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Amendment No. 3 to PSA - Riverfront West Urban Neighborhood Proj No 121-067 - Lochmueller
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 13, 2025 Ms. Jessica Clark Lochmueller Group, Inc. 112 West Jefferson Blvd., Suite 500 South Bend, IN 46601 jclark@lochgroup.com RE: Amendment No. 3 to Professional Services Agreement Dear Ms. Clark: At its May 13, 2025 meeting, the Board of Public Works approved the above referenced amendment for the addition of the full design for the extension of Western Ave. and Signal modifications at the intersection of Western Ave. and MLK, Project No. 121-067 in the amount of $219,800 with a new adjusted total of $1,023,185. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 12 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated January 28, 2025. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 3 1.Background Data: a.Effective Date of Owner-Engineer Agreement: January 28, 2025 b.Owner:Board of Public Works, City of South Bend c.Engineer: Lochmueller Group, Inc. d.Project:Riverfront West Urban Neighborhood Development 2.Description of Modifications: a.Engineer shall perform or furnish the following Additional Services: Project Description Roadway and utility design for Western Avenue from MLK Jr. Boulevard to the new Fellows Street. One construction contract to include the construction of Fellows Street and Western Avenue is assumed. Scope of Services The scope of services to be provided by the CONSULTANT include the following: 1.0 WATER RESOURCE UTILITIES – FINAL DESIGN – Western Avenue 1.1 CONSULTANT will prepare utility design, plans, and specifications for Western Avenue improvements in accordance with the scope of services outlined in Amendment No. 1. Address CLIENT review comments from preliminary documents submittal. 1.2 Complete final design calculations for storm sewer including inlet spacing and storm sewer hydraulic model of the proposed pipe network, assuming a maximum of twenty-four (24) inlets. 1.3 Incorporate the Western Avenue portion of the project into the utility construction permit applications for water main and sanitary sewer that were scoped in Amendment 1. 1.4 Incorporate the Western Avenue portion of the project into the Construction Stormwater General Permit application packet scoped in Amendment 1. 1.5 Assumptions 1.5.1 The existing water main and sanitary sewer pipe sizes would be maintained during design. 1.5.2 No additional effort is required for specifications. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 1.5.3 A new alternative to technical standards will be required for the water main permit and the NOI scoped in Amendment 1 will no longer be adequate. A full water main construction permit will be required because it is anticipated that the standard separation distances between water and sewer mains will not be achievable. This amendment provides for additional effort to cover increasing the final design to include Western Avenue. The base fee for this effort was provided as a separate, if needed fee with Amendment 1. 2.0 STREET DESIGN, PLANS AND CONTRACT DOCUMENTS – Western Avenue 2.1 CONSULTANT will prepare street design plans, including traffic calming measures, and contract documents for Western Avenue improvements, in accordance with the scope of services outlined in Amendment No. 1. 2.2 Include design for partial modification of the existing traffic signal at Martin Luther King Jr. Drive and Western Avenue. Amendment assumes traffic signal design services relative to any other upstream or downstream intersections along MLK Drive or Western Avenue will not be required. 2.2.1 Coordinate between Roadway Design and Traffic Signal Design to establish proposed intersection geometry, drainage and utility facilities. 2.2.2 Coordinate with OWNER to verify project goals, equipment preferences, and overall performance requirements for the proposed traffic signal improvements at the intersection. 2.2.3 Proposed traffic signal modification improvements at the project intersection reflect and assume the following: 2.2.3.1 Southeast Quadrant 2.2.3.1.1 Relocate the existing pedestrian signal head post and one of the two existing pedestrian signal heads in the southeast quadrant closer to the assumed level landing area for the south crossing curb ramp. The existing pedestrian push button and signal will be removed and replaced with a new Accessible Pedestrian Signal (APS) unit to be used for the south crossing. 2.2.3.1.2 The other existing pedestrian signal head will be relocated to a new pedestrian signal post assembly that will be placed closer to the assumed level landing area for the east crossing. A new APS unit will be installed on the new pedestrian signal pole assembly to be used for the east crossing. 2.2.3.1.3 The existing traffic signal handhole currently located in the pavement area near the east crossing curb ramp opening will need to be adjusted to grade, based upon the assumed pavement, curb lines, and sidewalk improvements. New conduit openings will also be drilled into the existing signal handhole to provide connection to the pedestrian signal post assemblies. 2.2.3.1.4 It is assumed the City is agreeable to using the existing traffic signal controller cabinet assembly and power supply/lighting Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. controller cabinet assembly on their existing concrete foundations in place; therefore modifications to the aforementioned traffic signal controller cabinet and power supply/lighting controller cabinet assemblies will not be required for this project. 2.2.3.1.5 Based upon a lack of available as-built information pertaining to the existing traffic signal system, it is assumed existing conduit capacities between the signal controller cabinet and existing signal handhole will allow for installation of new signal cabling, as well as removal of obsolete signal cabling; therefore, the installation of new conduits between the signal controller cabinet and the signal handhole will not be required for this project. 2.2.3.2 Northeast Quadrant 2.2.3.2.1 The existing pedestrian push button and sign will be removed from the existing mast arm assembly. The existing pedestrian signal heads for the north and east crossings will be relocated to a new pedestrian signal post assembly that will be placed near the assumed level landing area of the northeast curb ramp opening. New APS units will be installed on the new pedestrian signal post assembly, with one APS unit to be used for the north crossing and one APS unit to be used for the east crossing. 2.2.3.2.2 New conduit openings will be drilled into the existing signal handhole in the northeast quadrant to provide connection to the new pedestrian signal post assembly. 2.2.3.2.3 Based upon a lack of available as-built information pertaining to the existing traffic signal system, it is assumed existing conduit capacities between the existing signal handholes in the northeast and southeast quadrants will allow for installation of new signal cabling, as well as removal of obsolete signal cabling; therefore, the installation of new conduits between the existing signal handholes in the northeast and southeast quadrants will not be required for this project. 2.2.3.3 Northwest Quadrant 2.2.3.3.1 The existing push button and sign for the north crossing will be removed from the existing pedestrian signal post assembly, and replaced with a new APS unit. 2.2.3.3.2 A new APS unit will be installed on the existing mast arm assembly adjacent to an assumed level landing area, and to be used for the west crossing. 2.2.3.3.2.1 It appears the existing pedestrian signal head located on the existing mast arm assembly is greater than 5 feet west of the west crossing cross walk lines, which does Page 4 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. not comply with current PROWAG requirements. Given this project is not intended to improve sidewalk and curb ramp facilities in the northwest quadrant, it is recommended the City relocates the existing pedestrian signal head and the new APS unit to a new pedestrian signal post assembly if/when the sidewalks and curb ramps in the northwest quadrant are improved. 2.2.3.3.3 Based upon a lack of available as-built information pertaining to the existing traffic signal system, it is assumed existing conduit capacities between the existing signal handholes in the northeast and northwest quadrants will allow for installation of new signal cabling, as well as removal of obsolete signal cabling; therefore, the installation of new conduits between the existing signal handholes in the northeast and northwest will not be required for this project. 2.2.3.4 Southwest Quadrant 2.2.3.4.1 The existing pedestrian push button for the west crossing will be removed from the existing street light pole assembly. 2.2.3.4.2 The existing pedestrian push button and sign for the south crossing will be removed from the existing pedestrian signal post assembly. New APS units will be installed on the existing pedestrian signal post assembly, with one APS unit to be used for the west crossing and one APS unit to be used for the south crossing. 2.2.3.4.2.1 Given this project is not intended to improve sidewalk and curb ramp facilities in the southwest quadrant, it is recommended the City ensures level landing areas are provided adjacent to the new APS units, if/when the sidewalks and curb ramps in the southwest quadrant are improved. 2.2.3.4.3 Based upon a lack of available as-built information pertaining to the existing traffic signal system, it is assumed existing conduit capacities between the existing signal handholes in the southeast and southwest quadrants will allow for installation of new signal cabling, as well as removal of obsolete signal cabling; therefore, the installation of new conduits between the existing signal handholes in the southeast and southwest will not be required for this project. 2.2.3.5 Assumptions 2.2.3.5.1 The existing traffic signal controller cabinet, electrical service point, signal mast arm assemblies, vehicular detection system, mast arm intersection lighting, and mast arm mounted signage will remain and used in place; therefore, the implementation of Page 5 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. new equipment or infrastructure related to these items will not be required for this project. 2.2.3.5.2 The implementation of new fiber, wireless, or radio interconnect related infrastructure will not be required for this project. 2.2.3.5.3 Detailed Maintenance of Traffic (MOT), Staged Construction, and/or temporary traffic signal plans will not be required for this project. 2.2.3.5.4 The review of existing traffic signal timing data or the implementation of new traffic signal timings plans, at the project intersection or any other intersection along MLK Dr. or Western Ave., will not be required for this project. 2.2.4 Review existing topography survey base sheets. 2.2.5 Prepare a base traffic signal plans that reflects the locations of existing traffic signal infrastructure and the installation of new traffic signal infrastructure at the project intersection listed in Task 1.1. 2.2.6 Perform site visit to verify field conditions and placements of proposed equipment. 2.2.7 Revise the base traffic signal plans based on changes recommended during the site visit, and then submit as Preliminary traffic signal design plans to City for approval and bidding. 2.2.8 Revise the Preliminary traffic signal plans per comments received from the City and develop construction plans as part of the Final plans submittal. 2.2.9 Provide responses to requests for information regarding the traffic signal design from potential Contractors during the bidding and construction phase of the project. 2.2.10 Review equipment information sheets, shop drawings, and related information submitted by the Contractor to confirm concurrence with the design intent and applicable standards. 3.0 DECORATIVE STREET LIGHTING DESIGN – Western Avenue 3.1 Incorporate the lighting design on Western Avenue from MLK Jr. Boulevard to the new Fellows Street in accordance with the scope outlined in Amendment No. 1. 4.0 LANDSCAPING DESIGN – Western Avenue 4.1 Incorporate the landscape design on Western Avenue from MLK Jr. Drive to the new Fellows Street in accordance with the scope outlined in Amendment No. 1. 5.0 Services resulting from significant changes in the general scope, extent or character of the Project or its design including, but not limited to, changes in size, complexity, CLIENT ’s schedule, character of construction or method of financing; and revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes, or orders enacted subsequent to the preparation of such studies, reports, or documents, or are due to any other causes beyond CONSUTLANT’s control, shall require a change in work. Page 6 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. b. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: Refer to Exhibit C Compensation Packet BC-2 c. The schedule for rendering services is modified as follows: Preliminary Layout mid-April 2025 Draft Final Plan submittal for review May 14, 2025 Final Plans and Specifications (Phase 1) end of May 2025 Letting June 24, 2025 d. Other portions of the Agreement (including previous amendments, if any) are modified as follows: not applicable 5. Agreement Summary (Reference only) a.Original Agreement amount:$141,700.00 b.Net change for prior amendments: $661,685.00 c.This amendment amount:$219,800.00 d.Adjusted Agreement amount:$1,023,185.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is April 1, 2025. OWNER: ENGINEER: By: By: Jessica Clark, PE Title: Title: Northern Indiana Regional Leader Date Signed: Date Signed: April 4, 2025 May 13, 2025 Page 1 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT C, consisting of 6 pages, referred to in and part of the EXHIBIT K to the Agreement between Owner and Engineer for Professional Services dated April 4, 2025. Payments to Engineer for Services and Reimbursable Expenses COMPENSATION PACKET BC-2: Basic Services – Standard Hourly Rates Article 2 of the Agreement is supplemented to include the following agreement of the parties: ARTICLE 2 – OWNER’S RESPONSIBILITIES C2.01 Compensation For Basic Services (other than Resident Project Representative) – Standard Hourly Rates Method of Payment A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer’s Resident Project Representative, if any, as follows: 1. An amount equal to the cumulative hours charged to the Project by each class of Engineer’s personnel times Standard Hourly Rates for each applicable billing class for all services performed on the Project, plus Reimbursable Expenses and Engineer’s Consultants' charges, if any. 2. Engineer’s Reimbursable Expenses Schedule and Standard Hourly Rates are attached to this Exhibit C as Appendices 1 and 2. 3. The total compensation for services under Paragraph C2.01 is estimated to be $219,800.00 based on the following estimated distribution of compensation: a. Water Resources Analysis, Design & Permits $137,900.00 b. Street Design, Plans & Contract Documents (Western) $36,100.00 c. Lighting Design & Plans (Western) $11,400.00 d. Landscaping (Western) $18,300.00 e. Project Management & Meetings $11,200.00 f. Utility Coordination $4,900.00 4. Engineer may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount unless approved in writing by Owner. See also C2.03.C.2 below. Page 2 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 5. The total estimated compensation for Engineer’s services included in the breakdown by phases as noted in Paragraph C2.01.A.3 incorporates all labor, overhead, profit, Reimbursable Expenses and Engineer’s Consultants' charges. 6. The amounts billed for Engineer’s services under Paragraph C2.01 will be based on the cumulative hours charged to the Project during the billing period by each class of Engineer’s employees times Standard Hourly Rates for each applicable billing class, plus Reimbursable Expenses and Engineer’s Consultants' charges. 7. The Standard Hourly Rates and Reimbursable Expenses Schedule will be adjusted annually (as of January) to reflect equitable changes in the compensation payable to Engineer. C2.02 Compensation For Reimbursable Expenses A. Owner shall pay Engineer for all Reimbursable Expenses at the rates set forth in Appendix 1 to this Exhibit C. B. Reimbursable Expenses include the following categories: transportation and subsistence incidental thereto; providing and maintaining field office facilities including furnishings and utilities; toll telephone calls and mobile phone charges; reproduction of reports, Drawings, Specifications, Bidding Documents, and similar Project-related items in addition to those required under Exhibit A. In addition, if authorized in advance by Owner, Reimbursable Expenses will also include expenses incurred for the use of highly specialized equipment. C. The amounts payable to Engineer for Reimbursable Expenses will be the Project-related internal expenses actually incurred or allocated by Engineer, plus all invoiced external Reimbursable Expenses allocable to the Project, the latter multiplied by a factor of one. C2.03 Other Provisions Concerning Payment A. Whenever Engineer is entitled to compensation for the charges of Engineer’s Consultants, those charges shall be the amounts billed by Engineer’s Consultants to Engineer times a factor of one. B. Factors. The external Reimbursable Expenses and Engineer’s Consultants' factors include Engineer’s overhead and profit associated with Engineer’s responsibility for the administration of such services and costs. Page 3 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. C. Estimated Compensation Amounts: 1. Engineer’s estimate of the amounts that will become payable for specified services are only estimates for planning purposes, are not binding on the parties, and are not the minimum or maximum amounts payable to Engineer under the Agreement. 2. When estimated compensation amounts have been stated herein and it subsequently becomes apparent to Engineer that the total compensation amount thus estimated will be exceeded, Engineer shall give Owner written notice thereof, allowing Owner to consider its options, including suspension or termination of Engineer's services for Owner's convenience. Upon notice, Owner and Engineer promptly shall review the matter of services remaining to be performed and compensation for such services. Owner shall either exercise its right to suspend or terminate Engineer's services for Owner's convenience, agree to such compensation exceeding said estimated amount, or agree to a reduction in the remaining services to be rendered by Engineer, so that total compensation for such services will not exceed said estimated amount when such services are completed. If Owner decides not to suspend the Engineer's services during the negotiations and Engineer exceeds the estimated amount before Owner and Engineer have agreed to an increase in the compensation due Engineer or a reduction in the remaining services, then Engineer shall be paid for all services rendered hereunder. To the extent necessary to verify Engineer’s charges and upon Owner’s timely request, Engineer shall make copies of such records available to Owner at cost. Page 4 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Appendix 1 Engineer’s Reimbursable Expenses Schedule Permit fees Advertising/publishing fees Plan set reproduction Page 5 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Appendix 2 Engineer’s Standard Hourly Rates Employee Classification Class Code 2025 Straight time Billable Rate Administrative Assistant ZSA $91.80 3D Visual Design 3DV $143.24 Construction Project Supervisor I CB1 $144.07 Construction Project Supervisor II CB2 $172.94 Construction Engineer I CE1 $128.52 Construction Engineer II CE2 $167.01 Construction Engineer III CE3 $191.10 Construction Inspector I CI1 $107.41 Construction Inspector II CI2 $129.09 Corporate Administrator ZMA $136.95 Engineer Designer I ED1 $117.46 Engineer Designer II ED2 $142.40 Engineer Designer III ED3 $154.97 Engineer Designer IV ED4 $175.96 Engineering Intern I EI1 $113.52 Engineering Intern II EI2 $120.37 Engineering Intern II EI3 $132.20 Engineering Tech I ET1 $85.97 Engineering Tech II ET2 $104.19 Engineering Tech III ET3 $152.65 Environmental Specialist I PB1 $98.50 Environmental Specialist II PB2 $119.80 Environmental Specialist III PB3 $142.83 Environmental Specialist IV PB4 $173.82 Environmental Geologist PLG $181.94 Environmental Technician PT2 $110.17 Field Lab Technician I FLT1 $89.35 Graphic Designer YGR $99.81 Historian/Section 106 Specialist II PH2 $94.03 Historian/Section 106 Specialist III PH3 $153.73 Historian/Section 106 Specialist IV PH4 $172.44 IT System Specialist CSS $192.10 Lead Utility & Railroad Coordinator UC3 $167.13 Professional Surveyor LS4 $211.72 Project Engineer I EN1 $146.64 Page 6 Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Employee Classification Class Code 2025 Straight time Billable Rate Project Engineer II EN2 $156. 23 Project Engineer III EN3 $183.45 Project Engineer IV EN4 $205.30 Project Liaison EPL $173.42 Realty Specialist RES $113.48 ROW Service Specialist RSS $162.32 Senior Appraiser RSA $189.80 Senior Engineer I ENS1 $228.47 Senior Engineer II ENS2 $255.15 Senior Transportation Planner I TPS $199.29 Landscape Architect LA $144.70 Senior Landscape Architect LA1 $249.37 Senior Project Manager I ESM1 $235.53 Senior Project Manager II ESM2 $280.78 Senior Project Manager III ESM3 $332.60 Senior Project Manager IV ESM4 $355.29 Student Intern EST $71.23 Survey Party Chief II SP2 $121.77 Survey Party Chief III SP3 $143.17 Survey Technician SVT $87.07 Transportation Planner I TP1 $102.25 Transportation Planner II TP2 $121.56 Transportation Planner I TP3 $141.49 Utility & Railroad Coordinator I UC1 $113.48 Utility & Railroad Support UCS $108.14 Project:Riverfront West Development Client:City of South Bend FEE TYPE ORIGINAL FEE AMENDMENT 1 AMENDMENT 2 AMENDMENT 3 TOTAL Water Resource Anlysis, Design & Permits HNTE $295,700.00 $137,900.00 $433,600.00 WR modeling, if necessary HNTE $7,400.00 $7,400.00 Surveying $141,700.00 $48,185.00 $189,885.00 - Field & Office Services Lump Sum - Private Utility Locating Service Lump Sum - Mobile LiDAR Lump Sum - Datum Conversion Lump Sum - Subdivision Lump Sum Street Layout HNTE $49,100.00 $49,100.00 Design, Plans & Contract Documents HNTE $85,800.00 $36,100.00 $121,900.00 Lighting Plan HNTE $22,800.00 $11,400.00 $34,200.00 Landscaping Plan HNTE $50,000.00 -$8,900.00 $18,300.00 $59,400.00 Project Management & Meetings (WR + HWY)HNTE $45,500.00 $8,900.00 $11,200.00 $65,600.00 Utility Coordination HNTE $23,800.00 $4,900.00 $28,700.00 Construction & Bid Phase Services (Lighting + WR + Hwy)HNTE $33,400.00 $33,400.00 $141,700.00 $613,500.00 $48,185.00 $219,800.00 $1,023,185.00Total Not To Exceed Fee Fee Summary April 29, 2025 ITEM Project Name:River West Development - Western Avenue Client:City of South Bend Lochgroup Project No.:121-3067 TOTAL TOTAL TASK DESCRIPTION HOURS DOLLARS / TASK / TASK LABOR Project Management Additional Effort for WR Project Management 2025 24 24 $5,652.72 SUBTOTAL: Project Management 0 24 0 0 0 0 0 0 24 $5,652.72 Final Design Address Preliminary/Final Client Review Comments 2025 4 8 12 24 48 $7,947.16 Plan Development (2 sheets)2025 8 12 4 48 72 $11,126.48 Demolition Plan Development 2025 16 16 32 64 $10,558.56 Erosion Contol Plan Sheets (1 sheet)2025 8 8 16 $2,281.84 Detail Sheets 2025 4 8 16 28 $4,365.40 Final Water Main Design 2025 16 32 48 $8,348.00 Final Sanitary Sewer Design 2025 8 16 24 $4,174.00 Final Inlet Spacing (max 24 inlets)2025 48 80 48 176 $28,475.52 Final Inlet Piping Design 2025 16 32 16 64 $10,273.92 Final Storm Sewer Trunkline Design 2025 16 24 40 $7,174.88 Structure Data Table 2025 8 16 16 40 $6,452.40 Additional Time for Internal Progress Meetings 2025 12 12 12 12 48 $7,654.56 Cost Estimate 2025 16 16 24 16 72 $11,169.04 Additional Effort for Water Main Construction Permit 2025 4 4 $913.88 Additional Effort for Sanitary Sewer Construction Permit 2025 4 4 8 $1,500.44 Additional Effort for CSGP 2025 2 8 10 $1,599.58 QA/QC 2025 8 24 12 12 16 72 $13,879.12 SUBTOTAL: Final Design 8 4 210 292 16 100 16 188 834 $137,894.78 Total Hours ECI 8 28 210 292 16 100 16 188 858 $143,547.50 Hourly Rate (2025)$280.78 $235.53 $228.47 $146.64 $142.83 $120.37 $175.96 $142.40 Hourly Rate (2026) 4.0%$292.01 $244.95 $237.61 $152.51 $148.54 $125.18 $183.00 $148.10 Hourly Rate (2027) 4.0%$303.69 $254.75 $247.11 $158.61 $154.48 $130.19 $190.32 $154.02 Hourly Rate (2028) 4.0%$315.84 $264.94 $257.00 $164.95 $160.66 $135.40 $197.93 $160.18 $143,547.50 DIRECT EXPENSES No. No. Unit Rate Mileage (Site)2 190 Mi./Trip x $254.60 Mileage (On-Site Miles) Mi./Trip x $0.00 Lodging Nights x $0.00 Per Diem Days x $0.00 SUBCONSULTANT FEES TOTAL FEE: $143,600.00 Total Direct Expense Cost and Subconsultant Fees Engineeering Designer II Water Resources Design STAFF HOURS BY CLASSIFICATION Rate Year Senior Project Manager II Senior Project Manager I Senior Engineer I Project Engineer I Environmental Specialist III Engineering Intern II Engineering Designer IV Page 1 of 1 Project Name:River West Development - Western Avenue Client:City of South Bend Lochgroup Project No.:121-3067 TOTAL TOTAL TASK DESCRIPTION HOURS DOLLARS / TASK / TASK LABOR Preliminary Design Alignment Design 2025 2 2 $293.28 Profile Design 2025 4 4 $586.56 Preliminary Typical Sections 2025 2 2 $264.40 Preliminary Plan & Profile Sheets 2025 2 4 20 26 $3,670.08 Preliminary ADA Design/Traffic Calming 2025 8 8 16 $2,312.32 Preliminary Corridor 2025 16 4 20 $2,915.84 Preliminary Approach Design 2025 4 4 $624.92 Preliminary Road Storm Sewer 2025 8 8 $1,249.84 Preliminary Quantities 2025 8 8 $1,173.12 Preliminary Cost Estimate 2025 4 4 $528.80 Project Management & Meetings 2025 8 8 16 $2,717.44 QA/QC 2025 12 12 $2,741.64 SUBTOTAL: Preliminary Design 0 0 12 8 20 40 10 32 122 $19,078.24 Final Design Updates per City Review - Preliminary and Final 2025 8 8 12 16 44 $6,287.76 Finalize Typical Section 2025 2 2 $293.28 Finalize PNP Sheets 2025 2 4 8 14 $1,961.28 Finalize Trail and Sidewalk Design 2025 8 8 $1,057.60 Finalize Curb Ramp & Traffic Calming Design 2025 4 4 $913.88 Finalize Corridor 2025 8 2 10 $1,457.92 Finalize Roadway Storm Sewer 2025 4 2 6 $909.72 Finalize Cross Sections 2025 2 4 6 $862.88 Roadway Striping & Signage 2025 4 8 12 $1,668.00 Finalize Quantities 2025 8 8 $1,057.60 Final Engineers Estimate 2025 4 4 $528.80 Project Management & Meetings 2025 8 8 16 $2,717.44 QA/QC 2025 12 12 $2,741.64 SUBTOTAL: Final Design 0 0 16 8 20 22 40 40 146 $22,457.80 Total Hours ECI 0 0 28 16 40 72 268 $41,536.04 Hourly Rate (2025)$280.78 $235.53 $228.47 $183.45 $156.23 $146.64 $132.20 $142.40 Hourly Rate (2026) 4.0%$292.01 $244.95 $237.61 $190.79 $162.48 $152.51 $137.49 $148.10 Hourly Rate (2027) 4.0%$303.69 $254.75 $247.11 $198.42 $168.98 $158.61 $142.99 $154.02 Hourly Rate (2028) 4.0%$315.84 $264.94 $257.00 $206.36 $175.74 $164.95 $148.71 $160.18 $41,536.04 DIRECT EXPENSES No. No. Unit Mileage (Site) Mi./Trip x $0.00 Mileage (On-Site Miles) Mi./Trip x $0.00 Lodging Nights x $0.00 Per Diem Days x $0.00 SUBCONSULTANT FEES Total Direct Expense Cost and Subconsultant Fees $0.00 TOTAL FEE: $41,600.00 Engineering Designer II ROADWAY DESIGN STAFF HOURS BY CLASSIFICATION Rate Year Senior Project Manager II Senior Project Manager I Senior Engineer Project Engineer III Project Engineer II Project Engineer I Engineering Intern III Page 1 of 1 Project Name:South Bend River West - Western Avenue Client:City of South Bend, IN Des. No.: RFP No.:N/A Lochgroup Project No.:121-3067 TOTAL TOTAL TASK DESCRIPTION HOURS DOLLARS / TASK / TASK DIRECT LABOR Preliminary Plans Preliminary Lighting Modelling 2025 2 12 14 $2,216.62 Lighting Model Exhibits 2025 2 16 18 $2,803.18 Lighting Plan Sheet Development 2025 3 10 13 $2,151.81 Lighting Detail Sheets 2025 2 2 $293.28 Prelim Qtys (create pay item calc sheets)2025 2 2 $293.28 QA/QC 2025 2 2 $561.56 SUBTOTAL: Preliminary Plans 2 7 42 0 0 0 0 0 51 $8,319.73 Final Plans Final Lighting Plan Sheets 2026 2 10 12 $2,000.27 Lighting Model Revisions and Data Extraction for Plans 2026 1 1 2 $390.11 Wire/Breaker Size and Voltage Drop Calcs 2026 4 4 $610.02 SUBTOTAL: Final Plans 0 3 15 0 0 0 0 0 18 $3,000.41 Total Hours ECI 2 10 57 0 0 0 0 0 69 $11,320.14 Average Unburdened Rate (2025)$280.78 $228.47 $146.64 $0.00 $0.00 $0.00 $0.00 $0.00 Average Unburdened Rate (2026) 4.0%$292.01 $237.61 $152.51 $0.00 $0.00 $0.00 $0.00 $0.00 Average Unburdened Rate (2027) 4.0%$303.69 $247.11 $158.61 $0.00 $0.00 $0.00 $0.00 $0.00 Average Unburdened Rate () 4.0%$315.84 $257.00 $164.95 $0.00 $0.00 $0.00 $0.00 $0.00 $11,320.14 $11,320.14 DIRECT EXPENSES No. Unit No. Unit Rate Mileage (Site) Trips x Mi./Trip x $0.67 $0.00 Mileage (On-Site Miles) Trips x Mi./Trip x $0.67 $0.00 Mileage (LDO) Trips x Mi./Trip x $0.67 $0.00 $0.00 TOTAL FEE: $11,400.00 Total Direct Labor Cost Total Labor Cost Total Direct Expense Cost Lighting Design STAFF HOURS BY CLASSIFICATION Rate Year Senior Project Manager II Senior Engineer I Project Engineer I Page 1 of 1 Project Name:River West Development - Western Avenue Client:City of South Bend Lochgroup Project No.:121-3067 TOTAL TOTAL TASK DESCRIPTION HOURS DOLLARS / TASK / TASK LABOR UDLA PM & Meetings Meeting note contributions 2025 4 4 $997.48 SUBTOTAL: UDLA PM & Meetings 4 0 0 0 0 0 0 0 4 $997.48 Preliminary Master Layout Plan Data collection 2025 2 2 4 $788.14 Base sheet prep 2025 2 4 6 $1,077.54 Master street tree plan, plant list, etc.2025 1 4 5 $828.17 Color rendered streetscape plan 2025 2 16 18 $2,813.94 Master plan cost estimate 2025 1 2 3 $538.77 QA/QC and revisions 2025 1 2 3 $538.77 SUBTOTAL: Preliminary Master Layout Plan 9 30 0 0 0 0 0 0 39 $6,585.33 Preliminary Design Preliminary street tree plan, plant list, etc.2025 1 8 9 $1,406.97 Preliminary technical specifications 2025 1 1 2 $394.07 Preliminary plan cost estimate 2025 1 2 3 $538.77 QA/QC and revisions 2025 1 2 3 $538.77 SUBTOTAL: Preliminary Design 4 13 0 0 0 0 0 0 17 $2,878.58 Final Design Final street tree plan, plant list, etc.2025 4 8 12 $2,155.08 Fingal technical specifications 2025 4 4 8 $1,576.28 Final plan cost estimate 2025 2 2 4 $788.14 QA/QC and revisions 2025 1 8 9 $1,406.97 SUBTOTAL: Final Design 11 22 0 0 0 0 0 0 33 $5,926.47 Bidding Bid documents and bid form 2025 2 2 4 $788.14 Prebid meeting 2025 1 1 $249.37 SUBTOTAL: Bidding 3 2 0 0 0 0 0 0 5 $1,037.51 Construction Observation RFI 2025 2 2 4 $788.14 SUBTOTAL: Construction Observation 2 2 0 0 0 0 0 0 4 $788.14 Total Hours ECI 24 65 0 0 0 0 89 $18,213.51 Hourly Rate (2025)$249.37 $144.70 $228.47 $183.45 $156.23 $146.64 $132.20 $142.40 Hourly Rate (2026) 4.0%$259.34 $150.49 $237.61 $190.79 $162.48 $152.51 $137.49 $148.10 Hourly Rate (2027) 4.0%$269.72 $156.51 $247.11 $198.42 $168.98 $158.61 $142.99 $154.02 Hourly Rate (2028) 4.0%$280.51 $162.77 $257.00 $206.36 $175.74 $164.95 $148.71 $160.18 $18,213.51 TOTAL $18,213.51 DIRECT EXPENSES No. No. Unit Mileage (Site) Mi./Trip x $0.70 $0.00 Mileage (On-Site Miles) Mi./Trip x $0.00 Lodging Nights x $0.00 Per Diem Days x $0.00 SUBCONSULTANT FEES Total Direct Expense Cost and Subconsultant Fees $0.00 TOTAL FEE: $18,300.00 Engineering Designer II UDLA STAFF HOURS BY CLASSIFICATION Rate Year Senior Landscape Architect Landscape Architect Senior Engineer Project Engineer III Project Engineer II Project Engineer I Engineerin g Intern III Project Name:Riverfront West - Western Avenue Client:City of South Bend Des. No.:Local RFP No.:********* Lochgroup Project No.:121-3067 TOTAL TOTAL TASK DESCRIPTION HOURS DOLLARS / TASK / TASK DIRECT LABOR Project Utility Meetings (including travel) Progress Reports and Progress Meetings 2025 12 12 $2,081.04 Internal Project Team Meetings 2025 12 12 $2,081.04 Prepare for and Attend Conflict Resolution Meetings 2025 4 4 $693.68 Sub Total Project Utility Meetings 28 $4,855.76 Total Hours ECI 28 0 28 $4,855.76 Average Rate(2025)$173.42 $1.00 Average Rate(2026) 4.0%$180.36 $1.04 Average Rate(2027) 4.0%$187.57 $1.08 Average Rate(2028) 4.0%$195.07 $1.12 $4,855.76 $4,855.76 DIRECT EXPENSES No. No. Unit Mileage (Site) Mi./Trip x $0.00 Mileage (On-Site Miles) Mi./Trip x $0.00 TOTAL FEE: $4,900.00 Utility Coordination STAFF HOURS BY CLASSIFICATION Rate Year Project Liason Project Engineer III BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 5/2/2025 Name: Charlotte Brach Department of Public Works – Engineering Division BPW Date: 5/13/2025 Phone Extension: 9246 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Lochmueller Group, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 121-067 Riverfront West Urban Neighborhood Development Project Number PROJ605 Funding Source Riverfront West Development Area TIF Account No. PO # 36167 Amount $219,800.00 (new contract total: $1,023,185.00) Terms of Contract HNTE Special Contract Provisions N/A Purpose/Description Amendment No. 3 to the Professional Services Agreement with Lochmueller Group for Engineering Services for the Riverfront West Urban Neighborhood Development. This amendment will add full design for the extension of Western Avenue and signal modifications at the intersection Western and MLK. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: