HomeMy WebLinkAboutOpening of Quotes - 2025 Tree Removal Project No. 125-018 - Ellis HardwoodsCITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME:
PROJECT NO.
QUOTES DUE
Date:
Address:
City/State/Zip:
2025 Tree and Stump Removal
125-018
February 25th, 2025 by 9:00am EST. Electronic quotes are to be
delivered via email to b2wbids@southbendin.gov.
Mus$ be completed for all quotes. Please type or print)
I Firm:J�i
t dDeo,ki t_li�_ Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
2025 Tree and Stump Removal
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South
and dated
Toe,,
(Enter
of Public Works
/ �2,!�s % for the js�u�mj of (enter the Total Quote as shown on the Proposal)
u1 ,�+ �cr1 ilYAr i-,-d Ti!'q d(i°/later -(s 1 3, -21-10 )
of Total Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums
attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown in
the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization
of the units shall be shown on a separate attachment.
By
'
1111,5 (Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana N. Micou, Member
Attest: Theresa Heffner, Clerk
Version 9/29/2021 Page - 8 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME - 2025 Tree and Stump Removal
PROJECT NO. 125-018
February 2Vh, 2025 by 9:00arn EST. Electronic quotes are to be -delivered
QUOTES DUE via email to by bids thbendj,n.gov.
Item No.
Description
Qty
Unit
Unit Price
Total Amount
1
-REMOVAL, TREE, 18-IN
4
EA
Pr,(,e(,)j6k-j
ck wQe,
2
REMOVAL, TREE, 24-IN
3
EA
3
REMOVAL, TREE, 30-IN
6
EA
4
REMOVAL, STUMP
11
EA
QUOTE TOTAL 7SO
Firm:
Address: 32 619 , . pe,— Pj
City/State/Zip: Ard, Lik-wle _Z1 Telephone Number:
Fax Number:
By
(Signature)
(Printed Name of Person Signing)
Version 9129/2021 Page - 12 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF )
SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency,
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 912912021 Page - 9 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to a
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of
noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a
City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact to which the discriminatory practice
or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
Version 9/29/2021 Page - 10 Public Works Quote
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
44
Dated this .. _ day of te-h 20 �
Contractor/Bidder (Firm)
— /B 0��
Signature of Contractor/Bidder or Its Agent
0/15 / ('to � � sad
Printed Name and Title
Subscribed and sworn to before me this ;� t day of J e� , 20 2S
My Commission Expires
County of Residence
Notary Public
Version 9/29/2021 Page - 11 Public Works Quote
14. Tree diameters shall be confirmed prior to removal. All trees shall be marked for removal and
measured with a representative from the City of South Bend Engineering Division on site. The City
will not pay for any trees measured and removed without the on -site approval of the City.
15. Payment for all labor, materials, equipment, and associated incidentals for tree removals shall be
made at the Unit Prices for the various items bid in the Proposal as follows:
REMOVAL, TREE, 18-INCH ............................EA
REMOVAL, TREE, 24-INCH ............................EA
REMOVAL, TREE, 30-INCH ............................EA
REMOVAL, STUMP.......................................EA
XVIII. TREE LOCATIONS
A. Contractor shall verify locations with City representative on site before removing any trees.
B. Locations of trees included in this quote are as follows:
Location
# of Tasks
DBH of Trees
Pay Item Diameters
1800/1900 Block Elwood
6
22", 5 stumps
24", 5 stumps
1300 Block N Elmer
2
27", 35"
30",30"
400 Block Dundee
2
23", 36"
24", 30"
2000 Block S Scott
3
30", 15", 1 stump
30", 18", 1 stump
100 Block E Eckman
5
31 ", 21 ", 3 stumps
30", 24", 3 stumps
1002 E Irvin ton
1
25"
30"
1541 Gordon Dr
2
16", 16"
18",18"
803 N Notre Dame
1
1 stump
1 stump
901 N Notre Dame
1
1 stump
1 stump
1029 N Notre Dame
1
12"
18,
Total
24
Version 9/2912021 Page - 7 Public Works Quote
IV
V.
o�Spt127i $���
SCOPE OF WORK
CITY OF SOUTH BEND
M k
PROJECT NAME: 2025 Tree and Stump Removal
PROJECT NO. 125-018
QUOTES DUE February 25th, 2025 by 9:00am EST. Electronic quotes are to be
delivered via email to tiwbids0southbendin.gov.
PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for the removal of
trees and stumps in the public right of way at various locations within the City of South Bend, IN.
PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2024
INDOT Standard Specifications for the letting effective after September 1, 2023.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. Tne City of South Bend shall be the sole judge in determining if the `or
equal" offered meets the specification.
TAX EXEMPT
A, Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes
of the structure or facilities constructed are not subject to the Indiana Gross Retail
The exemption number will be furnished to the Contractor upon award.
INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South
officers and employees, from all costs, losses, claims and suits, including court ci
and other expenses, arising from or out of the negligent performance of this Cont
or because of arising out of any defect in the goods, materials or equipment sup
provider.
permanent part
fax (Sales Tax).
id, its agents,
attorney fees,
by Contractor,
I by the Quote
Version 9/29/2021 Page - 1 Public Works Quote
VI. INSURANCE
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit — show proof of insurance.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
Vil. CONTROL OF WORK
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 105
B. Additions:
I. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
Vill. LEGAL RELATIONS
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is the City of South Bend Department of Public Works, Division
of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor's performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2024, INDOT Standard Specifications Sec. 108
B. Additions:
1. Project shall have a completion date of 30 calendar days after Notice to Proceed.
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2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor's subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications. 2024, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor's failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default- If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the
City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
Version 9/29/2021 Page - 3 Public Works Quote
XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2024, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor's responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
Version 9/2912021 Page - 4 Public Works Quote
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of laterals, service lines, sprinkler systems, or other utilities damaged by the
Contractor's operations shall be repaired by the Contractor at no additional cost o the City or the
Owner of the system.
XV. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2024, iNDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform Traffic
Control Devices" and the City of South Bend Design and Construction Standards.
2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting_
4. After the award of the contract and before beginning the work, the Contractor shall submit histherfits
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVi. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to the removal of trees and stumps within the public right of way at various
locations within the City of South Bend.
2. The tree removals done as part of this project are intended to facilitate curb and sidewalk
replacement work to be done by the City of South Bend Department of Public Works,
Streets Division. The contractor shall coordinate the schedule for each tree removal with
the Streets Division.
3, The Contractor shalt preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor's operations.
XVII. TREE AND STUMP REMOVALS
A. Prevailing Specifications: 2024, INDOT Standard Specifications Sections 201, 211, and 621
B. Additions:
1. All work on trees and stumps in City right of way shall be done by a Licensed Arborist registered
with the South Bend Board of Park Commissioners. Any subcontractor must comply with all
requirements of the Prevailing Specifications, General Conditions, and Special Provisions for this
work.
2. The Contractor shall obtain the following permits before beginning Tree Removal work at any site.
The Contractor must note that the permits are being submitted as part of this City project to have
permit fees waived by the City.
a. Tree Permit from the City Forester, 321 East Walter Street
b. Occupancy Permit from the Division of Engineering, Room 1316, County -City Building (for right
of way occupancy lasting two (2) hours or longer). The Occupancy Permit application shall
include a traffic control plan.
(i) Note: Occupancy Bond is required for Occupancy Permit.
Version 9129/2021 Page - 5 Public Works Quote
3. The Contractor shall take diligent care to protect the public, the workers, streets, sidewalks, and
adjacent public and private property from the hazards of tree removal and stump removal
operations.
4. The Contractor shall notify residents in advance of work commencing via door hangers. The
Contractor shall submit a letter to the City for approval prior to distributing.
5. Trees and stumps to be removed and all their debris shall be completely removed from the
site daily. No piles of debris are allowed to sit on site after work is completed daily. No fires or
burning will be allowed. The debris shall be removed in accordance with all applicable Federal,
State, and local laws and ordinances to a facility licensed to receive such waste. The Contractor
shall inform the Engineer of the name of the facility receiving the waste. Items of salvageable value
to the Contractor, such as firewood or kindling, must be removed from the site as the work
progresses. Storage or sale on the site will not be permitted. The Contractor may choose to sell
or provide firewood, kindling, or mulch gratis to the adjacent homeowner or a neighbor. All such
salvaged materials must be removed to the receiver's premises as the work progresses in
compliance with all laws, statutes, and ordinances regulating such transactions including
transportation, zoning, and storage.
6. Stumps can be removed either by grinding or by full removal, at the contractor's discretion. Any
curb, sidewalk, approach, pavement, lawn, or other feature that is damaged during removals shall
be repaired or replaced as necessary at no additional cost to the City or adjacent property owner.
7. Stumps and roots within five (5) feet of the stump shall be ground to a depth of at least 18 inches
below the existing sidewalk elevation, using suitable stump grinding equipment when in proximity
to curb, sidewalk, or approaches.
8. The tree and stump removals within this contract correspond with sidewalk replacement being
completed in 2025 by the City of South Bend Streets Division. If the contractor intends to remove
stumps and roots by full excavation, the contractor must verify with the Streets Division that the
adjacent sidewalk is scheduled for replacement. The contractor shall then cut roots at the edge of
sidewalk and leave roots underneath sidewalk in place.
9. At all removal locations, the contractor shall fill the created hole with B Borrow up to a depth of four
(4) inches below grade. The contractor shall then provide four (4) inches of clean, rich topsoil
covering the entire disturbed area_ The cost of B Borrow and topsoil will not be paid for separately,
but shall be included in the cost of the tree removal or stump removal.
10. After placing topsoil, each removal area shall receive mulching. The cost of mulching will not be
paid for separately, but shall be included in the cost of the tree removal or stump removal.
11. The bid price for removal of any size tree shall include removal of its stump and roots. The cost of
stump removal will be incidental to the cost of the tree being removed. Stump removal will only be
paid separately for existing stumps in the right-of-way that are not otherwise part of a tree removal.
12. Tree diameters shall be confirmed prior to removal. All trees shall be measured with a
representative from the City of South Bend Engineering Division on site. The City will not pay for
any trees measured and removed without the on -site approval of the Engineer.
13. Pay Item Diameters are defined as follows:
Measured DBH
Pay Diameter
0 to 18 in.
18 in
Over 18 to 24 in.
24 in.
Over 24 to 36 in.
30 in.
Over 36 in. to 42 in.
36 in.
Version 9/2912021 Page - 6 Public Works Quote
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