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Home My WebLink AboutAward Bid - 2025 Asphalt Material Bid Proj No 125-006 - Milestone Contractors LP1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 22, 2025 Mr. Lynn Bauer Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 lbauerkmile stonelp. com RE: Award Bid — 2025 Asphalt Material Bid — Project No. 125-006 Dear Mr. Bauer: At its April 22, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $3,320,625. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by May 13, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 22, 2025 Mr. Jacob Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 j kwilaszkrieth-rile,, RE: Bid Award — 2025 Asphalt Material Bid — Project No. 125-006 Dear Kwilasz: At its April 22, 2025, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $3,320,625. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: SUBJECT: DATE: Dan Jones, Project Engineer 2025 Asphalt Material Bid Award Project 125-006 April 14, 2025 On April 8, 2025, the Board of Public Works opened and read bids for the above project. The Division of Engineering has reviewed the submitted documents and listed the bidders as follows: Item No. Description Milestone Contractors, L.P. Rieth Riley Construction Co., Inc. Unit Price Unit Price A-1 HMA Surface Type B, 9.5mm, PG 58S-28 $59.75 $70.00 A-2 HMA Surface Type B, 9.5mm, PG 58H-28 $65.00 $78.00 A-3 HMA Binder 11 $59.75 $70.00 A-4 HMA Base 5D $52.00 $63.00 A-5 CMA Patch AE-300P $105.00 $120.00 A-6 High Performance Cold Mix $118.00 $120.00 Engineering recommends the award of a contract for the 2025 Asphalt Materials Bid to the lowest responsive / responsible bidder, Milestone Contractors, L.P., for the unit prices listed above. Sufficient funds have been appropriated from MVH-R, Major Moves, and LRS. Please call if you have any questions at EXT: 9245 Enclosure: Bid Tabulation End of Memo April 22, 2025 Page 1 of 1 BASE BID - ASPHALT MATERIALS Item No. Description Quantity Unit A-1 HMA Surface Type B, 9.5mm, PG 58S-28 10000 TON A-2 HMA Surface Type B, 9.5mm, PG 58H-28 17500 TON A-3 HMA Binder 11 22500 TON A-4 HMA Base 5D 3000 TON A-5 CMA Patch AE-300P 250 TON A-6 High Performance Cold Mix 500 TON BASE BID TOTAL BID TABULATION 2025 Asphalt Material Bid Project No: 125-006 For Bids Due: April 8, 2025 Engineer's Estimate Unit Price Item Total Milestone Contractors L.P. Unit Price Item Total Rieth Riley Construction Co., Inc. Unit Price Item Total $ 71.00 $ 710,000.00 $ 59.75 $ 597,500.00 $ 70.00 $ 700,000.00 $ 73.00 $ 1,277,500.00 $ 65.00 $ 1,137,500.00 $ 78.00 $ 1,365,000.00 $ 66.00 $ 1,485,000.00 $ 59.75 $ 1,344,375.00 $ 70.00 $ 1,575,000.00 $ 63.00 $ 189,000.00 $ 52.00 $ 156,000.00 $ 63.00 $ 189,000.00 $ 90.00 $ 22,500.00 $ 105.00 $ 26,250.00 $ 120.00 $ 30,000.00 $ 105.50 $ 52,750.00 $ 118.00 $ 59,000.00 $ 120.00 $ 60,000.00 $ 3,736,750.00 $ 3,320,625.00 $ 3,919,000.00 Non -Collusion Affadavit N/A Y Y Addendum #1 N/A Y Y Addendum #2 N/A Y Y I hereby certify that the above truly and accurately represents bids received for this project on April 8, 2025 Daniel Jones, Senior Project Engineer Page 1 of 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Project No. For Bids Due 2025 Asphalt Materials Bid 125-006 April 8, 2026, 9:00 a.m., Local Time PART (Must be completed for all bids. Please type or print) Date: 4/8/2025 Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Bidder (Firm): Milestone Contractors, L.P. Telephone Number: ( 574 � 288-4811 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 2025 Asphalt Materials Bid the City of South Bend, Indiana, in accordance with plans and specifications prepared by: City of South Bend --Department of Public Works - Division of Engineerin and dated 2025 for the sum of (enter the Total Bid as shown on the Proposal) Three million three hundred twenty thousand six hundred twenty five dollars and zero cents $ 3.320.625.00 (Enter sum of Total Base Bid shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of So th Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on ep r te8chment. By (Signature) Lynn J. er, VP/Area Manager, South Bend 4 (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this day of Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Vat Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Vice President Breana Micou, Member 20 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: April 22, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 22nd Day of April, 2025, by and between Milestone Contractors, L.P., (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-006 DESCRIPTION: 2025 ASPHALT MATERIAL BID COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $3,320,625 (UNIT PRICING, SEE MEMO) FUNDING: PR-00039712 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of April, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VA� ovk ",�—rt Elizabeth A. Maradik, President Gary A. Gilot, Member 'k Murray L. Miller, Member Joseph R. Molnar, Vice President BreanaMiicou, Member Attest: Theresa M. Heffner, Clerk Date: April 22, 2025 MILESTONE CONTRACTORS, L.P. Printed Name Signature BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2026 Asphalt Materials Bid Project Number: 125-006 For Bids Due: April 8, 2025, 9:00 a.m., Local Time Contractor Name: Milestone Contractors, L.P. *The City of South Bend reserves the right to extend this agreement for one year if, and only if, there are no price increases to the materials awarded in this bid. BASE BID - ASPHALT MATERIALS Item No. Description I Quantity 1 Unit A-1 HMA Surface Type B, 9.5mm, 10000 TON PG 58S-28 HMA Surface Type B, 9.5mm, 17500 TON A 2 PG 58H-28 A-3 HMA Binder 11 22500 TON A-4 I HMA Base 5D 3000 1 TON A-5 CMA Patch AE-300P 250 TON A-6 High Performance Cold Mix 500 TON Bidder (Firm): Milestone Contractors, L.P Unit Price Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: By 3 Total $59.75 597 500.00 65.00 1,137,500.0 $ 59.75 1 344 375.00 $52.00 156,000.00 $ $105.00 26 250.00 $118.00 $ 59,000.00 TOTAL 3,320,625.00 288-4811 U(Signature) Lynn J. Bauer, VP/Area Manger, South Bend (Printed Name of Person Signing) Version 07/19/2023 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 07/19/2023 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 07/19/2023 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 8th day of April , 20 25 Subscribed and sworn to before me this 8th My Commission Expires 6/5/2030 County of Residence Milestone Contractors, L.P. Con torBidder mA �j, A Signatur f ntractor/Bidder or Its Agent Lynn J. Ba r, VP/Area Manager, South Bend Printed Name and Title day of A riI , 20 25 Notary ublic Alisha K ger LaPorte ALISHA KRUEGER My Commission Expires June 5, 2030 SEAL ;_ Number NP0653544 rktiF Sao` r Commission LaPorte County Version 07/19/2023 Contractor's Bid for Public Works - 6 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/14/2025 Department Public Name Dan Jones BPW Date 4/22/2025 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Mickey Low Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Milestone Contractors, L.P. ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑❑ Nos 2025 Asphalt Materials Bid 125-006 MVH R, LRS Major Moves 266-06-602-503-423002, 251-06-600-506-423002, 412-06-600-506- 423002 Unit Price qee MPmn For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease Increase Decrease