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Home My WebLink AboutRatify Emergency Sewer Repair at Western and Chapin - Selge Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 13, 2025 Mr. Kyle Silveus Selge Construction Co., Inc. 92833 S. 1 la' Street Niles, Ave. 49120 ksilveus&selgeconstruction.com; jbutlerkselgeconstruction.com RE: Ratify Emergency Repair Contract Dear Mr. Silveus: At its May 13, 2025 meeting, the Board of Public Works approved the above referenced contract to ratify time and materials contract for Emergency Repair Services for the intersection of Western Ave. and Chapin St. in the amount of $220,379.51. Enclosed please find a copy of the contract for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISON OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Request — Ratify Emergency Work Emergency Sewer Repair at Western and Chapin PO-0037116 DATE: May 6, 2025 The Division of Engineering and Division of Streets & Sewers requests the Board of Public Works approval and ratification of an emergency purchase order contract with Selge Construction Company, Inc. for a sewer collapse and repair at the intersection of Western Avenue and Chapin Street. This emergency work was identified by the Division of Streets & Sewers upon inspection of a sinking pavement at the south leg of the intersection. Upon inspection, the sewer had debris and sand indicating a sewer break. The root cause of this sewer break was identified as a fiber optic cable that had been bored through the sewer pipe by Zayo Group (a fiber optic cable company) that installed fiber optic cable along Western Avenue in late 2020, early 2021. It is our recommendation that the Board of Public Works work with the Legal Department to file a claim for the full amount of the emergency contractor's invoice along with costs for City personnel, equipment, engineering, and administration costs required to identify and manage the repair. Selge Construction was contracted on a time and materials basis for the emergency repair work as they were available to perform the work after contacting multiple contractors about availability. The contractor's work included traffic control, pavement removal, replacement of two sewer manholes, 36-inch diameter pipe, backfill, pavement restoration and specialty crosswalk pavement and stamping. Total Emergency Repair Cost: $220,379.51 Attached is a breakdown of the costs associated with the repair work and subcontractor invoices reflecting the costs incurred to perform this repair work. Emergency Purchase Order PO-0036349 will be paid through Sewage Works Operations, Other Contractual Services, Account 641-06-602-509-439001. For questions regarding the subject Agenda Request or project scope of work, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. �7EL �Selge Construction Co Inc. 2833 S. 11 th St. 1 4 Niles, MI 49120 Invoice 11247 Bill to: Job: 745-25 City of South Bend INMISC 227 W. Jefferson Blvd 1316 County -City Building South Bend, IN 46601 Invoice #: 11247 Date: 04/25/25 Customer P.O. #: Payment Terms: Net 30 Days Salesperson: Customer Code: 1012 Remarks ER Sewer Repair at Western & Chapin St, CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member pz", ' 'k 7--' Murray L. Miller, Member Total: Current Due: �m Joseph R. Molnar, Vice President Breana MMiicou, Member Attest: Theresa M. Heffner, Clerk Date: May 13, 2025 1. Checks made payable to: Selge Construction Co. Inc. 2833 S. 11th St, Niles, MI 49120 2. All invoices are to be paid within 30 days of receipt. A 1.5% monthly late fee will be added to all overdue balances until paid. If additional means are necessary to recover overdue funds, buyer agrees to pay Selge all costs of collection. 3. All payments are non-refundable. 4. For questions regarding your invoice, please call Selge Construciton at 269-684-0842 Thank you for your Business! 220,379.51 220,379.51 220,379.51 Print Date: 04/25/25 Page: 1 CONSTRUCTION 5/6/2025 1of1 2833 South 11th Street Niles, MI 49120 P: 269-684-0842 www.selgeconstruction.com Owner: CITY OF SOUTH BEND Engineer: N/A Project: WESTER AND CHAPIN Emergency PO # 0037116 SANITARY SEWER REPAIR ITEM/DESCRIPTION TOTAL Materials Labor & Equipment Subcontractor - State Barricade Subcontractor -JEM Concrete Cutting and Sawing Subcontractor - Xylem Bypass Pumping - Skid Steer, Service Truck, Mob Subcontractor - Xylem Bypass Pumping - Skid Steer, Service Truck Subcontractor - Xylem Bypass Pumping - 2, 6" PUMP AND SYSTEM RENTAL Subcontractor - Xylem Bypass Pumping - Pump Servicing Subcontractor - Bob Frame - Sewer Cleaning $ 49,261.05 $ 113,228.05 $ 21,805.15 $ 943.00 $ 6,274.69 $ 4,536.75 $ 11,558.72 $ 161.00 $ 11,495.40 Subcontractor - Weaver Consultants Group - Beam Breaks $ 940.70 Administration Fee $ 125.00 Shop Fee $ 50.00 GRAND TOTAL: $ 220,379.51 T&M WORKSHEET - South Bend Western and Chapin Repair Selge Construction 2833 Sth 1lth Street Niles, MI 49120 Terms Net 15 State Barricading Inc P.O. Box 3751 South Bend, IN 46619 Phone (574) 287-2078 INVOICE Invoice No 351964 Invoice Date 04/16/25 Order NO 0037116 Customer NO 160 SB Job 34739 Job Title Western Ave. at Chapin St. Item Description From To Hrs/Days Qty Price Amount Sales: MT Maintaining Traffic Sales Bill 03/26/25 1 18961.00 18961.00 Sales: Subtotal 18961.00 Tax 0.00 Total Amount 18961.00 Total Taxes 0.00 Invoice Total $18,961.00 PLEASE PAY BY THIS INVOICE * NO STATEMENT WILL BE RENDERED Invoice mi. Invoice No: 11629 Concrete Drilling & Sawing Invoice Date: 22Apr 2026 12914 Industrial Park Drive PO No.: Granger, IN 46530 Requisition No.: (574) 288-8464 Phone • (574) 288-0905 Fax Email: eddie@jemconcrete.com Quote No.: www.JEMConcrete.com Name: Site Address: 900 W Western Ave Bill To: Selge Construction Co., Inc. /� f� South Bend, IN 46601 2833 South 11th Street Niles, MI 49120 / IL Terms: Net 30 Day Dt of Sry Item Qty WO No. Ref. Number Description Total 1.00 03/26/2025 Diesel Slab Sawing 820.00 015699 Explanation: Slab saw 150' of 15" overlay Push slurry Job Ticket 12987 Thank you for your business! Sub Total: tSLu.uu Tax: 0.00 Invoice Total: 820.00 Page 1 of 1 lem Let's Solve Water godWin G S O L Selge Construction Co Inc D 2833 S 11 th St T Niles, MI 49120-4421 O Customer PO Ordered By Emergency ORDER Mr. Scott Riley south Bend/bypass CITY I ITEM 2 MOBILIZATION 30.25 LABOR 2 SERVICETRUCK Invoice Sold by: Branch 006 9661 194th Street Mokena, IL 60448 Tel; 708-889-1560 Fax: 708-889-1561 Contract Date 03-26-2025 Skid Steer Labor Standard Rate Godwin Service Truck S H I P T O Selge Construction Co Inc 900 W. Western Avenue South Bend, IN 46601 Remit to: Xylem Dewatering Solutions, Inc. 26717 Network Place Chicago, IL 60673-1267 Phone: 1.855.278.2248 (Opt 1) NOTE:Valued customers, please note the NEW remit address change included on this invoice. Service Contract # Sales Representative 206014532 Perre Krizanek DESCRIPTION Eli 1 E TRANS: MAR 3 1 025 ACC;. = - - J0BI COOT Cust. No. Invoice Date Invoice No. 00115704 03-28-2025 401409436 Page 1 of 1 Order Taken By Perre Krizanek UNIT AMOUNT Payment Terms Net 30 EXTENDED AMOUNT ALL PAST DUE INVOICES ARE SUBJECT TO Rental Labor Shipping I Misc. Charges Taxes 1 112% PER MONTH SERVICE CHARGE $ 0.00 $ 5,136.25 $ 0.00 $ 320.00 $ 0.00 Important Information: Due to fraud attempts any communication for changes of bank account Total Invoice $ 5,456.25 details have to be confirmed by a call-back with your respective Xylem contact person. Invoice = xyle9661 Sold by: Branch 006 194th Street Let's Solve Water Mokena, IL 60448 Tel: 708-889-1560 godwin e �.Y T Fax: 708-889-1561 S S O H L Selge Construction Co Inc IrSelge Construction Co Inc D 2833 S 11th St P0 W. Western Avenue MI 49120 4421 uth Bend, IN 46601 TNiles, 0 0 Remit to: Xylem Dewatering Solutions, Inc. 26717 Network Place Chicago, IL 60673-1267 Phone: 1.855.278.2248 (Opt 1) NOTE:Valued customers, please note the NEW remit address change included on this invoice. Cust. No. Invoice Date Invoice No. 00115704 04-11-2025 401412148 Page 1 of 2 Customer PO Ordered By Contract Date Rental Contract#" -'Sales Representative Order Taken By Payment Terms Emergency ORDER south Bend/bypass Mr. Scott Riley 03-26-2025 206014527 Perre Krizanek Perre Krizanek Net 30 QTY ITEM DESCRIPTION PER D/W/M RATE AMOUNT Rental 031216/2025 Thru 04/04/2025 *Return* 1 D-62879 CD150M 6" 4045T290-iT4 RGT 2 W 1 D-62867 CD150M 6" 4045T290-iT4 RGT 2 W 1 51810A Lansas Multisize Back Plug 15"-30" 2 W i CAPGMA005R PrimeGuard 65' NM Mechanical Float Set 2 W • On lag pump 3 HSWS080020ODDR 8" x 20' Black Water Suction Hose WIQD 2 W 3 HSWS080010ODDR 8" x 10' Black Water Suction Hose WlQD 2 W 2 VLCK080F1COOR 8" Check Valve W1150#FL 2 W1 • QD Fittings - 2 BN12090QDG000R 12" 90 Degree QD Bend 2 W 1 AD120080QMQFGOR 12" MQD x 8" FQD Adapter 2 W 1 BN12090QDGOOOR 12" 90 Degree QD Bend 2 W ALL PAST DUE INVOICES ARE SUBJECT TO 1 1/2% PER MONTH SERVICE CHARGE Important Information: Due to fraud attempts any communication for changes of bank account details have to be confirmed by a call-back with your respective Xylem contact person. Invoice Sold by: le, Branch 006 Remit to: Xylem Dewatering Solutions, Inc. m9661 XY 194th Street 26717 Network Place Let's Solve Water Mokena, IL 60448 Chicago, IL 60673-1267 Tel: 708-889-1560 Phone: 1.855.278.2248 (Opt 1) godw n0i Fax: 708-889-1561 NOTE:Valued customers, please note the NEW remit address change included on this invoice. S S Cust. No. Invoice Date Invoice No. O H L Selge Construction Cc Inc I Selge Construction Co Inc 00115704 04-11-2025 401412148 D 2833 S 11th St P 900 W. Western Avenue Niles, MI 49120-4421 South Bend, IN 46601 Page 2 of 2 T T O O Customer PO Ordered By Contract Date Rental Contract # Sales Representative Order Taken By Payment Terms Emergency ORDER south Bend/bypass Mr. Scott Riley 03-26-2025 206014527 Perre Krizanek Perre Krizanek Net 30 QTY ITEM DESCRIPTION PER DIW/M RATE AMOUNT 32 PPQP120010QDOOR 12" x 10' Godwin QD Pipe 2 W 2 BN08090QDGDDOR 8" 90 Degree QD Bend 2 W 2 AD080060QMGFGOR 8" MQD x 6" FQD Adapter 2 W 2 AD080060QFQMGOR 8" FQD x 6" MOD Adapter 2 W 1 TEOBOQFQFQMGOOR 8" Godwin QD Tee (F x F x M) 2 W 1 PLFL002001 R 1/4" x 30' Rope & Air Fill Kit W/Gauge 2 W 1 DZONE04ROLLBACK Delivery Zone 4 - Rollback 1 PZONE04HOLLBACK Pickup Zone 4 - Rollback 172 FUELSURCHARGE Fuel Surcharge by the Mile 1 ENVFEE Environmental Fee ALL PAST DUE INVOICES ARE SUBJECT TO Rental Labor Shipping Misc. Charges Taxes 1 1/2% PER MONTH SERVICE CHARGE $ 8,238.54 $ 0.00 $ 1,732.60 $ 79.92 $ 0.00 Important Information: Due to fraud attempts any communication for changes of bank account Total Invoice $ 10,051.06 details have to be confirmed by a call-back with your respective Xylem contact person. xylem Sold by. Let's Solve Water godwina wz'4� S 0 L Selge Construction Co Inc D 2833 S 11 th St T Niles, MI 49120-4421 O Customer PO Ordered By Contract Date Tear Down RC206014527 04-09-2025 QTY I ITEM 1 BOBCATUSAGE 540 MILEAGE 21 LABOR 3 SERVICETRUCK BOBCAT Mileage Labor Standard Rate Godwin Service Truck Tear Down RC 206014527 Invoice Branch 006 9661 194th Street Mokena, IL 60448 Tel: 708-889-1560 Fax:708-889-1561 In (A5 H I Selge Construction Co Inc P 900 W Western Ave T South Bend, IN 46601 O Remit to: Xylem Dewatering Solutions, Inc. 26717 Network Place Chicago, IL 60673-1267 Phone: 1.855.278.2248 (Opt 1) NOTE:Valued customers, please note the NEW remit address change included on this invoice. Cust. No. Invoice Date Invoice No. 00115704 04-11-2025 401412235 Page 1 of i Service Contract # Sales Representative Order Taken By Payment Terms 206014556 Perre Krizanek Perre Krizanek Net 30 UNIT EXTENDED DESCRIPTION AMOUNT AMOUNT Comments ,i ALL PAST DUE INVOICES ARE SUBJECT TO Rental Labor Shipping Misc. Charges Taxes 1 1/2% PER MONTH SERVICE CHARGE $ 0.00 $ 3,045.00 $ 0.00 $ 900.00 $ 0.00 Important Information: Due to fraud attempts any communication for changes of bank account Total Invoice details have to be confirmed by a call-back with your respective Xylem contact person. $ 3,945.00 hem Let's Solve Water g o d w i n S O L Selge Construction Cc Inc D 2833 S 11 th St T Niles MI 49120-4421 O Customer PO Ordered By Emergency ORDER south Mr. SS Bend/bypass ITEM Invoice Sold by. Branch 006 9661 194th Street Mokena, IL 60448 Tel: 708-889-1560 Fax: 708-889-1561 S H I Selge Construction Cc Inc P 900 W. Western Avenue South Bend, IN 46601 T O Contract Date Completed Date Riley 1 04-10-2025 1 04-10-2025 DESCRIPTION Remit to. Xylem Dewatering Solutions, Inc. 26717 Network Place Chicago, IL 60673-1267 Phone: 1.855.278.2248 (Opt 1) NOTE:Valued customers, please note the NEW remit address change included on this invoice. Cust. No. Invoice Date Invoice No. 00115704 04-10-2025 401412079 W/O Number Sales Representative 706017186 Perre Krizanek Repair On: D-62867 Serviced Rental Fleet CD150M returned from rental. Volute full of debris. Removed front cover so Impeller could be cleaned. Power washed inside of volute and front cover and then reassembled pump. tested pump. LABOR Labor Standard Rate Pala B QUANTITY 2.00 Page 1 of 1 Order Taken By I Payment Terms Perre Krizanek UNIT AMOUNT Net 0 EXTENDED AMOUNT 70.00 F 140.00 ALL PAST DUE INVOICES ARE SUBJECT TO Merchandise I Labor Shipping Misc. Charges Taxes 1 112% PER MONTH SERVICE CHARGE $ 0.00 $ 140.00 $ 0.00 $ o.00 $ o.oa Important Information: Due to fraud attempts any communication for changes of bank account details have to be confirmed by a call-back with your respective Xylem contact person. Total Invoice $ 14Q.pQ Invoice III PLUMBING SERVICES Bob Frame Plumbing Services, Inc. 2442 Jaclyn Ct South Bend, IN 46614 (574)291-7511 tyler@frameplumbing.com PC887700840 Invoice Date: 04/22/2025 Invoice No: F-6890 Due Date: 05/22/2025 Sales Rep: Customer PO: Work Order No. WO-4891 Bill To Address it dd s SELGE CONSTRUCTION -MAIN SELGE - CHAPIN/WESTERN 2833 S 11TH ST CHAPIN / WESTERN NILES, MI 49120 SOUTH BEND, 46601 Description ! 419-Used the vac truck to jet approx. 300 ft of 36" sewer and storm lines. Used (2) loads of water to jet. Hauled away and dumped the debris at the treatment plant (3) times-6 yards 1.00 0.00 0.00 each time. Will return the next day to continue. 4/9-VAC TRUCK 8.00 408.00 3264.00 4/10-Arrived back on site and completed the 1st run of 310' of 36" main. Began jetting and 1.00 0.00 0.00 cleaning the 2nd run and got 65 ft. Will return to complete the next day. 4/10-VAC TRUCK 8.50 408.00 3468.00 4/11-Finished jetting the 550' of 36" main sewer line and dumped (4) times at the treatment 1.00 0.00 0.00 plant. Approx. 15,000 gallons of water used for jetting. 4/11-VAC TRUCK 8.00 408.00 3264.00 Sub Total $9,996.00 Tax ( 7.0000 % ) $0.00 Total $9,996.00 Message Thank you for your business! COD CUSTOMERS: DUE UPON COMPLETION, CUSTOMERS SET-UP ON TERMS: NET 30 2% FINANCE CHARGE AFTER 30 DAYS Weaver Office Location: PLEASE REMIT PAYMENT TO: 7121 Grape Road 8203 SOLUTIONS CENTER Consultants Granger, IN 46530 CHICAGO, IL 60677-8002 Phone - 574-271-3447 Group Fax - 574-271-3343 Accounts Payable May 2, 2025 Selge Construction Company, Inc. Project No: 1147-505-21-00 2833 South 1 lth Street Invoice No: 106970 Niles, MI 49120 PO Number: Project 1147-505-21-00 2025 Misc Testing - Various Sites Professional Services for the Period:March 29, 2025 to April 25, 2025 Phase 01 Western and Chapin Supplemental Expenses Air Test (ASTM C138, C231 and C173) Mold and Test 3 Beam in Flexure Report Charge Trip Charge Unit Weight (Yield) (ASTM C138) 1.0 Each @ 50.00 $50.00 1.0 Each @ 420.00 $420.00 1.0 Each @ 50.00 $50.00 2.0 Each @ 120.00 $240.00 1.0 Each @ 50.00 $50.00 Total Units: $810.00 Phase Total $810.00 INVOICE TOTAL: $810.00 2025 Misc Testing - Budget Current Prior Total Remaining Various Sites, IN Billing Summary $1,000.00 $810.00 $0.00 $810.00 $190.0a BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05-06-2025 Name: Jacob M. Klosinski Department of Public Works — Engineering Division BPW Date: 05-13-2025 Phone Extension: Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ® Attorney Name Michael Schmidt Purchasing ® Mickey Low / Ron O'Connor Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ® Other: Ratify Emergency ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Amount of Previous Amount Information Construction C Inc. U YesU If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached El Yes ❑ No Emergency Sewer Repair at Western and Chapin Intersection N/A 641-06-602-509-439001 Sewage Works Operations, Other Contract. Svcs. PO #0037116 $220,379.51 Time and Materials — Emergency Work The Division of Engineering and Division of Streets & Sewers requests the Board of Public Works ratify the Emergency Repair Work purchase order for a sewer collapse repair at the intersection of Western and Chapin. A sewer collapse was identified and required structure and pipe replacement due to a fiber optic conduit bore that had been bored through the sewer. ❑ Increase ❑ Decrease Current Percent of Change New Amount For Change Orders Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: