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Home My WebLink About05082025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 AGENDA REVIEW SESSION ACTION ITEMS 1.REJECTION OF BIDS/QUOTATIONS A.South Well Field Water Treatment Plant and Distribution System Improvements – Bid Package 2 – Division A– Project No. 117-059A 1.Description: Incomplete Bid, Rebid Project at Later Date 2. Request to Re-Advertise 2.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Ratify Emergency Contract – Slatile Roofing and Restoration, Inc. 1.Description: Ratify Emergency Contract to Patch Large Holes in the State Theater Roof, Project No. 125-030 2. Amount: $196,812 3. Funding: PR-00040904 3.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of April 17, and April 22, 2025 4.OPENING OF BIDS A.Wall St. & Greenlawn Ave. Improvements - Project No. 124-023B 1. Funding: PR- 00039963 B.VPA Leeper Court Reconstruction – Project No. 124-022 C.Water Treatment Chemicals – Wastewater 2025-2026 Funding: 641-06-605-514-422012 5.OPENING OF QUOTATIONS A.Ivy Alley Windows – 321 W. Wayne St. – Project No. 125-029 1. Funding: PR-00040796 B.Urban Half Moon Tree Nursery - Project No. 125-017 1. Funding: PR-00040816 6.AWARD BIDS AND APPROVE CONTRACTS A.Wastewater Treatment Plant WAS Thickening Improvements – Project No. 123- 031B 1. Company: Bowen Engineering Corporation (Indianapolis, IN) 2. Amount: $4,756,000 Base Bid Total 3. Funding: 642-06-605-514-442005 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Lift Station #33 Platform Replacement and Generator Paint 1. Company: Premier 1 Construction 2. Amount: $4,745 3. Funding: PR-00040789 8. CHANGE ORDERS A. YSB and SB Thrive Subdivision Improvements – Project No. 123-011 1. Company: Rieth-Riley Construction Company 2. Change Order No.: 1 3. Increase Amount: $120,499.45 4. Percent of Increase: 3.62% 5. Revised Contract Amount: $3,446,871.04 6. Funding: PO-0029777 B. Ireland Rd. & Ironwood Dr. Intersection Improvements – Project No. 123-050 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 1 3. Increase Amount: $71,163.80 4. Percent of Increase: 3.94% 5. Revised Contract Amount: $1,877,863.80 6. Funding: PO-0030685 C. PW Service Center Roofing Replacement (task 2) – Project No. R124-032B 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $52,220.70 4. Percent of Increase: 5.8% 5. Revised Contract Amount: $951,032.70 6. Funding: PO-0036031 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Wastewater Treatment Plant Yard Piping Improvements Contract A – Project No. 123-031A 1. Company: HRP Construction Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $21,746; Additional Thirty-Two (32) Days 4. Percent of Increase: 4.54% 5. Total Percent of Change: 4.54% 6. Final Contract Amount/Completion Date: $500,746; August 15, 2024 7. Funding: PO-0030075 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 10. PROJECT COMPLETION AFFIDAVITS A. Drewry’s Brewery Cleanup Phase II – Project No. 119-031D 1. Company: Green Demolition Contractors Inc. 2. Final Contract Amount: $1,063,600 3. Funding: PO-0033256 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2025 Contractor Paving Round 1 – Project No. 125-032 1. Title Sheet 2. Funding: PR-00040887 12. RESOLUTIONS A. Resolution No. 13-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Matthew Beebe’s Helmet and Boots B. Resolution No. 14-2025 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Thomas Miller’s Helmet and Boots 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 3 to Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Addition of Full Design for the Extension of Western Ave. and Signal Modifications at the Intersection of Western Ave. and MLK for the Riverfront West Urban Neighborhood Development Project No. 121-067 2. Amount: $219,800; New Adjusted Total: $1,023,185 3. Funding: PO-0036167 B. Professional Services Agreement – JQOL Quality of Life 1. Description: Design and Bid Document Preparation for a New Elevator Installation and the Nexus Center Project No. 125-016, and Elevator Replacements at the Main and Wayne Garage Project No. 125-027 2. Amount: $38,000 3. Funding: PR-00040783 & PR-00040872 C. Amendment No. 3 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Bid Package Preparation for the Demolition of Rabbi Shulman Apartments Project No. 123-048 2. Amount: $30,500; New Adjusted Total: $81,300 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 3. Funding: PR-00040710 D. Access Agreement to Storm Sewer – Drive and Shine, LLC 1. Description: Agreement for Access to Municipal Separate Storm Sewer for 4340 Ironwood Dr. Project No. DP23-027 E. Professional Services Agreement – T.Y. Lin International Great Lakes, Inc. 1. Description: UST and AST Replacement Design Services to Produce Public Bid Packages for Multiple Wastewater Treatment Pits Project No.124-035 2. Amount: $47,372 3. Funding: PR-00040893 F. Amendment No. 2 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Additional Engineering Services and Construction Administration Services for the Wastewater Treatment Plant WAS Thickening Improvements Project No. 123-031 2. Amount: $99,315 3. Funding: PO-0025188 G. Professional Services Agreement, Phase III – DLZ Indiana 1. Description: Services Agreement to Prepare Bid Package for Removal of Remaining Foundations, Site Utilities, and Contaminated Soil for the Drewry’s Brewery Cleanup, Phase III Project No. 119-031E 2. Amount: $311,000 3. Funding: PR-00040866 H. Authorization for Entry for Environmental Remediation – MACOG 1. Description: Agreement Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation Purposes I. Amendment No. 1 to Professional Services Agreement – A&Z Engineering, LLC 1. Description: Permit Application Fees for the Grand Trunk Western Railroad and Choicelight Utility Work for the Mishawaka Ave. Streetscape Project No. 121-072 2. Amount: $7,000 3. Funding: PR-00028737 J. Ratify Emergency Repair – HRP Construction Inc. 1. Description: Emergency Sewer Repair at Woodward Ave. and California Ave. Intersection 2. Amount: $53,100.47 3. Funding: PO-0036349 K. Ratify Emergency Repair – Selge Construction Co., Inc. 1. Description: Emergency Sewer Repair at Western Ave. and Chapin St. Intersection 2. Amount: $220,379.51 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 3. Funding: PO-0037116 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: First Fridays – June through September a) Date/Times: June 6, July 4, August 1, September 5, 2025/1:00 p.m. to 11:00 p.m. b) Location: S. Michigan St. between Washington St. & Wayne St. c) Favorable Recommendations 2. Event: Rebel Art Fest a) Date/Times: June 1, 2025/12:00 p.m. to 8:00 p.m. b) Location: Wall St. between the Zoo Entrance & Greenlawn Ave. c) Favorable Recommendations 3. Event: Summer Reading Kick Off a) Date/Times: June 6, 2025/12:00 p.m. to 10:00 p.m. b) Location: Michigan St. between Western Ave. & Wayne St. c) Favorable Recommendations 4. Event: The Kroc Center 5K Color Run a) Date/Times: June 8, 2025/8:00 a.m. to 12:00 p.m. b) Location: Brief Crossings at Intersections – Begin on Chapin St to W. Western Ave., Western Ave. to S. Taylor St., Lafayette Blvd. to W. Western Ave., Western Ave. to S. Michigan St., Colfax St. to Main St., Washington St. to Michigan St. c) Favorable Recommendations 5. Event: Kids Triathlon a) Date/Times: July 19, 2025/1:00 p.m. to 7:00 p.m. b) Location: Rollings Closures; W. Washington St. to Clearview Pl., Clearview Pl. to Redbud Ln., N. Summit Dr. to Bellewood Dr. c) Favorable Recommendations 6. Event: Art Beat 2025 a) Date/Times: August 9, 2025/11:00 a.m. to 7:00 p.m. b) Location: Jefferson Blvd from MLK to St. Louis Blvd, St Louis Blvd. from Jefferson Blvd. to Washington St.; Howard Park c) Favorable Recommendations 7. Event: Fallen Officer Scholarship Ride a) Date/Times: August 16, 2025/12:00 p.m. to 5:00 p.m. b) Location: Brief Traffic Interruptions as Riders Leave the South Bend Police Department c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 8. Event: Angel of Hope Memorial Ride a) Date/Times: August 16, 2025/ 9:00 a.m. to 12:00 p.m. b) Location: Pinhook Park on Riverside Dr. to Cleveland Rd. (Brief Crossings) c) Favorable Recommendations 9. Event: March to the Memorial a) Date/Times: September 11, 2025/ 9:11 a.m. to 6:45 p.m. b) Location: Intermittent Crossings along Route from the South Bend Metro Area near Fellows Ave. to the St. Joseph County Park 9/11 Memorial c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Soul Fire Yoga LLC b) Location: 2314 E. Mishawaka Ave. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: KT Rose Spa b) Location: 244 S. Olive St. c) Favorable Recommendations 15. STREET/ALLEY VACATIONS A. Applicant: Riley Ellingsen 1. Location: Southern Portion (275 ft) of the 1st North/South Alley, North of E. LaSalle Ave. and East of N. Niles Ave. 2. Purpose: Planned Development Encompassing the Listed Addresses on Application. The Alley will be Improved, and Service Access will be Maintained 3. Favorable Recommendations Contingent on Access to all Properties Adjacent to Vacation, Whether by Turnaround or Access Agreements 16. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #4 a) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MAY 8, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 17. RATIFY BONDS A. Contractor Bonds 1. Legacy Concreations LLC, Approved effective April 23, 2025 B. Occupancy Bonds 1. Legacy Concreations LLC, Approved effective April 23, 2025 2. Shiel Sexton Company, Inc, Approved effective April 28, 2025 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.