The URL can be used to link to this page

Home My WebLink AboutRescind & Ratify Emergency Contract - 1701 Anderson Avenue Emergency Demolition ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Ms. Beverly Jackson Jackson Demolition Services Enterprises LLC 1674 N. 750 W. Rochester, IN 46975 jacksons@pwrtc.com RE: RESCIND Emergency Contract – Demolition of 1701 Anderson Ave. Dear Ms. Jackson: At its March 11, 2025 meeting, the Board of Public Works approved the request to rescind the award for the above referenced quotation due to error in price of quote submitted. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Mr. Donald Ritschard Jr. Ritschard Bros., Inc. 1204 W. Sample St. South Bend, IN 46619 Rit1204@datacruz.com RE: Ratify Emergency Contract Dear Mr. Ritschard: At its March 11, 2025 meeting, the Board of Public Works approved the above referenced contract for the emergency demolition of 1701 Anderson Ave. in the amount of $33,620. Please forward the following document in by March 25, 2025, to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO:Theresa Heffner, Clerk Board of Public Works FROM:Zach Hurst, PE, Sr. Project Engineer SUBJECT:Rescind Emergency Contract – Demolition of 1701 Anderson Avenue Ratify Emergency Contract DATE:03/03/2025 At the February 25, 2025, meeting of the Board of Public Works, an emergency contract with Jackson Demolition was approved for demolition of an unsafe building at 1701 Anderson Avenue. Upon notification of the ratification of the contract, Jackson Demolition alerted the City they would not be performing the work. They noted an error in their emergency quote, omitting two (2) separate allowances of $5,000 each. They claim their quote should have been $42,000. A copy of the original quote request is attached, showing the requirement of the two allowances for utility shutoffs and asbestos remediation. Neighborhood Services & Enforcement originally solicited emergency demolition quotes from the following contractors: x Jackson Demolition: $32,000 x Ritschard Bros.: $33,620 x Green Demolition: No Quote x Indiana Earth: No Quote Ritschard Bros. has agreed to honor their price and move forward with this emergency work. I recommend the Board rescind its emergency contract with Jackson Demolition. They will no longer be solicited for emergency demolition work. I recommend ratification of an emergency contract for Demolition of 1701 Anderson Avenue to Ritschard Bros., in the amount of $33,620. Funding is available through DCI’s Neighborhood fund. March 11, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 11th Day of March 2025, by and between Ritschard Bros., Inc., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: RATIFY EMERGENCY CONTRACT DEMOLITION OF 1701 ANDERSON AVE. COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $33,620 FUNDING: PR-00039065 The unit prices for this improvement were those prices as received and accepted by the Board on the 11th Day of March 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RITSCHARD BROS., INC. President Member Printed Name Member Member Signature Member Attest: Clerk March 11, 2025 NEIGHBORHOOD SERVICES & ENFORCEMENT January 30, 2025 RE: Request for Quote for an Emergency Demolition The Director of Neighborhood Services & Enforcement (the “Department”) has determined that the structure 1701 ANDERSON AVE, SOUTH BEND, IN 46628, State Parcel ID number: 71-03-35-352-012.000-026, is unsafe and hereby orders an emergency demolition on this property. This order is issued under the Indiana Unsafe Building Law IC 36-7-9-9. You are requested to provide us with a quote for the demolition of the following structure(s) listed: •HOUSE and FENCE The work is to include: 1.Upon awarding of project, the immediate erection of a portable 6ft chain link fence around perimeter of property must be completed within 48 hours. a.Fencing should completely block all sidewalks 2.Securing licensed asbestos inspector to monitor demolition throughout; 3.Please include a $5,000 asbestos disposal allowance. 4.Please include a $5,000 allowance to assist with the demolition of water taps. This allowance should cover roadway cuts, excavation, roadway patch and traffic control. 5.Removal of driveway and service walks; 6.All crawlspace or basement slabs must be removed entirely; 7.Foundation walls must be removed entirely; 8.Clean fill is to be used for backfilling; and 9.Four (4) inches of topsoil and approved seed is to be the final grade 10.Adequately wetting demolition site The contractor is responsible for following applicable environmental laws/regulations, maintaining a clean, safe site, obtaining all required permits, completing inspections, having insurance, and properly disposing of demolition remains. The contractor must adequately wet the demolition site during demolition and when demolition debris is disturbed. The Department reserves the right to request proof of permits and insurance. Please forward your quote by fax to: Kenisha Wells at 574-235-7703 or e-mail to: kwells@southbendin.gov no later than Monday, February 3rd, 2025, 5pm EST. The Department has ordered the disconnections of utilities to this property. The Department will be soliciting a minimum of three (3) quotes from city-approved contractors and the lowest quote will be awarded the project. Respectfully yours, Kenisha Wells, Director of Neighborhood Services & Enforcement Kwells@southbendin.gov Phone: 574-235-9327 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/03/2025 Name Zach Hurst Department DPW BPW Date 03/11/2025 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Rescind Emergency Contract, Ratify Emergency Contract Ease./Encroach Required Information Company or Vendor Name Ritschard Bros. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Emergency Demolition of 1701 Anderson Avenue Project Number Funding Source DCI Neighborhood Account No. PR-00039065 Amount $33,620 Terms of Contract Lump Sum Purpose/Description Request to ratify emergency contract for demolition of 1701 Anderson Avenue under Indiana’s Unsafe Building Law. Previous emergency contract to be rescinded – see memo. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: