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Home My WebLink About05132025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 17, and April 22, 2025 2. OPENING OF BIDS A. Wall St. & Greenlawn Ave. Improvements - Project No. 124-023B 1. Funding: PR- 00039963 B. VPA Leeper Court Reconstruction – Project No. 124-022 C. Water Treatment Chemicals – Wastewater 2025-2026 Funding: 641-06-605-514-422012 3. OPENING OF QUOTATIONS A. Ivy Alley Windows – 321 W. Wayne St. – Project No. 125-029 1. Funding: PR-00040796 B. Urban Half Moon Tree Nursery - Project No. 125-017 1. Funding: PR-00040816 4. AWARD BIDS AND APPROVE CONTRACTS A. Wastewater Treatment Plant WAS Thickening Improvements – Project No. 123- 031B 1. Company: Bowen Engineering Corporation (Indianapolis, IN) 2. Amount: $4,756,000 Base Bid Total 3. Funding: 642-06-605-514-442005 4. Funding: PR-00040816 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Lift Station #33 Platform Replacement and Generator Paint 1. Company: Premier 1 Construction 2. Amount: $4,745 3. Funding: PR-00040789 6. CHANGE ORDERS A. YSB and SB Thrive Subdivision Improvements – Project No. 123-011 1. Company: Rieth-Riley Construction Company 2. Change Order No.: 1 3. Increase Amount: $120,499.45 4. Percent of Increase: 3.62% 5. Revised Contract Amount: $3,446,871.04 6. Funding: PO-0029777 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. Ireland Rd. & Ironwood Dr. Intersection Improvements – Project No. 123-050 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 1 3. Increase Amount: $71,163.80 4. Percent of Increase: 3.94% 5. Revised Contract Amount: $1,877,863.80 6. Funding: PO-0030685 C. PW Service Center Roofing Replacement (task 2) – Project No. R124-032B 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $52,220.70 4. Percent of Increase: 5.8% 5. Revised Contract Amount: $951,032.70 6. Funding: PO-0036031 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Wastewater Treatment Plant Yard Piping Improvements Contract A – Project No. 123-031A 1. Company: HRP Construction Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $21,746; Additional Thirty-Two (32) Days 4. Percent of Increase: 4.54% 5. Total Percent of Change: 4.54% 6. Final Contract Amount/Completion Date: $500,746; August 15, 2024 7. Funding: PO-0030075 8. PROJECT COMPLETION AFFIDAVITS A. Drewry’s Brewery Cleanup Phase II – Project No. 119-031D 1. Company: Green Demolition Contractors Inc. 2. Final Contract Amount: $1,063,600 3. Funding: PO-0033256 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2025 Contractor Paving Round 1 – Project No. 125-032 1. Title Sheet 2. Funding: PR-00040887 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 10. RESOLUTIONS A. Resolution No. 13-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Matthew Beebe’s Helmet and Boots B. Resolution No. 14-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Thomas Miller’s Helmet and Boots 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 3 to Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Addition of Full Design for the Extension of Western Ave. and Signal Modifications at the Intersection of Western Ave. and MLK for the Riverfront West Urban Neighborhood Development Project No. 121-067 2. Amount: $219,800; New Adjusted Total: $1,023,185 3. Funding: PO-0036167 B. Professional Services Agreement – JQOL Quality of Life 2. Description: Design and Bid Document Preparation for a New Elevator Installation and the Nexus Center Project No. 125-016, and Elevator Replacements at the Main and Wayne Garage Project No. 125-027 3. Amount: $48,000 4. Funding: PR-00040783 & PR-00040872 C. Amendment No. 3 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Bid Package Preparation for the Demolition of Rabbi Shulman Apartments Project No. 123-048 2. Amount: $30,500; New Adjusted Total: $81,300 3. Funding: PR-00040710 D. Professional Services Agreement – T.Y. Lin International Great Lakes, Inc. 1. Description: UST and AST Replacement Design Services to Produce Public Bid Packages for Multiple Wastewater Treatment Pits Project No.124-035 2. Amount: $47,372 3. Funding: PR-00040893 E. Amendment No. 2 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Additional Engineering Services and Construction Administration Services for the Wastewater Treatment Plant WAS Thickening Improvements Project No. 123-031 2. Amount: $99,315 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 3. Funding: PO-0025188 F. Professional Services Agreement, Phase III – DLZ Indiana 1. Description: Services Agreement to Prepare Bid Package for Removal of Remaining Foundations, Site Utilities, and Contaminated Soil for the Drewry’s Brewery Cleanup, Phase III Project No. 119-031E 2. Amount: $311,000 3. Funding: PR-00040866 G. Authorization for Entry for Environmental Remediation – MACOG 1. Description: Agreement Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation Purposes H. Amendment No. 1 to Professional Services Agreement – A&Z Engineering, LLC 1. Description: Railroad Permit Coordination for the Mishawka Ave. Streetscape Project No. 121-072 2. Amount: $7,000 3. Funding: PR-00028737 I. Ratify Emergency Repair – HRP Construction Inc. 1. Description: Emergency Sewer Repair at Woodward Ave. and California Ave. Intersection 2. Amount: $53,100.47 3. Funding: PO-0036349 J. Ratify Emergency Repair – Selge Construction Co., Inc. 1. Description: Emergency Sewer Repair at Western Ave. and Chapin St. Intersection 2. Amount: $220,379.51 3. Funding: PO-0037116 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: First Fridays – June through September a) Date/Times: June 6, July 4, August 1, September 5, 2025/1:00 p.m. to 11:00 p.m. b) Location: S. Michigan St. between Washington St. & Wayne St. c) Favorable Recommendations 2. Event: Rebel Art Fest a) Date/Times: June 1, 2025/12:00 p.m. to 8:00 p.m. b) Location: Wall St. between the Zoo Entrance & Greenlawn Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 3. Event: Summer Reading Kick Off a) Date/Times: June 6, 2025/12:00 p.m. to 10:00 p.m. b) Location: Michigan St. between Western Ave. & Wayne St. c) Favorable Recommendations 4. Event: The Kroc Center 5K Color Run a) Date/Times: June 8, 2025/8:00 a.m. to 12:00 p.m. b) Location: Brief Crossings at Intersections – Begin on Chapin St to W. Western Ave., Western Ave. to S. Taylor St., Lafayette Blvd. to W. Western Ave., Western Ave. to S. Michigan St., Colfax St. to Main St., Washington St. to Michigan St. c) Favorable Recommendations 5. Event: Kids Triathlon a) Date/Times: July 19, 2025/1:00 p.m. to 7:00 p.m. b) Location: Rollings Closures; W. Washington St. to Clearview Pl., Clearview Pl. to Redbud Ln., N. Summit Dr. to Bellewood Dr. c) Favorable Recommendations 6. Event: Art Beat 2025 a) Date/Times: August 9, 2025/11:00 a.m. to 7:00 p.m. b) Location: Jefferson Blvd from MLK to St. Louis Blvd, St Louis Blvd. from Jefferson Blvd. to Washington St.; Howard Park c) Favorable Recommendations 7. Event: Fallen Officer Scholarship Ride a) Date/Times: August 16, 2025/12:00 p.m. to 5:00 p.m. b) Location: Brief Traffic Interruptions as Riders Leave the South Bend Police Department c) Favorable Recommendations 8. Event: Angel of Hope Memorial Ride a) Date/Times: August 16, 2025/ 9:00 a.m. to 12:00 p.m. b) Location: Pinhook Park on Riverside Dr. to Cleveland Rd. (Brief Crossings) c) Favorable Recommendations 9. Event: March to the Memorial a) Date/Times: September 11, 2025/ 9:11 a.m. to 6:45 p.m. b) Location: Intermittent Crossings along Route from the South Bend Metro Area near Fellows Ave. to the St. Joseph County Park 9/11 Memorial c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA May 13, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Soul Fire Yoga LLC b) Location: 2314 E. Mishawaka Ave. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: KT Rose Spa b) Location: 244 S. Olive St. c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Riley Ellingsen 1. Location: Southern Portion (275 ft) of the 1st North/South Alley, North of E. LaSalle Ave. and East of N. Niles Ave. 2. Purpose: Planned Development Encompassing the Listed Addresses on Application. The Alley will be Improved, and Service Access will be Maintained 3. Favorable Recommendations Contingent on Access to all Properties Adjacent to Vacation, Whether by Turnaround or Access Agreements 14. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #4 a) All Criteria Met 15. RATIFY BONDS A. Contractor Bonds 1. Legacy Concreations LLC, Approved effective April 23, 2025 B. Occupancy Bonds 1. Legacy Concreations LLC, Approved effective April 23, 2025 2. Shiel Sexton Company, Inc, Approved effective April 28, 2025 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.