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HomeMy WebLinkAboutAward Quote - 2025 Tree Removal Proj No 125-018 - Gallegos Tree Service1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Mr. Miguel A. Gallegos Gallegos Tree Service LLC 19 American Way Circle Elkhart, IN 46516 miguelgallegos9kyahoo.com.mx RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Mr. Gallegos: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $16,752. Please forward the following documents in one submittal by March 25, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Mr. Matt Ellis Ellis Hardwoods LLC 31344 Leeper Rd. North Liberty, IN 46554 ellishardwoodskyahoo. com RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Mr. Ellis: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Gallegos Tree Service in the amount of $16,752. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Mr. Kevin J. Kenney K&R Tree Service LLC 1724 S. Grant St. South Bend, IN 46613 treecutterkevg gmail. com RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Mr. Kenney: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Gallegos Tree Service in the amount of $16,752. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Mr. Kannon Keigley KC Tree Inc. 8913 East U.S. Hwy. 20 New Carlisle, IN 46552 kannongkctree.com RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Mr. Keigley: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Gallegos Tree Service in the amount of $16,752. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 Ms. Kathleen Pritchard KPEM, LLC 4285 N. 525 W. LaPorte, IN 46350 kpritchardkk-pem. com RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Ms. Pritchard: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Gallegos Tree Service in the amount of $16,752. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Mr. Derek R. Jacobs Rooted Tree Solutions 28126 County Road 4 Elkhart, IN 46514 derekkcallrooted. com PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 11, 2025 RE: Quotation Award — 2025 Tree Removal — Project No. 125-018 Dear Mr. Jacobs: At its March 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Gallegos Tree Service in the amount of $16,752. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Gemma Stanton Project Engineer, Division of Engineering SUBJECT: Award Quote for 2025 Tree Removal DATE: March 4, 2025 On February 251", 2025, the Board of Public Works opened and read quotes for the above project. Six quotes were received with totals detailed below. K&R Tree Service Ellis Hardwoods KPEM LLC KC Tree Rooted Tree Solutions Gallegos Tree Service Total Quote $33,374.91 $23,750 $27,600 $22,100 $33,900 $16,752 This project did not have M/WBE goals. Engineering recommends award of the quote to the lowest responsive and responsible bidder, Gallegos Tree Service, in the amount of $16,752. The Department of Public Works has appropriated sufficient funds from the Motor Vehicle Highway fund (Funding #202-06-602-505-431000; PR-39390) Please respond with any questions (EXT 9083). Enc. Quote Tabulation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Vice President Breana Micou, Member 6" / Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: March 11, 2025 BIOTABULATION 3025 Tree Removal Proj-No: 125-018 2025 Tree Removal Base Bid Engineer's ESOmate Ellis Hardwoods Gallegos Tree Service K&RT—Smice KC Treelnc KPEM LLC Rooted Tree Item No. Line Hem Quanta Unit Unit Price Cosl Unit Price Cosl Unil Price Cos[ Unit PriceE Unit Price Cart Unit Price Cost Uni[ Price Cost 1 REMOVAL, TREE, 18-IN 4 EA $ ]]9.10 $ 1,134.00 $ 3,116.40 $ $ 2,100.00 $1,125.00 $ 800.00 $ 3,200.00 $ 1,20000$4,800.00 3000 $ 4,000.002 REMOVAL, TREE, 24IN 3 EA $ 3,402.00 $ $ 2,505.00 $2,350.00 $1,200.02 $ 3,600.00 $ 1,450.00 $ 4,350.02 $1,400.00 $4,200.003 REMOVAL, TREE, 30-IN 6 EA $ 1,365.00 $ 8,190.00 $ $ 8,352.00 $2,56/.36$2,000.00$12,000.00$ 1,9]5.00 $ 11,850..0$3,000..0$38,000.004 REMOVAL, STUMP 11 EA $ 315.00 $ 3,465.00 $ $ 3,]95.00 $ 585.45$ 300.00 $ 3,3No600.00 $ 6,600.00 $ ]00.00 $ ],]00.00TOTAL $ 18,1]3A0 $ 23,750.00 $ I6,]52.00 $ 22,100.00 $ 2],600.00 $ 33,900.00 Non -Collusion Affidavit I Ves Yes Yes No Yes Ves I hereby carbfy that the above truly and accurately represents bids received for this project on 2/25/2025 S-41 Gemma Stanton, Project Engineer CITY OF SOUTH BEND, INDIANA! CQNT_RACTOR'S QUOTE FOR PU13LIC WOR#'C rs65 PROJECT NAME: PROJECT NO. QUOTES DUE 2025 Tree and Stump Removal 125-018 February 25t", 2025 by 9:00am EST. Electronic quotes are to be delivered via email to bpwbids0southbendin.pov. (Must be completed for all quotes. Please type or print)/ Date., J off ' d� 'a 0 a 5 Firm: �t i U� l l`j Ilepal.... Gv le o r,e Sr tm t ic� Address: City/State/Zip: ICA Agent of Bidder (if Applicable): Pursuant to notices given, the public works project of. '14' Telephone Number: �j_7 9'/5 undersigned offers to furnish labor and/or material necessary to complete the 2025 Tree and Stump Removal the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 0)- a)- — A),� S for the sum of (enter the Total Quote as shown on the Proposal) -5 i ie en ! o ds y c� Sevea vx di-PV .. 6 Z / /wo fio llq,, (s 1Kt 7 .-d . Q U (Enter Sum of Total Quote shown on Proposal ' (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendurns attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) (Printed Ngmeerson Signing) The above quote is accepted this Subject to the following conditions: ACCEPTANCE day of CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl�a ,�z 7Tt Elizabeth A. Maradik, President 2 i — Gary A. Gilot, Member Syr- '4 7nr`' Joseph R. Molnar, Vice President Breana Micou, Member 4 20 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: March 11, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 1 lth Day of March 2025, by and between Gallegos Tree Service LLC, (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-018 DESCRIPTION: 2025 TREE REMOVAL COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $16,752 FT TNT)TN(T- PR-00019190 The unit prices for this improvement were those prices as received and accepted by the Board on the 1 lth Day of March 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: March 11, 2025 GALLEGOS TREE SERVICE LLC Printed Name Signature QUOTEIPROPOSAL CITY OF SOUTH BEND 5pU7Tt .r A .:' TE CL.':... a ~ x i8Gi _ PROJECT NAME 2025 Tree and Stump Removal PROJECT NO. 125-018 February 2511, 2025 by 9:00am EST. Electronic quotes are to be delivered QUOTES DUE via email to bpwbids0southbendin.gov. Item No. description Qty Unit Unit Price Total Amount 1 REMOVAL, TREE, 18-IN 4 EA tZ 2 1 REMOVAL, TREE, 24-IN 3 EA a, 5o6-. ao 3 REMOVAL, TREE, 30-IN 6 1 EA too, 35a• 4 REMOVAL, STUMP 11 EA 7 YS , ed QUOTE TOTAL. "t %6 7- 6�2a °d Firm: 6! re GU FUfe stGI'll ' Ce LL C Address: CifyiStatelZip: Telephone Number: Fax Number: By �`� le - f (Signature) (Printed Nirne o Person Version 9MI2021 Page - 12 Public Works Quote 13%en the pro Ap ec6s, e Co n tra dor is unahlc rri certifl+ to Rny nflhe vialem en ts below, it shaI! artiach an explunutiorr tip this Aff'60vi4 CONTRACTOR'S NON-COI-,LUSION AND NON, -.DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH I RAN, EMPLOYMENT E I -, I GIBILITY VERIFICATION, NOK-DISCRIMINATION COMMITMENT AND CERTIFICA7'ION OF USE 01L'UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for al I quotes and bids. P(ease type or prfP i nth STATE. OF_ .IL-gr� � SS: COUNTY 'nte undersigned Contmaor, bein g d u 131 swom upon hi'slh e r/its oath, aff rms under the penalties of pe d ury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company.rorporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such lettina nor to pre�.,ent any person from bidding nor to induce anyone to zefrain from bi dding, and that this bi d is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says 'that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or a��encv; and Y Contractor has not, nor has anv successor t, nor an affili'ate of, Contractor; cngaged in investment activities in Iran* a. For p��rposcs of this Certification, '`Iran" means the govemment of Iran and any agency or ins�rumentalin• of Iran, or as other��ise defined a� Ind. Code � �-22-�G.�-�, as amended from thne-to-time_ b. As provided b-v Lid. Cade § 5-22-16.5-8,as amended from time -to -time, a Contractor is engaged in investment activiffies in bran if either: i. Contractor., its successor or its affiliate, provides loads or services �f t���enty �tt�ilion dollars ($20,000,000) or more in value in the energy sector of bran; or ii. Contractor, its successor or its �Iiate, is a fiaanciai institution that extends ri��enri� million dollars ($20,000,000) or more in credit to anoth�:r persL)n for forty-five (45) 9' days or more ifthat person will (i} use the credit to provides goads and services in ir T -00jlus * Qn Nce-DvI)ament Affidavit Non Irmt Form tdo the c��crgy sector in Iran; euid (fi) at the tune the financialiinstitutionionextends credt, �s a pe rson ident sfied ate fist PU bi 1* shcd by t1i c f ii d 1'an a Department of Administration, 1 4. Contractor does not ktiowingly employ or contract with are unauthorized a1ien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it sliali enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Vefify Program as defined by I.C. 22-5-1.7-3, Contractor's docum ntation of enrollment and ��rticipation in the E-Vefify Program i s included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an tinautharizc;d aheii, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the terni of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being nati ft ed by the O'ty. 6. Persons, partnerships., corporations., associations, orjoint venturers awarded a contract by the City of South Bend through. its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a pity contract with respect to hire, tenure,, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, see, religion, color., national origin, ancestry, age, ,ender expression, gender identity, sexual Orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor., services, supplies., equipment, materials, or any combination of the foregoing inc�udin�, buy not fiIrr�ited tc�, publicworks contract awarded under public biddin-a laws or other contracts in ���hl'ch public bl'ds are not required by law', the City, its agencies, boards, or commissions may consider the Contractor's cood faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minofity Business ("MBE") or as a Women"s Business Enterprise VVBE") as a factor in determIP ining the lowestlowest,Jesponslveresponsiblebidder. In no event shall persons or enrifies seekincy the award of a City contract be renuired to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate acyamst said WBE/M13E. A finding of a discriminatory practice by the Ci'ty's MBE/WBE Ufilizafion Board shall prohibit that person or entity From being awarded a City contract for a period of one (1) year from the date of such determination, and such detemi'mation may also be grounds for terminating the contact for whichthe discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimina0 tion commitment shall be made a I)art of any contract which it may henceforth enter into with the City of S011th Bend, Indiana or any of its agencies, boards or commissions. -�1 j i - t� 4 Non Im F orm .d : (1011tra�'Aor agrees not to discriminate against or intimi(late any employee or applicant for e111piuyment in the performance of this contract with privileges of employment, or any rnaffer directly car indirectly related to employment, because of race, rel��i�n, coIor, sex, gender expression, gender identity, sexual arientatir�n, handicap, national origin or ancestry. Breach of Oils Provi si oi1 may be regarded as m aten al breach of contract. I, the undei-sigr�ed bidder or agent as contractor on a public works project, understand my statutory obligat i ons to the use of steel products or foundry products mace i n the, united States 5-16-8-1). t hereby certify that I and all subcontractors employed by me, for this project will use steed products or foundry products made in the United Slates on this project if awarded. I understand I have an af�irmativc; duty to notify the City in rr�y bid that m� proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation ancl responsibility to provide a justification to the City, subject to review and approval, why the cosy of United States made steel or foundry prad�cts is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steed or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual Payments.. I herebv affirm under the penalties of per�ur�r that the facts and information contained in the foregoing bid for public «corks are true and correct. Dated diis�' r day of''�4G+=lz , 20 Z5 G efotf 0 Tk ?� CJVIte GLC Contractor/Bidder (Firm) 0 Slorifature of ContractoriBidder or Its Agent 6e P 4Ile-45;01 Y47 'S Prin ed Name and Title Subscri bed and sworn to before the this' ! P dav of _ )'n CA.( C.� , 20 Z � { Mv Commission Expires of �; � 11& 2mol I County of Residence ?ion -collusion Non _] e1mnntmL Allidavit Noii Iran For . oc C� Notary Pubc kNONE ------- h�t� t '� 11/' 1,.;; /,- AMY L CHUPP F�* ', t Public, State Of Indiana SEAD Elkhart Court COrnm; $I Ion Number �i�w�1 qaa BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/4/2025 Department Public Name Gemma Stanton Works BPW Date 3/11/2025 Phone Extension 9083 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Mickey Low Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Information Tree Service U Yes U If Yes, Approved by Purchasing ❑ No E] MBE ❑ WBE Completed E-Verify Form Attached ❑ Nos 2025 Tree Removal 125-018. PR-39390 Motor Vehicle Highway 202-06-602-505-431000 . 16,752 Quote award for tree removal to support 2025 curb and sidewalk replacement. ❑ Increase ❑ Decrease Current Percent of Change New Amount Increase Decrease Increase % Total Percent of Change: Decrease Time Extension Amount: New Completion Date: