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Home My WebLink AboutAward Bid - Harrow Dr Drainage Improvements Proj No 125-002A - Milestone Contractors L.P.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 8, 2025 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epilipow(c-r�,milestonelp.com; akruegerkmilestonelp.com RE: Award Bid — Harrow Drive Drainage Improvement Project — Project No. 125-002A Dear Mr. Hilary: At its April 8, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $197,800. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by April 22, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 8, 2025 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado&rieth-rile,, RE: Bid Award — Harrow Drive Drainage Improvement Project — Project No. 125- 002A Dear Mr. Alvarado: At its April 8, 2025, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $197,800. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 8, 2025 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd. South Bend, IN 46624 mattc kbMconstruction. com RE: Bid Award — Harrow Drive Drainage Improvements Project — Project No. 125- 002A Dear Mr. Cain: At its April 8, 2025, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $197,800. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Becca Plantz, PE, Assistant City Engineer SUBJECT: Award Project No. 125-002A Harrow Drive Drainage Improvement Project DATE: March 28, 2025 On March 25, 2025, the Board of Public Works opened and read bids for the above project. have reviewed them and found them correct. The bidders are summarized as follows: Engineering Estimate $218,132.25 Bidder Bid Amount Milestone Contractors North, Inc. $197,800.00 Rieth Riley Construction Co., Inc. $263.559.00 HRP Construction, Inc. $297,000.00 All bids met or exceeded the MWBE goals. MBE Goal: 2.6% WBE Goal: 5.1 % I recommend award of a contract for Harrow Drive Drainage Improvement Project to the lowest responsive / responsible bidder, Milestone Contractors North, Inc. in the amount of $197,800.00. Sufficient funds have been appropriated from Stormwater Infrastructure — Sewers. Please call with your questions 5998. Enc. Bid Tabulation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS iw�Nk Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Vice President Breana Micou, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: April 8, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 8th Day of April, 2025, by and between Milestone Contractors, L.P., (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-002A DESCRIPTION: HARROW DRIVE DRAINAGE IMPROVEMENTS PROJECTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $197,800 FUNDING: PR-00039448 The unit prices for this improvement were those prices as received and accepted by the Board on the 8th Day of April, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member p-c� 4 7n-A�-, Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: April 8, 2025 MILESTONE CONTRACTORS, L.P. Printed Name Signature McCormick Engineering, LLC. McCormick 234 N. Ironwood Dr. Engineering South Bend, IN 46615 MEL Project No. 2499A :. ag 9p`U TFl 6�N _•y 17GCF y^ 1965 Tabulation of Bids City of South Bend Board of Public Works Harrow Drive Drainage Improvement Project City Project No. 125-002A Bids Open Date: March 25, 2025 Engineer's Estimate Milestone Contractors North, Inc HRP Construction Inc. Rieth Riley Construction Co., Inc. Item No. Description Unit Quantity Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 2 3 4 5 __ 6 7 8 9 _ --- 10--- 11 _ 12 _ ___13 _ 14 _ ___15 _ ___16 _ ___17 _ 18 19 _ 20__ Mobilization and Demobilization Clearing Right of Way Excavation, Common Temporary Inlet Protection _ Compact Aggregate, No53 Milling, Asphalt, 3 IN. HMA Surface, Type B HMA Intermediate, Type B HMA Base, Type B Sodding Plant Growth Layer Storm Pipe, RCP, Circular 12IN _ Vide o Inspection for Pipe Saddle Structure Shallow Manhole Inlet, 24 IN. Square Maintenance of Traffic Sign Post, Square, Type 1, Reinforced Anchor Base Sign Remounting Replace Residential Water Service Line LS LS LS EACH TON SYS TON TON TON SYS SYS LFT LFT EACH EACH EACH LS LFT EACH EACH 1 1 1 3 285 585 120 120 190 225 225 435 435 1 1 1 1 12 1 2 10,387.25 1,000.00 20,000.00 250.00 90.00 6.00 180.00 175.00 175.00 12.00 10.00 90.00 5.00 8,000.00 5,000.00 3,500.00 7,500.00 30.00 350.00 5,000.00 $ 10,387.25 $ 7,600.00 $ 7,600.00 $ 30,000.00 $ 30,000.00 $ 14,377.69 $ 14,377.69 $ 1,000.00 $ 4,500.00 $ 4,500.00 $ 33,318.95 $ 33,318.95 $ 9,750.54 $ 9,750.54 $ 20,000.00 $ 30,633.45 $ 30,633.45 $ 81,000.00 $ 81,000.00 $ 37,021.24 $ 37,021.24 $ 750.00 $ 105.00 $ 315.00 $ 175.00 $ 525.00 $ 693.10 $ 2,079.30 $ 25,650.00 $ 44.00 $ 12,540.00 $ 65.00 $ 18,525.00 $ 61.36 $ 17,487.60 $ 3,510.00 $ 17.00 $ 9,945.00 $ 14.00 $ 8,190.00 $ 19.37 $ 11,331.45 $ 21,600.00 $ 159.00 $ 19,080.00 $ 159.00 $ 19,080.00 $ 163.04 $ 19,564.80 $ 21,000.00 $ 129.00 $ 15,480.00 $ 129.00 $ 15,480.00 $ 151.04 $ 18,124.80 $ 33,250.00 $ 119.00 $ 22,610.00 $ 119.00 $ 22,610.00 $ 136.57 $ 25,948.30 $ 2,700.00 $ 22.75 $ 5,118.75 $ 26.24 $ 5,904.00 $ 26.35 $ 5,928.75 $ 2,250.00 $ 20.00 $ 4,500.00 $ 14.13 $ 3,179.25 $ 31.19 $ 7,017.75 $ 39,150.00 $ 64.00 $ 27,840.00 $ 50.00 $ 21,750.00 $ 93.84 $ 40,820.40 $ 2,175.00 $ 2.80 $ 1,218.00 $ 2.80 $ 1,218.00 $ 8.74 $ 3,801.90 $ 8,000.00 $ 11,500.00 $ 11,500.00 $ 11,000.00 $ 11,000.00 $ 10,691.49 $ 10,691.49 $ 5,000.00 $ 5,600.00 $ 5,600.00 $ 5,900.00 $ 5,900.00 $ 5,050.31 $ 5,050.31 $ 3,500.00 $ 4,100.00 $ 4,100.00 $ 4,500.00 $ 4,500.00 $ 5,050.31 $ 5,050.31 $ 7,500.00 $ 4,900.00 $ 4,900.00 $ 10,000.00 $ 10,000.00 $ 4,816.00 $ 4,816.00 $ 360.00 $ 17.90 $ 214.80 $ 17.90 $ 214.80 $ 30.00 $ 360.00 $ 350.00 $ 105.00 $ 105.00 $ 105.00 $ 105.00 $ 644.55 $ 644.55 $ 10,000.00 $ 5,000.00 $ 10,000.00 $ 2,250.00 $ 4,500.00 $ 11,845.91 $ 23,691.82 TOTAL $ 218,132.25 1 0 T-$ 197,800.00 1 $ 297,000.00 $ 263,559.00 I hereby certify that this is a true representation of the Unit Prices associated with the Bids received onMarch 25, 2025 for the Privet Lane Culvert Replacement Project 4 '��o MCC, s-rFRFo 19800330 40 STATE OF OT =� FS, INDI SI ONA David. L. McCormick, PE, D.WRE Indiana Professional Engineer No. 19800330 Date: 3/27/2025 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Project No. For Bids Due Harrow Drive Drainage Improvement Project 125-002A March 25, 2025 PART (Must be completed for all bids. Please type or print) Date: 3/25/2025 Bidder (Firm): Milestone Contractors, L.P. Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: { 574 ) 288-4811 Email Address: epilipow@_milestonelp.com _ Agent of Bidder (if Applicable): Dustin P. Hilary _ Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Harrow Drive Drainage Improvement Proiect the City of South Bend, Indiana, in accordance with plans and specifications prepared by: McCormick Engineering, LLC and dated 2/4/2025 for the sum of (enter the Total Bid as shown on the Proposal) One hundred ninety seven thousand eight hundred dollars and zero cents $ 197,800.00 (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are need, t e cost of units must be the same as that shown in the original contract if accepted by the City of -South end. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separ attacWent. _ By The above bid is accepted this Subject to the following conditions: - (Signature) Dugfin P. Hilarv. Director of Estimatina. Griffith -South Bend (Printed Name of Person Signing) ACCEPTANCE day of CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tal4 4 Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Vice President Breana�Miicou, Member Y ' /� 20 Version 5/20/2024 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: April 8, 2025 BID/PROPOSALH CITY OF SOUTH BEND 4 °' I U ',y�te� PAwcr�. Idlin PROJECT NAME: Harrow Drive Drainage Improvement Pro PROJECT NO. 125-002A FOR BIDS DUE: March 25, 2025 CONTRACTOR NAME: Milestone Contractors North, Inc. BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization and Demobilization 1 LS 7,600.00 $7,600.00 2 Clearing Right of Way 1 LS 4,500.00 $4,500.00 3 Excavation, Common 1 LS 30,633.45 $30,633.45 4 Temporary Inlet Protection 3 EACH 105.00 $315.00 5 Compact Aggregate, No 53 285 TON 44.00 $12,540.00 6 Milling, Asphalt, 3 IN. 585 SYS 17.00 $9,945.00 7 HMA Surface, Type B 120 TON 159.00 $19,080.00 8 HMA Intermediate, Type B 120 TON 129.00 $15,480.00 9 HMA Base, Type B 190 TON 119.00 $22,610.00 10 Sodding 225 SYS 22.75 $5,118.75 11 Plant Growth Layer 225 SYS 20.00 $4,500.00 12 Storm Pipe, RCP, Circular 12 IN 435 LFT 64.00 $27,840.00 13 Video Inspection for Pipe 435 LFT 2.80 $1,218.00 14 Saddle Structure 1 EACH 11,500.00 $11,500.00 15 Shallow Manhole 1 EACH 5,600.00 $5,600.00 16 Inlet, 24 IN Square 1 EACH 4,100.00 $4,100.00 17 Maintenance of Traffic 1 LS 4,900.00 $4,900.00 18 Sign Post, Square, Type 1, Reinforced Anchor Base 12 LFT 17.90 $214.80 19 Sign Remounting 1 EACH 105.00 $105.00 20 1 Replace Residential Water Service Line 2 EACH 5,000.00 $10,000.00 Bidder(Firm): Address: City/State/Zip Telephone Number: BASE BID TOTAL $197,800.00 Milestone Contractors, L.P. 24358 SR 23 South Bend,IN 46W 4 574-288-481,1 ,r By (Signature) Dustin Hilary, Director of Estimating, Griffith & South Bend (Printed name of Person Signing) Version 5/20/2024 Contractor's Bid for Public Works - 7 CITY OF SOUTH BEND O y: MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN :> PeCE FORM MBE-1.0 , MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 125-002A Project Name: Harrow Drive Drainage Improvement Project Bidder: Milestone Contractors, L.P. Total Bid Amount: $197,800.00 Name & Address of MBE Primary Contact Person (Name/Telephone) C. Lee Construction Services, Inc. Frederick "Chip" Lee 1011 S. Lake Street 219-922-7733 Gary, IN 46403 Scope of Work to be Performed (Attach scope/schedule if you need additional space) Hauling Grandson Trucking Co., LLC Will Thomas Hauling 59811 Pinecrest Dr. 574-607-7950 Mishawaka, IN 46544 Submitted by: Dustin P. Hilary, Director of Estimating,_ Print Name Griffith -South Bend n ure ***Goals should be calculated based on the Base Bid only.*** Version 5/20/2024 Contractor's Bid for Public Works - 8 MBE Goal: 2.6% Page 1 of 1 Dollar Amount of MBE Percentage Component of Total Com P MAIornrn I $2,600.00 $2,600.00 3/25/2025 Date 1.31% 1.31 % CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*"* Project Number: 125-002A _ Project Name: Harrow Drive Drainage Improvement Pr _9ject Bidder: Milestone Contracttors, L.P. — Total Bid Amount: $197,800_00 WBE Goal: 5.1% Name & Address of WBE State Barricading, Inc. 24963 US Highway 20 W. South Bend, IN 46628 Slusser's Green Thumb, Inc. 125 Montgomery Street Logansport, IN 46947 Page 1 of 1 Percentage Primary Contact Person Scope of Work to be Performed Dollar Amount of WBE of Total (Name/Telephone) (Attach scope/schedule if you need additional space) Component - — _ — Bid/Pro osal James Michalski Maintaining of Traffic & Sheet Signs 574-287-2078 $5,135.80 2.60% John Williamson Sod $5,118.75 0 574-772-3102 2.59 /o Submitted by: Dustin P. Hilary, Director of Estimating_ Print Name Griffith -South Bend ***Goals should be calculated based on the Base Bid only.*** Version 5/20/2024 Contractor's Bid for Public Works - 9 3/25/2025 Date BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/28/2025 Name Becca Plantz Department Public Works BPW Date 04/08/2025 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name Cynthia Simmons and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Information Milestone Contractors North, Inc. ❑ Yes ❑ If Yes, Approved by Purchasing ❑ No ❑❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No Harrow Drive Drainage Improvements Project 125-002A Stormwater Capital PROJ-603, PR-39448 $197,800.00 Unit Prices Purpose/Description Installing a new storm sewer and associated roadway and other improvements along Harrow Drive between Hampshire Drive and Garway Common Street. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: