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Home My WebLink About04082025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 20, and March 25, 2025 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Applicant: Dig Deep Massage Co. a) Location: 3466 Douglas Rd., Suite 300 A b) Favorable Recommendations 3. OPENING OF BIDS A. 2025 Street and Sewer Material Bid - Project No. 125-005 1. Funding: PR- 00039711 B. 2025 Asphalt Material Bid – Project No. 125-006 1. Funding: PR-00039712 4. AWARD BIDS AND APPROVE CONTRACTS A. Harrow Drive Drainage Improvements Project – Project No. 125-002A 1. Company: Milestone Contractors, L.P. 2. Amount: $197,800 3. Funding: PR-00039448 B. 2025 or Newer All Wheel Drive Police Pursuit Utility Vehicles – Sec B 1. Company: Fletcher Chrysler Products Inc. 2. Amount: $38,911 Each Twenty-Nine (29) Units; Total $1,128,419 3. Funding: PR-00039002 C. One (1) or More 2024 or Newer Self-Propelled Spreader – Spec A 1. Company: Oxbo International Corporation 2. Amount: $676,500 (Unit Price of $709,381 Minus the Trade in of $56,265 Plus $23,384 5-year-10,000 hrs. Extended Warranty) 3. Funding: PR-00039030 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Demolition of 215 Johnson St. – Project No. 124-064 1. Company: Green Demolition Contractors, Inc. 2. Amount: $79,800 Base Quote Plus Water Works Allowance 3. Funding: PR-00039898 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. CHANGE ORDERS A. Leeper Ave. Bridge Repairs Deck Replacement – Project No. 124-008 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 2 3. Increase Amount: $28,648; Additional One Hundred and Eleven (111) Days 4. Percent of Increase: 5.33% 5. Total Percent of Change: 6.75% 6. Revised Contract Amount/Completion Date: $565,905.55; May 15, 2025 7. Funding: PO-0033849 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2023 Guardrail & Handrail Improvements – Project No. 122-043R 1. Company: LaPorte Construction Co., Inc. 2. Change Order No.: 3(Final) 3. Decrease Amount: ($4,762.93) 4. Percent of Decrease: (1.26%) 5. Total Percent of Change: .15% 6. Final Contract Amount: $335,164.93 7. Funding: PO-0028908 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. VPA Leeper Courts Reconstruction – Project No. 124-022 1. Title Sheet B. 2025 Curb and Sidewalk Program – Project No. 125-001 1. Title Sheet 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Local Roads and Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2025 Community Crossings Matching Grant 50/50 Cost Share for the Road Rehabilitation of Various Streets Project No. 125-004 2. Amount: Up to $1,500,000 B. Amendment No. 2 to Owner Engineer Agreement – Lochmueller Group, Inc. 1. Description: Engineering Services for the Riverfront West Urban Neighborhood Development. 2. Amount: $48,185 3. Funding: PO-0036167 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 C. Professional Services Agreement – HydroDigital LLC 1. Description: Support in the Design and Construction of the Randolph and Sampson Tank as Part of the City’s Long Term Control Plan Project No. 124- 039 2. Amount: $115,741 3. Funding: PR-00040189 D. Water Main Extension Agreement – Riverwalk, LLC 1. Title Sheet 2. Description: Agreement for the Extension of Public Water Main and a Private Sewer Main for the Pointe Development Project No. DP21-022 E. Access Agreement to Storm Sewer – Drive and Shine, LLC 1. Description: Agreement for Access to Municipal Separate Storm Sewer for 4340 Ironwood Drive Project No. DP23-027 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Making Strides Against Breast Cancer-Michiana a) Date/Times: October 25, 2025/9:30 a.m. to 12:00 p.m. b) Location: Brief Crossings on Northside Blvd. between E. Wayne St. and S. Twyckenham Dr. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Massage by Suzanne b) Location: 914 Lincoln Way West c) Favorable Recommendations 3. Type: Massage Establishment Renewal a) Applicant: Heart 2 Heart Massage & Wellness b) Location: 2004 Ironwood Circle c) Favorable Recommendations 4. Type: Massage Establishment Renewal a) Applicant: Council Oak Spa b) Location: 3302 Portage Ave., Suite A c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 5. Type: Sidewalk Café Permits a) Applicant: The General Deli & Café b) Location: 609 E. Jefferson Blvd. c) Date/Time: Sunday-Saturday 7:00 a.m.-12:00 a.m. d) Favorable Recommendations Subject to Proper ADA Clearances for Entrance Area 6. Type: Public Parking Facility - Renewal a) Applicant: Episcopal Cathedral of St. James b) Location: 117 N. Lafayette Blvd. c) Favorable Recommendations 7. Type: Public Parking Facility - Renewal a) Applicant: Memorial Hospital of South Bend/Beacon Health System b) Location: 100 W. Navarre St., 621 Memorial Dr./Lafayette Parking Garage c) Favorable Recommendations 8. Type: Public Parking Facility - Renewal a) Applicant: LAZ Parking Midwest, LLC b) Location: 1228 N. Eddy St. c) Favorable Recommendations Subject to Posting License Number on sign or in QR Code 9. Type: Public Parking Facility - New a) Applicant: LAZ Parking Midwest, LLC b) Location: 121 S. Niles Ave. c) Favorable Recommendations Subject to Posting License Number on sign or in QR Code 11. INDUSTRIAL WASTEWATER DISCHARGE PERMIT MODIFICATIONS A. Company: Toefco Engineering LLC DBA Imagineering Enterprises LLC 1. Location: 3722 Foundation Court 2. Location: 1302 W Sample Street 12. RATIFY BONDS A. Contractor Bonds 1. FARGO LLC, Approved effective March 26, 2025 2. James Concrete LLC, Approved effective March 25, 2025 3. David Ratkay dba Concrete by Dave, Approved effective March 31, 2025 B. Excavation Bonds 1. Geotechnical and Materials Engineers, Inc., Released effective November 27, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 8, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 C. Occupancy Bonds 1. Orange Construction LLC, Approved effective March 20, 2025 2. FARGO LLC, Approved effective March 26, 2025 3. Bedolla’s Concrete LLC, Released effective May 10, 2025 4. James Concrete LLC, Approved effective March 25, 2025 5. David Ratkay dba Concrete by Dave, Approved effective March 31, 2025 6. Dudeck Roofing and Sheet Metal, Inc., Approved effective March 28, 2025 7. Acorn Landscaping, LLC, Approved effective April 13, 2025 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.