HomeMy WebLinkAboutDedicated Improvements Agreement - Supermercado San Miguel-TX Concrete1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAx 574/235-9171
CITY OF SOUTH BEND TAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 25, 2025
Ms. Erika Rodriguez
Panaderia Y Supermercado San Miguel, Inc.,
2712 W. Western Ave.
South Bend, IN 46619
Erirodr07kgmail.com
RE: Dedicated Improvements Agreement
Dear Ms. Rodriguez:
At its February 25, 2025 meeting, the Board of Public Works approved the above
referenced agreement for reconstruction of city sidewalks and light pole foundations along
Olive St. frontage of 2401 W. Western Ave. development.
Enclosed please find a copy of the agreement for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/hh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou
DEDICATED IMPROVEMENTS AGREEMENT
This Dedicated Improvements Agreement (the "Agreement") is made on this _18_ day of
November_ of _2024,_by and between the City of South Bend, Indiana, an Indiana municipal
corporation (the "City"), acting by and through its Board of Public Works (the "Board"), and
Panaderia y Supermercado San Miguel, Inc., d.b.a. Mor Mex, a _corporation_ with an address of
2401 W Western Ave, South Bend, IN 46619_ (the "Owner"), in order for the Owner to
temporarily occupy and construct or re -construct dedicated improvements in the public right-of-
way (the "R.O.W.") along _Olive Street within the City's municipal boundaries (the "Project
Area").
WHEREAS, the City holds title to the Project Area, including the R.O.W.; and
WHEREAS, Owner's project site is located at the property with address of 2401
Western Avenue_ within the City; and
WHEREAS, pursuant to the City's municipal code, the City's Engineering Department
has granted Owner a permit for the temporary occupancy and a partial temporary closure of the
Olive Street R.O.W. and Western Avenue R.O.W. in order to facilitate
construction of Owner's project adjacent thereto; and
WHEREAS, in connection with the needs of Owner's project, Owner desires
to reconstruct sidewalk, remove brick pavers, add tree lawn, and improve street light
foundations_; and
WHEREAS, Owner intends to repair and/or replace the sidewalks, trails, curbs, lighting,
landscaping, trees, brick pavers, and drive approaches, and patch the roadway in the R.O.W.
("Dedicated Improvements") as more particularly set forth on Exhibit A, which is attached hereto
and incorporated herein by reference, upon the completion of its temporary occupancy or use of
or in the relevant R.O.W.; and
WHEREAS, Owner desires the temporary occupancy and partial temporary closure of the
R.O.W. from time to time in order to facilitate Owner's project and construct the Dedicated
Improvements in the R.O.W.; and
WHEREAS, in order for the Board to grant long term occupancy of the R.O.W., this
Agreement must be executed.
NOW, THEREFORE, in consideration of the obligations, terms and conditions contained
herein, and the above recitals which are incorporated into this Agreement, the adequacy of which
consideration the parties expressly acknowledge, Owner and the City agree as follows:
1. Recitals
The parties hereto acknowledge and agree that the foregoing recitals are incorporated
herein as a part of this Agreement.
2. Construction Inspection
The Owner has provided the City with Exhibit A, which depicts drawings of the Dedicated
Improvements, which the City acknowledges conforms to the City's standards. The Owner shall
allow the City to inspect the Dedicated Improvements during construction to ensure conformance
to the agreed standards set forth in Exhibit A, in particular with regard to area planning, adequacy
of design, and quality of construction. The Owner shall contact the City's Engineering Department
at least two (2) business days in advance to arrange for the attendance of a City inspector at key
milestones throughout work within the R.O.W. Key milestones shall include but not limited to:
hot mix asphalt placement, placement of any drainage apparatus, concrete placement, light
installation, and tree installation. The Owner agrees to perform any necessary adjustments as
reasonably required by the City, in the sole discretion of the City Engineer or her designee, as a
result of such inspections. The failure of Owner to comply with this Section 1 shall be a material
breach of this Agreement.
3. Permits
It shall be Owner's sole responsibility and expense to obtain all permits associated with the
construction and installation of the Dedicated Improvements in the R.O.W. and to comply with all
applicable laws. Owner's failure to comply with this Section 2 shall be a material breach of this
Agreement.
4. Performance Bond
Concurrently upon the execution of this Agreement or within seven (7) days thereof, Owner
shall provide the City with a performance bond for an amount equal to one hundred twenty—five
percent (125%) of the construction cost covering all work performed or to be performed pursuant
to this Agreement. Owner's failure to provide the performance bond as prescribed herein shall
cause this Agreement to be immediately terminated and of no effect, without the requirement of
notice.
5. Maintenance Bond
Within ten (10) days of City's acceptance of the Dedicated Improvements, Owner shall
provide the City with a maintenance bond equal to ten percent (10%) of the construction cost
covering all work performed or to be performed pursuant to this Agreement, and such bond shall
remain in effect for three (3) years after dedication as described in Section 6 below.
6. Term
Except as otherwise provided herein, this Agreement shall continue for a period of sixteen
(16) months from the Effective Date of this Agreement, or upon the issuance of the relevant
occupancy permit(s), whichever occurs last.
7. Dedication
The Owner understands the dedication of the Dedicated Improvements to the City is a
requirement for occupancy. Upon completion of the construction of the Dedicated Improvements,
substantially as depicted in Exhibit A, the Owner shall use its best efforts to work with the City to
ensure that the Dedicated Improvements are dedicated to the City in a timely manner. It is
understood by Owner that no dedication shall be accepted by the City until all required easements
have been conveyed, accepted, and recorded by the City. Additionally, prior to dedication, the
following must be satisfied:
a. All parts and labor must meet the requirements stated in the design specifications as
presented to and approved by the City Engineering Department.
b. Owner must provide copies of test reports or cut sheets on all materials supplied.
c. Owner must provide As -Built drawings in accordance with the City of South Bend
Prevailing Specifications for Public Works, which may be found at
https:Hsouthbendin.gov/wp-content/uploads/2018/07/SBN-Spec-Stand-FINAL-062618-
REV-2_BPWSi ng ature.pdf
Owner's failure to comply with this Section 6 shall be a material breach of this Agreement.
7. Indemnification
Owner shall indemnify, defend, and hold the City, and its respective agents, employees,
successors, and assigns, harmless from any liability, loss, costs, damages or expenses, including
attorneys' fees, which the City may suffer or incur as a result of any claims or actions which may
be brought by any person or entity arising out of this Agreement. If any action is brought against
the City or its respective agents, employees, successors, or assigns, in connection with this
Agreement, Owner agrees to defend such action or proceedings at its own expense, using counsel
acceptable to the City, and to pay promptly any judgment rendered therein.
8. Insurance
Owner, at Owner's sole expense, shall maintain during the term of this Agreement,
commercial general liability insurance covering the company and activity in the amount not less
than Five Million Dollars ($5,000,000) per occurrence. Owner agrees to include the City as an
additional insured on any such policy and produce to the City a certificate of insurance evidencing
the same within ten (10) days of the execution hereof. To the extent that the City is harmed as a
result of the construction of the Dedicated Improvements, Owner hereby grants the City first
priority on any proceeds received from the Owner's insurance. Notwithstanding anything in the
Agreement to the contrary, the City does not waive any governmental immunity or liability
limitations available to it under Indiana law.
9. Assignment
This Agreement may not be assigned by Owner, including through a Change in Control
event, without the express written consent of the City which such consent may be withheld for any
reason. A Change in Control event shall mean either (a) the merger of Owner into or with an
unrelated third -party entity, (b) a transaction or series of related transactions in which a third party
becomes the beneficial owner of fifty percent (50%) or more of the membership units of Owner,
or (c) the sale of all or substantially all of the assets of Owner. A violation of this Section 9 shall
be a material breach of this Agreement.
10. Material Breach
The parties agree that a material breach of this Agreement by Owner would have a material
adverse effect upon the City. In the event of a breach by Owner of any of its obligations hereunder,
the Owner shall cure such breach, if curable, within seven (7) days after written notice thereof
from the City. Upon the failure by the Owner to cure any such breach, or if the breach is material
and incurable, the City may immediately terminate this Agreement and call on the performance
bond.
11. Governing Law and Jurisdiction
This Agreement shall be construed and interpreted according to the laws of the State of
Indiana and shall be enforced in any court of competent jurisdiction in St. Joseph County, Indiana.
12. Severability
Wherever possible, each provision of this Agreement shall be interpreted in such manner
as to be effective and valid under applicable law, but if any provision of this Agreement shall be
prohibited by or invalid under applicable law, such provision shall be ineffective only to the extent
of such prohibition or invalidity, without invalidating the remainder of such provision or the
remaining provisions of this Agreement.
13. Waiver
No provision of this Agreement will be deemed waived, unless such waiver will be in
writing and signed by the party against which the waiver is sought to be enforced. The waiver will
not be construed to be a waiver of any succeeding breach of any such provision, a waiver of the
provision itself, or a waiver of any other provisions of this Agreement. No delay or omission on
the part of either party to exercise or avail itself of any right, power, or privilege that it has or may
have under this Agreement will operate as a waiver of any breach or default
14. Time
Time is of the essence of this Agreement.
15. Entire Agreement
This Agreement sets forth the entire agreement and understanding between the Owner and
the City as to the subject matter hereof, and merges and supersedes all prior discussions,
agreements, and understanding of any and every nature between them.
16. Corporate Authority
The person signing on behalf of the Owner represents that he/she has been duly authorized to
execute this Agreement on behalf of said Owner.
IN WITNESS WHEREOF, the Owner and the City, through their duly authorized
representatives, have caused this Agreement to be executed as of the Effective Date. The parties
have read and understand the foregoing terms of this Agreement and do, by their respective
signatures hereby agree to its terms.
By: r / /_ '; �?' J, �� b, —
Printed: Erika A Rodriguez
Title: Director
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Joseph R. Molnar, Vice President
Gary A. Gilot, Member
Breana Micou, Member
Murray L. Miller, Member
ATTEST:
Theresa M. Heffner, Clerk
Date: Februa�25, 20252025
EXHIBIT A
DEDICATED IMPROVEMENTS
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DRAWN BY:
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DESIGNED BY:
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DATE:
03/04/2024
SEAL:
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DATE
0310512024
SCALE:
HORZ: 1" = 10'
VERT: 1" = 2'
ACI JOB #
23-0647
SHEET NO.
C3* I
EXHIBIT B
ENGINEER'S ESTIMATE
:■ABONMARCHE
Engineering • Architecture • Land Surveying
Supermercado
Western & Olive Street Right of Way Construction Estimate
January 27,2025
Right of Way Work
Description
Quantity Unit
Unit Price
Cost
1 Concrete, Remove
428 SYD
$10.00
$4,285
2 Brick, Remove and Salvage
45 SYD
$15.00
$675
3 Relocate Planters with Trees
3 EA
$500.00
$1,500
4 Concrete Curb
190 LFT
$38.00
$7,220
5 Concrete Sidewalk, 4"
445 SYD
$65.00
$28,925
6 Modify Existing Light Pole Foundation
3 EA
$2,165.00
$6,495
7 Street Tree
12 EA
$775.00
$9,300
8 Topsoil, 4"
15 CYD
$141.00
$2,115
9 Sodding
140 SYD
$20.00
$2,800
10 Fill material
30 CYD
$100.00
$3,000
Total:
125% of total
$66,315
25% $16,579
Bond Amount 125% of Total TOTAL: $83,000
Page 1 of 1
EXHIBIT C
PERFORMANCE BOND
ERIE INSURANCE COMPANY
PERFORMANCE AND PAYMENT BOND
Bond No.Q865670321
Thatwe, TX. Concrete,LLC............................................................................................................................
(hereinafter called the Principal) as Principal and the ERIE INSURANCE COMPANY, of Erie, Pennsylvania, a
corporation duly organized under the laws of the State of Pennsylvania, (hereinafter called the Surety),
as Surely, are held and firmly bound unto City.of.South.Bend. Department. of, Public,Works.........
..........................................................................................................................................................................
(hereinafter called the Obligee), in the sum of...................................................................................................
" 7-=.....:::-.::: Dollars, ($ 85000........... ),
for payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our
heirs, executors, administrators, successors and assigns.
Signed, sealed and dated this .................... Sth.......... .......... day of. Februar.Y............. ................. , 20 25......
THE CONDITION
OF THIS OBLIGATION
IS SUCH:
That whereas, the above named Principal
did on the .......... 5th
., day of February ............
2025........
enter into a contract with the Obligee for
Western & Olive Street Right of Way. Construction
.................I.............................................................................................................
..........................................................................................................................................................................
which contract is made a part of this bond, the same as though fully set forth herein.
NOW,THEREFORE, if the above bounden Principal shall well and truly keep, do and perform each and
every, all and singular, the matters and things in said contract set forth and specified to be by said Principal
kept, done and performed, at the times and in the manner in said contract specified and shall pay all lawful
claims of subcontractors, materialmen, laborers, persons, firms, or corporations, for labor performed or
materials furnished, in the performing or completing of said contract, we agreeing and assenting that this
undertaking shall be for the benefit of the Obligee, any subcontractor, materialmen, laborer, person, firm
or corporation having a just claim, subject to the Obligee's priority, then this obligation shall be void;
otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the
liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this
obligation as herein stated.
Witness: ........ .....................
Witness: ........ .....................
' TX Concrete LLC
Principal
By: .............. ..............
ERIEI>SURANCEANY
By:. ...... e..............
Attorney -in -Fact
SF283 12183
Erie LIMITED POWER OF ATTORNEY
Insurance°
KNOW ALL MEN BY THESE PRESENTS: That ERIE INSURANCE COMPANY, a corporation duly organized under the laws of the
Commonwealth of Pennsylvania, does hereby make, constitute and appoint — --- — ----
- ------------------------------------------ ------- Carl Salinas ------------------------------------------------
individually, its true and lawful Attorney -in -Fact, to make, execute, seal and deliver for and on its behalf, and as its act and
deed: any and all bonds and undertakings of suretyship, --- ----------------------- ------------- —------ —---------- --
----------- in a penalty not to exceed the sum of five hundred thousand dollars($500,000.00).----------------- —------ --
And to bind ERIE INSURANCE COMPANY thereby as fully and to the same extent as if such bonds and undertak-
ings and other writings obligatory in the nature thereof were signed by the appropriate officer of ERIE INSURANCE
COMPANY and sealed and attested by one other of such officers, and hereby ratifies and confirms all that its saidAttomey(s)-
m-Fact may do in pursuance hereof.
The Power of Attorney is granted under and by authority of the following Resolution adopted by the Board of Directors of
ERIE INSURANCE COMPANY on the 11 th day of March, 2008, and said Resolution has not been amended or repealed:
"RESOLVED, that the President, or any Senior Vice President or Vice President shall have power and authority to: (a) Appoint s
Attomey(s)-in-Fact and to authorize them to execute on behalf of the Company, bonds and undertakings, recognizances, contracts
of indemnity and other writings obligatory in the nature thereof; and, (b) Remove any such Attorney -in -Fact at any time and revoke
the power and authority given to him; and
RESOLVED, that Attomey(s)-in-Fact shall have power and authority, subject to the terms and limitations of the Power of Attorney
issued to them, to execute and deliver on behalf of the Company, bonds and undertakings, recognizances, contracts of indemnity
and other writings obligatory in the nature thereof. The corporate seal is not necessary for the validity of any bonds and undertak-
ings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof"
This Limited Power of Attorney is signed and sealed by facsimiles under and by virtue of the following Resolution adopted
by the Board of Directors of ERIE INSURANCE COMPANY on the 18th day of September, 2008, at which a quorum was
present and said Resolution has not been amended or repealed:
"RESOLVED, that the signature of Terrence W. Cavanaugh, as President and Chief Executive Officer of the Company, and the
Seal of the Company may be affixed by the following facsimiles on any Limited Power of Attorney for the execution of bonds,
undertakings, recognizances, contracts and other writings in the nature thereof; and the signature of James J. Tanous, as Secretary
of the Company, the Seal of the Company, the signature of Sheila M. Hirsch, as Notary Public, and her Notarial Seal, may also be
affixed by the following facsimiles to any certificate or acknowledgment of any such Limited Power of Attorney, and only under
such circumstances shall said facsimiles be valid and binding on the Company."
IN WITNESS WHEREOF, ERIE INSURANCE COMPANY
has caused these presents to be signed by its President and
Chief Executive Officer, and its corporate seal to be hereto
affixed this 3rd day of February, 2011.
STATE OF PENNSYLVANIA l ss.
COUNTY OF ERIE J
On this 3rd day of February, 2011, before me personally
came Terrence W. Cavanaugh, to me known, who being by
me duly swom, did depose and say: that he is President and
Chief Executive Officer of ERIE INSURANCE COMPANY,
the corporation described in and which executed the above
instrument; that he knows the Seal of said corporation; that
the Seal affixed to the said instrument is such corporate Seal;
that it was so affixed by order of the Board of Directors of said
corporation and that he signed his name thereto by like order.
CERTIFICATE
I, James J. Tanous, Secretary ofERIE INSURANCE COMPANY,
do hereby certify that the original LIMITED POWER OF AT-
TORNEY, of which the foregoing is a full, true and correct copy,
is still in full force and effect as of the date below.
In witness whereof, I have hereunto subscribed my name and
affixed corporate Seal ofthe Company by facsimiles pursuant to
the action of the Board of Directors of the Company,
1972
..
Terrence W. Cavanaugh
President and Chief Executive Officer
My commission expires June 27, 2016
Notary Public
6.��/awd,
JamesejTanous, Secretary
this day of 20 .
SF57 6/12
EXHIBIT D
CERTIFICATE OF INSURANCE
IErie
Insurance°
100 Elie Ins. PI. • Erie, PA 16530
CERTIFICATE OF INSURANCE
-THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY.
CERTIFICATE HOLDER COPY
NAME AND NUMBER OF AGENCY
DATE ISSUED
SALINAS INSURANCE AGENCY INC
FF3134
04/14/2024
928 S MAYFLOWER RD STE B
SOUTH BEND, IN 46619-3949
574-404-6767
NAME AND ADDRESS OF CERTIFICATE HOLDER
NAME AND ADDRESS OF NAMED INSURED
CITY OF SOUTH BEND - PUBLIC WORKS
TX CONCRETE LLC
DEPT
24899 FILLMORE RD
1316 COUNTY CITY BLDG
SOUTH BEND IN 46619-1022
SOUTH BEND IN 46601-
This Is to certify that policies, as indicated by Policy Number below, are in force for the Named Insured at the time that the certificate is being issued.
TYPE OF INSURANCE
POLICY NUMBER
POLICY
EFFECTIVE'DATE
POLICY
EXPIRATION DATE
LIMITS OF INSURANCE
GENERAL LIABILITY
r0291821177
05/18/2024
05/18/2025
EACH OCCURRENCE
$1000000
FIRE DAMAGE
$1000000
-COMMERCIAL GENERAL LIABILITY
OCCURRENCE FORM
(Any one premises)
GENL AGGREGATE LIMIT APPLIES
PER: PROJECT
MED EXP(Any one person)
$5000
PERSONAL B ADV INJURY
$1000000
GENERAL AGGREGATE
$2000000
PRODUCTS-COMP/OP AGG
$2000000
BODILY INJURY
$
(EACH PERSON)
BODILY INJURY
$
(EACH ACCIDENT)
PROPERTY DAMAGE
$
BODILYINJURYAND
S
PROPERTY DAMAGE
COMBINED
EXCESS LIABILITY
Q291870273
05/18/2024
05/18/2025
EACH OCCURRENCE
1000000
OCCURRENCE FORM
AGGREGATE
2000000
STATUTORY
-
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BODILY ACCIDENT
INJURY DISEASE
BY DISEASE
Fn='H nac^-EnT
S Paucr umrt
S EACHEMPLaYEE
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
�_
-- ---- - RECOVER'
AAf i mu
= r• LVLI
city of south 8eno
DIV of Enginleeftnq
CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and
conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such
THIS CERTIFICATE IS ISSUED FOR INFORMATION PURPOSES ONLY AND
CONFERS NO RIGHTS ON THE CERTIFICATE HOLDER. IT DOES NOT
AFFIRMATIVELY OR NEGATIVELY LIST, AMEND, EXTEND, OR OTHERWISE ALTER
THE TERMS, EXCLUSIONS AND CONDITIONS OF INSURANCE COVERAGE
CONTAINED IN THE POLICY(IES) INDICATED ABOVE. THE TERMS AND
CONDITIONS OF THE POLICY(IES) GOVERN THE INSURANCE COVERAGE AS
APPLIED TO ANY GIVEN SITUATION. LIMITS SHOWN MAY HAVE BEEN REDUCED
BY CLAIMS PAID. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A
CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE
OR PRODUCER AND CERTIFICATE HOLDER.
OF-1568 09/12 CIF
ERIE INSURANCE
SEE REVERSE SIDE
AUTHORIZED l /
REPRESENTATIVE
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 2/7/2025
Name: Gemma Stanton Department of Public Works — Engineering Division
BPW Date: 2/25/2025 Phone Extension: 9083
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate
Item Type — Required for All Submissions
❑ Professional Services Agreement
❑ Contract
❑ Proposal
❑ Open Market Contract
❑ Amendment/Addendum
❑ Special Purchase, QPA
❑ Bid Opening
❑ Bid Award
❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening
❑ Quote Award
❑ Reject Bids/Quotes
❑ Proposal Opening
❑ C/O & PCA No.
❑ PCA
❑ Chg. Order, No.
❑ Traffic Control
❑ Resolution
® Other: Dedicated
❑ Ease./Encroach
improvements agreement
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description
Information
Panaderia y Supermercado San Miguel/TX Concrete
U Yes U If Yes, Approved by Purchasing
❑ No
❑ WBE Completed E-Verify Form Attached ❑ Nos
Panaderia y Supermercado San Miguel
DP24-015
n/a
n/a
n/a
Dedicated Improvements Agreement
Agreement for owner to reconstruct City sidewalk and light pole foundations
along Olive Street frontage of 2401 W Western Avenue development
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Current Percent of Change:
New Amount
Increase %
Decrease ( %
Increase %
Total Percent of Change: Decrease %
Time Extension Amount:
New Completion Date: