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Home My WebLink AboutAward Quote - WWTP Aeration Area Lighting Proj No 124-067 - K2 Power Solutions Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2025 Mr. Josh Demeulenaere K2 Power Solutions, Inc. 4335 Meghan Beeler Ct. South Bend, IN 46628 j o shgk2powersolutions. com RE: Quotation Award — WWTP Aeration Area Lighting — Project No. 124-067 Dear Mr. Demeulenaere: At its January 28, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $22,000. Please forward the following documents in one submittal by February 11, 2025 to my attention for Board of Public Works approval at hhorvathgsouthbendin.gov : 3) One (1) signed original of the Contract (enclosed); and 4) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2025 Mr. Kevin Waldschmidt Koontz Wagner Services 3801 Voorde Drive, Suite B South Bend, IN 46628 kwaldschmidt&kwservices. com RE: Quotation Award — WWTP Aeration Area Lighting — Project No. 124-067 Dear Mr. Waldschmidt: At its January 28, 2025 meeting, the Board of Public Works awarded the above referenced quotation to K2 Power Solutions, Inc. in the amount of $22,000. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou °+T INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Jake Koestner, Project Engineer SUBJECT: Agenda Request — Quote Award 124-067 WWTP Aeration Area Lighting DATE: January 21, 2025 On January 14, 2025, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: Quoter Total Quote Amount 1. K2 Power Solutions, Inc. $22,000 2. Koontz -Wagner Services $50,725 I recommend award of a contract for 124-067 WWTP Aeration Area Lighting to the lowest responsive / responsible quoter, K2 Power Solutions, Inc. in the amount of $22,000.00. Sufficient funds have been appropriated by Wastewater. Please call with your questions (7483). p4S0 ��d CITY OF SOUTH BEND, INDIANA121 CONTRACTOR'S QUOTE FOR PUBLIC WORK `• zaes PROJECT NAME: WWTP Aeration Area Lighting PROJECT NO. 124-067 QUOTES DUE January 14, 2025, by 9:OOAM Local Time — electronic quotes should be submitted to bpwbidsC@_southbendin.gov (Must be completed for all quotes. Please type or print) Date: 1/1412025 Firm: K2 Power Solutions, Inc. Address: 4335 Meghan Beeler Ct. City/State/Zip: South Bend, IN 46628 Telephone Number: (574) 397-0550 Email Address: Josh@k2powersolutions.com Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Furnish and Install five (5) 1000W-equivalent LED Light Fixtures with Support Poles the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 1/1412025 for the surd of (enter the Total Quote as shown on the Proposal) Twenty -Two Thousand Dollars and Zero Cents ($22,000.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions By �aSGr��e�neulen,ore�� (Signature) Josh Demeulenaere (Printed Name of Person Signing) ACCEPTANCE day of CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS iw�a Elizabeth A. Maradik, President Gary A. Gilot, Member Version 3/15/2024 Murray L. Miller, Member P �DI Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Public Works Quote Date: January 28, 2025 4cpUiti 8 _ d QUOTE/PROPOSAL CITY OF SOUTH BEND ,ate PROJECT NAME WWTP Aeration Area Lighting PROJECT NO. 124-067 January 14, 2025, by 9:OOAM Local Time — electronic quotes QUOTES DUE should be submitted to bpwbidsna.southbendin.aov Item No. Description Quantitv Unit Unit Price Total Amount Furnish and Install five (5) 1 1000W-equivalent LED Light 1 LS $4,400.00 $22,000.00 Fixtures with Sup ort Poles Total Amount of Quote $22,000.00 Firm: K2 Power Solutions Address: 4335 Meohan Beeler Ct. City/State/Zip: South Bend, IN 46628 Telephone Number: (574) 397-0550 Fax Number: By XgkV mecilenacva Josh Demeulenaere (Printed Name of Person Signing) Version 3/15/2024 Page - 11 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of January, 2025, by and between K2 Power Solutions, Inc., (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-067 DESCRIPTION: WWTP AERATION AREA LIGHTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $22,000 FUNDING: PR-0003 8419 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of January, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl�4 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Y��/V— Attest: Theresa M. Heffner, Clerk Date: January 28, 2025 K2 POWER SOLUTIONS, INC Printed Name Signature QUOTE TABULATION W WTP Aeration Area Lighting ��F lure a �a Project No: 124-067 e U Q y tees z WWTP Aeration Area Lighting and Install five (5) 1000W-eauivalent LED Licht Fixtures with C:\Users\hhorvath\APPData\Local\Microsoft\Windows\INetCache\Content.Outlook\61Q3Q6RR\Quote Tabulation Review 124-067 Project PROJECT NAME Calculated Goals Division A/Base Div B Div C Project Number XXX-XXX MBE Quote Open WBE Conditional Formatting; green = meets goals, red = does not meet goals Base Scope of Work - Name of Contractor 1 Base Bid Amount #REF! MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work Dollar Amount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid #REF! #REF! Total MBE% 0.00% #REF! WBE Utilization - Form 1.0 WBE Name WBE Information Scope of Work Dollar Amount of WBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid $ 0.00% #REF! #REF! Total WBE % 0.00% #REF! Base Scope of Work - Name of Contractor 2 Base Bid Amountl #REF! MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work Dollar Amount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid $ 0.00% #REF! #REF! Total MBE % 1 0.00%1 #REF! WBE Utilization - Form 1.0 WBE Name WBE Information Scope of Work Dollar Amount of WBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid $ 0.00% #REF! #REF! Total WBE% i 0.00% #REFI Included with Quote? Complete? Included with Quote? Complete? Form MBE - 2.0 Evidence of Good Faith Efforts Form MBE - 2.0 Evidence of Good Faith Efforts Form WBE - 2.0 Evidence of Good Faith Efforts Form WBE - 2.0 Evidence of Good Faith Efforts Form MBE - 2.1 MBE Contacted Form MBE - 2.1 MBE Contacted Form WBE - 2.1 WBE Contacted Form WBE - 2.1 WBE Contacted 121-029 MORRIS PERFORMING ARTS CENTER - MAIN LEVEL SLAB REPLACEMENT MWBE-DBE Goal Calculation Form Work Scope Work WSA WSA Certified Work CWSA CWSA Divison A - Base Scope of Work Quantity Unit Unit Price Cost NAICS Code Amount Scope (Women) (Minorities) Scope Amount (Women) (Minorities) Availability $ - $ - $0.00 $0.00 $0.00 $ - $ - $0.00 $0.00 $0.00 $ - $ - $0.00 $0.00 $0.00 $ $ $0.00 $0.00 $0.00 TOTALS $0.00 $0.00 (check) $0.00 $0.00 $0.00 Project MWBE Goal A/Base Bid NDIV/0! NDIV/01 NDIV/0! WBE MBE Division B Quantity Unit Unit Price Cost NAICS Code Work Scope Work Scope WSA WSA Certified Work CWSA CWSA Amount Availabilit (Women) (Minorities) Scope Amount (Women) (Minorities) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $ $0.00 $0.00 $0.00 TOTALS $0.00 $0.00 (check) $0.00 $0.00 $0.00 Project MWBE Goal Division B NDIV/0! #DIV/01 #DIV/01 Division B Quantity Unit Unit Price Cost NAILS Code Work Scope Work Scope WSA WSA Certified Work CWSA CWSA Amount Availabilit (Women) (Minorities) Scope Amount (Women) (Minorities) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ $ $0.00 $0.00 $0.00 TOTALS $0.00 $0.00 (check) $0.00 $0.00 $0.00 Project MWBE Goal Division C NDIV/0! NDIV/01 NDIV/01 NAICS Code Description Unweighted Availability White Women Other MBE 221310 Water Supply and Irrigation Systems 1.20% 0.90% 0.30% 236220 Commercial and Institutional Building Construction 7.90% 4.50% 3.40% 237110 Water and Sewer Line and Related Structures Construction 5.50% 4.30% 1.20% 237130 Power/Communication Line and Related Structures Construction 11.80% 5.90% 5.90% 237310 Highway, Street, and Bridge Construction 10.40% 6.10% 4.30% 238110 Poured Concrete Foundation and Structure Contractors 4.80% 4.00% 0.80% 238140 Masonry Contractors 3.90% 3.60% 0.30% 238160 Roofing Contractors 2.70% 2.10% 0.60% 238210 Electrical Contractors and Other Wiring Installation Contractors 5.50% 4.30% 1.20% 238220 Plumbing, Heating, and Air -Conditioning Contractors 3.80% 2.70% 1.10% 238290 Other Building Equipment Contractors 5.00% 5.00% 0.00% 238310 Drywall and Insulation Contractors 2.70% 2.00% 0.70% 238910 Site Preparation Contractors 6.10% 4.70% 1.40% 238990 All Other Specialty Trade Contractors 3.90% 3.10% 0.80% 423110 Automobile and Other Motor Vehicle Merchant Wholesalers 1.90% 1.90% 0.00% 423120 Motor Vehicle Supplies and New Parts Merchant Wholesalers 2.90% 2.20% 0.70% 423810 Construction and Mining (except Oil Well) Machinery and Equipment Merchant Wholesalers 7.00% 5.40% 1.60% 423830 Industrial Machinery and Equipment Merchant Wholesalers 6.40% 5.50% 0.90% 441110 New Car Dealers 1.90% 1.50% 0.40% 484220 Specialized Freight (except Used Goods) Trucking, Local 16.90% 10.50% 6.40% 511210 Software Publishers 5.70% 3.90% 1.80% 541320 Landscape Architectural Services 3.40% 2.80% 0.60% 541330 Engineering Services 7.60% 3.70% 3.90% 541511 Custom Computer Programming Services 7.90% 4.90% 3.00% 541620 Environmental Consulting Services 11.40% 9.10% 2.30% 561730 Landscaping Services 3.40% 2.60% 0.80% BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 1 /21 /2025 Name: Jake Koestner Department of Public Works — Engineering Division BPW Date: 1/28/2025 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Amount of ❑ Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Information K2 Power Solutions, Inc. ® Yes[:] If Yes, Approved by Purchasing ❑ No ❑ MBE Completed E-Verify Form Attached ❑ Nos WWTP Aeration Area Lighting 124-067 Wastewater PR-00038419 $22,000 45 days after Notice to Proceed This project consists of the procurement and installation of five (5) new 1000W-equivalent lights mounted on 20' riser poles and buried in concrete foundations along the eastern edge of the aeration basins at the wastewater treatment plant. For Change Orders Only Increase $ Decrease ($ ) Increase Decrease Increase Decrease