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HomeMy WebLinkAbout03112025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION MARCH 6, 2025 42 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on March 6, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot asked for clarification regarding the memo for item 11. C.: Rescind Emergency Contract with Jackson Demolition Services. He noted that the memo stated that they made an error in their bid by omitting two (2) allowances of $5,000 for utility shutoffs and asbestos remediation. The memo noted that the City would go on using the next lowest bidder, Ritschard Brothers, and that Jackson Demolition Services would no longer be solicited for emergency demolition work. Mr. Gilot noted that they made a mistake and hoped that someone would sit down with them and coach them on how to submit a proper quote rather than banning them from future work. Attorney Schmidt advised that he does not think it’s appropriate for Public Works to penalize companies for honest mistakes that the City will accept the rescission on. If we do accept the rescission, it’s usually due to a valid justification. To have that be contingent on some other factor that has short and long term potential negative consequences to the organization is unfair, so that will not be something that will be presented to the Board. The rescission will still be presented to the Board for Tuesday, but there will be an unconditional rescission. Diversity Compliance and Inclusion Officer Cynthia Simmons asked who made the decision to ban them from being solicited for emergency demolition work going forward. President Maradik advised that the memo in the file explained why the contract was rescinded and that it was awarded to the next lowest bidder. Ms. Simmons stated that she understood that part, but wanted to know who made the decision to band them from future emergency work. Attorney Schmidt advised that it was an internal recommendation that will be denied. INDUSTRIAL WASTEWATER DISCHARGE PERMIT Mr. Gilot appreciated the detail in the memo provided for item 15.A.: Honeywell International, Inc. He tends to review them as someone who was very involved in developing the pretreatment program, and he appreciates the progress that has been made. Honeywell has greatly reduced the amount of flow to the point where they don't need a certified operator at their pretreatment facility, and that was all well explained so he appreciated that. CHANGE ORDERS Mr. Gilot noted that for item 5.A.: Beacon Health Parking Lot that the $200,000 is exactly the amount that we took out of another contract and it makes sense to have the one doing the surface improvements to be responsible for backfill and compaction so we don’t have differential settlement. Attorney Schmidt advised that this change order is not an increase to the tax payer. PRIVILEGE OF THE FLOOR VP Joseph Molnar noted that there is a good possibility that there will be an addition to the agenda for an additional easement release for the JC Hart project along the river. He added that legal is finalizing the language of the letter and then it will be shared with the board members. Attorney Schmidt added that he is aware of what's going on and that everybody in the team in the City is working aggressively to meet a closing deadline that both the buyer and the seller are looking for support from the City in order to make a transaction go through. The City released a couple of pedestrian easements that the City had an interest in at the February 25th meeting. This is some additional ingress and egress easements. The delay has been in making sure that everybody has a clean document to review and that the decision makers and the City understands what is the ask of the buyer and the seller in this transaction. The City wants to make sure they don't jeopardize any of the City's interest and making sure that they can provide necessary services to adjacent property owners in that in that area. Everybody is taking thorough steps to make sure that they don't release anything that they shouldn't be releasing. REGULAR MEETING MARCH 11, 2025 43 Board Attorney Michael Schmidt noted that for item 2.A and 2. B, that there may be an opening and an award because this is an important service that the City provides and we are a little behind on this award and there are outstanding invoices that we have to make decisions on. President Maradik clarified that it’s more of approving them and placing them on a rotational list. Attorney Schmidt added that it is also a rolling approval, so other companies are able to join in throughout the year. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:48 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member REGULAR MEETING MARCH 11, 2025 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, March 11, 2025, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar (Arrived at 9:32 a.m.), and Board Members Gary Gilot, Murray Miller, Breana Micou (Not present), and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Miller, seconded by Mr. Gilot and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on February 20, and February 25, 2025, were approved. VP Molnar was not present for the approval of this item. OPENING OF APPLICATIONS – 2025 WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM Mr. Ken Smith, Water Works, advised that this was the date set for the receiving and opening of sealed applications for the above referenced project. President Maradik stated the applications will be reviewed and scored based on a matrix system, by a team made up of City representatives. Attorney Michael Schmidt read the names of the following companies submitting applications: BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Court South Bend, IN 46614 Carol@frameplumbing.com Application was submitted by Mr. David P. Frame Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. March 25, 2025 REGULAR MEETING MARCH 11, 2025 44 APPLICATION RECEIVED NIEZGODSKI PLUMBING, INC. PO Box 3096 232 N. Mayflower Rd. South Bend, IN 46619 niezplum@comcast.net Application was submitted by Mr. David Niezgodski Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above applications were approved subject to staff review to ensure the applications are sufficient. VP Molnar asked for an update at an agenda review session to determine if their applications were sufficient. OPENING OF APPLICATIONS – 2025 SEWER INSURANCE LATERAL REPAIR PROGRAM Mr. Sean Ward, Water Works, advised that this was the date set for the receiving and opening of sealed applications for the above referenced project. President Maradik stated the applications will be reviewed and scored based on a matrix system, by a team made up of City representatives. Attorney Michael Schmidt read the names of the following companies submitting applications: BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Court South Bend, IN 46614 Carol@frameplumbing.com Application was submitted by Mr. David P. Frame Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED NIEZGODSKI PLUMBING, INC. PO Box 3096 232 N. Mayflower Rd. South Bend, IN 46619 niezplum@comcast.net Application was submitted by Mr. David Niezgodski Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED K&K EARTH MOVING, INC. 50918 CR 35 Bristol, IN 46507 kandkearthmoving@gmail.com Application was submitted by Mr. Robert R. Kindel Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was NOT received. APPLICATION RECEIVED Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the applications for Niezgodski Plumbing Inc. and Bob Frame Plumbing Services, Inc. were approved subject to staff review to ensure the applications are sufficient. Attorney Schmidt asked that the application for K & K Earth Moving Inc. be given additional due diligence to review the integrity of the application since it was submitted by a city staff employee from the Sewer Department. VP REGULAR MEETING MARCH 11, 2025 45 Molnar asked for an update at a future agenda review session to determine if the applications were sufficient. AWARD BID AND APPROVE CONTRACT – POTAWATOMI PARK IMPROVEMENTS – POOL HOUSE DEMOLITION – PROJECT NO. 124-023A (PR-00038793) Leslie Biek, Engineering, advised the Board that on February 25, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible bidder, Green Demolition Contractors, Inc., in the amount of $210,900, Base Bid Plus Alternate. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – 2025 TREE REMOVAL – PROJECT NO. 125-018 (PR-00039390) Gemma Station, Engineering, advised the Board that on March 25, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Staton recommended that the Board award the contract to the lowest responsive and responsible quoter, Gallegos Tree Service, in the amount of $16,752. Attorney Schmidt noted that Gallegos Tree Service was the lowest quote but when they submitted the Affidavit, it was signed but not notarized. It was determined that there was no record to suggest that their lack of notarization impacted the dollar amount or gave them a competitive advantage over any other quoters. He also noted that we now have a notarized affidavit for them in the file. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 – BEACON HEALTH PARKING LOT – PROJECT NO. 123-076A (PO-0036234) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on behalf of Indiana Earth, indicating the contract amount be increased by $200,000 for a new contract sum, including this change order, in the amount of $2,567,090. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – WAYFINDING SIGNAGE PROGRAM, PHASE 3 – PROJECT NO. 123-013 (PO-0029007) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Geograph Industries, Inc., for the above referenced project, indicating a final cost of $187,234. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE TITLE SHEETS – EDISON ROAD GRAVITY SEWER AND ROADWAY REPLACEMENT (EAST OF LARRISON ROAD – ST. JOSEPH COUNTY) Mr. Jacob Klosinski, Engineering, advised that a title sheet for the above referenced project was being presented at this time for execution. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above referenced title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TWO (2) TITLE SHEETS – SOUTH WELL FIELD WATER TREATMENT PLANT AND DISTRIBUTION – PROJECT NO. 117-059A In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheets were approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – WASTEWATER TREATMENT PLANT (WAS) THICKENING IMPROVEMENTS – PROJECT NO. 123-031B In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved subject to obtaining the City Engineer’s signature. REGULAR MEETING MARCH 11, 2025 46 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2025 STREET AND SEWER MATERIAL BID – PROJECT NO. 125-005 (PR-00039711) In a memorandum to the Board, Jake Koestner, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2025 ASPHALT MATERIAL BID – PROJECT NO. 125-006 (PR-00039712) In a memorandum to the Board, Jake Koestner, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 10-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS OF DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 17, 2025, Captain Stewart Russell retired from the South Bend, Indiana, Fire Department after Forty-Three Plus (43+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. REGULAR MEETING MARCH 11, 2025 47 ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on March 11, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 11-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE TRANSFER OF CITY PROPERTY AT 123 W. COLFAX AVE. FOR THE MAIN STREET HOUSING REQUEST FOR PROPOSAL Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, ACTING THROUGH ITS BOARD OF PUBLIC WORKS APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, acting through its Board of Public Works (the “City”) is the owner of certain property identified herein; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, may transfer or exchange property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission (the “Commission”), the governing body of the South Bend, Indiana, Department of Redevelopment (the “Department”) exists and operates under the provisions of I.C. 36-7-14, as amended from time to time (the “Act”) and is a body corporate and politic; and WHEREAS, the City desires to the transfer to the Commission certain real property as set forth in Exhibit “A” attached (collectively referred to as the “Property”); and WHEREAS, the Commission desires to accept the transfer of the Property from the City for purposes of redevelopment and will execute a mirroring resolution documenting such desire and; WHEREAS, the Commission is expected to adopt a corresponding resolution consistent with I.C. 36-1-11-8. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF WORKS AS FOLLOWS: 1. The transfer of the following described real property situated in St. Joseph County, Indiana: See Exhibit “A” by the City to the Commission, without consideration, shall be, and hereby is, approved and authorized. REGULAR MEETING MARCH 11, 2025 48 2. The Director of Redevelopment for the City of South Bend shall cause the recording of a quit claim deed conveying all the right, title and interest of the South Bend Redevelopment Commission in and to the Property, for the use and benefit of its Department of Redevelopment. 3. This Resolution shall be in full force and effect upon its adoption ADOPTED at a meeting of the South Bend Board of Public Works held on March 11, 2025, at 227 West Jefferson Boulevard, 13th Floor, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Acceptance of Deed of Dedication R Ray Real Estate, LLC Dedication of Land Subject to an Alley Vacation NA/ NA Molnar / Miller 2025 Indemnificatio n Agreement The Tire Track, Inc. City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training Sessions March 4, 2025 through December 5, 2025 NA/ NA Molnar / Miller Rescind Emergency Contract Jackson Demolition Services Error in Price of Quote Submitted for the Demolition of 1701 Anderson Ave. NA/ PR-00039065 Molnar / Miller* Ratify Emergency Contract Ritschard Bros., Inc. Demolition of 1701 Anderson Ave. under Indiana’s Unsafe Building Law $33,620/ PR-00039065 Molnar / Miller Amendment No. 4 to Owner- Engineer Agreement WBK Engineering LLC Additional Design Services to Scope and Create Bid Documents for the Renovation of the Leeper Park Tennis Courts (Post-Tension Concrete) $23,465/ PR-00032030 Molnar / Miller Access Agreement MACOG Site Access Agreement to Allow MACOG to Perform EPA-Funded Environmental Testing at the South Bend Range (133 Cherry Street) NA/ NA Molnar / Miller Accept Qualifications CMTA Inc. Select Highest Scoring Qualifications and Enter into Contract Negotiations to Hire as Provider for the Guaranteed Energy Savings Contract for SBFD & MLK Facilities Solar, Project No. 125-008 NA/ NA Molnar / Miller REGULAR MEETING MARCH 11, 2025 49 Release of Easement HP Blackbird, LLC Releasing of One (1) Ingress/Egress Easement from Crowe-Chizek Minor Subdivision NA/ NA Molnar / Miller** *Attorney Schmidt noted that for item 10.C.: Rescind Emergency Contract with Jackson Demolition Services, that the memo in the file had not been updated to strike the phrase that stated that the City would no longer solicit them for emergency work in the future. He advised that a new memo will be provided to remove that wording and he asked the Board to approved based on those facts. **Attorney Schmidt advised that this has been a team effort and they do not think that there is any harm in releasing this property. There will be a variety of deed of dedications back to the City in order to get the right-of-way pre aligned and all utilities addressed. APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Mind Body Spirit Festival Street Closure for Special Event May 3, 2025/ 8:00 a.m. to 8:00 p.m. Wall St. between Greenlawn Ave. & Zoo Entrance Molnar / Miller Girls on the Run Michiana 5K Street Closure for Special Event May 17, 2025/ 6:00 a.m. to 1:00 p.m. Wall St. to S. Greenlawn Ave., Belmont Ave., S. Twyckenham Dr., Sunnymede Ave., E. Wayne St., S. Sunnyside Ave., E. South St., Longfellow Ave., and back to Wall St. Molnar / Miller Sunburst Races Street Closures for Special Event May 31, 2025/ 5:00 a.m. to 11:00 p.m. Rolling Closures (See Map) Molnar / Miller FAVORABLE RECOMMENDATION - PETITION TO VACATE THE PORTION OF ROW ALONG THE SOUTH SIDE OF MARION ST AND EAST SIDE OF MAIN ST President Maradik indicated that Angela Smith, has submitted a request to vacate the above referenced Right-of-Way. President Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation to the Common Council. Mr. Miller seconded the motion which carried by roll call. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Ms. Barbara Dominy, 14655 Lindy Dr., Granger, IN 46530 1. 54378 26th St. – Water (Key No.71-04-32-177-010.000-003) Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) REGULAR MEETING MARCH 11, 2025 50 In a Memorandum to the Board, Ms. Serena Lozano-Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) for renewal and recommended approval: Honeywell Internation, Inc., 3502 Westmoor Street There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date R Gordon Engineering Inc. Excavation Released February 17, 2025 Always Underground Inc. Excavation Approved January 3, 2025 Pemberton-Davis Electric, Inc. Occupancy Released March 24, 2025 Always Underground Inc. Occupancy Approved January 3, 2025 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY REDUCED SENIOR TRASH RATE In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the approval of reduced trash collection rates for the following residents, per Municipal Code 16-6: 1. 3,189 (Total # of Accountholders) as of the 1st Quarter of 2024 In her memo, she stated Water Works customer service staff verified that all the applicants are head of the households and have submitted proof of age sixty-five (65) or older. There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the approval of reduced rates was ratified. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0099306; GBLN-0099542; GBLN-0099573 02/04/2025 $4,689,033.91 City of South Bend Claims GBLN-0100250; GBLN-0100628 02/11/2025 $2,907,174.74 City of South Bend Claims GBLN-0100779 02/18/2025 $2,176,176.23 City of South Bend Claims GBLN-0101026; GBLN-0101063; GBLN-0101227 02/21/2025 $9,841,292.61 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Member Gary Gilot disclosed for the Board that even though he meets the age criteria to apply for the discount, it does not apply to him. He clarified for the purposes of him voting on that item. Board Member Gary Gilot asked for clarification on item 10. H.: Release of Easement for HP Blackbird, LLC. He noted a trail and an old railroad trestle that is used as a pedestrian walkway over there and wondered if the City has an easement. He wanted to ensure that there was space to get equipment through to do maintenance. VP Molnar noted that those are owned by the REGULAR MEETING MARCH 11, 2025 51 Redevelopment Authority. Director of Public Works Eric Horvath advised that the release of ingress/egress easements are inside the parking lot and that it will be dedicated to the City eventually, they’re just not at that point yet. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:53 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member March 25, 2025