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Home My WebLink AboutAward Quote - 2025 Tree Planting Proj No 125-011 - K&R Tree Service1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 11, 2025 Mr. Kevin J. Kenney K&R Tree Service LLC 1724 S. Grant St. South Bend, IN 46613 treecutterkevg gmail. com RE: Quotation Award — 2025 Tree Planting — Project No. 125-011 Dear Mr. Kenney: At its February 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $52,710. Please forward the following documents in one submittal by February 25, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Mr. Derek R. Jacobs Rooted Tree Solutions 28126 County Road 4 Elkhart, IN 46514 derekkcallrooted. com PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 11, 2025 RE: Quotation Award — 2025 Tree Planting — Project No. 125-011 Dear Mr. Jacobs: At its February 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to K&R Tree Service LLC in the amount of $52,710. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 11, 2025 Ms. Kathleen Pritchard KPEM, LLC 4285 N. 525W. LaPorte, IN 46350 kpritchardkk-pem. com RE: Quotation Award — 2025 Tree Planting — Project No. 125-011 Dear Ms. Pritchard: At its February 11, 2025 meeting, the Board of Public Works awarded the above referenced quotation to K&R Tree Service LLC in the amount of $52,710. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Lidya Abreha Project Engineer, Division of Engineering SUBJECT: Award: 125-011 2025 Tree Planting DATE: February 3rd, 2025 On January 281", 2025, the Board of Public Works opened and read quotes for the above project. Three quotes were received from K&R Tree Service LLC, Rooted Tree Solutions, and KPEM LLC. K&R Tree Service Rooted Tree Solutions KPEM LLC Total Base Quote $52,710.00 $82,635.00 $158,527.95 This project did not have M/WBE goals, but 5 state -registered DBE firms were solicited for quotes, including KPEM, LLC. Engineering recommends award of the base quote to the lowest responsive and responsible bidder, K&R Tree Services, in the amount of $52,710.00 The Department of Public Works has appropriated sufficient funds from the Motor Vehicle Highway fund (Funding #202-06-602-505-431000; PR-38782) Please respond with any questions (EXT 5961). Enc. Quote Tabulation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President 22 Gary A. Gilot, Member Murray L. Miller, Member �0 i Joseph R. Molnar, Vice President Breana Micou, Member 4 Attest: Theresa M. Heffner, Clerk Date: February 11, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 11 th Day of February, 2025, by and between K&R Tree Service LLC, (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-011 DESCRIPTION: 2025 TREE PLANTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $52,710 FUNDING: PR-00038782 The unit prices for this improvement were those prices as received and accepted by the Board on the 1 lth Day of February, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA K&R TREE SERVICE LLC BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member 00 1 Joseph R. Molnar, Vice President Breana Micou, Member �4 Attest: Theresa M. Heffner, Clerk Date: February 11, 2025 Printed Name Signature 4 ,�piS T � B� O �d ti rF] PEA C.F. r I865 QUOTE TABULATION 125-011 2025 Tree Planting BASE QUOTE TOTAL Engineer's Estimate K&R Tree Service LLC Rooted Tree Solutions KPEM, LLC Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 PLANT, DECIDUOUS, SINGLE STEM, 2 IN. TO 2.5IN. 105 EA $1,075.90 $112,969.50 $502.00 $52,710.00 $787.00 $82,635.00 $1,509.79 $158,527.95 BASE QUOTE TOTAL $112,969.50 $52,710.00 $82,635.00 $158,527.95 Non -Collusion Affadavit Y Y Y hereby certify that the above truly and accurately represents quotes received for this project on January 28th, 2025 Lidya Abreha, Project Engineer S:\Public Works\Projects\Projects by Year\2025 Projects\125-011 2025 Tree Planting\1 - Admin\1 - BPW Documents\125-011 Quote Tabulation BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/03/2025 Department Public Name Lidva Abreha BPW Date 02/11/2025 Phone Extension 5961 Required Prior to Submittal to Board BPW Attorney ® Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Mickey Lovy Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information K&R Tree Service LLC ❑ Yes ❑ If Yes, Approved by Purchasing ® No E] MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos 2025 Tree Planting 125-011; PR-00038782 Motor Vehicle Highway 202-06-602-505-431000 $52,710.00 Quote award for 2025 tree planting. For Change Orders Only qq Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase Decrease Increase Decrease