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Home My WebLink AboutAward Quote - Seitz Park Signage Proj No 117-093 - US Signcrafters1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 22, 2025 Mr. Steven Tucker U.S. Signcrafters 216 Lincoln Way East Osceola, IN 46561 Stevengussi gncrafters. com RE: Quotation Award — Seitz Park Signage — Project No. 117-093 Dear Mr. Tucker: At its April 22, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $26,161. Please forward the following documents in one submittal by May 13, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 22, 2025 Mr. Austin Smith Hayes Design Co. 1247 Mishawaka Ave. South Bend, IN 46615 Asmithkhayesdco.com RE: Quotation Award — Seitz Park Signage Project No. 117-093 Dear Mr. Smith: At its April 22, 2025 meeting, the Board of Public Works awarded the above referenced quotation to U.S. Signcrafters in the amount of $26,161. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Seitz Park Signage and Wayfinding DATE: 04/17/2025 Public Work requested quotes for the above project from 4 firms. On April 141", 2025, Public Works received two responsive and responsible quotes for the above project. This includes various signage and wayfinding within Seitz Park. The quotes received were as follows. Company Quote Total US Signcrafters $26,161.00 Hayes Design Co. $28,207.90 Geograph Industries No quote submitted Adams Remco No quote submitted The Department of Public Works recommends awarding the quote to US Signcrafters for a total contract of $26,161.00. Sufficient funds have been appropriated in PROJ00000079. Thank you and please call with any questions. CITY OFSOUTH BEND, INDIANA�P.,,Ce CONTRACTOR'S QUOTE FOR PUBLIC WORK x x PROJECT NAME: Seitz Park Wayfinding PROJECT NO. PROJO0000079 QUOTES DUE April 141h, 2025 by 1lam EST, to psherman@southbendin.gov (Must be completed for all quotes. Please type or print) Date: q1 l2of s Firm: Address: 211 G,hxed"--J&y 6 U, S' s'ypl,C5 056e6 I& , 14) City/State/Zip: QS,-eo(c, Telephone Number: Email Address: 5 Feveh v�S�gr`c Cc,Ft�rs Cau Agent of Bidder (if Applicable): 5 -ever_ <- Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: _5e_,1- 7a- kL WkV-�10-KC�tr,(k the City of South Bend, Indiana, in accordance wA plans and specifications prepared by: The City of South Bond, Department of Public Works and dated Alf 'I l�d} t" spnas L for the sum of (enter the Total Quote as shown on the Proposal) �LttCiti'�i" 51)C Y►tOV.Scu�dl OF1� �WndfE 5sk y o � oE1,,,rs ($ 00 (Enter Sum of Total Quote plus Alternates shown onProposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) (Printed Name of Person Signing) The above quote is accepted this Subject to the following conditions: Version 3/15/2024 ACCEPTANCE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member day of 11�_P1 Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: April 22, 2025 20 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 22nd Day of April, 2025, by and between U.S. Signcrafters, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 117-093 DESCRIPTION: SEITZ PARK SIGNAGE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $26,161 FUNDING: PR-00040479 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of April, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VaLa Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member MEN Joseph R. Molnar, Vice President Breana Micou, Member 4 Attest: Theresa M. Heffner, Clerk Date: Aril 22, 2025 U.S. SIGNCRAFTERS Printed Name Signature Signage Specifications: • See the design documents for signage design and materiality. • See the map for signage locations. The owner will verify the exact locations following the award. • The quote shall include all materials, labor, and installation, including appropriate foundations for directional signage. o Contractor will need to ensure care when digging foundations that they do not damage irrigation, water, or electrical lines while digging for foundations. • Final art will be provided in vector files following award and signage vendor will provide submittals for final approval. • Signage shall be installed by June 15th, 2025. Signage Schedule: B.1 Men's ADA Restroom '3M Adhesive B.2 Women's ADA Restroom 3M Adhesive B.3 Storage ADA 3M Adhesive 6.4 Staff Only ADA 3M Adhesive B.5 and B.6 Caution, Not a Child Changing 3M Adhesive Station B.7 East Door Vinyl Applique _ Bolted -to -Appropriate Concrete -Foundation B.8 West Door Vinyl Applique Bolted o ppr ate Cnnerete-Foundation S.1 Northern Directional Sign Pin Mounted to Building S.2 Southern Directional Sign Vinyl Applique S.3 Dimensional Building Sign Vinyl Applique S.4 li Community Foundation Donor Sign '', 3M Adhesive Version 3/15/2024 Page - 2 Public Works Quote 4 UTH B� O QUOTE/PROPOSAL�s �e CITY OF SOUTH BEND ,aus PROJECT NAME Seitz Park Wayfinding PROJECT NO. PROJ00000079 QUOTES DUE April 1411, 2025 by 11am EST, to psherman@southbendin.gov Item(s) No. Description Quantity Unit Unit Price Total Amount B.1 & B.2 Restroom ADA signs 2 ea $ y65, oo $ 930,00 B.3 & BA Room ADA signs 2 ea $ 3y5. 00 $ 690.00 B.5 & B.6 Changing Table Info signs 2 ea $ 190.00 $ 390, 60 B.7 & B.8 Door Vinyl Appliques 2 ea $ q/y ..,o $ V1,00 SA & S.2 Directional signs 2 ea $ 3,?O0.0o $ 17 600,00 S.3 Building Di sign 1 ea $'/,767,6D $ `%7d7.o0 SA Conor Recognition sign 1 ea $ g65;Op $ 96S.0o Total Amount of Quote $ e26/161,00 Firm: u•S, �JiA11Ct�F'�t(5 Address: Q l /o &6t City/State/Zip: 05Ge.01A,ZA1 q5'61 Telephone Number: (J7y) �v��_ 50.55 Fax Number. By i9�L�+✓ G� (Signature) �-Feyer� Ivcr�Q-� (Printed Name of Person Signing) Version 3/15/2024 Page - 3 Public Works Quote When the prospective Contractor is enable to certify to any of the statements below, it shall attack an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF TRQio Ae-, ) SS: ci;-4 COUNTY ) The undersigned Contractor, being duly swom upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 3/15/2024 Page - 4 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 3/15/2024 Page - 5 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project wilt use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of, 20Z5 Contractor/Bidder (Firm) -�� Signature of Contractor/Bidder or Its Agent Printed Name and Title —II Subscribed and sworn to before me t My Commission Expires EM JACK jd{t ence tary Public, Stete of IntlieneSt. Joseph Countymmiealon Number NP0828d26My Commlasion Expires May t2, 2027 Version 3/15/2024 Page - 6 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 04/17/2025 Name: Patrick Sherman Department of Public Works — Engineering Division BPW Date: 04/22/2025 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name US Sig: New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information U Yes U If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑ Nos Seitz Park Signage 117-093 201-11-206-273-444000--PROJ00000079 PR-00040479 $26,161.00 Simple Quote Signage and wayfinding for Seitz Park per VPA branding guidelines. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease ( %) Increase Decrease