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Home My WebLink About07/28/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: July 10, 2008 B. Regular Meeting: July 14, 2008 C. Claims Meeting: July 17, 2008 and July 21, 2008 2. AWARD BID A. 2008 CSO Backwater Gates Replacement -Project No. 108-027 1. Company: Haskins Underground, Inc. 2. Amount: $62,987.81 3. Funding: Capita1642 3. CHANGE ORDERS A. Century Center Skylight Stabilization -Project No. 108-017 1. Company: Advanced Restoration Contractors, Inc. 2. Change Order No.: 1 3. Extend Completion Date to October 14, 2008 4. Funding: HoteUMotel Tax B. Ironwood/McKinley Intersection Improvements -Project No. 107-100 1. Company: Brooks Construction 2. Change Order No.: 1 3. Amount of Decrease: ($24,780.00), (1.2%) 4. New Contract Amount: $1,998,330.00 5. Funding: COIT C. Primary & Aeration channel Modifications -Project No. 107-062 1. Company: Bowen Engineering Corporation 2. Change Order No: 1 3. Amount Of Increase: $48,429.00, 1.43% and extend by 53 days 4. New Contract Amount: $3,443,489.00 5. Funding: Sewer Bond D. Demolition of Former Jefferson Apartments (322 W. Jefferson) -Project No. 108- 034 1. Company: C&E Excavating, Inc. 2. Change Order No: Final 3. Amount of Decrease: ($10,000.00), (25.27%) 4. New Contract Amount: $29,580.00 5. Funding: TIF 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 1. Funding: Sewer Maintenance and Operations (Fund 642) BOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Sample/Arnold/Western T.S. Communications Upgrade 1. Funding: LRSA 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. South Bend Avenue/Twyckenham Intersection Improvements -Project No. 108-047 1. Funding: TIF Bond B. Fairfax Estates Drainage Improvements -Project No. 108-014 1. Funding: 2007 Sewer Bond 6. RESOLUTION A. Resolution No. 51-2008 -Authorizing the Exchange of Property Located in the City of South Bend, Indiana (Napoleon Street -Lot 32) 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract - Kaser's Auction Service 1. Purpose: Police Department Liquidation of Unclaimed Merchandise 2. Amount: 8% Commission B. Agreement -Madison Center 1. Purpose: Shelter Plus Care -Provide housing subsidies for mentally ill patients 2. Amount: $134,664.00 3. Funding: HUD C. Agreement -Northeast Neighborhood Revitalization Organization, Inc. 1. Purpose: Housing Programs and Services 2. Amount: $75,000.00 3. Funding: EDIT D. Professional Services Agreement -Ken Herceg & Associates 1. Purpose: Traffic Signals Modernization on Mishawaka Avenue & Western Avenue -Project No. 108-065 2. Amount: $170,000.00 3. Funding: LRSA E. Agreement - La Casa de Amistad, Inc. 1. Purpose: Support for Programs and Services 2. Amount: $20,000.00 3. Funding: EDIT 408 F. Agreement -Near Northwest Neighborhood, Inc. 1. Purpose: Implementation of Housing Programs and Services to Preserve and Revitalize the Near Northwest Neighborhood 2. Amount: $30,000.00 3. Funding: General Fund G. Proposal -Metzger, Mancini & Lackner, LLP BOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Purpose: Morris Box Office Account Quickbooks Installation & Training 2. Amount: $2,900.00 3. Funding: Morris PAC/General Fund H. Professional Services Agreement -Greeley and Hansen LLC 1. Purpose: Provide engineering services for cleaning and assessment of anaerobic digesters. 2. Amount: $90,000.00 3. Funding: Environmental Services I. Interlocal Agreement -City of Mishawaka, Indiana University at South Bend, and Martin's Supermarkets, Inc. 1. Purpose: Construction of Traffic Signal and Intersection Improvements at the intersection of Ironwood Drive and River Avenue 2. Amount: $113,395.82 3. Funding: LRSA J. Professional Services Agreement - Danch, Harner and Associates 1. Purpose: Survey services for a two lot replat subdivision for property on York Road at the Fire Station for new stormwater basin. 2. Amount: $3,273.00 3. Funding: Sewer Bond 8. RECOMMENDATIONS A. Street Closure - "29th Annual West Washington Yard Sale" 1. Sponsor: Historic Landmarks 2. Location: West Washington Street from Chapin Street to Scott Street 3. Date/Time: August 9, 2008 from 8:00 a.m. to 2:00 p.m. 4. Favorable Recommendations B. Street Closure - "Block Party" 1. Sponsor: Spoken Word World Outreach Center 2. Location: St. Joseph Street from Ewing Avenue to Fox Street 3. Date/Time: August 30, 2008 from 8:00 a.m. to 6:00 p.m. 4. Favorable Recommendations C. Street Closure - "Coquillard/Cherry Tree Block Party" 1. Sponsor: Jay & Greta Lewis 2. Location: Coquillard Drive from Cherry Tree Lane to Rockne Drive 3. Date/Time: August 23, 2008 from 12:00 p.m. to 2:00 p.m. 4. Favorable Recommendations D. Procession - "The Run Ten Ten" 1. Sponsor: C.A.R.E. of South Bend 2. Location: Begin at St. Louis Boulevard/Howard Park, East to Twyckenham Drive, North to South Bend Avenue, North to Angela Boulevard, West to Notre Dame Avenue, North on Notre Dame Avenue to End of Cul de Sac BOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 E F G H. I. and back to Angela Boulevard, West to Leeper, South to North Shore Boulevard, South to Niles Avenue, South to Jefferson Boulevard, East to St. Louis Boulevard/Howard Park 3. Date/Time: Apri125, 2009 from 6:30 a.m. to 10:30 a.m. 4. Route is being developed -Police concerns Procession - "Angel of Hope Benefit & Ride" 1. Sponsor: The Pack 2. Location: From Pinhook Park to Riverside Drive, North to Cleveland Road, West to By-Pass, South to SR 331, South to SR 6, West to US 31, North to SR 4, West to SR 23, North to By-Pass, North to Mayflower, North to Linden, East to VFW # 9820 3. Date/Time: August 16, 2008 from 9:30 a.m. to 1:30 p.m. 4. Favorable Recommendations Procession - "St. Joseph County CROP Walk" 1. Sponsor: United Religious Community 2. Location: From Howard Park to Jefferson Boulevard, West to St. Joseph Street, South to South Street, West to Lafayette Boulevard, South to Sample Street, West to Chapin Street, stop at Food Bank on Chapin, North to Western Avenue, East to Michigan Street, North to Washington Street, East to St. Joseph Street, North to Colfax Avenue, East to Niles Avenue, South to Jefferson Boulevard, West to Howard Park 3. Date/Time: September 28, 2008 from 1:30 p.m. to 4:00 p.m. 4. Favorable Recommendations Procession - "A Walk along West Washington Street" 1. Sponsor: Historic Landmarks Foundation 2. Location: Begin at West Washington and Lafayette Boulevard, West to the Intersection of LaPorte and West Washington 3. Date/Time: September 5, 12 & 26, 2008; October 3 & 31, 2008; November 21, 2008 from 3:00 p.m. to 4:15 p.m. on each date 4. Favorable Recommendations License -Open Air Business 1. Business: PFC Vending 2. Purpose: Hot Dog Cart 3. Location: Corner of Lafayette & Washington 4. Date/Time: June 2, 2008 to September 29, 2008 from 8:00 a.m. to 6:00 p.m. 5. See Comment Alley Vacation -First North/South Alley South of Ford Street and East of Walnut 1. Requestor: Margarite Salazar 2. Purpose: Traffic & Security 3. Fire Department recommends against BOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 9 J. Alley Vacation -The First 12.0' East/West Alley North of State Road 23 Located Directly North of Lots 28 through 32 in the Recorded Plat of Hartman and Woodworth's Plat 1. Purpose: Eddy Street Commons development K. Street Closure - "Block Party" 1. Sponsor: Barbara Foster 2. Location: Harrison from Lindsey to Lincoln Way West 3. Date/Time: August 16, 2008 from 7:00 a.m. to 11:00 p.m. 4. Comments -Must close by 8:00, and 7:00 a. m. too early to start L. Street Closure - "Block Party" 1. Sponsor: Barbara Echard 2. Location: East LaSalle Avenue from Jacob to Twyckenham 3. Date/Time: August 9, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations M Street Closure - "21st Street Block Party" 1. Sponsor: Krista Bailey 2. Location: 4blocks - 21st from Mishawaka to Northside and Vine from Ironwood to 20tH 3. Date/Time: August 9, 2008 from 3:00 p.m. to 8:00 p.m. 4. See Comments N. Sidewalk Cafe -Jimmy John's 1. Location: 138 South Michigan Street 2. Date/Time: Sunday through Saturday, 9:00 a.m. to 5:00 p.m. O. Alley Vacation -Portion of N/S Woodward Court and E/W Access Easement at NW Corner of Jefferson Boulevard and St. Joseph Street 1. Purpose: Construct a parking garage and hotel 2. Favorable recommendations CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A. 53220 Poppy Road, South Bend, Indiana -Sewer 10. SUBDIVISION SURETY REDUCTION A. Jade Crossing, LLC 1. Reduce Surety to $30,000.00 for Section One and Two of Jade Crossing Subdivisions 11. TRAFFIC CONTROL DEVICE A. New Installation -Reserved Handicapped Parking Space Sign Downtown 1. Location: On the East Side of Lafayette Boulevard, Third Space North of Jefferson (Permit No. 011) 2. All criteria has been met BOARD OF PUBLIC WORKS MEETING Monday, July 28, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 12. MONTHLY REPORT OF OPERATIONS -JUNE 2008 A. Central Services 13. SAFETY REPORT -JUNE 2008 A. Central Services 14. CERTIFICATE OF INSURANCE A. New Sesco, Inc., Indianapolis, Indiana 15. RATIFY BONDS A. Contractor Bonds 1. Terry Wheeler -For Release Effective July 30, 2008 2. D&B Plumbing, LLC -For Release Effective August 20, 2008 3. Witmer Construction LP -For Approval Effective July 22, 2007 B. Excavation Bonds 1. Niblock Excavating, Inc. -For Release Effective July 28, 2008 16. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT