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Home My WebLink About04172025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 17, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 3, and April 8, 2025 2. PUBLIC HEARING A. PFAS Minimization at North WTP, Edison Water Filtration Plant, and Lead Service Line Replacement 3. OPENING OF BIDS A. South Well Field Water Treatment Plant and Distribution System Improvements - Project No. 117-059A – Bid Package 1 1. Funding: Southside TIF and Water Capital Fund B. South Well Field Water Treatment Plant and Distribution System Improvements - Project No. 117-059A – Bid Package 2 1. Funding: Southside TIF and Water Capital Fund C. Wastewater Treatment Plant WAS Thickening Improvements – Project No. 123- 031B 1. Funding: Sewage Works Capital (642-06-605-514-442005) D. Wall St. & Greenlawn Ave. Improvements – Project No. 124-023B 1. Funding: PR-00039963 E. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. & 30th St. – Project No. 122-041 1. Funding: PR-00033297 4. AWARD BIDS AND APPROVE CONTRACTS A. 2025 Street and Sewer Material Bid – Project No. 125-005 1. Company: Smith Ready Mix, Inc. a) Division A 2. Company: Rieth-Riley Construction Co., Inc. a) Division B, Item B-1 3. Division B, Item B-2: No Bids Received, May Proceed to Open Market 4. Company: Klink Trucking, Inc. a) Division B, Item B-3, B-4, and B-6 5. Company: Penn Soils LLC a) Division B, Item B-5 6. Company: BUC Construction Supply, Inc. a) Division C 7. Company: American Highway Products a) Division D 8. Division E: No Bids Received, May Proceed to Open Market CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 17, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 9. Company: K-Tech Specialty Coatings a) Division F 10. Company: Bit-Mat Products of Indiana a) Division G, Item G1 & G-2 11. Division G, Item G-3: No Bids Received, May Proceed to Open Market 12. Funding: PR-00039711 B. 2025 Asphalt Material Bid – Project No. 125-006 1. Company: Milestone Contractors, L.P. 2. Amount: $3,320,625 (Unit Pricing, See Memo) 3. Funding: PR-00039712 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Seitz Park Signage – Project No. 117-093 1. Company: U.S. Signcrafters 2. Amount: $26,161 3. Funding: PR-00040479 6. PROJECT COMPLETION AFFIDAVITS A. 2024 Curb and Sidewalk Program, Division 4 – Project No. 124-009 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $82,607.11 3. Funding: PO-0032685 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Water Treatment Chemicals - Wastewater 2025-2026 1. Funding: 641-06-605-514-422012 B. 2025 Guardrail Improvements – Project No. 124-026 1. Title Sheet C. 2025 Community Crossings – Project No. 125-004 2. Title Sheet 3. Funding: PR-00040469 8. RESOLUTIONS A. Resolution No. 12-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Edison Sundown Annexation Area) 1. Description: Establishing Provision of Services for Edison Sundown Annexation Area CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 17, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – South Bend Heritage Foundation 1. Description: Transfer of City Property at 723 W. Wayne St. for Constructing Affordable Housing B. Collection Services Agreement – Revco Solutions, Inc. 1. Description: Collection Agency for the Collection of Past Due Water Works Accounts 2. Amount: Percentage of What Can be Recovered C. Ratify Contract– F.A. Wilhelm 1. Description: Ratify AIA, A133 Contract for Construction Manager for New Parking Garage for the Madison Lifestyle District 2. Amount: $38,000 3. Funding: PR-00040488 D. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Development of Plans for the Demolition of Buildings at 1302 Elwood Ave. 2. Amount: $77,500 3. Funding: PR-00040491 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: May First Fridays a) Date/Times: May 2, 2025/4:30p.m.to 9:00p.m. b) Location: Michigan St. between Washington St. & Jefferson Blvd. c) Favorable Recommendations 2. Event: Leeper Park Art Fair a) Date/Times: June 13-16, 2025/10:00a.m. to 5p.m. b) Location: Riverside Dr. between N. Lafayette Blvd. & Michigan St. c) Favorable Recommendations d) 3. Event: Bacon Around the Bend 5K a) Date/Times: June 21, 2025/8:00a.m. to 11:00a.m. b) Location: North on Niles Ave., Right on Pokagon St., Right on Lawrence St., Right on Napoleon St., Left on St. Louis Blvd., Left on Peashway St., Right on Lawrence St., Left on Pokagon St., Left on Niles Ave., to Corby’s Tavern c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 17, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 4. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 12, 2025/5:00a.m. to 6:00p.m. b) Location: W. Washington St. between Laurel St. & Chapin St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Sun Flower Massage Spa LLC b) Location: 421 N. Hickory Road c) Favorable Recommendations 2. Type: Public Parking Facility - Renewal a) Applicant: Memorial Hospital of South Bend/Beacon Health System b) Location: 707 N. Michigan St./Bartlett Parking Garage c) Favorable Recommendations 3. Type: Sidewalk Café Permits a) Applicant: Aloft South Bend b) Location: 111 N. Main Street c) Date/Time: 365 Days a Year/24/7 d) Favorable Recommendations Subject to Furniture and Planters not Extending Past the Permanent Canopy Encroachment 4. Type: Sidewalk Café Permits a) Applicant: Hammer & Quill b) Location: 613 E. Jefferson Blvd. c) Date/Time: Sunday-Saturday/7a.m. to 12a.m. d) Favorable Recommendations Subject to Meeting Minimum ADA Clearances 11. TRAFFIC CONTROL DEVICES A. Removal and New Installation – Removal of Traffic Signal and Installation of a 4-Way Stop 1. Location: Intersection of William St. & Washington Ave. 1) All Criteria Met 12. RATIFY BONDS A. Contractor Bonds 1. Justin Pletzke dba Neighborhood Partners, Approved effective March 28, 2025 2. Ts Concrete Creations LLC, Approved effective March 28, 2025 B. Excavation Bonds 1. Kemna Restoration & Construction Inc., Released effective May 24, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 17, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 C. Occupancy Bonds 1. Swizek Enterprises Inc., Approved effective April 8, 2025 2. Justin Pletzke, Approved effective March 28, 2025 3. Ts Concrete Creations LLC, Approved effective March 28, 2025 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0103410; GBLN-0103581 a) Date: 03/17/2025 b) Amount: $85,718.12 2. Claim No.: GBLN-0103619; GBLN-0103806 a) Date: 03/25/25 b) Amount: $7,516,525.09 3. Claim No.: GBLN-0104361; GBLN-0104423; GBLN-0104631 a) Date: 04/02/2025 b) Amount: $3,445,093.88 4. Claim No.: GBLN-0105003; GBLN-0105023; GBLN-0105117 a) Date: 04/08/2025 b) Amount: $4,809,309.79 5. Claim No.: GBLN-0105154; GBLN-0105592; GBLN-0105596 a) Date: 04/14/2025 b) Amount: $4,505,964.18 6. Claim No.: GBLN-0105589 a) Date: 04/15/2025 b) Amount: $1,374,417.53 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.