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HomeMy WebLinkAbout01282025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION JANUARY 23, 2025 9 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on January 23, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda: CHANGE ORDERS Mr. Miller asked if item 6. A.: Raclin Murphy Encore Center is for AEP stuff or is it for changes to the parking lot. Project Manager Patrick Sherman noted that there were several things involved. The biggest thing was a lot of underground obstructions found on the site, so they were unforeseen conditions. There's a lot of concrete foundations because it was old and that amounted to probably around $75,000 with those. There were also smaller things they had to do with Fire Department for safety, so those were all offset. There was also scope in the parking lot behind the parking garage that we planned on doing on the site, but we are eliminating a lot of that scope. So that we don't have to rip up new stuff, so it kind of balanced it out down to 21,000. President Maradik seeking clarification noted that the paperwork shows there are days added to the contract that aren’t listed on the agenda. Project Manager Sherman advised that this is change order two (2), the change order number one (1) added those days. There are no days added for this change order. OPENING OF QUALIFICATIONS Mr. Gilot asked if protection of the warranty on the roof would be part of the scope for item 4. A.: SBFD & MLK Solar Guaranteed Savings Contract since they would be putting solar on right after the roofs were replaced. Project Manager Lidya Abreha noted that there is a twenty (20) year warranty. Mr. Gilot asked if adding roof penetrations in order to attach the solar, does it adversely impact the warranty or does it put the responsibility on solar. Project Manager Abreha stated that they haven’t negotiated that yet, but it would be an item to discuss with them. Project Manager Sherman advised that the MLK roof was specifically designed to hold a solar array and all the penetrations needed for all the electrical, etc., so there would be no penetrations on adding a solar array. Mr. Gilot asked if the same thing could be done with the SBFD roof. Project Manager Abreha noted that when they bid it out, it was communicated, though it is a new tool, but she thought it could work. LICENSES AND PERMITS Mr. Gilot asked if item 11. B. 2.: SBPD/Flock Group Inc. was legal in Indiana and if it was a recent law change. Director of Public Works Horvath advised that they have been using them for years now and they don’t get access directly, so it goes through a third-party provider. He added that they read license plates and flags if there’s a license plate of concerns that they have some reason that it should be flagged, like child abduction. Mr. Gilot stated that it’s not for running stop lights. He remembered a prohibition against red light enforcement by camera only without a police officer observing it, so he was surprised to see the city adding cameras for license plates. REGULAR MEETING JANUARY 28, 2025 10 Director of Public Works Horvath noted that they are just getting the license plate and not shooting inside the vehicle. Attorney Schmidt advised that he does anticipate that the red-light law will change though in the next couple years, so certainly seeing it use another municipalities and jurisdictions for speeding. Mr. Miller noted that they have just started using them in work zones. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Attorney Schmidt advised the board about the two water main breaks for items 10. D, and 10 E.: Ratify Emergency Contract with Premium Concrete Services. When there's a water main collapse. Sometimes these come through as emergency orders, but on these two we were able to address the water main collapse on our own with our own team, but the unique nature of the roads being brick, we could not do that work ourselves, so there had to be a second company hired to come in and patch this up. That's why you're seeing just this part of the emergency ratification coming through the board for that particular work so. Mr. Gilot advised that water mains typically burst, they don’t collapse and sewers collapse. Attorney Schmidt advised that that’s probably on the lawyer. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:42 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member REGULAR MEETING JANUARY 28, 2025 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, January 28, 2025, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING February 11, 2025 REGULAR MEETING JANUARY 28, 2025 11 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on January 9, and January 14, 2025, were approved. OPENING OF BIDS – CLEVELAND RD. & PORTAGE AVE. TRAFFIC SIGNAL IMPROVMENTS – PROJECT NO. 123-063 (PR-00035802) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HAWK ENTERPRISES, INC. 1850 E. North St. Crown Point, IN 46307 caylee@hawk-inc.com Bid was signed by Ms. Johanna Plank Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. BID: Base Bid Total $259,944.77 JBL SIGNALS AND LIGHTING 4316 Technology Dr. South Bend, IN 46628 Tannerl@jblsignalsandlighting.com Bid was signed by Mr. Tanner Leibovitz Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Two (2) Forms MWBE-1.0, and 2.1 were completed. BID: Base Bid $250,280 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – 2025 TREE PLANTING – PROJECT NO. 125-011 (PR- 00038782) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ROOTED TREE SOLUTIONS 28126 County Road 4 Elkhart, IN 46514 derek@callrooted.com Quotation was submitted by Mr. Derek R. Jacobs Non-Collusion, Non-Discrimination Affidavit Form was completed. QUOTE TOTAL: $82,635 K&R TREE SERVICE LLC 1724 S. Grant St. South Bend, IN 46613 treecutterkev@gmail.com Quotation was submitted by Mr. Kevin J. Kenney Non-Collusion, Non-Discrimination Affidavit Form was completed. QUOTE TOTAL: $52,710 KPEM, LLC REGULAR MEETING JANUARY 28, 2025 12 4285 N. 525 W. LaPorte, IN 46350 kpritchard@k-pem.com Quotation was submitted by Ms. Kathleen Pritchard Non-Collusion, Non-Discrimination Affidavit Form was completed. QUOTE TOTAL: $158,527.95 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works and Venues Parka and Arts for review and recommendation. OPENING OF QUALIFICATIONS – SBFD & MLK SOLAR GUARANTEED ENERGY SAVINGS CONTRACT (GESC) – PROJECT NO. 125-008 Lidya Abreha, Engineering, advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. President Maradik stated the Proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. Attorney Schmidt read the names of the following companies submitting proposals: CMTA, INC. 9225 Priority Way West Drive, Suite 130 Indianapolis, IN 46240 jgasser@cmta.com; kkutter@cmta.com Qualification was signed by Mr. Jon Gasser Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. VEREGY ENERGY 6406 Castleway Ct., Suite 100 Indianapolis, IN 46250 randerson@veregy.com; ehannoy@veregy.com Qualification was signed by Mr. Rick Anderson Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. AMERESCO INC. 111 Speen St. Ste. 410 Framingham, MA 01701 Mheribrandt@ameresco.com; staggart@ameresco.com Qualification was signed by Mr. Mark Heirbrandt Non-Collusion, Non-Discrimination Affidavit Form was completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above proposals were referred to a designated committee for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT – 2024 ELECTRIC VEHCLE SUPPLY EQUIPMENT (EVSE) INSTALLATIONS – PROJECT NO. 124-052 (PR-00037570) Leslie Biek, Engineering, advised the Board that on December 10, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible quoter, Barnes Concepts, LLC, in the amount of $49,325. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WWTP AERATION LIGHTING – PROJECT NO. 124-067 (PR-00038419) Jake Koestner, Engineering, advised the Board that on January 14, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Koestner recommended that the Board award the contract to the lowest responsive and responsible quoter, K2 Power Solutions, Inc., in the amount of $22,000. Therefore, VP Molnar made a motion that the REGULAR MEETING JANUARY 28, 2025 13 recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 2 – RACLIN MURPHY ENCORE CENTER – PROJECT NO. 123-056 (PO-0032487) President Maradik advised that Patrick Sherman, Engineering, has submitted change order number 2 on behalf of Larson-Danielson Construction Company, indicating the contract amount be increased by $21,377.26 for a new contract sum, including this change order, in the amount of $15,223,377.26. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 THERMOPLASTIC STRIPING – PROJECT NO. 124-025 (PO-0033936) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of CE Hughes Milling, Inc. DBA The Air Marking Co., for the above referenced project, indicating a final cost of $16,704. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – POTAWATOMI PARK IMPROVEMENTS – PROJECT NO. 124-023A (PR- 00038793) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 01-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPULS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 01-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DETECTIVE BRIAN KENDALL retired effective January 11th, 2025 from the South Bend Police Department after thirty (30) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0605, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28th day of January 2025. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik REGULAR MEETING JANUARY 28, 2025 14 s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 02 -2025 - A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 02-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DETECTIVE GARY HASBROOK retired effective January 11th, 2025 from the South Bend Police Department after thirty-six (36) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0141 a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 28th day of January 2025. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 03-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 03-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING JANUARY 28, 2025 15 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 5, 2025, PIO/Paramedic Suzanne Krill retired from the South Bend, Indiana, Fire Department after Twenty-two Plus (22+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 04-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 04-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING JANUARY 28, 2025 16 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 5, 2025, Firefighter Timothy Enright retired from the South Bend, Indiana, Fire Department after Twenty-seven Plus (27+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and 04 WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 05-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 05-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING JANUARY 28, 2025 17 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 5, 2025, Captain Christian Rose retired from the South Bend, Indiana, Fire Department after Twenty-nine Plus (29+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and 04 WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 06-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 06-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and REGULAR MEETING JANUARY 28, 2025 18 WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 7, 2025, Firefighter Brett McVoy retired from the South Bend, Indiana, Fire Department after Twenty-seven Plus (27+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 07-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 07-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING JANUARY 28, 2025 19 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 11, 2025, Firefighter Ron Simons retired from the South Bend, Indiana, Fire Department after Thirty-six (36) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 08-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 08-2025 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING JANUARY 28, 2025 20 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 14, 2025, Captain Rick Bourdon retired from the South Bend, Indiana, Fire Department after Thirty-seven Plus (37+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on January 28, 2025, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second License Agreement Fraternal Order of Police Lodge No. 36 Three (3) Year Lease for the use of Property located at 23527 State Road 23, South Bend for Training Purposes First Year $47,500; Second Year $55,000, Third Year $62,500 Molnar / Miller Amendment No. 1 to OEA Black & Veatch Corporation PFAS Minimization Follow-up Bench Testing Project No. 124-056 $126574; New Adjusted Total $ 226,437/ Molnar / Miller REGULAR MEETING JANUARY 28, 2025 21 PR-00038798 Guaranteed Energy Savings Contract Ameresco Inc. Request for Award of Qualifications for Guaranteed Energy Savings Contract for the Olive Water Treatment Plant Solar Project No. 124-050 NA Molnar / Miller Ratify Emergency Contract Premium Concrete Services Repair Street/Brick Work at Rex St. & Ashland Ave. due to Water Main Line Collapse $3,870/ PO-0035806 Molnar / Miller Ratify Emergency Contract Premium Concrete Services Repair Street/Brick Work at Park Ave. & Lamonte Terrace due to Water Main Line Collapse $6,800/ PO-0035808 Molnar / Miller Professional Services Agreement Lochmueller Group, Inc. Survey Work for the Riverfront West Urban Neighborhood Development $141,700/ PR-00038526 Molnar / Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried DTSB February First Fridays February 7, 2025/ 1:00 p.m. to 11:00 p.m. Jefferson Blvd. between the Parking Garage entrance and Michigan St. Molnar / Miller LAZ Parking Midwest New Public Parking Facility 401 E. Colfax Ave. & 430 E. LaSalle Ave. Molnar / Miller APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – BRADLEY CO. ST. JOSEPH STATION President Maradik stated an application for an encroachment and revocable permit has been received from Bradley Co. St. Joseph Station for the purpose of allowing a bladed mounted sign to be placed in the right-of-way at 300 N. Michigan St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – SOUTH BEND PD/FLOCK GROUP INC.DBA FLOCK SAFETY President Maradik stated an application for an encroachment and revocable permit has been received from the SBPD and Flock Group DBA Flock Safety for the purpose of allowing Four (4) Solar Powered License Plate Reader Cameras to be placed in the right-of-way at McKinley Ave. & Hickory Rd, Freemont Park, Diamond Ave. & Portage Ave., and Portage Ave. & Angela Blvd. It was noted that permission from AEP will need to be obtained related to the Fremont Park pole. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY BETWEEN 1413 & 1411 W. WESTERN AVE. President Maradik indicated that Charles Boros, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of unfavorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police REGULAR MEETING JANUARY 28, 2025 22 Department, and Community Investment who state the request does not meet two (2) criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a unfavorable recommendation to the Common Council. Mr. Miller seconded the motion which carried by roll call. President Maradik noted that when an alley is vacated is it divided in half between abutting property owners, so it could not be used as a driveway. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Clark Construction & Concrete Contractor Released December 20, 2024 M&J Electric Plus Inc. Occupancy Approved December 12, 2024 Moving Smiles, Inc. & Two Men and a Truck Occupancy Released February 18, 2025 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0097556; GBLN-0097680; GBLN-0097864 01/06/2025 $767,600.06 City of South Bend Claims GBLN-0097682 01/07/2025 $3,701,821.26 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Resident Jerry Shearer asked Mr. Gilot how many years can taxes on a vacant lot not be paid and not sell at a certificate or commissioners' sale before the next step is taken? Mr. Gilot advised that that's done by a different unit of government. That's a county government function. You need to contact them. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:50 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Gary A. Gilot, Member _________________________________ Murray L. Miller, Member _________________________________ February 11, 2025