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Home My WebLink AboutRatify Emergency Contract - Demolition of 1701 Anderson Ave. - Jackson Demolition1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 25, 2025 Ms. Beverly Jackson Jackson Demolition Services Enterprises LLC 1674 N. 750 W. Rochester, IN 46975 jacksonsgpwrtc.com RE: Ratify Emergency Contract Dear Ms. Jackson: At its February 25, 2025 meeting, the Board of Public Works approved the above referenced contract for the emergency demolition of 1701 Anderson Ave. in the amount of $32,000. Please forward the following document in by March 11, 2025, to my attention for Board of Public Works approval at hhorvath(a),southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou ��4ouTH INTER -OFFICE MEMORANDUM r DEPARTMENT OF PUBLIC WORKS x k DIVISION OF ENGINEERING ]Sfi5 TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Ratify Emergency Contract — Demolition of 1701 Anderson Avenue DATE: 02/17/2025 On January 15, 2025, the property owner of 1701 Anderson Avenue, Lindsey Smith, was notified by the City's Department of Code Enforcement that under Indiana's Unsafe Building Law, the condition of the structure on the parcel warrants immediate emergency demolition. The Department of Code Enforcement solicited emergency demolition quotes from the following contractors: • Jackson Demolition: $32,000 • Ritschard Bros.: $33,620 • Green Demolition: No Quote • Indiana Earth: No Quote Demolition will commence as soon as utilities to the structure are disconnected. I recommend ratification of an emergency contract for Demolition of 1701 Anderson Avenue to Jackson Demolition, in the amount of $32,000. Funding is available through PR-00039065. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member �0 i Joseph R. Molnar, Vice President �@_ Breana Micou, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: February 25, 2025 Page 1 of 1 County -City Building 227 W Jefferson Blvd, Suite 1300 S South Bend, IN 46601 James Mueller, Mayor City of South Bend Department of Community Investment January 15, 2025 Lindsey Leigh Smith 1701 Anderson Ave SOUTH BEND, IN 46628 Phone 311 inside City limits Email 311@southbendin.gov Website Southbendin.gov RE: Order for Emergency Demolition The Director of the Department of Code Enforcement (the "Department") has determined that the structure at 1701 Anderson Avenue, SOUTH BEND, IN 46628 State Tax ID: 71-03-35-352-012.000-026 (lot description: Lot 32 Morris Park) is unsafe and hereby orders an emergency demolition on this property. This order is issued under the Indiana Unsafe Building Law IC 36-7-9-10. The Department will check for occupants and secure the building after clearing it. This property may also be subject to an order of Continuous Enforcement. Emergency action; recovery of costs; challenge of determination of emergency IC 36-7-9-9: (a) If the enforcement authority finds it necessary to take emergency action concerning an unsafe premises in order to protect life, safety or property, it may take that action without issuing an order or giving notice. However, this emergency action must be limited to removing any immediate danger. (b) The Department acting through the enforcement authority, may recover costs incurred by the enforcement authority in taking emergency action, by filing a civil action in the circuit court or superior court of the county against the persons who held a fee interest, life estate interest or equitable interest of a contract purchaser in the unsafe premises at the time of the enforcement authority found it necessary to take emergency action. The Department is not liable for the costs of this civil action. (c) If an unsafe premises poses an immediate danger to the life or safety of persons occupying or using nearby property, the enforcement authority may, without following this chapter's requirements for issuing an order and giving notice, take emergency action to require persons to vacate and not use the nearby property until the danger has passed. However, any person required to vacate an unsafe premises under this subsection may challenge in an emergency court proceeding the enforcement authority's determination that the premises poses an immediate danger to the life or safety of any person. In an emergency court proceeding, the enforcement authority has the burden of proving that emergency action is necessary to protect from immediate danger the life or safety of persons occupying or using nearby property. Respectfully yours, 0 Kenisha Wells, Director of Code Enforcement Services EXCELLENCE I ACCOUNTABILITY INNOVATION I INCLUSION I EMPOWERMENT 1300S County -City Building 1 227 W. Jefferson Blvd. I South Bend, Indiana 466011 p 574.235.94861 www.southbendin.gov BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 25th Day of February 2025, by and between Jackson Demolition Services Enterprises LLC., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: EMERGENCY DEMOLITION OF 1701 ANDERSON AVENUE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $32, 000 FT TNT)TNCT- PR-00039065 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of February 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President �—� a-0� Gary A. Gilot, Member Murray L. Miller, Member 00 Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: February 25, 2025 JACKSON DEMOLITION SERVICES ENTERPRISES LLC Printed Name Signature Jackion �____ �;Jackson Demolition Services `` n ergrises LLC. PROPOSAL PROPOSAL SUBMITTED TO Kenisha Wells EMAIL kwells@southbendin.gov COMPANY City of South Bend STREET 227 W Jefferson Blvd ARCHITECT SCOPE OF WORK 1674 N 750 W * Rochester, In * 46975 Phone (574)542-2871 * Fax (574)542-9214 Mobile (574)607-2004 * Email iacksons@pwrtc.com Website MBE/WBE/DBE PROPOSAL NUMBER DATE 02022025 2/3/2025 TELEPHONE FAX 574-235-9327 574-235-7703 CITY,STATE,ZIP JOB LOCATION South Bend, IN 1701 Anderson Ave. South Bend, In DATE OF PLANS DESCRIPTION Emergency Demo. House And Fence Jackson Demolition Services will demolish the above describe building in its entirety. Remove all rubbish resulting from said demolition to an approve licensed landfill, Fill basement cavity with suitable soil, grade to grade level. Jackson Demolition will not be responsible for any hazardous materials in and around demolition site. For the Total Sum of $32,000.00 WE PROPOSE hereby to furnish materials and labor- complete in accordance with above specifications, for the sum stated in proposal. Jackson Services has all salvage rights for the above described structure(s). PAYMENTS TO BE MADE AS FOLLOW: Authorized Signature: ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are herby accepted. You are authorized to do the work as specified. Payment will be made as outlined CITY OF SOUTH BEND, 1NDIANA BOARD OF PUBLIC WORKS Name: VW4 14---2rt Elizabeth A. Maradik, President 450—� QVX�A� Gary A. Gilot, Member Joseph R. Molnar, Vice President Bream Micou, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: February 25, 2025 RITSCHARD BROS., INC. EXCAVATING AND DEMOLITION February 3, 2025 City of South Bend Neighborhood Services and Enforcement 1300 County -City Building South Bend, IN 46601 Attention: Ms. Kenisha Wells RE: 1701 Anderson Ave. Demolition Dear Kenisha: We are submitting our quotation for the demolition of the above referenced structure per the request for quote letter dated January 30, 2025. We propose to perform the following work: Install construction fence around the site. Obtain the demolition permit, call for utility disconnects and locates and file the asbestos notification form. Demolish the house, including floor slabs and foundations, and dispose of same off site. Remove the existing fence. Backfill the basement as required to match surrounding elevations. Grade, topsoil and seed the lot upon completion. We will perform the work as listed above for the sum of $33,620.00. This price is broken down as follows: Total Base Bid $23,620.00 Utility Allowance $ 5,000.00 Asbestos Disposal Allowance $ 5,000.00 $33,620.00 1204 West Sample Street • South Bend, Indiana 46619 • PHONE (574) 288-4777 • FAX (574) 288-5438 • E-MAIL: ritl204@datacruz.com 1701 Anderson Ave. Demolition February 3, 2025 Page 2 of 2 This pricing assumes that the demolition debris will be disposed of as common C&D debris at the landfill. Thank you for the opportunity to submit this quotation and if we may be of further service, please call. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/17/2025 Name Zach Hurst Department DPW BPW Date 02/25/2025 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — RequirE ❑ Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award ❑ Quote Opening ❑ Quote Award ❑ Proposal Opening ❑ C/O & PCA No. ❑ Chg. Order, No. ❑ Traffic Control ® Other: Ratify Emergency Contract Reauired Information Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Jackson Demolition All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution ❑ Ease./Encroach ❑ Title Sheet ❑ Yes ❑ If Yes, Approved by Purchasing ® No Z MBE ❑ WBE Completed E-Verify Form Attached ❑ Nos Emergency Demolition of 1701 Anderson Avenue DCI Neighborhood PR-00039065 $32,000 Luma Sum Request to ratify emergency contract for demolition of 1701 Anderson Avenue under Indiana's Unsafe Building Law For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( %) New Amount $ Increase % Total Percent of Change: Decrease ( %) Time Extension Amount: New Completion Date: