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Home My WebLink AboutAward Quote - 2024 EVSE Installations Proj No 124-052 - Barnes Concepts LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2025 Mr. Antuan Barnes Barnes Concepts, LLC 2214 Teakwood Circle Unit D Highland, IN 46322 antuanbarnes (a,hotmail. com RE: Quotation Award — 2024 Electric Vehicle Supply Equipment (EVSE) Installations — Project No. 124-052 Dear Mr. Barnes: At its January 28, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $49,325. Please forward the following documents in one submittal by February 11, 2025 to my attention for Board of Public Works approval at hhorvath(ksouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 28, 2025 Mr. Scott Kirkpatrick Michiana Contracting, Inc. 7843 Lilac Road, PO BOX 929 Plymouth, IN 46563 sirkpatrick&michianacontracting com RE: Quotation Award — 2024 Electric Vehicle Supply Equipment (EVSE) Installations — Project No. 124-052 Dear Kirkpatrick: At its January 28, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Barnes Concepts, LLC in the amount of $49,325. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/hh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MIcou ° T'�* INTER -OFFICE MEMORANDUM v DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Leslie Biek, Assistant City Engineer SUBJECT: Agenda Request — Quote Award 124-052 2024 EVSE Installations DATE: January 21, 2025 On December 10, 2024, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: Quoter Total Quote Amount 1. Barnes Concepts, LLC $49,325.00 2. Michiana Contracting, Inc. $104,395.00 I recommend award of a contract for 124-052 2024 EVSE Installations to the lowest responsive / responsible quoter, Barnes Concepts, LLC in the amount of $49,325.00. Sufficient funds have been have appropriated from 408-431000. Please call with your questions (5998). Enc. Quote Tabulation QUOTETABULATION 2024 EVSE Installations 4 trrx e� Project No: 124-052 i sz fells 2024 EVSE Installations Division 1: Boland Park Engineer's Estimate I Barnes Concepts, LLC I Mlchlana Contracting, Inc. Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 Flo CoRe+ L2 Charging Station Installation 4 EA $ 4,000.00 $ 16,000.00 $ 3,300.00 $ 13,200.00 $ 1,275.00 $ 5,100.00 2 Pedestal Installation 2 EA $ 1,000.00 $ 2,000.00 $ 629.00 $ 1,258.00 $ 9,720.00 $ 19,440.00 3 Communication Gateway Installation 1 EA $ $ $ 1,688.00 $ 1,688.00 $ 4,125.00 $ 4,125.00 4 Pavement Striping, 4" Green 300 LIFT $ 2.00 $ 600.00 $ 0.85 $ 255.00 $ 8.00 $ 2,400.00 5 Pavement Striping, EVSE Symbol 4 EA $ 600.00 $ 2,400.00 $ 500.00 $ 2,000.00 $ 1,500.00 $ 6,000.00 6 Concrete Sidewalk, 4" 1 SYD $ 90.00 $ 90.00 $ 120.00 $ 120.00 $ 2,035.00 $ 2,035.00 7 Signage Installation 4 EA $ 200.00 $ 800.00 $ 225.00 $ 900.00 $ 510.00 $ 2,040.00 8 Concrete Bollards, 6" wide, 3'tall 4 EA $ 200.00 $ 800.00 $ 1,000.00 $ 4,000.00 $ 2,035.02 $ 8,140.00 TOTAL 1 1 $22,690 $ 23,421.00 1 $ 49,280.00 Division 2: Veterans' Memorial Park Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 Flo CoRe+ L2 Charging Station Installation 4 EA $ 4,000.00 $ 16,000.00 $ 3,136.00 $ 12,544.00 $ 1,275.00 $ 5,100.00 2 Pedestal Installation 2 EA $ 1,000.00 $ 2,000.00 $ 629.00 $ 1,258.00 $ 6,500.00 $ 13,000.00 3 Communication Gateway Installation 1 EA $ $ - $ 1,500.00 $ 1,500.00 $ 4,125.00 $ 4,125.00 4 Pavement Striping, 4" Green 120 LIFT $ 2.00 $ 240.00 $ 0.85 $ 102.00 $ 8.00 $ 960.00 5 Pavement Striping, EVSE Symbol 4 EA $ 600.00 $ 2,400.00 $ 500.001 $ 2,000.00 $ 1,500.00 $ 6,000.00 6 Concrete Sidewalk, 4" 30 SYD $ 90.00 $ 2,700.00 $ 120.00 $ 3,600.00 $ 525.00 $ 15,750.00 7 Signage Installation 4 EA $ 200.00 $ 800.00 $ 225.00 $ 900.00 $ 510.00 $ 2,040.00 8 Concrete Bollards, 6" wide, 3' tall 4 EA $ 200.00 $ 800.00 $ 1,000.00 $ 4,000.001 $ 2,035.00 $ 8,140.00 TOTAL $24,940 $ 25,904.00 1 $ 55,115.00 Division l+Division 2 $ 47,630.00 1 $ 49,325.00 1 $ 104,395.00 I hereby certify that the above truly and accurately represents quotes received for this project on December 10, 2024 Leslie Belk, PE AA� 1 /7/2025 SAPublic Works\Projects\Projects by Year\2024 Projects\124-0522024 EV Charger Installations\3-AOmin\3 - BPW Documents\Copy of Quote Tab 124-052 � 4SpUTH E CITY OF SOUTH BEND, INDIANA PEAC CONTRACTOR'S QUOTE FOR PUBLIC WORK % k ; 1865 PROJECT NAME: PROJECT NO. QUOTES DUE 2024 Installation of Electric Vehicle Supply Equipment (EVSE) 124-052 December 10, 2024, by 9:OOAM Local Time — electronic quotes should be submitted to bpwbids@southbendin.gov (Must be completed for all quotes. Please type or print) Date: 9DEC24 Firm: Barnes Concepts LLC Address: 2214 Teakwood Circle Unit D City/State/Zip: Highland, IN 46322 Telephone Number: (219 )7463996 Email Address: antuanbarnes@hotmail.com Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: EVSE Installation the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend and dated 9DEC24 ent of Public Works for the sum of (enter the Total Quote as shown on the Proposal) Forty nine Thousand three hundred twenty five ($49,325 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: Version 3/15/2024 B �;�- Y (Signature) Antuan Barnes (Printed Name of Person Signing) ACCEPTANCE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tu�(4 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member day of ',�2—il1 Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: Tanuary 28, 2025 20 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of January, 2025, by and between Barnes Concepts, LLC, (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-052 DESCRIPTION: 2024 ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE) INSTALLATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $49,325 FT TNT)TNCT- PR-00017570 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of January, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS v L V vk Elizabeth A. Maradik, President Gary A. Gilot, Member 7p"", Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Theresa M. Heffner, Clerk Date: January 28, 2025 BARNES CONCEPTS, LLC Printed Name Signature 4SOUTH BEd QUOTE/PROPOSAL x,, 1 E CITY OF SOUTH BEND x x 1865 PROJECT NAME 2024 Installation of Electric Vehicle Supply Equipment (EVSE) PROJECT NO. 124-052 December 10, 2024, by 9:OOAM Local Time — electronic QUOTES DUE quotes should be submitted to bpwbids@southbendin.gov Division 1: Boland Park Item No. Description Quantity Unit Unit Price Total Amount 1 Flo CoRe+ L2 Charging Station Installation 4 EA $3300 $13,200 2 Pedestal Installation 2 EA $629 $1258 3 Communication Gateway Installation 1 EA $1688 $1688 4 Pavement Striping, 4" Green 300 LFT .85 $255 5 Pavement Striping, EVSE Symbol 4 EA $500 $2000 6 Signage Installation 4 EA $225 $900 7 Concrete Sidewalk, 4" 1 SYD $120 $120 8 Concrete Bollards 4 EA $1000 $4000 Total Division 1 $ $23,421 Division 2: Veterans' Memorial Park Item No. Description Quantity Unit Unit Price Total Amount 1 Flo CoRe+ L2 Charging Station Installation 4 EA $3136 $12,544 2 Pedestal Installation 2 EA $629 $1258 3 Communication Gateway Installation 1 EA $1500 $1500 4 Pavement Striping, 4" Green 120 LFT .85 $102 5 Pavement Striping, EVSE Symbol 4 EA $500 $2000 6 Signage Installation 4 EA $225 $900 7 Concrete Sidewalk, 4" 30 SYD $120 $3600 8 Concrete Bollards 4 1 EA $1000 $4000 Total Division 2 $ $25,904 Version 3/15/2024 Page - 14 Public Works Quote SUMMARY Location Amount Division 1: Boland Park $23,421 Division 2: Veterans' Memorial Park $25,904 Total $49,325 The City reserves the right to award any combination, all, or no divisions depending on the available budget. Firm: Barnes Concepts LLC Address: 2214 Teakwood Circle Unit D City/State/Zip: Highland, IN 46322 Telephone Number: (219 )7463996 Fax Number: By of 4�' (Signature) Antuan Barnes (Printed Name of Person Signing) Version 3/15/2024 Page - 15 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 1 /21 /2025 Name: Leslie Biek, PE Department of Public Works - Engineering Division BPW Date: 1/28/2025 Phone Extension: 9323 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type - Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information Barnes Concepts, LLC ❑ Yes ❑ If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached El Yes ❑ No 2024 Electric Vehicle Supply Equipment (EVSE) Installations 124-052 PROJ00000576, 408-431000 PR-00037570 $49,325.00 Installation of 8 EVSE charging units provided by the City at multiple locations within the City. For -Mange Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: