HomeMy WebLinkAboutRTA & Title Sheet - South Well Field Water Treatment Plant Improvements Proj No 117-059A
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Michael Schmidt, Assistant City Attorney Public Works
Theresa Heffner, Clerk of the Board of Public Works
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: Title Sheet and Request to Advertise
South Well Field, Water Treatment Plant, and Distribution System
Improvements
Project No. 117-059A / DFO PROJ00000082
DATE: February 27, 2025
The Department of Public Works, Division of Engineering and Division of Water Works request
the Board of Public Works approval of two (2) Title Sheets and two (2) Requests to Advertise
for Project No. 117-059A South Well Field, Water Treatment Plant, and Distribution System
Improvements at the Board of Public Works Regular Meeting on March 11, 2025.
Project 117-059A is the final project required to complete the improvements at the South Well
Field Water Treatment Plant Facility. The project will be bid as two separate Bid Packages.
Public Works will evaluate the bid pricing of each design alternative prior to project award.
Bid Package #1 includes a chlorine detention tank, pumping equipment, well improvements,
and water treatment process improvements. Bid Package #1 will be a single, non-divisible bid.
Bid Package #2 includes a chlorine detention pipe, site work, injection vaults, well
improvements, and water building process improvements. Bid Package #2 will be bid as a
Divisible Bid with Division A Treatment Process and Building Improvements and Division B
Pipe Installation and Site Work Improvements. This alternative has enough variation in scope
items that may encourage different contractors to be one or both Divisions.
The Department of Public Works, Division of Engineering, and Division of Water Works will
review Bid Package #1 and Bid Package #2 to determine the most cost-effective project prior to
issuing a recommendation for project award.
Tentative Bidding Schedule (Notice to Bidders will be provided in MS Word format once virtual
links are added to the Notice to Bidders Document):
March 14, 2025 First Advertisement
March 21, 2025 Second Advertisement
March 26, 2025 Pre-Bid Meeting, 10:00 AM at Board of Public Works Conference Room
April 22, 2025 Bid Opening
May 13 or May 27, 2025 Project Award
For questions regarding the subject Agenda Request or project scope of work, contact
Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT SEWER WATER TRAFFIC STREET OTHER
CITY OF SOUTH BEND, INDIANA PREVAILING SPECIFICATIONS LATEST EDITION,
TO BE USED WITH THESE PLANS.
PROJECT
LOCATION
SEE INDEX TO DRAWINGS - 001-G-1
RECOMMENDATIONS OF CITY STAFFBOARD OF PUBLIC WORKS
TABLE OF CONTENTS STANDARD DRAWINGS
CITY OF SOUTH BEND
ENGINEERING DIVISION
1316 COUNTY-CITY BUILDING
SOUTH BEND, IN 46601
PLANS PREPARED BY:PLANS PREPARED FOR:
SHEETS
1 OF 69
SOUTH WELL FIELD, WATER TREATMENT PLANT,
AND DISTRIBUTION SYSTEM IMPROVEMENTS
CONTRACT A - WELL FIELD AND WATER TREATMENT
PLANT IMPROVEMENTS (BID PACKAGE 1)
CITY PROJECT NO: 117-059
FEBRUARY 2025
DATE
DATEKARA M. BOYLES, PHD, PE
DESIGN AND ADMINISTRATION
CITY ENGINEER
JACOB M. KLOSINSKI, PE
DATEDIRECTOR OF WATER WORKSMATTHEW BUSSELL
DATEKYLE LUDLOW CONSTRUCTION MANAGER
ELIZABETH A. MARADIK
DATE
PRESIDENT
MEMBER
VICE PRESIDENTJOSEPH R. MOLNAR
GARY A. GILOT MEMBER
DATE
DATE
DATE
MEMBER DATE
MURRAY L. MILLER
BREANA N. MICOU
CLERK DATETHERESA M. HEFFNER
5-6 7-1 7-4
5-7 7-2 7-7
105 EAST JEFFERSON BLVD.
SOUTH BEND, INDIANA 46601
574-288-4580
3/6/2024
3/6/2025
March 11, 2025
105 EAST JEFFERSON BLVD.
SOUTH BEND, INDIANA 46601
574-288-4580
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT SEWER WATER TRAFFIC STREET OTHER
CITY OF SOUTH BEND, INDIANA PREVAILING SPECIFICATIONS LATEST EDITION,
TO BE USED WITH THESE PLANS.
PROJECT
LOCATION
SEE INDEX TO DRAWINGS - 001-G-1
RECOMMENDATIONS OF CITY STAFFBOARD OF PUBLIC WORKS
TABLE OF CONTENTS STANDARD DRAWINGS
CITY OF SOUTH BEND
ENGINEERING DIVISION
1316 COUNTY-CITY BUILDING
SOUTH BEND, IN 46601
PLANS PREPARED BY:PLANS PREPARED FOR:
SHEETS
1 OF 63
SOUTH WELL FIELD, WATER TREATMENT PLANT,
AND DISTRIBUTION SYSTEM IMPROVEMENTS
CONTRACT A - WELL FIELD AND WATER TREATMENT
PLANT IMPROVEMENTS (BID PACKAGE 2)
CITY PROJECT NO: 117-059
FEBRUARY 2025
DATE
DATEKARA M. BOYLES, PHD, PE
DESIGN AND ADMINISTRATION
CITY ENGINEER
JACOB M. KLOSINSKI, PE
DATEDIRECTOR OF WATER WORKSMATTHEW BUSSELL
DATEKYLE LUDLOW CONSTRUCTION MANAGER
ELIZABETH A. MARADIK
DATE
PRESIDENT
MEMBER
VICE PRESIDENTJOSEPH R. MOLNAR
GARY A. GILOT MEMBER
DATE
DATE
DATE
MEMBER DATE
MURRAY L. MILLER
BREANA N. MICOU
CLERK DATETHERESA M. HEFFNER
5-6 5-9 7-1 7-4
5-7 5-11 7-2 7-7
3/6/2024
3/6/2025
March 11, 2025
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 02-27-2025
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 03-11-2025 Phone Extension:
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Mickey Lovy / Ron O'Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
South Well Field, Water Treatment Plant, and Distribution System
Improvements
Project Number 117-059A / DFO PROJ00000082
Funding Source Southside TIF and Water Capital Fund
Account No. PR/PO #
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description The Division of Engineering and Division of Water recommend the approval
of the Title Sheet and Request to Advertise for the subject project. Two (2)
Title Sheets, one for Bid Package #1 and one for Bid Package #2 are provided
Refer to Inter-Office Memorandum for scope of work and bid schedule.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
March 11, 2025