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Home My WebLink About13-25 Q1 2025 Additional Appropriation Ordinance County-City Building Phone 311 inside City limits 227 W Jefferson Blvd Suite,1200 N SQUTII. Email 311@southbendin.gov South Bend,IN 46601 C4 -- j� Website Southbendin.gov James Mueller,Mayor U \�� Filed in Clerk's Office PEACE x a �� 1865 Bianca Tirado City Clerk, South Bend, IN City of South Bend Department of Administration &Finance Division of Human Resources February 19,2025 Canneth Lee,President City of South Bend Common Council 227 W.Jefferson Boulevard,4th Floor South Bend,Indiana 46601 RE:Q1 2025 Additional Appropriation Ordinance Dear President Lee, During the past several years, it has been the practice of the City of South Bend to request department heads,fiscal staff,and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2025,we plan to propose adjustments during four time periods—March, June, September and December. Based on our budget review,we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on February 20,2025,with 2nd reading,public hearing and 3rd reading scheduled for March 10th,2025. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, /if 111A.: Kyle Willis City Controller Filed in Clerk's Office BILL NO. 13-25 Bianca Tirado City Clerk, South Bend, IN ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS FOR THE YEAR 2025 OF$1,464,798 FROM THE GENERAL FUND (#101), $535,028 FROM THE PARKS AND RECREATION FUND (#201), $5,000 FROM THE GIFT,DONATION, BEQUEST FUND (#217), $655,000 FROM THE LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $54,198 FROM THE CENTRAL SERVICES FUND (#222),$489,000 FROM THE IT/INNOVATION/311 CALL CENTER FUND (#279), $350,000 FROM THE FIRE DEPARTMENT CAPITAL FUND (#287), $9,425,000 FROM THE LOCAL INCOME TAX—ECONOMIC DEVELOPMENT FUND (#408), $250,000 FROM THE SEWAGE WORKS OPERATIONS FUND (#641),AND $82,500 FROM THE UNEMPLOYMENT COMPENSATION FUND (#713). STATEMENT OF PURPOSE AND INTENT By Ordinance No. 11150-24 on October 7, 2024, the Common Council adopted the City's 2025 operating and capital budgets, which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to affect the provision of services to its residents, which were not anticipated at the time the City budget was adopted. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2025 and set apart within the following designated funds for expenditures as follows: Fund Fund Name Amount 101 General Fund $1,464,798 201 Parks & Recreation 535,028 217 Gift,Donation,Bequest 5,000 220 Law Enforcement Continuing Education 655,000 222 Central Services 54,198 279 IT/Innovation/311 Call Center 489,000 287 Fire Department Capital 350,000 408 Local Income Tax- Economic Development 9,425,000 641 Sewage Works Operations 250,000 713 Unemployment Compensation 82,500 Total $13,310,524 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Canneth Lee, Common Council President Attest: Bianca Tirado, City Clerk Presented by me to the Mayor of the City of South Bend, Indiana, on the day of , 2025 at o'clock m. Bianca Tirado, City Clerk Approved and signed by me on the day of , 2025 at o'clock . m. James Mueller, Mayor, City of South Bend, Indiana Filed in Clerk's Office City of South Bend,Indiana Q12025 Budget Adjuetmeots-Additional Appropriations (increase or decrease in total fund expenditure.( Bianca Tirado Accounts hind Department Division Account City Clerk, South Bend, IN gadget Adjustment y -• Unanticipated Expanses 201-11-205-231-139300- Parks&Recreation Venues Parks 4.Arts Development&Promotion Services&Charges-Other-Grants&Subsidies _ $ 3,000 201-11-201-201-445000- Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-Machinery&Equip-Motor Equipment $ 97,028 Rationale: Appropriate Central Services 2024 Auction Proceeds 220-08-08048544 001- Law Enforcement Continuing Education Police Department Police Department Capital Outlay-Machinery&Equip-Police Equipment $ 655,000 Rationale Appropriates grant proceeds to purchase a finger print machine,bomb robot, and safely equipment for firearms. 408-11-206-273-444000-110RLPGRANT-PROJ000013401 Loral Income Tax-Economic Development Venues Parks&Arta _Park ProjMn&Capital _Capital Outlay-Imps Other Than Bldgs-land improvement $ 7,00,000 201-11-201-201444000- Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-Impv Other Than Bldgu-Land Improvement $ 135,000 201-11-201-21-444000- Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-lmpv Other Than Bldgs-laud Improvement $ 75,000 201-11-201-20144.5003- Parks&Recreation Venues Parks&Arts _Park Maintenance _Capital Outlay-Machinery&Equip-Park Equipment $ 150,000 201-11-201-2111445003- Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-Machinery&Equip-Park Equipment $ 75,000 Rationale Appropriate funds for Kennedy Park ORLP Grant Project 222-04.403454410002- Central Services Administration&Finance Central Services Personnel-Salaries&Wages-Teamster Wages $ 26,418 222-04-903-454410009- Central Services Administration&Finance Central Services _Personnel-Salaries&Wages-Extra&Overtime $ 1,000 2 22-0 4 4 03 45 44110 01- Central Services Administration&Finance Central Services Personnet-Employee Benefits-FICA Regular $ 2,141 222-04403-454411004- Central Services Administration&Finance -Central Services _Personnel-Employee Benefits-PERP Regular $ 3,134 222-09403454-411005- Central Services Administration&Finance Central Services Personnel-Employee Benefits-PER!Union $ 420 222-04-403454411007- Central Service. Administration&Finance Central Services Personnel-Employee Benefits-Unemployment Comp $ 66 222-04-403-454411008- Central Services Administration&Finance Central Services Personnel-Employee Benefits-Health Insurance $ 8,480 222-04-403459411009- Central Services Administration&Finance Central Services Personnel-Employee Benefits-Life lnsurame $ 120 222-04403-454411014- Central Services Administration&Finance Central Services _Personnel-Employee Benefits-Parental Leave $ 181 222-04-403.54411201- Central Services Adminiotration&Finance Central Services _Personnel-Employee Benefits-Tool Allowance $ 800 222-04 4 03 45 4411203- Central Services Administration&Finance Central Services Personnel-Employee Benefits-Job Readiness Allow. $ 213 Rationale: New ITE-Building Maintenance for New City Hall(6 Months/ 101-04-402-044410001- General Pund Administration&Finance _Human Rights _Personnel-Saloum&Wages-Salaried Wages $ 11,651 101-04-402-044411001- General Fund Administration&Finance Human Rights _Personnel-Employee Benefits-PICA Regular $ 891 101-04402-044411004- General Fund Administration&Finance Human Rights Personnel-Employee Benefit.-PER!Regular $ 1,305 101-04.42-044-411007- General Fund Administration&Finance _Human Rights Personnel-Employee Benefits-Unemployment Comp $ 13 101-04402-044.411014- General Fund Administration&Finance ,Human Rights Personnel-Employee Benefit.-Parental Leave $ 38 Rationale: Promotion of staff to investigator I/Intake Coordinator H Services222-0 4-40 3 450 410 00 2- Central ServiServices (Administration&Finance I Central Services I Personnel-Salaries&Wages-Teamster Wages $ 9792 222-04-403450410001- Central Services I Adminiotralion&Finance Central ServicesPersonnel-Salaries&Wages-Salaried Wages $ 711 222-04-403450411001- Central Services Administration&Finance 'Central Services Personnel-Employee Benefits-FICA Regular $ 1,041 222-04403450411005- Central Services _Administration&Finance 'Central Services I Personnel-Employee Benefits-PERF Union $ 139 222-04403450-611007- Central Services Administration&Finance Central Services Personnel-Employee Benefits-Unemployment Comp $ 11 222-04403450411014- Central Services Administration&Finance Central Services Personnel-Employee Benefits-Parental Leave $ 31 Rationale: Promotion of(21 Mechanics from a III to IV 279-07-071-071436004- IT/Innovation/311 Call Center Innovation&Technology 'Information Technology 'Services&Charges-Repair&Maint-Computer Equip R&M B 15,000 279-07-071-071422006- IT/Innovation/311 Call Center Innovation&Technology 'Information Technology 'Supplies-Operating-Computer Supplies&Equipment $ 138,500 279-87-071-071431009- IT/Innovation/311 Call Center Innovation&Technology -,Information Technology Services&Charges-Professional-Computer&Technology $ 335,500 Rationale: Evolve Security Hardware for New CityHal/Camems/Garagee ' 713-04406-406413003- Unemployment Compensation Administration&Finance 'Health Insurance and Benefits Personnel-Other Personnel-Recruitment Expenses $ 2,500 713-04-406.406.413111- Unemployment Compensation I Administration&Finance ,Health Insurance and Benefits Personnel-Other Personnel-Claims/Unemployment $ 80,000 Rationale: Additional Funds needed to cover 2025 Expenses , 1TI 101-06.602407435001- General Fund I Public Works ,Streets&Sewers Services&Charges-Utility Service.-Electric $ 1,400,000 Rationale: 2025 Budget-switched from Fund 404 in 2023 to Fund 101 I I I I 101-06-600-500431000- General Fund 'Public Works I Engineering Services&Charges-Professional-Other Professional Svcs $ 30,900 Rationale: 2024 Property Damage Settlement-Deposit 9/24 ' 11- I 101-02-020-020433003- General Fund t City Clerk's Office I City Clerk's Office Services&Charges-Printing&Ad-Promotional $ 10,000 101-02-020-020-021003- General Fund 'City Clerk's Office ,City Clerk@ Office Supplies-Office-Law Hooka $ 10.0110 Rationale: Appropriation of additional funds for sponsorships and law books I ' 287-09-090-09844002- Fire Department Capital I Fire Department _I Fire Department Capital Outlay-Machinery&Equip-Fire Equipment S 350,000 Purchase a used fire engine due to a reserve fire engine being damaged I Rationale: extensively. City of South Bend,Indiana Q12025 Budget Adjustment-Additional Appropriations (increase or decrease in total fond expenditures) Account a Fund Department Division Account Budget Adjustment 641-06-602-509-439016— Sewage Works Operations Public Works Streets&Sewers Services&Charges-Other-lateral 5 250,000.00 Rationale: Increased demand for Sewer Lateral Connection Program 408-04-040040-631000—CITYHALLSECURIIY Loral Income Tax-Economic Development Administration&Finance General City Services&Charges-Professional-Other Professional Svcs S 150,000 Rationale: City Hall Security coin for half of the year 400-04040-040443001—PROI00000362 Local tins Tax-Economic Development Administration&Finance Genial City Capital Outlay-Buildings-Building Impmvemenb S 375,000.00 Rationale: Exterior/Interior Renovations&Staff Training Room 40004440.040445000—CITYHALLPIIRNITURE Local Income Tax-Economic Development Administration&Pittance General City Capital Outlay-Machinery&Equip-Other Equipment S 1,300,000.00 Rationale: City Hall-Estimation for furnishing offices 409-10-101-130436001— Local Income Tax-Economic Development Community Investment Community Investment Services&Charges-Repairs&Maim-Building R&M 5 100,000.00 Rationale: Expenses for City-owned properties and maimeance 217-04402-044-433003— Gift,Donation,Bequest Administration Sr Finance Human Rights Services&Charges-Printing&Ad-Promotional 5 5,000.00 Rationale: Appropriate funds for promotional senior. Total Additional Appropriations 5 13,310524