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Home My WebLink About02252025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 6, and February 11, 2025 2. OPENING OF BIDS A. Potawatomi Park Improvements - Pool House Demolition - Project No. 124-023A 1. Funding: PR- 00038793 3. OPENING OF QUOTATIONS A. 2025 Tree Removal – Project No. 125-018 1. Funding: PR-00039390 4. AWARD BIDS AND APPROVE CONTRACTS A. Cleveland Rd. & Portage Ave. Traffic Signal Improvements – Project No. 123- 063R 1. Company: JBL Signals and Lighting 2. Amount: $241,280 3. Funding: PR-00035802 B. Mishawaka Avenue Streetscape – Project No. 121-072 1. Company: Milestone Contractors North, L.P. 2. Amount: $3,244,556.73; Base Bid Plus Alternate 3. Funding: PR-00037195 C. Byer’s Softball Complex Improvements – Project No. 123-072 1. Company: R. Yoder Construction, Inc. 2. Amount: $2,572,051; Base Bid Plus Alternate 3 3. Funding: PR-00036709 5. CHANGE ORDERS A. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Company: Milestone Contractors North, L.P. 2. Change Order No.: 2 3. Increase Amount: $4,586.21 4. Percent of Increase: 0.63% 5. Revised Contract Amount: $737,354.51 6. Funding: PO-0028224 B. Angela Blvd. Roadway Improvements – Project No. 122-059R 1. Company: Milestone Contractors North, L.P. 2. Change Order No.: 1 3. Increase Amount: $129,623.45 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 4. Percent of Increase: 4.0% 5. Revised Contract Amount: $3,370,623.45 6. Funding: PO-0027696; PO-0027675 C. High St. Sidewalk Improvements – Project No. 123-012 1. Company: Milestone Contractors North, L.P. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,480.11 4. Percent of Increase: 1.14% 5. Total Percent of Change: 1.14% 6. Revised Contract Amount: $219,810.11 7. Funding: PO-0032149 D. Drewry’s Brewery Cleanup Phase II – Bottling House Demolition – Project No. 119-013D 1. Company: Green Demolition Contractors Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: $50,000 4. Percent of Decrease: (4.49%) 5. Total Percent of Change: 10.38% 6. Revised Contract Amount: $1,063,600 7. Funding: PO-0033256 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2025 or Newer All Wheel Drive Police Pursuit Utility Vehicles – Spec B 1. Funding: PR-00039002 B. One (1) or More 2024 or Newer Self-Propelled Spreader – Spec A 1. Funding: PR-00039030 C. Harrow Drive Drainage Improvement – Project No. 125-002A 1. Title Sheet 2. Funding: PR-00039448 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Dedicated Improvements Agreement – Panadería y Supermercado San Miguel/TX Concrete 1. Description: Agreement for Owner to Reconstruct City Sidewalk and Light Pole Foundations Along Olive St. Frontage of 2401 W. Western Ave. Development CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. Amendment No. 6 to Professional Services Agreement– Veritas, LLC 1. Description: Amendment to Consulting Agreement for Beck’s Lake Remediation 2. Amount: NTE $80,000 3. Funding: PO-0014519 C. Amendment No. 3 to Owner-Engineer Agreement – Abonmarche Consultants Inc., 1. Description: Amendment for Additional Design Work to Redesign and Add a Retaining Wall Along South Bend Ave., and Design a Replacement Fence for DTSB to ND Trail, Project No. 122-040 2. Amount: $12,150 3. Funding: PO-0025863 D. Ratify Emergency Contract – Jackson Demolition Services Enterprises LLC 1. Description: Demolition of 1701 Anderson Ave. under Indiana’s Unsafe Building Law 2. Amount: $32,000 3. Funding: PR-00039065 E. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC Intend Indiana 1. Description: Transfer of Six (6) City-Owned Parcels to Intend Indiana for Development of Affordable Housing F. Professional Services Agreement – Black & Veatch Corporation 1. Description: Engineering Services for the Study of Cellular and Radio Signal Strengths for Remote Lift Stations to Support SCADA Upgrade, Project No. 124-003 2. Amount: NTE $98,910 (Hourly) 3. Funding: PR-00039429 G. Amendment No. 1 to Owner-Engineer Agreement – Lochmueller Group, Inc., 1. Description: Amendment for Engineering Services for the Design of the Riverfront West Urban Neighborhood Development, Project No. 121-067 2. Amount: $613,500 3. Funding: PR-00036167 H. Release of Easements – HP Blackbird, LLC 1. Description: Releasing of Two (2) Pedestrian Easements from Crowe Chizek Minor Subdivision CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 25, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 8. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: Danielle Reist a) Location: 1425 E. LaSalle Ave. b) Description: Little Free Library c) Unfavorable Recommendations/See Comments B. Long Term Occupancy Permit 1. Applicant: Larson-Danielson Construction Company, Inc. a) Location: 215 Dr. Martin Luther King Jr. Blvd. b) Description: Closure of the Alley on the South Side of the Building for Staging Dumpsters, Equipment, Materials, and Portable Restrooms for the Duration of the Interior Renovation of the Building c) Date: Approved effective March 1, 2025, through September 11, 2025 d) Favorable Recommendations 9. RATIFY BONDS A. Occupancy Bonds 1. Clean Air Environmental Services Inc., Approved effective January 24, 2025 10. PRIVILEGE OF THE FLOOR 11. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.