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Home My WebLink About03062025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MARCH 6, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 20, and February 25, 2025 2. OPENING OF APPLICATIONS A. 2025 Water Works Utility Service Line Repair Program B. 2025 Sewer Insurance Lateral Repair Program 3. AWARD BIDS AND APPROVE CONTRACTS A. Potawatomi Park Improvements – Pool House Demolition – Project No. 124- 023A 1. Company: Green Demolition Contractors, Inc. 2. Amount: $210,900; Base Bid Plus Alternate 3. Funding: PR-00038793 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2025 Tree Removal – Project No. 125-018 1. Company: Gallegos Tree Service 2. Amount: $16,752 3. Funding: PR-00039390 5. CHANGE ORDERS A. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth 2. Change Order No.: 1 3. Increase Amount: $200,000 4. Percent of Increase: 8.45% 5. Revised Contract Amount: 2,567,090 6. Funding: PO-0036234 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Gintz Drive Replacement – Project No. 124-054 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($18,988.74) 4. Percent of Decrease: (2.87%) 5. Total Percent of Change: (2.87%) 6. Final Contract Amount: $642,612.21 7. Funding: PO-0033906 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MARCH 6, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. PROJECT COMPLETION AFFIDAVITS A. Wayfinding Signage Program, Phase 3 – Project No. 123-013 1. Company: Geograph Industries, Inc. 2. Final Contract Amount: $187,234 3. Funding: PO-0029007 8. TITLE SHEETS A. Edison Road Gravity Sewer and Roadway Replacement (East of Larrison Road) 1. Funding: St. Joseph County 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. South Well Field Water Treatment Plant and Distribution System Improvements - Project No. 117-059A 1. Title Sheet B. Wastewater Treatment Plant WAS Thickening Improvements – Project No. 123- 031B 1. Title Sheet C. 2025 Street and Sewer Material Bid – Project No. 125-005 1. Funding: PR-00039711 D. 2025 Asphalt Material Bid – Project No. 125-006 1. Funding: PR-00039712 10. RESOLUTIONS A. Resolution No. 10-2025 A Resolution of the City of South Bend, Indiana Board of Public Works of Disposal of Unfit and/or Obsolete Property 1. Description: Captain Stewart Russell’s Helmet and Boots B. Resolution No. 11-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Transfer of City Property at 123 W. Colfax Ave. for Main Street Housing Request for Proposal CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MARCH 6, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Acceptance of Deed of Dedication – R Ray Real Estate, LLC 1. Description: Dedication of Land Subject to an Alley Vacation B. 2025 Indemnification Agreement – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training Sessions March 4, 2025 through December 5, 2025 C. Rescind Emergency Contract – Jackson Demolition Services 1. Description: Error in Price of Quote Submitted for the Demolition of 1701 Anderson Ave. 2. Funding: PR-00039065 D. Ratify Emergency Contract – Ritschard Bros., Inc. 1. Description: Demolition of 1701 Anderson Ave. under Indiana’s Unsafe Building Law 2. Amount: $33,620 3. Funding: PR-00039065 E. Amendment No. 4 to Owner-Engineer Agreement – WBK Engineering LLC 1. Description: Additional Design Services to Scope and Create Bid Documents for the Renovation of the Leeper Park Tennis Courts (Post-Tension Concrete) 2. Amount: $23,465 3. Funding: PR-00032030 F. Access Agreement – MACOG 1. Description: Site Access Agreement to Allow MACOG to Perform EPA- Funded Environmental Testing at the South Bend Range (133 Cherry Street) 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Mind Body Spirit Festival a) Date/Times: May 3, 2025/8:00 a.m. to 8:00 p.m. b) Location: Wall St. between Greenlawn Ave. & Zoo Entrance c) Favorable Recommendations 2. Event: Girls on the Run Michiana 5K a) Date/Times: May 17, 2025/6:00 a.m. to 1:00 p.m. b) Location: Wall St. to S. Greenlawn Ave., Belmont Ave., S. Twyckenham Dr., Sunnymede Ave., E. Wayne St., S. Sunnyside Ave., E. South St., Longfellow Ave., and back to Wall St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MARCH 6, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 3. Event: Sunburst Races a) Date/Times: May 31, 2025/5:00 a.m. to 11:00 a.m. b) Location: Rolling Closures (See Map) c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Danch, Harner & Associates 1. Location: Portion of Right-of-Way Along the South Side of Marion St. and East Side of Main St. from the Round-about at Michigan St. and Marion 2. Purpose: Allow for a More Cohesive Development of the Property 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 54378 26th St. – Water 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Honeywell International, Inc. 1. Location: 3502 Westmoor Street 16. RATIFY BONDS A. Excavation Bonds 1. R Gordon Engineering Inc, Released effective February 17, 2025 2. Always Underground Inc., Approved effective January 3, 2025 B. Occupancy Bonds 1. Pemberton-Davis Electric, Inc., Released effective March 24, 2025 2. Always Underground Inc., Approved effective January 3, 2025 17. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,189 (Total # of Accountholders) as of the 1st Quarter of 2025 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0099306; GBLN-0099542; GBLN-0099573 a) Date: 02/04/2025 b) Amount: $4,689,033.91 2. Claim No.: GBLN-0100250; GBLN-0100628 a) Date: 02/11/2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION MARCH 6, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 b) Amount: $2,907,174.74 3. Claim No.: GBLN-0100779 c) Date: 02/18/2025 d) Amount: $2,176,176.23 4. Claim No.: GBLN-0101026; GNLN-0101063; GBLN-0101227 e) Date: 02/21/2025 f) Amount: $9,841,292.61 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.