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Home My WebLink About02112025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 11, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 23, and January 28, 2025 2. OPENING OF BIDS A. Mishawaka Avenue Streetscape - Project No. 121-072 1. Funding: PR- 00037195 B. Byer’s Softball Complex Improvements – Project No. 123-072 1. Funding: PR-00036709 3. OPENING OF QUOTATIONS A. WWTP Server Room Fire Suppression System – Project No. 124-038R 1. Funding: PR-0035314 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2025 Tree Planting – Project No. 125-011 1. Company: K&R Tree Service LLC 2. Amount: $52,710 3. Funding: PR-00038782 5. RESCIND OPEN MARKET CONTRACTS A. 619 Sherman Ave. TIF Project - Foundation – Project No. 123-062J 1. Company: Mike’s Concrete &Construction 2. Amount: $8,320 3. Description: Unable to Fulfill Obligations 4. Funding: PR-00036340 B. 620 Sherman Ave. – TIF Project - Foundation – Project No. 123-062K 1. Company: Mike’s Concrete & Construction 2. Amount: $8,320 3. Description: Unable to Fulfill Obligations 4. Funding: PR-00036342 C. 621 Sherman Ave. – TIF Project - Foundation – Project No. 123-062L 1. Company: Mike’s Concrete & Construction 2. Description: Unable to Fulfill Obligations 3. Amount: $8,320 4. Funding: PR-00036343 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 11, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. CHANGE ORDERS A. Demolition of South Bend Medical Foundation – Project No. 123-076 1. Company: The MRD Group, Inc. 2. Change Order No.: 3 3. Decrease Amount: ($200,000) 4. Percent of Decrease: (10.88%) 5. Total Percent of Change: (7.06%) 6. Revised Contract Amount: $1,638,562.50 7. Funding: PO-0031911 B. 2024 Curb and Sidewalk Program, Division 2 – Project No. 124-009 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $18,038.32 4. Percent of Increase: 8.9% 5. Revised Contract Amount: 226,976.69 6. Funding: PO-0032686 7. PROJECT COMPLETION AFFIDAVITS A. Liberty Tower TIF Project – Parking Garage – Project No. 123-054R 1. Company: RAM Construction Services of Michigan, Inc. 2. Final Contract Amount: $1,599,908.75 3. Funding: PO-0029080 B. Neighborhood Improvements – Longfellow Ave. and South St, – Project No. 121- 048B 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $521,159.99 3. Funding: PO-0020877 C. High St. Sidewalk Improvements – Project No. 123-012 1. Company: Milestone Contractors, L.P. 2. Final Contract Amount: $219,810.11 3. Funding: PO-0032149 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF APPLICATIONS A. 2025 Water Works Utility Service Line Repair Program B. 2025 Sewer Insurance Lateral Repair Program CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 11, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: City Transferring Ownership of 207 E. Dayton St. for the Development of Affordable Housing B. Accept Proposal – F.A. Wilhelm 1. Description: Select Highest Scoring Proposal and Enter into Contract Negotiations to Hire Construction Manager as Constructor Services for the Madison Lifestyle District – New Parking Garage CMc – Project No. 123-074 2. Amount: NTE $20,000,000 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Winter Walk 2025 a) Date/Times: February 16, 2025/1:00 p.m. to 3:00 p.m. b) Location: Brief Crossings Beginning at W. Colfax Ave./N. Lafayette Blvd.; W. Colfax Ave/S. Michigan St.; S. Michigan St./W. Monroe St.; W. Monroe St./N. Main St.; End at S. Lafayette Blvd/W. Washington St. c) Favorable Recommendations 2. Event: St. Patrick’s Day Parade a) Date/Times: March 15, 2025/10:30 a.m. to 1:00 p.m. b) Location: Jefferson Blvd. between Notre Dame Ave. & Washington St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: L&L Bodywork LLC b) Location: 3524 Mishawaka Ave. c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: River Walk, LLC a) Location: W. Side of St. Peter St. & 40’ of Northside Blvd. b) Description: Stairs, Retaining Wall, and Storm Pipes c) Favorable Recommendations 11. RATIFY BONDS A. Excavation Bonds 1. NextGen Earthworks LLC, Approved effective January 23, 2025 B. Occupancy Bonds 1. NextGen Earthworks LLC, Approved effective January 22, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA FEBRUARY 11, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0098284; GBLN-0098518 a) Date: 01/14/2025 b) Amount: $5,966,098.24 2. Claim No.: GBLN-0098584; GBLN-0098681; GBLN-0099021 a) Date: 01/21/2025 b) Amount: $1,941,138.45 3. Claim No.: GBLN-0099159 c) Date: 01/28/2025 d) Amount: $3,706,577.14 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.