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Home My WebLink About03252025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 6, and March 11, 2025 2. OPENING OF BIDS A. 2025 or Newer All Wheel Drive Police Pursuit Utility Vehicles – Spec B 1. Funding: PR- 00039002 B. One (1) or More 2024 or Newer Self-Propelled Spreader – Spec A 1. Funding: PR-00039030 C. Harrow Drive Drainage Improvement Project – Project No. 125-002A 1. Funding: PR- 00039448 3. OPENING OF QUOTATIONS A. Demolition of 215 Johnson St. – Project No. 124-064 1. Funding: PR-00039898 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2025 Lamppost Program – Project No. 125-010 1. Company: Gama Sonic Solar Lighting 2. Amount: $52,245.25 3. Funding: PR-00039949 5. AFFIRMATION OF APPLICANT FOR THE 2025 WATER WORKS UTILITY SERVICE REPAIR PROGRAM AND THE 2025 SEWER INSURANCE LATERAL REPAIR 1. Company: ASAP Septic LLC 6. CHANGE ORDERS A. Demolition of Former YMCA Building (1201 Northside Blvd.) – Project No. 124-055 1. Company: Green Demolition Contractors, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($4,000) 4. Percent of Decrease: (0.24%) 5. Total Percent of Change: (0.24%) 6. Revised Contract Amount: $1,680,800 7. Funding: PO-0036183 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. 2023 Concrete Repairs – Project No. 123-022 1. Company: Milestone Contractors L.P. 2. Change Order No.: 3 (Final) 3. Increase Amount: $264,233.36 4. Percent of Increase: 8.73% 5. Total Percent of Change: 17.64% 6. Revised Contract Amount: $3,292,628.21 7. Funding: PO-0025871 C. Seitz Park Renovation – Project No. 117-093 1. Company: Ziolkowski Construction Inc. 2. Change Order No.: 11 3. Increase Amount: $4,264.68; Additional Four-Hundred and Fifteen (415) Days 4. Percent of Increase: .04% 5. Total Percent of Change: 43.4% 6. Revised Contract Amount/Completion Date: $10,235,924.48/September 27, 2024 7. Funding: PO-006342 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Gintz Drive Replacement – Project No. 124-054 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: ($18,988.74) 4. Percent of Increase: (2.87%) 5. Total Percent of Change: (2.87%) 6. Final Contract Amount: $642,612.21 7. Funding: PO-0033906 8. PROJECT COMPLETION AFFIDAVITS A. 2023 Curb & Sidewalk, Divisions A - E – Project No. 123-001 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $956,974.57 3. Funding: PO-0025774; PO-0025752; PO-0025807; PO-0025751; PO- 0026219 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wall St. & Greenlawn Ave. Improvements – Project No. 124-023B 1. Title Sheet 2. Funding: PR-00039963 B. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. & S. 30th Street – Project No. 122-041 1. Two (2) Title Sheets 2. Funding: PR-00033297 10. RESOLUTIONS A. Resolution No. 17-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for Sewer and Water Extension Policy for Area Outside of the City Limits 1. Description: Additional Water Service Area to the Extension Area Shown in this Previous Resolution 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Indiana Department of Transportation – Local Public Agency 1. Description: Safe Routes to School Kennedy Academy Project No. 123-017 2. Amount: Up to $1,500,000 Paid by INDOT with an Estimated $375,000 City Contribution for Construction Phase (80% Federal/20% City Cost Share) B. Professional Services Agreement – VS Engineering, Inc. 1. Description: Completion of Preparation of Plans and Specifications for the 2025 Community Crossings Matching Grant Project, Project No. 125-004 2. Amount: $207,400 3. Funding: PR-00039952 C. Contract – Veregy, LLC and SRECTrade, Inc. 1. Description: Agreement to Allow the City to Register Solar Facility at the Wastewater Treatment Plant for Solar Renewable Energy Credit Trading with SRECTrade, Inc using Veregy as the Account Manager, Project No. 124-015 2. Amount: Included in Contract Signed on 12/14/2024 D. Authorization Letter – Studebaker National Museum 1. Description: Authorization for Annual Car Raffle at Studebaker National Museum E. Professional Services Agreement – KIL Architecture and Planning 1. Description: Initial Plans for the Restroom Building at Walker Field Park 2. Amount: $8,250 3. Funding: PR-00040052 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Martin Luther King Jr. Celebration a) Date/Times: April 4, 2025/ 9:30 a.m. to 11:00 a.m. b) Location: Brief Crossings at W. Washington St. and Birdsell St. & Birdsell St. and Linden Ave. c) Favorable Recommendations 2. Event: Live Way of the Cross a) Date/Times: April 18, 2025/ 3:00 p.m. to 6:00 p.m. b) Location: Chapin St. between W. Calvert St. & Bruce St. c) Favorable Recommendations 3. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: April 26, 2025/ 7:00 a.m. to 8:30 a.m. b) Location: Wilber St. to Vassar Ave. to Diamond Ave. to Portage Ave. to Highland Cemetery, exiting onto Portage Ave. to Boland Dr. to Riverside Dr. to Little League Park c) Favorable Recommendations 4. Event: Cinco de Mayo Festival a) Date/Times: May 3, 2025/ 8:00 a.m. to 9:00 p.m. b) Location: Huron St. between S. Meade & Olive St.& W. Grace St. between S. Meade & S. Olive St. c) Favorable Recommendations 5. Event: South Bend Westside Memorial Day Parade a) Date/Times: May 26, 2025/ 6:00 a.m. to 11:00 a.m. b) Location: Ford St. between Lombardy Dr. & Olive St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Rachael T. Massage & Essential Oils b) Location: 616 E. Colfax Ave. c) Favorable Recommendations 3. Type: Massage Establishment Renewal a) Applicant: Summer Spa Massage b) Location: 3601 E. Jefferson Blvd. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 13. BOARD OF ZONING APPEALS PETITION FOR VARIANCE A. WWPT Solar Guaranteed Energy Savings Contract (GESC) Project No. 124-015 1. Description: Board of Zoning Appeals Petition for Variance to Allow Solar Array at the Wastewater Treatment Plant 14. RATIFY BONDS A. Contractor Bonds 1. Ortiz Construction & Concrete Contractor Inc., Released effective April 7, 2025 2. Coach House Inc., Released effective March 25, 2025 B. Excavation Bonds 1. Always Underground Inc., Released effective February 10, 2025 C. Occupancy Bonds 1. Ervin Cable Construction, LLC, Approved effective February 27, 2025 2. Visu-Sewer, LLC, Approved effective February 19, 2025 3. Coach House Inc., Released effective March 25, 2025 4. Christman Construction LLC., Released effective February 27, 2025 5. Always Underground, Inc., Released effective February 10, 2025 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0101279: GBLN-0101394 a) Date: 02/25/2025 b) Amount: $3,298,519.53 2. Claim No.: GBLN-0101504; GBLN-0101987 a) Date: 03/03/2025 b) Amount: $882,329.54 3. Claim No.: GBLN-0101987; GBLN-0102143; GBLN-0102189 a) Date: 03/04/2025 b) Amount: $1,436,792.46 4. Claim No.: GBLN-0102582; GBLN-0103070 a) Date: 03/11/2025 b) Amount: $4,352,874.38 5. Claim No.: GBLN-0103332 a) Date: 03/18/2025 b) Amount: $1,764,114.00 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.