Technology Upgrades 195,531 814,425 - - 224,476 - 130,028 130,028 94,449 58% COVID Response - - - - - - - - - - COVID Facilities Upgrades 66,774 209,033 - - 11,492 - 11,413 11,413 79 99% ARP Premium Pay 1,889,660 - - - - - - - - - Subtotal 3,367,632 6,328,189 - - 568,296 1,448 141,441 142,889 425,408 25% Robust, Sustainable Infrastructure - Green Infrastructure Greener Homes - - - - - - - - - - Solarize, Switch & Save 133,500 91,060 - - 75,440 - - - 75,440 0% Commercial Recycling Partnership for CBD’s - 806 - - 74,194 - - - 74,194 0% EV Plan & Deployment 2,897 85,277 - - 61,826 - - - 61,826 0% Distributed Solar/Storage 150,000 - - - 850,000 - - - 850,000 0% Subtotal 286,397 177,143 - - 1,061,460 - - - 1,061,460 0% Equitable Access to Opportunity Small Business Assistance - 107,366 - - 1,168,969 97,111 263,433 360,545 808,424 31% Utility Relief 1,131,794 868,000 - - 254,411 - - - 254,411 0% Streamlined Assistance 281,613 133,800 - - 101,417 17,916 50,229 68,145 33,271 67% Opportunity Fund 54,600 64,434 - - 1,000,001 - - - 1,000,001 0% Immigration Support 63,848 37,500 - - 2 - - - 2 0% Subtotal 1,531,856 1,211,100 - - 2,524,799 115,027 313,663 428,690 2,096,109 17% Youth and Workforce Development Workforce Development 152,606 44,645 - - 51,399 - 48,799 48,799 2,600 95% Dream Center 808,323 945,227 - - 24,553 9,000 8,653 17,653 6,900 72% Pre-K Centers 2,511,664 44,898 - - 1,110,642 - - - 1,110,642 0% Subtotal 3,472,593 1,034,770 - - 1,186,594 9,000 57,452 66,452 1,120,142 6% Total Expenditures by Program 11,510,393 11,720,302 - - 13,462,294 196,838 2,987,157 3,183,996 10,278,300 24% American Rescue Plan: Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery. The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”). American Rescue Plan Budget Summary - Fund 101 & 263 City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 460,352 368,404 368,404 5,000 5,000 - - 5,000 0% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 460,352 368,404 368,404 5,000 5,000 - - 5,000 0% Expenditures by Activity Mayor's Office - - - - - - - - - - Common Couuncil - - - - - - - - - - Administration & Finance - - - - - - - - - - Public Works - - - - - - - - - - Innovation & Technology - - - - - - - - - - Police Department - - - - - - - - - - Fire Department - - - - - - - - - - Community Investment 525,002 383,405 118,138 - - - - - - - Venues, Parks & Arts - - - - - - - - - - Code Enforcement - - - - - - - - - - Building Department - - - - - - - - - - Total Expenditures 525,002 383,405 118,138 - - - - - - - Expenditures by Type Supplies - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - Printing & Advertising - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - Grants & Subsidies 525,002 383,405 118,138 - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 525,002 383,405 118,138 - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Expenditures 525,002 383,405 118,138 - - - - - - - Net Surplus / (Deficit) (64,649) (15,001) 250,265 5,000 5,000 - - Beginning Cash Balance - 53,214 - - Cash Adjustments 117,864 (38,213) (303,186) - Ending Cash Balance 53,214 - (52,921) 5,000 - Cash Reserves Target - - - - =SUMIF(TableCashBalanceByFund[Fund],R9C13,TableCashBalanceByFund[12/31/2021]) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG). Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Local Income Tax - Certified Shares Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,591,298 - - - - - - - - Interest Earnings 205,249 (329,900) (329,900) - - 3,885 3,885 (3,885) - Debt Proceeds 1,632,000 - - - - - - - - Other Income 53,680 318,253 318,253 - - - - - - Interfund Transfers In 730,725 - - - - - - - - Total Revenue 12,212,952 (11,647) (11,647) - - 3,885 3,885 (3,885) - Expenditures by Activity General City 1,248,612 13,131,982 47,676 45,564 45,564 38,913 6,651 45,564 - 100% Legal Dept 625 - - - - - - - - - Information Technology 31,365 40,135 - - - - - - - - Police Department 4,030,548 1,138,217 1,138,217 - - 569,109 - 569,109 (569,109) - Vacant & Abandoned Houses 338,827 - - - - - - - - - Community Investment 687,244 - - - - - - - - - Parks & Recreation 1,324,793 84,198 11,356 - - - - - - - Morris Performing Arts Center - - - - - - - - - - Light Up South Bend 158,047 - 99,875 - - - - - - - Streets 3,750,000 - - - - - - - - - Curb & Sidewalk 1,500,000 - - - - - - - - - Traffic Signals & Street Lighting 1,327,014 - - - - - - - - - Total Expenditures 14,397,074 14,394,532 1,297,124 45,564 45,564 608,021 6,651 614,673 (569,109) 1349% Expenditures by Type Supplies 107,876 - 99,875 - - - - - - - Services & Charges Professional Services 87,389 40,135 47,676 45,564 45,564 38,913 6,651 45,564 - 100% Printing & Advertising - - - - - - - - - - Utilities 1,327,014 - - - - - - - - - Repairs & Maintenance 912,701 84,198 11,356 - - - - - - - Grants & Subsidies 1,016,129 - - - - - - - - - Other Services & Charges 1,564,276 172 - - - - - - - - Debt Service Interest & Fees 40,171 58,178 50,475 - - 15,471 - 15,471 (15,471) - Total Services & Charges 6,217,414 1,262,722 1,197,249 45,564 45,564 608,021 6,651 614,673 (569,109) 1349% Capital 2,692,887 - - - - - - - - - Interfund Interfund Allocations 9,676 - - - - - - - - - Interfund Transfers Out 5,369,221 13,131,810 - - - - - - - - Total Interfund 5,378,897 13,131,810 - - - - - - - - Total Expenditures 14,397,074 14,394,532 1,297,124 45,564 45,564 608,021 6,651 614,673 (569,109) 1349% Net Surplus / (Deficit) (2,184,123) (14,406,179) (1,308,771) (45,564) (45,564) (604,136) (610,787) 18,631,245 Beginning Cash Balance 18,631,245 14,902,237 18,631,245 18,631,245 Cash Adjustments (1,544,885) 18,135,187 (870,671) - Ending Cash Balance 14,902,237 18,631,245 16,451,803 18,585,681 197,197 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service principal and interest payments are paid by this fund. This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in 2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 492,015 581,307 581,307 691,286 691,286 - - 691,286 0% Intergov./ Shared Revenues 19,615 43,758 43,758 62,613 62,613 - - 62,613 0% Interest Earnings 2,505 4,133 4,133 - - 2,005 2,005 (2,005) - Total Revenue 514,135 629,199 629,199 753,899 753,899 2,005 2,005 751,894 0% Expenditures by Activity Transfer to Fund 404 - 458,333 500,000 500,000 500,000 41,667 - 41,667 458,333 8% Police Department 367,808 260,548 48,541 391,096 391,096 - - - 391,096 0% Park Capital - - - - - - - - - - Total Expenditures 367,808 718,881 548,541 891,096 891,096 41,667 - 41,667 849,429 5% Expenditures by Type Services & Charges Debt Service Principal 353,115 255,412 47,993 347,568 347,568 - - - 347,568 0% Debt Service Interest & Fees 14,694 5,136 547 43,529 43,529 - - - 43,529 0% Total Services & Charges 367,808 260,548 48,541 391,096 391,096 - - - 391,097 0% Capital - - - - - - - - - - Interfund Transfers Out 143,687 458,333 500,000 500,000 500,000 41,667 - 41,667 458,333 8% Total Expenditures 511,495 718,881 548,541 891,096 891,096 41,667 - 41,667 849,430 5% Beginning Cash Balance 286,746 169,893 286,746 286,746 Cash Adjustments (119,492) 206,535 (78,428) - Ending Cash Balance 169,893 286,746 288,976 149,549 324,624 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9- 16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax. Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund #404 to help offset the debt service payments paid out of that fund. 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 187,765 187,788 187,788 173,274 173,274 - - 173,274 0% Interest Earnings 7,039 7,680 7,680 - - 1,920 1,920 (1,920) - Other Income - - - - - - - - - Total Revenue 194,804 195,468 195,468 173,274 173,274 1,920 1,920 171,354 1% Expenditures by Activity Transfer to Fund 404 239,341 275,000 75,000 75,000 75,000 6,250 - 6,250 68,750 8% Community Investment - - - - - - - - - - Park Vehicles & Equipment - - - - - - - - - - Venues, Parks & Arts Capital 246,116 996 - - - - - - - - Streets Vehicles & Equipment - - - - - - - - - - Total Expenditures 485,457 275,996 75,000 75,000 75,000 6,250 - 6,250 68,750 8% Expenditures by Type Capital 246,116 996 - - - - - - - - Interfund Transfers Out 239,341 275,000 75,000 75,000 75,000 6,250 - 6,250 68,750 8% Total Expenditures 485,457 275,996 75,000 75,000 75,000 6,250 - 6,250 68,750 8% Net Surplus / (Deficit) (290,653) (80,528) 120,468 98,274 98,274 (4,330) (4,330) Beginning Cash Balance 651,096 676,798 651,096 651,096 Cash Adjustments 316,355 54,826 (412,544) - Ending Cash Balance 676,798 651,096 359,020 749,370 378,317 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City gave a discount due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. | In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021, $262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out of that fund. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Local Income Tax - Economic Development Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,704,389 17,660,862 17,660,862 17,774,148 17,774,148 1,297,068 1,297,068 16,477,080 7% Intergov./ Grants - 44,703 44,703 - - - - - - Fines, Forfeitures, and Fees - - - - - - - - - Interest Earnings 353,542 750,667 750,667 177,628 177,628 168,194 168,194 9,434 95% Donations 67,950 7,500 7,500 - - - - - - Other Income 165,020 1,124 1,124 500 500 - - 500 0% Interfund Transfers In - - - - - - - - - Total Revenue 13,290,901 18,464,856 18,464,856 17,952,276 17,952,276 1,465,262 1,465,262 16,487,014 8% Expenditures by Activity General City 2,834,071 64,117 2,792,305 6,170,506 6,170,506 681,195 5,386,100 6,067,294 103,212 98% PSAP - - - - - - - - - - Community Investment 5,741,067 6,783,252 5,849,366 7,084,718 7,084,718 223,797 1,376,325 1,600,122 5,484,596 23% Neighborhoods 3,562,633 3,839,034 6,405,002 10,358,998 10,358,998 1,004,455 1,516,413 2,520,868 7,838,130 24% Streets 1,257,250 2,379,999 396,395 6,922,910 6,922,910 102,076 1,814,025 1,916,101 5,006,809 28% 2015 Park Bonds 374,474 308,421 430,191 382,031 382,031 31,328 - 31,328 350,703 8% Potawatomi Zoo - 1,100,000 - 100,000 100,000 100,000 - 100,000 - 100% 2018 Zoo Bonds 332,100 334,500 326,500 318,000 318,000 160,250 - 160,250 157,750 50% Engineering - - - 50,000 50,000 - - - 50,000 0% 2021 Infrastructure Bonds 575,500 644,500 643,500 643,900 643,900 321,500 - 321,500 322,400 50% Four Winds/Coveleski Stadium - - 19,000 - - - - - - - Total Expenditures 14,677,096 15,453,823 16,862,259 32,031,064 32,031,064 2,624,601 10,092,863 12,717,463 19,313,600 40% Expenditures by Type Personnel Salaries & Wages Fringe Benefits Total Personnel Supplies Services & Charges Professional Services 380,420 489,734 583,421 496,164 496,164 34,126 114,407 148,534 347,630 30% Printing & Advertising 8,644 1,969 1,000 10,027 10,027 - 3,027 3,027 7,000 30% Utilities 47,538 41,208 159,322 74,285 74,285 43,195 - 43,195 31,090 58% Repairs & Maintenance 1,526,173 2,411,278 530,650 2,152,517 2,152,517 144,085 1,958,680 2,102,766 49,752 98% Grants & Subsidies 2,817,950 3,696,740 2,651,419 4,667,380 4,667,380 819,221 2,036,775 2,855,996 1,811,385 61% Other Services & Charges 39,675 123,986 383,561 1,148,973 1,148,973 2,701 587,394 590,095 558,879 51% Debt Service Interest & Fees 142,850 135,250 127,250 119,000 119,000 60,250 - 60,250 58,750 51% Total Services & Charges 5,153,250 7,100,164 4,636,623 8,868,346 8,868,346 1,203,577 4,700,283 5,903,861 2,964,486 67% Capital 3,003,653 324,647 498,495 6,187,786 6,187,786 681,195 5,392,580 6,073,774 114,012 98% Interfund Transfers Out 6,520,192 8,029,012 11,727,141 16,974,931 16,974,931 739,828 - 739,828 16,235,103 4% Total Expenditures 14,677,096 15,453,823 16,862,259 32,031,064 32,031,064 2,624,601 10,092,863 12,717,463 19,313,601 40% Net Surplus / (Deficit) (1,386,195) 3,011,033 1,602,596 (14,078,788) (14,078,788) (1,159,338) (11,252,201) Beginning Cash Balance 24,795,353 24,795,353 24,795,353 24,795,353 Cash Adjustments 1,386,195 (3,011,033) (3,023,093) - Ending Cash Balance 24,795,353 24,795,353 23,374,857 10,716,566 30,661,989 Cash Reserves Target 7,338,548 7,726,911 8,431,130 16,015,532 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. | New Admin Building - In March 2022, the Common Council approved an additional appropriation for $7.8 million for the purchase and renovation of South Bend Community School Corporation admininstration building. If the sale proceeds, the City of South Bend will move its offices from the County-City Building to the newly acquired building. | Interfund Transfers - This fund provides operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #221 & #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment - Various community and economic development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development, $250k for small business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for neighborhood organization support, $40k for consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment 8/1/35, (debt schedule #141) • 2018 Economic Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds (Infrastructure Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215) This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Interfund Transfers Out 347,697 - - - - - - - - - Total Expenditures 347,697 - - - - - - - - - Net Surplus / (Deficit) (347,697) - - - - - - Beginning Cash Balance 347,697 347,680 347,697 347,697 Cash Adjustments 347,680 17 (347,697) - Ending Cash Balance 347,680 347,697 - 347,697 - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund was used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. Starting in 2020, the City changed its accounting for capital leases. The balance of the lease proceeds held in escrow are now accounted for in the fund that is repaying the debt instead of a single leasing fund. Historically, this fund received revenue in the form of capital lease proceeds and interest earned on those proceeds while they were held in an escrow account. The 2017 Vehicle/Equip Lease #2 is the only remaining lease still being accounted for in this fund. The remaining balance in the escrow will be used towards repayment of the debt and therefore the balance of the escrow should be accounted for in the fund that is repaying the lease: Local Income Tax Certified Shares Fund (#404). In 2022, the remaining cash in this fund was transferred to Fund #404 and this fund was discontinued. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,855 16,077 16,077 15,272 15,272 1,193 1,193 14,079 8% Interfund Transfers In 3,055,500 3,825,000 3,825,000 6,205,519 6,205,519 2,158,500 2,158,500 4,047,019 35% Debt Proceeds - (33,098,353) (33,098,353) - - - - - - Total Revenue 3,058,355 (29,257,277) (29,257,277) 6,220,790 6,220,790 2,159,693 - 2,159,693 4,061,098 35% Expenditures by Type Services & Charges Debt Service Principal 2,030,000 2,205,000 2,300,000 3,105,000 3,105,000 - - - 3,105,000 0% Debt Service Interest & Fees 1,012,027 1,447,309 2,386,781 3,628,009 3,628,009 2,007,000 - 2,007,000 1,621,009 55% Total Expenditures 3,042,027 3,652,309 4,686,781 6,733,009 6,733,009 2,007,000 - 2,007,000 4,726,009 30% Net Surplus / (Deficit) 16,328 (32,909,585) (33,944,058) (512,218) (512,218) 152,693 152,693 Beginning Cash Balance 242,425 232,423 242,425 242,425 Cash Adjustments (26,330) 32,919,587 33,960,386 - Ending Cash Balance 232,423 242,425 258,753 (269,793) 5,319,902 Cash Reserves Target 232,423 242,425 258,753 (269,793) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Current debt includes: • 2013 Century Center Special Tax Bonds, Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) • 2015 Eddy St Commons-Lease Rental Revenue Bonds, Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/46, (debt sched. #221) Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2025 2025 2025 2025 Total 2022 2023 2024 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,249 3,995 3,995 - - 335 335 (335) - Debt Proceeds - - - - - - - - - Interfund Transfers In 2,736,000 2,217,500 2,217,500 1,428,605 1,428,605 720,250 720,250 708,355 50% Total Revenue 2,737,249 2,221,495 2,221,495 1,428,605 1,428,605 720,585 720,585 708,020 50% Expenditures by Type Services & Charges Debt Service Principal 2,195,000 1,645,000 910,000 950,000 950,000 - - - 950,000 0% Debt Service Interest & Fees 554,716 557,118 514,543 480,605 480,605 - - - 480,605 0% Total Services & Charges 2,749,716 2,202,118 1,424,543 1,430,605 1,430,605 - - - 1,430,605 0% Interfund Transfers Out - - - - - - - - - - Total Expenditures 2,749,716 2,202,118 1,424,543 1,430,605 1,430,605 - - - 1,430,605 0% Net Surplus / (Deficit) (12,468) 19,377 796,952 (2,000) (2,000) 720,585 720,585 Beginning Cash Balance 224,375 833,535 224,375 224,375 Cash Adjustments 621,627 (628,537) (809,420) - Ending Cash Balance 833,535 224,375 211,908 222,375 969,968 Cash Reserves Target 833,535 224,375 211,908 222,375 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 LIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds were deposited into this fund and transferred to the bond capital fund (#455). Current debt includes: • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) • 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) • 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215) • 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/42, (debt schedule #222) In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. In 2021, the cost of issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - River West Development Area Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 16,811,078 19,559,921 19,559,921 20,984,804 20,984,804 - - 20,984,804 0% Intergov./ Shared Revenues 200,000 385,000 385,000 283,500 283,500 385,000 385,000 (101,500) 136% Intergov./ Grants 123,848 331,620 331,620 402,850 402,850 4,862,184 4,862,184 (4,459,334) 1207% Charges for Services - - - - - - - - - Interest Earnings 431,088 868,831 868,831 1,086,498 1,086,498 123,605 123,605 962,893 11% Donations - - - - - - - - - Debt Proceeds - - - - - - - - - Other Income 167,125 68,639 68,639 133,500 133,500 8,785 8,785 124,715 7% Interfund Transfers In 16 8 8 - - - - - - Total Revenue 17,733,155 21,214,018 21,214,018 22,891,152 22,891,152 5,379,574 5,379,574 17,511,578 24% Expenditures by Type Services & Charges Professional Services 669,160 761,913 2,614,706 5,508,406 5,508,406 113,649 4,466,062 4,579,711 928,695 83% Debt Service Principal 3,711,202 3,874,615 4,054,615 1,207,742 1,207,742 385,000 - 385,000 822,742 32% Debt Service Interest & Fees 812,903 641,646 470,510 309,548 309,548 110,775 - 110,775 198,773 36% Other Services & Charges 250,000 225,000 2,421,357 2,128,643 2,128,643 64,885 1,377,816 1,442,701 685,942 68% Total Services & Charges 5,443,266 5,503,174 9,561,189 9,154,339 9,154,339 674,309 5,843,878 6,518,187 2,636,152 71% Capital 6,103,348 12,780,071 26,014,116 14,776,988 14,776,988 189,949 4,095,913 4,285,862 10,491,126 29% Interfund Transfers Out 4,710,000 4,270,800 3,670,300 5,116,281 5,116,281 1,669,100 - 1,669,100 3,447,181 33% Total Expenditures 16,256,613 22,554,045 39,245,605 29,047,608 29,047,608 2,533,358 9,939,791 12,473,149 16,574,459 43% Net Surplus / (Deficit) 1,476,541 (1,340,027) (18,031,586) (6,156,456) (6,156,456) 2,846,216 (7,093,575) Beginning Cash Balance 33,713,041 29,039,261 33,713,041 33,713,041 Cash Adjustments (6,150,321) 6,013,807 19,445,882 - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax (intergovernmental shared revenues). In 2020, bond proceeds were receipted into the fund. See explanation of bond below. In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development agreements aimed at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service Principal & Interest expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Current debt includes: • 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13) • 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5) • 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6) • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39) • 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135) • 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200) • 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169) • 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 308,363 490,344 490,344 667,151 667,151 - - 667,151 0% Interest Earnings 18,135 45,603 45,603 49,974 49,974 6,649 6,649 43,325 13% Other Income - - - - - - - - - Total Revenue 326,498 535,947 535,947 717,125 717,125 6,649 6,649 710,476 1% Expenditures by Type Services & Charges Professional Services - - 1,140,000 - - - - - - - Other Services & Charges - - - 150,000 150,000 - - - 150,000 0% Total Services & Charges - - 1,140,000 150,000 150,000 - - - 150,000 0% Capital 113,570 99,745 68,357 - - - 13,311 13,311 (13,311) - Total Expenditures 113,570 99,745 1,208,357 150,000 150,000 - 13,311 13,311 136,689 9% Net Surplus / (Deficit) 212,928 436,202 (672,410) 567,125 567,125 6,649 (6,662) Beginning Cash Balance 1,235,031 1,127,293 1,235,031 1,235,031 Cash Adjustments (320,666) (328,464) 881,119 - Ending Cash Balance 1,127,293 1,235,031 1,443,740 1,802,156 1,353,253 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 4,209,328 6,216,898 6,216,898 7,483,422 7,483,422 - - 7,483,422 0% Interest Earnings 146,645 360,139 360,139 479,114 479,114 111,039 111,039 368,075 23% Parking Income - - - - - 720 720 (720) - Other Income 16,850 1,000 1,000 - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 4,372,823 6,578,037 6,578,037 7,962,536 7,962,536 111,759 111,759 7,850,777 1% Expenditures by Type Services & Charges Professional Services 428,035 371,517 209,827 1,169,331 1,169,331 99,340 1,020,438 1,119,778 49,553 96% Insurance - - - - - - - - - - Other Services & Charges - - 802,983 1,072,017 1,072,017 584,496 568,659 1,153,155 (81,138) 108% Interfund Transfer Out - 230,200 784,200 526,200 526,200 438,900 - 438,900 87,300 83% Total Services & Charges 428,035 601,717 1,797,010 2,767,548 2,767,548 1,122,736 1,589,097 2,711,833 55,715 98% Capital 1,549,275 3,232,307 3,379,725 5,274,666 5,274,666 63,421 2,298,838 2,362,259 2,912,407 45% Total Expenditures 1,977,310 3,834,024 5,176,736 8,042,214 8,042,214 1,186,157 3,887,935 5,074,092 2,968,122 63% Net Surplus / (Deficit) 2,395,513 2,744,012 1,401,301 (79,678) (79,678) (1,074,397) (4,962,333) Beginning Cash Balance 9,506,445 5,864,278 9,506,445 9,506,445 Cash Adjustments (6,037,680) 898,155 992,168 - Ending Cash Balance 5,864,278 9,506,445 11,899,914 9,426,767 20,305,342 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - Southside Development Area #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,745,678 2,986,918 2,986,918 3,369,158 3,369,158 - - 3,369,158 0% Interest Earnings 200,851 411,769 411,769 409,258 409,258 42,565 42,565 366,693 10% Other Income - 691,010 691,010 - - - - - - Total Revenue 2,946,528 4,089,697 4,089,697 3,778,416 3,778,416 42,565 42,565 3,735,851 1% Expenditures by Type Services & Charges Professional Services 176,193 568,771 277,394 135,478 135,478 - 105,345 105,345 30,133 78% Total Services & Charges 176,193 568,771 277,394 135,478 135,478 - 105,345 105,345 30,133 78% Capital 2,057,679 5,879,206 7,756,642 4,372,263 4,372,263 246,854 2,061,871 2,308,726 2,063,538 53% Total Expenditures 2,233,872 6,447,977 8,034,036 4,507,741 4,507,741 246,854 2,167,216 2,414,070 2,093,671 54% Net Surplus / (Deficit) 712,656 (2,358,280) (3,944,340) (729,325) (729,325) (204,289) (2,371,505) Beginning Cash Balance 14,473,182 12,586,134 14,473,182 14,473,182 Cash Adjustments (2,599,704) 4,245,328 4,633,890 - Ending Cash Balance 12,586,134 14,473,182 15,162,732 13,743,857 8,483,666 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 308,581 233,288 233,288 402,862 402,862 - - 402,862 0% Interest Earnings 3,018 12,570 12,570 22,958 22,958 4,842 4,842 18,116 21% Total Revenue 311,600 245,859 245,859 425,820 425,820 4,842 4,842 420,978 1% Expenditures by Type Services & Charges Professional Services 1,308 - - 74,175 74,175 - - - 74,175 0% Other Services & Charges - - - Total Services & Charges 1,308 - - 74,175 74,175 - - - 74,175 0% Capital - - - 349,000 349,000 - 348,434 348,434 566 100% Interfund Transfers Out 209,147 - - - - - - - - - Total Expenditures 210,455 - - 423,175 423,175 - 348,434 348,434 74,741 82% Net Surplus / (Deficit) 101,145 245,859 245,859 2,645 2,645 4,842 (343,592) Beginning Cash Balance 257,579 93,140 257,579 257,579 Cash Adjustments (265,585) (81,419) (145,504) - Ending Cash Balance 93,140 257,579 357,934 260,224 985,379 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the increment. This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The repayment was started in 2021 and is anticipated to go through 2022 based on TIF revenue collections. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name TIF - River East Residential Area (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 6,268,217 7,228,216 7,228,216 7,897,678 7,897,678 - - 7,897,678 0% Interest Earnings 56,636 157,758 157,758 274,784 274,784 50,028 50,028 224,756 18% Total Revenue 6,324,854 7,385,974 7,385,974 8,172,462 8,172,462 50,028 50,028 8,122,434 1% Expenditures by Type Services & Charges Professional Services 11,500 - 10,740 - - - - - - - Debt Service Principal 445,523 464,882 126,129 111,126 111,126 - - - 111,126 0% Debt Service Interest & Fees 49,305 29,946 13,886 11,766 11,766 - - - 11,766 0% Capital - 338,132 2,427,195 534,673 534,673 16,393 443,681 460,075 Total Services & Charges 506,328 832,960 2,577,949 657,565 657,565 16,393 443,681 460,075 122,892 70% Interfund Transfers Out 4,396,375 4,403,875 4,414,875 4,424,731 4,424,731 2,211,875 - 2,211,875 2,212,856 50% Total Expenditures 4,902,703 5,236,835 6,992,824 5,082,296 5,082,296 2,228,268 443,681 2,671,950 2,335,748 53% Net Surplus / (Deficit) 1,422,151 2,149,139 393,149 3,090,166 3,090,166 (2,178,241) (2,621,922) Beginning Cash Balance 5,429,968 4,678,334 5,429,968 5,429,968 Cash Adjustments (2,173,785) (1,397,505) 1,015,657 - Ending Cash Balance 4,678,334 5,429,968 6,838,775 8,520,134 7,953,387 Cash Reserves Target - - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the first time to fund various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore higher than anticipated TIF revenue collections. This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal & Interest expense). Principal and interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Current debt includes: • 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84) • 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment 2/15/33, (debt schedule #54) • 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,084 30,526 30,526 134 134 5,551 5,551 (5,417) 4142% Total Revenue 10,084 30,526 30,526 134 134 5,551 5,551 (5,417) 4142% Expenditures by Type Interfund Transfers Out - - - - - - - - - - Debt Service Interest - - 41,080 - - - - - - - Debt Service Principal - - 999,382 - - - - - - - Total Expenditures - - 1,040,462 - - - - - - - Net Surplus / (Deficit) 10,084 30,526 (1,009,936) 134 134 5,551 5,551 Beginning Cash Balance 1,040,462 1,040,462 1,040,462 1,040,462 Cash Adjustments (10,084) (30,526) 1,016,626 - Ending Cash Balance 1,040,462 1,040,462 1,047,153 1,040,596 89,180 Cash Reserves Target 1,040,462 1,040,462 1,047,153 1,040,596 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name SBCDA 2003 Debt Reserve Fund Number 328 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16,859 51,035 51,035 224 224 9,280 9,280 (9,056) 4143% Total Revenue 16,859 51,035 51,035 224 224 9,280 9,280 (9,056) 4143% Expenditures by Type Interfund Transfers Out - - - - - - - - - - Debt Service Interest - - 24,310 - - - - - - - Debt Service Principal - - 1,715,185 - - - - - - - Total Expenditures - - 1,739,495 - - - - - - - Net Surplus / (Deficit) 16,859 51,035 (1,688,460) 224 224 9,280 9,280 Beginning Cash Balance 1,739,495 1,739,495 1,739,495 1,739,495 Cash Adjustments (16,859) (51,035) 1,699,645 - Ending Cash Balance 1,739,495 1,739,495 1,750,680 1,739,719 149,095 Cash Reserves Target 1,739,495 1,739,495 1,750,680 1,739,719 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 14,409 30,515 30,515 21,362 21,362 5,548 5,548 15,814 26% Total Revenue 14,409 30,515 30,515 21,362 21,362 5,548 5,548 15,814 26% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 14,409 30,515 30,515 21,362 21,362 5,548 5,548 Beginning Cash Balance 1,035,750 1,029,665 1,035,750 1,035,750 Cash Adjustments (20,493) (24,430) (19,498) - Ending Cash Balance 1,029,665 1,035,750 1,046,766 1,057,112 1,129,226 Cash Reserves Target 1,029,665 1,035,750 1,046,766 1,057,112 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects. - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3 3 3 713 713 0 0 713 0% Interfund Transfers In 1,035,000 1,035,500 1,035,500 1,030,125 1,030,125 520,000 520,000 510,125 50% Total Revenue 1,035,003 1,035,503 1,035,503 1,030,838 1,030,838 520,000 520,000 510,838 50% Expenditures by Type Services & Charges Debt Service Principal 685,000 720,000 760,000 795,000 795,000 - - - 795,000 0% Debt Service Interest & Fees 344,750 310,125 273,625 235,125 235,125 - - - 235,125 0% Total Services & Charges 1,029,750 1,030,125 1,033,625 1,030,125 1,030,125 - - - 1,030,125 0% Total Expenditures 1,029,750 1,030,125 1,033,625 1,030,125 1,030,125 - - - 1,030,125 0% Net Surplus / (Deficit) 5,253 5,378 1,878 713 713 520,000 520,000 Beginning Cash Balance 9,443 690 9,443 9,443 Cash Adjustments (14,006) 3,375 3,375 - Ending Cash Balance 690 9,443 14,696 10,156 545,452 Cash Reserves Target 690 9,443 14,696 10,156 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The bonds were closed on December 28, 2019 with a par amount of $7,985,000 and a premium of $1,462,840.60. The bonds have a net interest rate of 5%. This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16 16 16 6,670 6,670 1 1 6,669 0% Interfund Transfers In - - - - - - - - - Total Revenue 16 16 16 6,670 6,670 1 1 6,669 0% Expenditures by Type Interfund Transfers Out 16 8 - - - - - - - - Total Expenditures 16 8 - - - - - - - - Net Surplus / (Deficit) - 8 16 6,670 6,670 1 1 Beginning Cash Balance 326,944 326,939 326,944 326,944 Cash Adjustments (5) (3) (16) - Ending Cash Balance 326,939 326,944 326,944 333,614 326,970 Cash Reserves Target 326,939 326,944 326,944 333,614 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%. - The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance. - The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2037. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Redevelopment General Fund Number 433 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 556 352 352 - - - - - - Hotel/Motel Taxes 374,523 191,000 191,000 380,500 380,500 764,000 764,000 (383,500) 201% Interest Earnings 44,323 98,249 98,249 114,424 114,424 17,011 17,011 97,413 15% Donations 1,000,000 1,364,412 1,364,412 1,350,000 1,350,000 75,000 75,000 1,275,000 6% Other Income - - - - - - - - - Interfund Transfers In - - - 150,000 150,000 - - 150,000 0% Total Revenue 1,419,402 1,654,014 1,654,014 1,994,924 1,994,924 856,011 856,011 1,138,913 43% Expenditures by Type Services & Charges Professional Services - 10,006 19,983 75,173 75,173 - 47,771 47,771 27,402 64% Grants & Subsidies 460,417 1,397,903 704,482 1,739,130 1,739,130 59,905 869,863 929,768 809,363 53% Total Services & Charges 460,417 1,407,909 724,465 1,814,303 1,814,303 59,905 917,634 977,539 836,765 54% Capital - - - 120,000 120,000 - - - 120,000 0% Interfund Transfers Out 381,500 763,000 763,500 755,513 755,513 382,000 - 382,000 373,513 51% Total Expenditures 841,917 2,170,909 1,487,965 2,689,816 2,689,816 441,905 917,634 1,359,539 1,330,278 51% Net Surplus / (Deficit) 577,485 (516,895) 166,049 (694,892) (694,892) 414,106 (503,528) Beginning Cash Balance 3,187,994 2,444,710 3,187,994 3,187,994 Cash Adjustments (1,320,770) 1,260,180 400,218 - Ending Cash Balance 2,444,710 3,187,994 3,754,261 2,493,102 3,494,541 Cash Reserves Target 210,479 542,727 371,991 672,454 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission. Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the Hotel/Motel tax revenue, to fund capital improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752) and the Zoo bonds debt service payments are tracked in the South Bend Building Corporation Fund (#755). The hotel/motel taxes received in this fund will be transferred to debt service funds for the repayment of the bonds. Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). This fund also receives revenue from interest earned on the fund's cash balance. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, and supporting the creation and growth of small businesses. Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022). • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221) • 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222) Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 155 328 328 230 230 60 60 170 26% Total Revenue 155 328 328 230 230 60 60 170 26% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 155 328 328 230 230 60 60 Beginning Cash Balance 11,145 11,080 11,145 11,145 Cash Adjustments (221) (263) (210) - Ending Cash Balance 11,080 11,145 11,264 11,375 12,151 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 33,275 67,016 67,016 1,055 1,055 853 853 202 81% Total Revenue 33,275 67,016 67,016 1,055 1,055 853 853 202 81% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital 156,103 7,480 2,238,756 76,676 76,676 - 76,676 76,676 - 100% Total Expenditures 156,103 7,480 2,238,756 76,676 76,676 - 76,676 76,676 - 100% Net Surplus / (Deficit) (122,827) 59,536 (2,171,740) (75,620) (75,620) 853 (75,823) Beginning Cash Balance 2,433,236 2,614,468 2,433,236 2,433,236 Cash Adjustments 304,059 (240,768) 2,041,355 - Ending Cash Balance 2,614,468 2,433,236 2,302,851 2,357,615 173,599 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,709 12,091 12,091 8,461 8,461 2,198 2,198 6,263 26% Total Revenue 5,709 12,091 12,091 8,461 8,461 2,198 2,198 6,263 26% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 5,709 12,091 12,091 8,461 8,461 2,198 2,198 Beginning Cash Balance 410,393 407,982 410,393 410,393 Cash Adjustments (8,120) (9,680) (7,726) - Ending Cash Balance 407,982 410,393 414,758 418,854 447,431 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law. In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2023 South Bend Redevelopment Authority Fund Number 456 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - 7,115,209 7,115,209 - - - - - - Debt Proceeds - 33,098,353 33,098,353 - - - - - - Interfund Transfers In - - - - - - - - - Interest Earnings - - - - - 57,979 57,979 (57,979) - Total Revenue - 40,213,563 40,213,563 - - 57,979 - 57,979 - - Expenditures by Type Services & Charges Debt Service Interest & Fees - 490,359 - - - - - - - - Total Services & Charges - 490,359 - - - - - - - - Capital - - - - - - - - - - Interfund Interfund Allocations - 6,325,379 5,520,906 15,296,320 15,296,320 580,687 2,517,131 3,097,818 12,198,502 20% Interfund Transfers Out - - - - - - - - - - Total Interfund - 6,325,379 5,520,906 15,296,320 15,296,320 580,687 2,517,131 3,097,818 12,198,502 20% Total Expenditures - 6,815,738 5,520,906 15,296,320 15,296,320 580,687 2,517,131 3,097,818 12,198,502 20% Net Surplus / (Deficit) - 33,397,825 34,692,657 (15,296,320) (15,296,320) (522,708) (3,039,839) Beginning Cash Balance - - - - Cash Adjustments - (33,397,825) (34,692,657) - Ending Cash Balance - - - (15,296,320) 23,097,702 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established in 2023 to track the expenditures of the proceeds from the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2023, Series A. The Series A bonds were issued for the purpose of funding various public improvement projects located in the River East and River West TIF districts. Bond proceeds from the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2023, Series A. Expenditures will be related to the various public infrastructure improvement projects located within the South Bend Redevelopment Commission’s River West and River East Development Areas. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 2024 South Bend Redevelopment Authority Fund Number 457 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - - - - - Debt Proceeds - - - - - - - - - Interfund Transfers In - - - - - - - - - Interest Earnings - - - - - 38,001 38,001 (38,001) - Total Revenue - - - - - 38,001 - 38,001 - - Expenditures by Type Services & Charges Debt Service Interest & Fees - - - 45,000 45,000 - - - 45,000 0% Total Services & Charges - - - 45,000 45,000 - - - 45,000 0% Capital - - 71,735 14,724,750 14,724,750 - 735 735 14,724,015 0% Interfund Interfund Allocations - - - - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Interfund - - - - - - - - - - Total Expenditures - - 71,735 14,769,750 14,769,750 - 735 735 14,769,015 0% Net Surplus / (Deficit) - - (71,735) (14,769,750) (14,769,750) 38,001 37,266 Beginning Cash Balance - - - - Cash Adjustments - - 71,735 - Ending Cash Balance - - - (14,769,750) 17,472,030 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero The proceeds of the 2024B Bonds will be used for the purpose of funding site work, construction of up to two public parking garages and a skyway improvement, and any projects related to the foregoing, supporting the Madison Lifestyle District located in the South Bend Redevelopment Commission's River West Development Area, to pay for a debt service surety policy, and to pay insurance expenses. Revenues to repay the 2024 series B bonds coming out of the River West TIF. Expenses paid from bond proceeds are related to cost of issuance and project costs. City of South Bend, Indiana Monthly Financial Report January 31, 2025 Fund Name 458 2024 RDA Bond Proceeds (Four Winds) Fund Number 458 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2025 2025 2025 2025 Total 2022 2023 2024 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - - - - - Debt Proceeds - - - - - - - - - Interfund Transfers In - - - - - - - - - Interest Earnings - - - - - 99,123 99,123 (99,123) - Total Revenue - - - - - 99,123 - 99,123 - - Expenditures by Type Services & Charges Debt Service Interest & Fees - - 552,707 10,100 10,100 - - - 10,100 0% Total Services & Charges - - 552,707 10,100 10,100 - - - 10,100 0% Capital - - 1,474,628 43,528,568 43,528,568 2,167,106 41,081,670 43,248,776 279,792 99% Interfund Interfund Allocations - - - - - - - - - - Interfund Transfers Out - - - - - - - - - - Total Interfund - - - - - - - - - - Total Expenditures - - 2,027,334 43,538,668 43,538,668 2,167,106 41,081,670 43,248,776 289,892 99% Net Surplus / (Deficit) - - (2,027,334) (43,538,668) (43,538,668) (2,067,983) (43,149,653) Beginning Cash Balance - - - - Cash Adjustments - - 2,027,334 - Ending Cash Balance - - - (43,538,668) 43,287,472 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund accounts for expenditures of the bond proceeds from the Redevelopment Authority Lease Rental Revenue Bonds of 2024 (Four Winds Field Project). These bonds were issued to fund various renovations and projects at Four Winds Field. The bonds will be repaid over a period of 20-year period, with the first debt service payment due on February 1, 2025, and the final payment due on February 1, 2024. The Redevelopment Commission reasonably expects to pay the Lease Rental Payments from certain Professional Sports and Convention Development Area tax revenues (the “PSCDA Revenues”) to be received by the City pursuant to IC 36-7-31.3 and made available to the Redevelopment Commission for such purpose pursuant to the Resolution. To the extent that PSCDA Revenues are insufficient to make the Lease Rental Payments, the Special Benefits Tax will be levied on all taxable property in the District in an amount sufficient to pay the Lease Rental Payments as they become due and payable. The 2024 bonds were issued to finance costs for certain renovations and improvements to Four Winds Field at Coveleski Stadium (the “Stadium”) consisting of enhancements to the Stadium including, without limitation, modernizing the existing stadium infrastructure, adding a full second level above the existing facility, renovating the primary seating areas and suites, adding a new 20,000 square foot, four-story club and event space building, and adding a new playground and splash pad with additional improvements including, without limitation, additional restrooms, additional circulation space, updated retail and concessions areas, and a new improved entrance (collectively, the “Project”) for the purpose of increasing the Stadium’s capacity and providing for increased future success.