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Home My WebLink AboutAmendment No. 1 to PSA - Mishawaka Ave. Streetscape Proj No 121-072 - A&Z Engineering LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 13, 2025 Mr. Jamal T. Anabtawi A&Z Engineering, LLC 1220 Ruston Pass Fort Wayne, IN 46825 mdisque@az-engineering.net; jamal@az-engineering.net RE: Amendment No. 1 to Professional Services Agreement Dear Mr. Anabtawi: At its May 13, 2025 meeting, the Board of Public Works approved the above referenced agreement for the coordination of railroad permits for the Mishawaka Ave. Streetscape Project No. 121-072 in the amount of $7,000. Enclosed please find a copy of the agreement for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 4 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated November 14, 2023. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. ___1__ 1.Background Data: a.Effective Date of Owner-Engineer Agreement:November 14, 2023 b.Owner:City of South Bend Board of Public Works c.Engineer: A&Z Engineering, LLC d.Project:Mishawaka Avenue Lane Reduction and Street Improvements Project Between Longfellow Avenue and Emerson Avenue 2.Description of Modifications: Grand Trunk Western Railroad (GTWRR) Permit Application fees and application package submission for ChoiceLight Utilities conduit work within the railroad right-of-way and related coordination for permit approval a.Engineer shall perform or furnish the following Additional Services: i)Pay three (3) GTWRR permit application fees. ii)Prepare and submit ChoiceLight Utility permit application and construction plans for GTWRR review and approval. iii)Coordinate and comply with GTWRR review requirements and obtain ChoiceLight permit approval. b.For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: Revised Appendices 1 and 2 to Exhibit C of Owner-Engineer Agreement 3. Agreement Summary (Reference only) a. Original Agreement amount:$ 228,460 b. Net change for prior amendments:$ 0 c. This amendment amount:$ 7,000 d. Adjusted Agreement amount:$ 235,460 Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is May 13, 2025 OWNER:ENGINEER: A&Z ENGINEERING, LLC By: Elizabeth Maradik By: Jamal T. Anabtawi Title: President Title: Member Date Signed: Date Signed: 05/01/2025 May 13, 2025 Client:City of South Bend Project Name:Mishawaka Avenue Streetscape / #121-072 Project No.:23-1556 SUPPLEMENTAL 1 - GTWRR Permit Assistance for ChoiceLight and Application Fees for 3 Perrmits Manhour Justification Principle Sr. PMSr PEngrSr DesignerEngineer/DesignerSr Technician TechnicianAdmin1 Man Survey Crew Task Description Totals Total Fee Task 1 GTWRR Permit Application for ChoiceLight Utility 0 10 0 8 0 0 0 0 0 18 2,910$ 1 Coordination with GTWRR 6 1,050$ 1 Permit Application Prepare 6 1,050$ 2 Plans 2 6 1,220$ 3 Review Compliance 2 2 640$ Totals 0 16 0 8 0 0 0 0 0 18 $2,910.00 Labor Summary Task Description Total Hrs Total Fee Task 1 GTWRR Permit Application for ChoiceLight Utility 0 10 0 8 0 0 0 0 0 18 2,910$ Hour Totals 0 10 0 8 0 0 0 0 0 18 2,910$ Labor Rate 210.00 175.00 160.00 145.00 135.00 125.00 105.00 95.00 145.00 Labor Cost -$ 1,750$ -$ 1,160$ -$ -$ -$ -$ -$ 2,910$ Labor Multiplier 1.000 Labor Total -$ 1,750$ -$ 1,160$ -$ -$ -$ -$ -$ 2,910$ Reimbursable Expenses Task Description EA Reimb Expense GTWRR Permit Application Fees- $1350/ permit 3 4,050$ Total Reimbursable Expense 4,050$ Total Application Fees 2,910$ Total Project Fee 6,960$ 1 Rounded $ 7,000 Page 3 Exhibit C – Compensation Packet AS-1: Additional Services – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is Appendix 1 to EXHIBIT C, consisting of 1 page, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . Reimbursable Expenses Schedule Current agreements for engineering services stipulate that the Reimbursable Expenses are subject to review and adjustment per Exhibit C. Reimbursable expenses for services performed on the date of the Agreement are: 8"x11" Copies/Impressions $0.50/page Reproducible Copies (24”x36” Paper) $2.00/Sheet Mileage (auto) $0.70/mile Mileage (Field Truck) $0.70/mile Meals and Lodging At cost Page 4 Exhibit C – Compensation Packet AS-1: Additional Services – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is Appendix 2 to EXHIBIT C, consisting of 1 page, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . Standard Hourly Rates Schedule A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix 2 to this Exhibit C and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non-project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Article C2. B. Schedule: Hourly rates for services performed on or after the date of the Agreement are: Billing Class VIII /Sr. PM Billing Class VII / Office Mgr Billing Class VI / Sr. Project Mgr Billing Class V / Sr. Engr, Sr Designer Billing Class IV / Engr, Designer Billing Class III / Sr. Technician Billing Class II / One Person Crew Billing Class I / Two Person Crew Support Staff / Admin $ 210.00/hour$ 190.00/hour $ 175.00/hour $ 160.00 /hour $ 135.00/hour $ 125.00/hour $ 145.00/hour $ 195.00/hour $ 95.00/hour BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 5/6/2025 Name Leslie Biek, PE Department PW BPW Date 5/13/2025 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name A&Z Engineering, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Mishawaka Ave Improvements Project Number 121-072 PROJ 380 Funding Source PO 27426 Account No. 456-431000 Amount $7,000 Terms of Contract Purpose/Description Amendment #1 for Railroad permit coordination For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: